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Agenda 02/13/2018 Item #16C102/13/2018 EXECUTIVE SUMMARY Recommendation to approve a $466,766 work order under Request for Quotation 14-6213-109 to Kyle Construction, Inc., under Project Number 70220, “Golden Gate Interconnects”. OBJECTIVE: To construct a potable water interconnect between the Collier County Water-Sewer District and the Golden Gate City water system. CONSIDERATIONS: The proposed scope of work under Project No. 70220, “Golden Gate Interconnects,” is consistent with the Capital Improvement Program (CIP) contained in the 20 14 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the Board of County Commissioners (Board) on November 10, 2015, as Agenda Item 9C, as Appendix III of the 2015 AUIR/CIE. On November 14, 2017, as Agenda Item 9B, the Board of County Commissioners approved a Resolution declaring the acquisition of the assets of the Florida Governmental Utility Authority serving the Golden Gate City community in Collier County, Florida, by the Collier County Water-Sewer District. On December 12, 2017, as Agenda Item 16C3, the Board of County Commissioners approved a budget amendment to fund interconnects between the Collier County Water-Sewer District (CCWSD) water system and the Golden Gate City utility (“Utility”) currently owned and operated by the Florida Governmental Utility Authority (FGUA). Those funds are being used to construct this project. Interconnect No. 3 is located on Tropicana Boulevard from 31st Place Southwest to Magnolia Pond Drive (Golden Gate High School). Interconnect construction will commence after the CCWSD’s acquisition of the Utility. Because Interconnect No. 3 is located on Golden Gate High School property it is critical that its construction start at the school during the 2018 spring break. The upsizing of the existing water main along Magnolia Pond Drive will be constructed during the school’s summer break. This interconnection will allow the CCWSD regional system to supply water to Golden Gate City instead of operating the existing Utility water plant. Due to the proximity of the South County Regional Water Treatment Plant, it is operationally more cost-advantageous to supply from the regional system due to economies of scale. Water quality will also be consistent throughout the regional system. The County posted Request for Quotation 14-6214-109, “Golden Gate City Water Main Interconnect - Tropicana Blvd,” on November 22, 2017, and distributed it to all vendors on the County’s Fixed -Term Underground Utilities Contract No. 14-6213 via the electronic bid process. Of the six vendors notified, five submitted quotations by the deadline. The quotations received on December 13, 2017, are summarized in the table below: VENDOR QUOTE Kyle Construction, Inc. $466,766.00 Haskins, Inc. $527,804.00 Quality Enterprises USA, Inc. $543,642.00 Douglas N. Higgins, Inc. $548,458.00 Mitchell & Stark Construction Company, Inc. $606,465.00 Southwest Utility did not provide a quote. The quote specifications informed the respondents there may be unforeseen conditions associated with the project. The quote amount incorporates an allowance of $20,000 for owner -directed allowance for work 16.C.1 Packet Pg. 653 02/13/2018 related to unforeseen conditions including, but not limited to, conflicts with existing facilities not reflected in record drawings and modifications or repairs resulting from unforeseen utility work associated with this project. The price for any needed additional work will be negotiated prior to commencement in accordance with the County’s Procurement Ordinance and the terms of the agreement. County staff determined the lowest bid to be fair and reasonable and recommends awarding the project to Kyle Construction, Inc., the lowest responsive and qualified vendor. The low bid received was 0.4 percent more than the engineer’s cost opinion. In its recommendation letter dated December 15, 2017, the design professional, Johnson Engineering, Inc., recommends awarding the project to Kyle Construction, Inc., who has a satisfactory performance and warranty record on previous, s imilar, utility- related projects. FISCAL IMPACT: The source of funding is Water User Fees, Fund (412). The project is expected to be completed in 2018. Funding is available in, and is consistent with, the FY18 capital budget approved by the Board September 26, 2017. The source of funding is Water User Fees, Fund (412). This is a replacement project; therefore, operating costs are not expected to change. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities and to remain in compliance with all regulatory programs. RECOMMENDATION: to approve a $466,766 work order under Request for Quotation 14-6213-109 to Kyle Construction, Inc., and authorize the Chair to sign the attached Work Order. Prepared By: Benjamin N. Bullert, P.E., Senior Project Manager, Engineering and Project Management ATTACHMENT(S) 1. Attachment No 1 - RFQ 14-6213-109 Quote Tabulation (PDF) 2. Attachment No 2 - RFQ 14-6213-109 Quote Analysis (PDF) 3. Attachment No 3 - RFQ 14-6213-109 Request for Quotation (PDF) 4. Attachment No 4 - RFQ 14-6213-109 Low Quote Recommendation Letter (PDF) 5. Attachment No 5 - RFQ 14-6213-109 Work Order (PDF) 16.C.1 Packet Pg. 654 02/13/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.1 Doc ID: 4598 Item Summary: Recommendation to approve a $466,766 work order under Request for Quotation 14-6213-109 to Kyle Construction, Inc., under Project Number 70220, “Golden Gate Interconnects”. Meeting Date: 02/13/2018 Prepared by: Title: – Public Utilities Planning and Project Management Name: Benjamin Bullert 01/16/2018 4:00 PM Submitted by: Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management Name: Tom Chmelik 01/16/2018 4:00 PM Approved By: Review: Water Pamela Libby Additional Reviewer Completed 01/16/2018 4:10 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/16/2018 4:13 PM Procurement Services Kristofer Lopez Additional Reviewer Completed 01/16/2018 4:37 PM Water Steve Messner Additional Reviewer Completed 01/17/2018 9:39 AM Wastewater Steve Messner Additional Reviewer Completed 01/17/2018 9:39 AM Public Utilities Operations Support Christopher Johnson Additional Reviewer Completed 01/17/2018 10:18 AM Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 01/17/2018 2:15 PM Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 01/17/2018 4:28 PM Procurement Services Sandra Herrera Additional Reviewer Completed 01/18/2018 11:08 AM Procurement Services Swainson Hall Additional Reviewer Completed 01/18/2018 11:17 AM Procurement Services Ted Coyman Additional Reviewer Completed 01/22/2018 8:47 AM Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 01/26/2018 5:13 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 01/26/2018 5:14 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 01/29/2018 8:34 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/29/2018 9:23 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/29/2018 9:46 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 02/02/2018 4:14 PM 16.C.1 Packet Pg. 655 02/13/2018 County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/03/2018 6:40 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM 16.C.1 Packet Pg. 656 RFQ 14-6213-109 Quote Tabulation GOLDEN GATE CITY WATER MAIN INTERCONNECTSTROPICANA BOULEVARD ITEM NO.DESCRIPTION EST. QUANT.UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 Mobilization / Demobilization 1 LS 45,000.00$ 45,000.00$ 33,000.00$ 33,000.00$ $55,000.00 55,000.00$ $43,000.00 43,000.00$ $55,000.00 55,000.00$ 2 Maintenance of Traffic 1 LS 10,000.00$ 10,000.00$ 4,000.00$ 4,000.00$ $5,000.00 5,000.00$ $23,000.00 23,000.00$ $10,000.00 10,000.00$ 3 Survey & Record Drawings 1 LS 7,500.00$ 7,500.00$ 9,000.00$ 9,000.00$ $4,000.00 4,000.00$ $13,000.00 13,000.00$ $8,000.00 8,000.00$ 4 Pre-Construction Video 1 LS 5,000.00$ 5,000.00$ 3,200.00$ 3,200.00$ $750.00 750.00$ $5,000.00 5,000.00$ $1,900.00 1,900.00$ 67,500.00$ 49,200.00$ 64,750.00$ 84,000.00$ 74,900.00$ ITEM NO.DESCRIPTION EST. QUANT.UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 5 Install PVC Water Main Pipelines (Labor Only) a.16" PVC C900 DR18 1,518 LF 55.00$ 83,490.00$ 56.00$ 85,008.00$ $65.00 98,670.00$ $46.00 69,828.00$ $45.00 68,310.00$ b.12" PVC C900 DR18 188 LF 40.00$ 7,520.00$ 36.00$ 6,768.00$ $80.00 15,040.00$ $50.00 9,400.00$ $45.00 8,460.00$ 6 Install Gate Valve and Box (Labor Only)-$ a.16" Gate Valve 3 EA 4,000.00$ 12,000.00$ 4,200.00$ 12,600.00$ $1,800.00 5,400.00$ $2,300.00 6,900.00$ $2,500.00 7,500.00$ b.12" Gate Valve 3 EA 1,600.00$ 4,800.00$ 3,300.00$ 9,900.00$ $1,750.00 5,250.00$ $1,500.00 4,500.00$ $1,500.00 4,500.00$ c.10" Gate Valve 3 EA 1,500.00$ 4,500.00$ 2,900.00$ 8,700.00$ $1,700.00 5,100.00$ $1,200.00 3,600.00$ $1,000.00 3,000.00$ d.8" Gate Valve 1 EA 1,000.00$ 1,000.00$ 1,275.00$ 1,275.00$ $1,400.00 1,400.00$ $800.00 800.00$ $1,000.00 1,000.00$ 7 Leak Detection Meter 2 EA 1,600.00$ 3,200.00$ 1,700.00$ 3,400.00$ $3,000.00 6,000.00$ $3,000.00 6,000.00$ $4,000.00 8,000.00$ 8 Install Sample Points (Labor Only)2 EA 1,200.00$ 2,400.00$ 1,650.00$ 3,300.00$ $2,100.00 4,200.00$ $3,000.00 6,000.00$ $200.00 400.00$ 9 Directional Drill (Labor Only)-$ a.Sta. 0+95 to 8+33 1 LS 85,000.00$ 85,000.00$ 124,000.00$ 124,000.00$ $105,000.00 105,000.00$ $139,000.00 139,000.00$ $154,000.00 154,000.00$ b.Sta. 8+42 to 16+62 1 LS 85,000.00$ 85,000.00$ 116,000.00$ 116,000.00$ $110,000.00 110,000.00$ $108,000.00 108,000.00$ $152,200.00 152,200.00$ 10 Install Air Release Valve (Labor Only)3 EA 900.00$ 2,700.00$ 2,000.00$ 6,000.00$ $2,000.00 6,000.00$ $3,000.00 9,000.00$ $2,000.00 6,000.00$ 11 Install Fire Hydrant Assembly (Labor Only)2 EA 4,000.00$ 8,000.00$ 2,000.00$ 4,000.00$ $1,700.00 3,400.00$ $2,000.00 4,000.00$ $3,000.00 6,000.00$ 12 12" Pressure Reducing Valve Assembly (Labor Only)1 EA 5,000.00$ 5,000.00$ 2,995.00$ 2,995.00$ $4,200.00 4,200.00$ $6,000.00 6,000.00$ $7,000.00 7,000.00$ 13 Connect to Existing Water Main (Labor Only) a.16" Water Main Connection 1 EA 8,000.00$ 8,000.00$ 7,000.00$ 7,000.00$ $2,200.00 2,200.00$ $9,000.00 9,000.00$ $15,000.00 15,000.00$ b.10" Water Main Connection 1 EA 6,000.00$ 6,000.00$ 6,000.00$ 6,000.00$ $1,700.00 1,700.00$ $7,000.00 7,000.00$ $10,000.00 10,000.00$ c.8" Water Main Connection 1 EA 6,000.00$ 6,000.00$ 5,500.00$ 5,500.00$ $1,500.00 1,500.00$ $4,000.00 4,000.00$ $10,000.00 10,000.00$ 324,610.00$ 402,446.00$ 375,060.00$ 393,028.00$ 461,370.00$ SECTION 3: RESTORATION ITEM NO.DESCRIPTION EST. QUANT.UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 14 General Restoration 1 LS 33,000.00$ 33,000.00$ 25,000.00$ 25,000.00$ $50,000.00 50,000.00$ $24,000.00 24,000.00$ $18,000.00 18,000.00$ 15 Roadway Restoration 35 SY 250.00$ 8,750.00$ 160.00$ 5,600.00$ $150.00 5,250.00$ $350.00 12,250.00$ $125.00 4,375.00$ 16 Abandon Existing 8" Water Main -$ a.Remove 1,264 LF 8.00$ 10,112.00$ 16.00$ 20,224.00$ $20.00 25,280.00$ $10.00 12,640.00$ $20.00 25,280.00$ b.Abandon and Grout 254 LF 11.00$ 2,794.00$ 21.00$ 5,334.00$ $13.00 3,302.00$ $10.00 2,540.00$ $10.00 2,540.00$ 17 Allowance:Allowance will be made at the approprate contract price of time and materials. 1 TBD 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ $20,000.00 20,000.00$ $20,000.00 20,000.00$ $20,000.00 20,000.00$ 74,656.00$ 76,158.00$ 103,832.00$ 71,430.00$ 70,195.00$ 67,500.00$ 49,200.00$ 64,750.00$ 84,000.00$ 74,900.00$ 324,610.00$ 402,446.00$ 375,060.00$ 393,028.00$ 461,370.00$ 74,656.00$ 76,158.00$ 103,832.00$ 71,430.00$ 70,195.00$ 466,766.00$ 527,804.00$ 543,642.00$ 548,458.00$ 606,465.00$ Vendors Not Submitting Bids Southwest Utility Haskins, Inc Quality Enterprises USA, Inc Douglas N. Higgins, Inc Mitchell & Stark Construction Opened by: Kristofer Lopez, Procurement Strategist BID SUMMARY SECTION 1 SUBTOTAL: SECTION 2: WATER SYSTEM SECTION 2 SUBTOTAL: SECTION 3 SUBTOTAL: SECTION 1: GENERAL Kyle Construction, Inc SECTION 1 GENERAL SUBTOTAL: SECTION 2 WATER SYSTEM SUBTOTAL: SECTION 3 RESTORATION SUBTOTAL: PROJECT TOTAL: PROJECT PHASING NOTE : The Project will be completed in three phases: Phase 1 - Install main from 32nd Avenue SW along Tropicana to White Lake Boulevard along with connecting to Collier County's water system during Golden Gate High School spring break the week of March 12th. (Start - March 10th and End - March 18th) However Contractor may work on connections, testing and clearance after these dates. Phase 2 - Make connection to the existing main on 32nd Avenue SW after Collier County has acquired the Golden Gate system. This is anticipated to be approximately on April 1st. Phase 3 - Includes the open cut portion of the project along White Blvd and will be constructed during summer break. The Contractor will need to mobilize each time to complete all three phases. A Suspension Work Letter will be issued to the Contractor between phases. Upon receipt of a Resume Work Letter for Phase 2, the Contractor will have 5 days to re-mobilize and will have 30 days from issuance of the Resume Work Letter to complete the final connection to the Golden Gate System. Witnessed by: Evelyn Colon, Procurement Strategist Page 1 of 1 16.C.1.a Packet Pg. 657 Attachment: Attachment No 1 - RFQ 14-6213-109 Quote Tabulation (4598 : Golden Gate City Water Main Interconnects) $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Eng Est Kyle Construction Haskins Quality Enterprises DN Higgins Mitchell & Stark Results for Quote 14-6213-109 Golden Gate City WM Interconnect No. 3 -Tropicana KEY: Dashed Green- AVERAGE BID Dashed black- +/-1 std dev of avg bid 16.C.1.b Packet Pg. 658 Attachment: Attachment No 2 - RFQ 14-6213-109 Quote Analysis (4598 : Golden Gate City Water Main 16.C.1.c Packet Pg. 659 Attachment: Attachment No 3 - RFQ 14-6213-109 Request for Quotation (4598 : Golden Gate City Water Main Interconnects) 16.C.1.d Packet Pg. 660 Attachment: Attachment No 4 - RFQ 14-6213-109 Low Quote Recommendation Letter (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 661 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 662 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 663 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 664 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 665 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 666 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects) 16.C.1.e Packet Pg. 667 Attachment: Attachment No 5 - RFQ 14-6213-109 Work Order (4598 : Golden Gate City Water Main Interconnects)