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Agenda 02/13/2018 Item #16B102/13/2018 EXECUTIVE SUMMARY Recommendation to award Contract No. 17-7197, Immokalee Municipal Service Taxing Unit (MSTU) Roadway Landscape Maintenance, to A&M Property Maintenance, LLC. in the amount of $133,275.01. OBJECTIVE: To award Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance to A&M Property Maintenance LLC, in the annual amount of $133,275.01. CONSIDERATIONS: The Immokalee MSTU is responsible for maintaining and repairing its landscaping and irrigation system within the Immokalee Central Business District (Immokalee Road. & SR 29). As the plants, turf and irrigation system age it is necessary to maintain the landscape, repair and, at times, replace portions of the plants and irrigation system to maintain the roadway beautification and operational integrity. The County advertised and issued Invitation to Bid (ITB) No. 17-7197 on October 31, 2017, soliciting contractors to enter into a contract to furnish, deliver and provide services related to Immokalee MSTU Roadway Maintenance, on a weekly basis. Notices were forwarded to 988 contractors; Forty-one (41) packages were downloaded and, by the due date of December 13, 2017, three (3) bids were timely received as summarized in the below table. Vendor Base Bid Alternate Bids Total 1 A&M Property Maintenance $119,819.00 $13,456.01 $133,275.01 2 Florida Land Maintenance d/b/a Commercial Land Maintenance 160,391.82 8,952.00 $169,343.82 3 Superior Landscaping & Lawn Services 315,327.00 16,940.00 $332,237.00 Staff recommends award to A&M Property Maintenance as the lowest, responsive, and qualified bidder. FISCAL IMPACT: Funding is available in and is consistent with the FY18 budget. The source of funding is the Immokalee Road & SR 29 cost center in the Unincorporated Area General Fund (111- 163805). LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners awards Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance, to A&M Property Maintenance, LLC. in the amount of $133,275.01, and authorize the Chair to sign the attached agreement. Prepared By: James Sainvilus, Project Manager, Immokalee CRA ATTACHMENT(S) 1. 17-7197 NORA (PDF) 2. 17-7197 Contract - A&M (PDF) 16.B.1 Packet Pg. 511 02/13/2018 3. 17-7197 Bid Tab (PDF) 4. 17-7197 A M Bid Documents (PDF) 5. 17-7197 Solicitation (PDF) 16.B.1 Packet Pg. 512 02/13/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.1 Doc ID: 4511 Item Summary: Recommendation to award Contract No. 17-7197, Immokalee Municipal Service Taxing Unit (MSTU) Roadway Landscape Maintenance, to A&M Property Maintenance, LLC. in the amount of $133,275.01. Meeting Date: 02/13/2018 Prepared by: Title: Project Manager – Immokalee CRA Name: James Sainvilus 01/17/2018 4:36 PM Submitted by: Title: – County Manager's Office Name: Debrah Forester 01/17/2018 4:36 PM Approved By: Review: Immokalee CRA Christie Betancourt Additional Reviewer Completed 01/22/2018 9:34 AM County Manager's Office Debrah Forester Director - CRAs Completed 01/24/2018 10:33 AM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/24/2018 4:19 PM Procurement Services Ted Coyman Additional Reviewer Completed 01/25/2018 10:07 AM Procurement Services Sandra Herrera Additional Reviewer Completed 01/25/2018 2:45 PM Procurement Services Swainson Hall Additional Reviewer Completed 01/25/2018 2:46 PM County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 01/26/2018 10:42 AM County Attorney's Office Scott Teach Additional Reviewer Completed 01/29/2018 9:17 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/26/2018 2:45 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/29/2018 9:45 AM Budget and Management Office Ed Finn Additional Reviewer Completed 02/02/2018 2:24 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/03/2018 8:44 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM 16.B.1 Packet Pg. 513 16.B.1.a Packet Pg. 514 Attachment: 17-7197 NORA [Revision 1] (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 515Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 516Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 517Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 518Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 519Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 520Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 521Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 522Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 523Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 524Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 525Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 526Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 527Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.b Packet Pg. 528 Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 529Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 530Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 531Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 532Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 533Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 534Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 535Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 536Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 537Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 538Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 539Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 540Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 541Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 542Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 543Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 544Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 545Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 546Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 547Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 548Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 549Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 550Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 551Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 552Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 553Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 554Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 555Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 556Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 557Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 558Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 559Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 560Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 561Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 562Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.bPacket Pg. 563Attachment: 17-7197 Contract - A&M (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 1 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL MOWING & EDGING 1 Side ROW Mowing (44,947 SF) (Bi-weekly)26 Ea 175.00$ 4,550.00$ 25.00$ 650.00$ 312.00$ 8,112.00$ 2 Median Mowing (6,101 SF (1st to 9th Street) 44 Ea 1.00$ 44.00$ 1.00$ 44.00$ 45.00$ 1,980.00$ 3 Median Mowing (27,214 SF (1st to 13th Street) 44 Ea 75.00$ 3,300.00$ 25.00$ 1,100.00$ 100.00$ 4,400.00$ 4 Turf Mowing and Edging 2 foot maintenance strip (1st to 9th street) (3,268 SF sod area) (every 4 weeks)13 Ea 75.00$ 975.00$ 25.00$ 325.00$ 117.00$ 1,521.00$ 5 Weeding 52 Ea 100.00$ 5,200.00$ 450.00$ 23,400.00$ 222.00$ 11,544.00$ 6 General Site Pruning (every 4 weeks)13 Ea 450.00$ 5,850.00$ 500.00$ 6,500.00$ 722.00$ 9,386.00$ 7 Irrigation Systems (Weekly Functions)52 Ea 100.00$ 5,200.00$ 250.00$ 13,000.00$ 240.00$ 12,480.00$ Work Area II: Immokalee: 1st Street (Hwy 29 to Carver Street) & the "Triangle” (intersection of Hwy 29 and New Market Street) 8 Side ROW Mowing Bahia (67,504 SF) (Bi-weekly)26 Ea 225.00$ 5,850.00$ 25.00$ 650.00$ 468.00$ 12,168.00$ 9 Side ROW Mowing St. Augustine (13,169 SF) 44 Ea 75.00$ 3,300.00$ 25.00$ 1,100.00$ 100.00$ 4,400.00$ 10 Median Mowing St. Augustine (16,465 SF) 44 Ea 150.00$ 6,600.00$ 25.00$ 1,100.00$ 178.00$ 7,832.00$ 11 Weeding 52 Ea 100.00$ 5,200.00$ 450.00$ 23,400.00$ 222.00$ 11,544.00$ 12 General Site Pruning (every 4 weeks)13 Ea 450.00$ 5,850.00$ 500.00$ 6,500.00$ 722.00$ 9,386.00$ 13 Irrigation Systems (Weekly Functions)52 Ea 100.00$ 5,200.00$ 275.00$ 14,300.00$ 240.00$ 12,480.00$ LANDSCAPE CARE 14 Live Oak (Area I has 3) (Area II has 26)29 Ea 1.00$ 29.00$ 1.00$ 29.00$ 55.00$ 1,595.00$ 15 Crape Myrtles (Area I has 51) (Area II has 25)76 Ea 1.00$ 76.00$ 0.01$ 0.76$ 10.00$ 760.00$ 16 Hong Kong Orchid (Area II)8 Ea 1.00$ 8.00$ 1.00$ 8.00$ 10.00$ 80.00$ 17 Pine Tree (Area II)3 Ea 1.00$ 3.00$ 0.01$ 0.03$ 10.00$ 30.00$ 18 Sabal Palm (Area I has 21) (Area II has 49)70 Ea 1.00$ 70.00$ 15.00$ 1,050.00$ 15.00$ 1,050.00$ 19 Foxtail Palm (Area I has 55) (Area II has 48)103 Ea 1.00$ 103.00$ 0.01$ 1.03$ 8.00$ 824.00$ ORNAMENTAL SPRAYING (All Areas) 20 Groundcover, Shrubs, & Trees: Insecticides & Fungicides 1 Ea 1,200.00$ 1,200.00$ 750.00$ 750.00$ 2,875.00$ 2,875.00$ 21 Herbicides 1 Ea 300.00$ 300.00$ 1.00$ 1.00$ 800.00$ 800.00$ FERTILIZATION (All Areas) 22 FERTILIZATION (County will supply granular fertilizer)Groundcover, Shrubs, Trees and Palms 37 Bags 5.00$ 185.00$ 10.00$ 370.00$ 75.00$ 2,775.00$ 23 Perform Sequestrene Iron Drench Application 1 Ea 25.00$ 25.00$ 25.00$ 25.00$ 65.00$ 65.00$ 24 20-20-20 with Ferromec AC 13-0-0 plus 6% Iron (Optional)1 Ea 25.00$ 25.00$ 25.00$ 25.00$ 240.00$ 240.00$ MULCHING 25 Mulching - Organic Application (Calc 14,139 SF coverage (2" mulch, 2 cu. Ft. bags, 87.3 CY) Area 1 1178 Bags 1.00$ 1,178.00$ 1.00$ 1,178.00$ 1.25$ 1,472.50$ 26 Mulching: Organic Application (Calc using 26,331 SF coverage (2" mulch, 2 cu. Ft. bags, 162.5 CY) Area 2 2194 Bags 1.00$ 2,194.00$ 1.00$ 2,194.00$ 1.25$ 2,742.50$ CLEANING & SWEEPING 27 Street Cleaning (All Areas)52 Ea 100.00$ 5,200.00$ 150.00$ 7,800.00$ 195.00$ 10,140.00$ 28 Trash Removal 52 Ea 100.00$ 5,200.00$ 150.00$ 7,800.00$ 195.00$ 10,140.00$ 29 Air Blow 52 Ea 50.00$ 2,600.00$ 150.00$ 7,800.00$ 195.00$ 10,140.00$ Palms - (June) A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL WORK AREAS I & II: CANOPY TREE AND PALM PRUNING Work Area I: Main Street (HWY 29) between Hancock Street and 13th Street (Canopy Trees - April - September) 16.B.1.c Packet Pg. 564 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 2 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL SITE SPECIFIC MAINTENANCE FUNCTIONS FOR WORK AREA 1: 30 Pressure Cleaning (39,939 SF pavers; includes stamped concrete at bulbouts)1 Ea 2,500.00$ 2,500.00$ 3,350.00$ 3,350.00$ 6,000.00$ 6,000.00$ 31 Street Sweeping (Vacuum Truck) bi-weekly 26 Ea 225.00$ 5,850.00$ 250.00$ 6,500.00$ 1,226.00$ 31,876.00$ 32 Bulbout and Gutter Channel Drain Cleaning 1 Ea 800.00$ 800.00$ 2,350.00$ 2,350.00$ 3,500.00$ 3,500.00$ 33 Pressure Water Flush (Bi-weekly)26 Ea 100.00$ 2,600.00$ 250.00$ 6,500.00$ 190.00$ 4,940.00$ 34 Tree Grate Maintenance/Watering (only for Foxtail within Tree Grates) Area I 55 Ea 1.00$ 55.00$ 1.00$ 55.00$ 50.00$ 2,750.00$ 35 Concrete Sidewalk Steam Cleaning; (36,222 SF concrete area) bwt 9th & 1st Street 13 Ea 750.00$ 9,750.00$ 25.00$ 325.00$ 300.00$ 3,900.00$ SITE SPECIFIC MAINTENANCE FUNCTIONS FOR WORK AREA 2: 36 Pressure Cleaning Brick Pavers (2,642 SF) once a month 12 Ea 400.00$ 4,800.00$ 1.00$ 12.00$ 1,200.00$ 14,400.00$ 37 Street Sweeping (Vacuum Truck) 52 Ea 225.00$ 11,700.00$ 250.00$ 13,000.00$ $1,500.00 78,000.00$ 38 Tree Grate Maintenance/Watering (only for Foxtail within Tree Grates) Area II 49 Ea 1.00$ 49.00$ 1.00$ 49.00$ 190.00$ 9,310.00$ Sign Maintenance 39 Banner Installation (removal and installation of 75 banners) three times a year 3 Ea 900.00$ 2,700.00$ 1,500.00$ 4,500.00$ 1,500.00$ 4,500.00$ 40 Holiday Decorations (removal and installation - 126 Decorations with Brackets) Once a year 1 Ea 3,500.00$ 3,500.00$ 2,650.00$ 2,650.00$ 3,249.00$ 3,249.00$ TOTAL BASE BID 119,819.00$ 160,391.82$ 315,387.00$ TOTAL MEN (Crew Size) TO PERFORM SERVICES (Minimum of four (4) person crew required per week Per Week:5 6 5 Annual (52)260 6 260 ESTIMATED TOTAL MAN- HOURS TO PERFORM REQUIRED SERVICES(The contractor shall submit the amount of man-hours that they intend to provide to this Contract on a weekly basis) Hours per week 10 6 10 Crew size (Personnel on Site)5 6 5 Man Hours 50 36 50 Alternate/Additional Planting Services 41 6" Pot Crown of Thorns all varieties, annuals, and herbaceous perennials 1 Ea 5.00$ 5.00$ 8.00$ 8.00$ 8.00$ 8.00$ 42 8" Pot: Crown of Thorns all varieties, annuals, and herbaceous perennials 1 Ea 8.00$ 8.00$ 8.00$ 8.00$ 12.00$ 12.00$ 43 1 Gallon Container: African Iris, Cordgrass all varieties, Plumbago, Lily of the Nile, Coontie, Florida Gama Grass, Juniper ‘parsonii’, Lantana, Pentas, Liriope all varieties, Spider Lily, Muhly Grass, Asian Jasmine all varieties, Firebush all varieties, Powderpuff, Blueberry Flax Lily, and all varieties of Ornamental Grasses 1 Ea 5.00$ 5.00$ 12.00$ 12.00$ 8.00$ 8.00$ 44 1 Gallon Container: Ground Orchid, and Cast iron plant all varieties 1 Ea 8.00$ 8.00$ 16.00$ 16.00$ 12.00$ 12.00$ 45 3 Gallon Container: Cocoplum. Thryallis, allamanda all varieties, Bougainvillea all varieties, Ixora all varieties, Indian Hawthorne all varieties, Juniper ‘Parsonii’ and all other varieties, Coontie, Ornamental Grasses all varieties, Florida Privet, Ilex ‘Schellings dwarf’ Wax Myrtle, Sea Oats, Arboricola all varieties, Silver Buttonwood, Green Buttonwood, Stoppers all varieties, Viburnum all varieties, , firebush all varieties, powderpuff, Blueberry Flax Lily, Green Island Ficus, myrsine, Pittisporum 1 Ea 10.00$ 10.00$ 18.00$ 18.00$ 15.00$ 15.00$ 46 3 Gallon Container: Saw Palmetto, Sabal Minor, Ground Orchids, Wild Coffee, podocarpus all varieties, Bird of Paradise, Philodendron xanadu 1 Ea 20.00$ 20.00$ 25.00$ 25.00$ 25.00$ 25.00$ 16.B.1.c Packet Pg. 565 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 3 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL 47 10 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Hibiscus Standard, Jamaican Caper, Ligustrum, Myrsine, Silver Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Saw Palmetto, Sabal Minor, , Bird of Paradise, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, , Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, and Golden Raintree 1 Ea 35.00$ 35.00$ 25.00$ 25.00$ 50.00$ 50.00$ 48 15 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Jamacian Caper, Ligustrum, Myrsine, Silver Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia all varieties, Holly all varieties, Saw Palmetto, Sabal Minor, Bird of Paradise, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, Purple Glory Tree, Kentia Palm, Powderpuff,Slash Pine, Golden Raintree, and Tibuchina.1 Ea 45.00$ 45.00$ 30.00$ 30.00$ 65.00$ 65.00$ 49 25 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Saw Palmetto, Sabal Minor, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, Golden Raintree, and Tibuchina.1 Ea 100.00$ 100.00$ 75.00$ 75.00$ 150.00$ 150.00$ 50 45 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Saw Palmetto, Sabal Minor, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, Golden Raintree, and Tibuchina 1 Ea 150.00$ 150.00$ 85.00$ 85.00$ 250.00$ 250.00$ 51 65 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Hibiscus Standard, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood , Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Saw Palmetto, Sabal Minor, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, and Golden Raintree 1 Ea 275.00$ 275.00$ 95.00$ 95.00$ 350.00$ 350.00$ 52 100 Gallon Container; Guava, Crape Myrtle all varieties, Crinum Lily, Hibiscus Standard, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, , Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, Golden Raintree,1 Ea 450.00$ 450.00$ 100.00$ 100.00$ 500.00$ 500.00$ 16.B.1.c Packet Pg. 566 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 4 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL 53 200 Gallon Container: Guava, Crape Myrtle all varieties, Crinum Lily, Hibiscus Standard, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, , Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, and Golden Raintree 1 Ea 750.00$ 750.00$ 150.00$ 150.00$ 800.00$ 800.00$ 54 Guava, Crape Myrtle all varieties, Jamaican Caper, Ligustrum, Myrsine, Silver or Green Buttonwood, Stopper all varieties, Wax Myrtle, Red Maple, Black Olive ‘Shady Lady’ Floss silk Tree, Royal Poinciana, Yellow Poinciana, Bald Cypress, Pond Cypress, Hong Kong Orchid, Orchid tree all varieties, Tabebuia all varieties, Cassia, Live Oak, Foxtail Palm, Thatch Palm, Solitaire Palm, Veitchia Palm all varieties ,Geiger tree all varieties, Yellow Elder, Magnolia, Holly all varieties, Lignum Vitae, Caesalipina all varieties, Podocarpus all varieties Gumbo Limbo, Pigeon Plum, Paradise Tree, , Purple Glory Tree, Kentia Palm, Powderpuff, Slash Pine, and Golden Raintree. 1 0.01$ 0.01$ 100.00$ 100.00$ 200.00$ 200.00$ Various Sizes 55 Live Oak 100 gal., FG / RPG 1 Ea $500.00 500.00$ $100.00 100.00$ $500.00 500.00$ 56 Live Oak 200 gal., FG / RPG 1 Ea $650.00 650.00$ $150.00 150.00$ $800.00 800.00$ 57 Live Oak 300 gal., FG / RPG 1 Ea $800.00 800.00$ $175.00 175.00$ $1,200.00 1,200.00$ 58 Hong Kong Orchid / 10'-12', FG / RPG 1 Ea $300.00 300.00$ $75.00 75.00$ $220.00 220.00$ 59 Hong Kong Orchid / 14'-20' OA, FG / RPG 1 Ea $450.00 450.00$ $85.00 85.00$ $280.00 280.00$ 60 Hong Kong Orchid / 15'-35' OA, FG / RPG 1 Ea $600.00 600.00$ $95.00 95.00$ $700.00 700.00$ 61 Alexander Palm / 8'-10' OA, FG / RPG 1 Ea $125.00 125.00$ $75.00 75.00$ $200.00 200.00$ 62 Alexander Palm / 10'-16' OA, FG / RPG 1 Ea $250.00 250.00$ $95.00 95.00$ $340.00 340.00$ 63 Coconut Palm / 10'-15' GW, FG / RPG 1 Ea $400.00 400.00$ $150.00 150.00$ $700.00 700.00$ 64 Coconut Palm / Larger sizes, cost per foot of wood, FG / RPG 1 Ea $150.00 150.00$ $100.00 100.00$ $100.00 100.00$ 65 Foxtail Palm / FG 8'-10', FG / RPG 1 Ea $125.00 125.00$ $300.00 300.00$ $220.00 220.00$ 66 Foxtail Palm / FG 10'-15' OA, FG / RPG 1 Ea $300.00 300.00$ $600.00 600.00$ $600.00 600.00$ 67 Foxtail Palm / Larger sizes, cost per foot of wood, FG / RPG 1 Ea $100.00 100.00$ $150.00 150.00$ $50.00 50.00$ 68 Royal Palm / 7'-10' GW,FG / RPG 1 Ea $400.00 400.00$ $150.00 150.00$ $500.00 500.00$ 69 Royal Palm / 12'-16' GW, FG / RPG 1 Ea $600.00 600.00$ $200.00 200.00$ $800.00 800.00$ 70 Royal Palm / Larger sizes, cost per foot of wood, FG / RPG 1 Ea $150.00 150.00$ $200.00 200.00$ $85.00 85.00$ 71 Sabal Palm / 10' -18' OA 1 Ea $200.00 200.00$ $350.00 350.00$ $200.00 200.00$ 72 Thatch Palm / 6' - 8' OA, FG / RPG 1 Ea $300.00 300.00$ $100.00 100.00$ $280.00 280.00$ 73 Thatch Palm / Larger sizes, cost per foot of wood, FG / RPG 1 Ea $75.00 75.00$ $150.00 150.00$ $55.00 55.00$ 74 Wax Myrtle / 10' OA, FG / RPG 1 Ea $75.00 75.00$ $65.00 65.00$ $150.00 150.00$ 75 Wax Myrtle / 12' OA,FG / RPG 1 Ea $75.00 75.00$ $70.00 70.00$ $175.00 175.00$ 76 Wax Myrtle / 14' OA, FG /RPG 1 Ea $100.00 100.00$ $75.00 75.00$ $220.00 220.00$ 77 Crape Myrtle 'Muskogee' / 8' - 10' OA, FG / RPG 1 Ea $275.00 275.00$ $250.00 250.00$ $250.00 250.00$ 78 Crape Myrtle 'Muskogee' / 10' - 14' OA, FG / RPG 1 Ea $325.00 325.00$ $300.00 300.00$ $340.00 340.00$ 79 Crape Myrtle 'Natchez' / 8' - 10' OA, FG / RPG 1 Ea $300.00 300.00$ $250.00 250.00$ $290.00 290.00$ 80 Crape Myrtle 'Natchez' / 10' - 14' OA, FG / RPG 1 Ea $350.00 350.00$ $300.00 300.00$ $340.00 340.00$ 81 Crape Myrtle 'Tuscarora' / 8' -10' OA, FG / RPG 1 Ea $175.00 175.00$ $250.00 250.00$ $290.00 290.00$ 82 Crape Myrtle 'Tuscarora' / 10' - 14' OA, FG /RPG 1 Ea $250.00 250.00$ $300.00 300.00$ $340.00 340.00$ 83 Magnolia 'DD Blanchard' / 100 gal., FG / RPG 1 Ea $400.00 400.00$ $100.00 100.00$ $600.00 600.00$ 84 Magnolia 'Little Gem' / 100 gal., FG / RPG 1 Ea $400.00 400.00$ $100.00 100.00$ $600.00 600.00$ 16.B.1.c Packet Pg. 567 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 5 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL 85 Shady Lady Black Olive / 10' - 18'OA, FG / RPG 1 Ea $200.00 200.00$ $150.00 150.00$ $300.00 300.00$ 86 Shady Lady Black Olive / 16' -20'OA, FG / RPG 1 Ea $300.00 300.00$ $175.00 175.00$ $400.00 400.00$ 87 Bald Cypress / 100 gal., FG / RPG 1 Ea $250.00 250.00$ $150.00 150.00$ $350.00 350.00$ General Services 88 Irrigation Supervisor (per man hour):1 Hr $75.00 75.00$ $75.00 75.00$ $55.00 55.00$ 89 Irrigation Technician (per man hour):1 Hr $50.00 50.00$ $75.00 75.00$ $45.00 45.00$ 90 Laborer/Helper (per man hour):1 Hr $50.00 50.00$ $65.00 65.00$ $45.00 45.00$ 91 Irrigation System Review; Unit per hour 1 Hr $50.00 50.00$ $25.00 25.00$ $75.00 75.00$ 92 Staking of Small Palm (4"-6" Caliper) 1 Ea $60.00 60.00$ $25.00 25.00$ $55.00 55.00$ 93 Staking Large Palms (Caliper greater than 6")1 Ea $75.00 75.00$ $25.00 25.00$ $70.00 70.00$ 94 Staking Small Canopy Tree (2x2 posts and guy wire, 4"-6" caliper)1 Ea $50.00 50.00$ $35.00 35.00$ $60.00 60.00$ 95 Staking Large Canopy Tree (2x4 posts, greater than 6" caliper)1 Ea $70.00 70.00$ $45.00 45.00$ $120.00 120.00$ 96 Restanding and Staking Small Palm (4"-6" Caliper) 1 Ea $50.00 50.00$ $125.00 125.00$ $75.00 75.00$ 97 Restanding and Staking Large Palms (Caliper greater than 6")1 Ea $150.00 150.00$ $125.00 125.00$ $240.00 240.00$ 98 Restanding and Staking Small Canopy Tree (2x2 posts and guy wire, 4"-6" caliper)1 Ea $65.00 $65.00 $125.00 $125.00 $75.00 $75.00 99 Restaking Large Canopy Tree (2x4 posts, greater than 6" caliper)1 Ea $185.00 185.00$ $450.00 450.00$ $225.00 225.00$ The following are for removal, disposal and disposal fee (if applicable) only: 100 Live Oak 65 gal.1 Ea $25.00 25.00$ $75.00 75.00$ $150.00 150.00$ 101 Live Oak 100 gal.1 Ea $125.00 125.00$ $75.00 75.00$ $250.00 250.00$ 102 Alexander Palm / 8'-10' OA 1 Ea $45.00 45.00$ $25.00 25.00$ $50.00 50.00$ 103 Alexander Palm / 12'OA or larger 1 Ea $85.00 85.00$ $25.00 25.00$ $50.00 50.00$ 104 Sabal Palm / 8' -10' OA 1 Ea $50.00 50.00$ $300.00 300.00$ $50.00 50.00$ 105 Sabal Palm / 12'OA or larger 1 Ea $100.00 100.00$ $300.00 300.00$ $50.00 50.00$ 106 Magnolia 'little gem' 65 gal.1 Ea $100.00 100.00$ $25.00 25.00$ $100.00 100.00$ 107 Foxtail Palm / 8' - 10' OA 1 Ea $50.00 50.00$ $25.00 25.00$ $60.00 60.00$ 108 Foxtail Palm / 12' or larger 1 Ea $100.00 100.00$ $300.00 300.00$ $60.00 60.00$ 109 Thatch Palm / 6' - 8' OA 1 Ea $35.00 35.00$ $25.00 25.00$ $60.00 60.00$ 110 Insert Material Markup Percentage x $5000 (e.g., 15% x $5000 = $750.00 in unit price) not to exceed 15%5000 LS 15%750.00$ 15%750.00$ 25%1,250.00$ Total Additional Services 13,456.01$ 8,952.00$ 16,940.00$ Base Bid 119,819.00$ 160,391.82$ 315,387.00$ Total Base + Alternates 133,275.01$ 169,343.82$ 332,327.00$ REQUIRED FORMS Yes/No Yes/No Yes/No Form 2 Vendor Check List Yes Yes Yes Form 3 Conflict of Interest Affidavit Yes Yes Yes Form 4 Vendor Declaration Statement Yes Yes Yes Form 5 Immigration Affidavit Certification & MOU or Profile Page Yes/Yes Yes/Yes Yes/Yes Form 6 Vendor Substitute W-9 Yes Yes Yes Form 7 Insurance and Bonding Requirements Yes Yes Yes Form 8 Reference Questionnaire Yes (3)Yes (3)Yes (not CC form) Form 9 Local Vendor Preference Yes Yes Yes 16.B.1.c Packet Pg. 568 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape PM: James Sainvilus PS: Brenda Brilhart ITB 17-7197 Immokalee MSTU Landscape Maintenance Notices 988 Pkgs Downlaoded: 41 Bids: 3 6 of 6 DESCRIPTION QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL A&M PROPERTY MAINTENANCE, LLC Ava Maria, FL FLORIDA LAND MAINTENANCE dba COMMERCIAL LAND MAINTENANCE Naples, FL SUPERIOR LANDSCAPING & LAWN SERVICE, INC. Ft. Myers, FL Viviana Giarimoustas, Procurement Strategist Adam Northrup, Witness 16.B.1.c Packet Pg. 569 Attachment: 17-7197 Bid Tab (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape 118 # lT .tl,+ harroukeMorERE#REpeceEiE Administhre SeMces Deparinert Procurement Serrices Dwislon Form 2: Vendor Check liist IMPOR'IANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your PToP0Sal. Vendor should check off each Of the following items as the necessary action is completed: ts The Bid Submittal has been signed. fu All applicable forms have been signed and included, along with licenses to complete the requirements of the project. E=Any addenda have been signed and included. ALL SuBMITTALS MUST HAVE THE ITB NuneER AND TITLE Name of Firm : Address: City' State' Zip: Telephone: Entail: Representative Signature : Representative Name : 16.B.1.d Packet Pg. 570 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) coffier Cour7ity hij€ife7in+#+fadrgris Admlnistrative Sewices Depawhent Pro¢tirem€int Sen;ices Division Form 3: Conflict of hterest Affi(lavit TielTheVendorcertifiesthat,tothebestOfitsknowledgeandbelief;thepastandcumemworkonanyCollierCountyprqjectaffiliated with: 17-7197 does not pose an organizational conflict as described by one of the three categones below: Biased ground niles - The fin has not set the "ground rules" for affiliated past or current Collier Count)' prQject identified above (e.g., writing a procurement's statement of woric, specifications, or perfoming aystems engineering and technical direction for the procurement) which appears to skew the competition in favor Of my firm. Impaired objectivity - The fin has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past perfomance Of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part Of its performance of a Collier County prQject identified above wliich may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / vendor must provide the following, 1. All documents produced as a result Of the work completed in the past or currently being worked on for the above mentioncd project, and. 2. Indicate if the information produced was obtained as a matter Of oublic record (in the "sunshine") or through noni)ublic (not in the "sunshine| conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitatious affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that` to the best of their knowledge and belief; all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, onganizational, or otherwise) which relates to the prqject identified above has been fully disclosed and does not pose ano©onalconflict 16.B.1.d Packet Pg. 571 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) cffirerco-I.V Admni5hathre Services Daparfuent Procuromen` SeTvioes D(vrsion Form 4: Vendor Declaration Statement BroARDOFcOuNTycOMMssloNERs Collier County Govemmeut Complex N±Florida34112 RE: Solicitation: 17-7197 Immokalee MSTU -Landscape Maintenance DDearcommissioners: The undersigned, as Vendor declares that this bid is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or freud. The Vchdor agrees, if this bid subndttal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relatiouship between the firm and Collier Courty, for the performance Of all requirements to which the solicitation pertains. The Vendor states that the subndtted bid is based upon the documents listed by the above referenced Solicitation a+;iii:E=2£:==E+£F:;::gof:::±I:;ffiEg±::al'Scr`bedourmamesonths±±dayof±leafaEfcofrfrocourtyof Fim's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number *CCR # or CAGE Code *Ony if Grant Funded Telephone: Signature by : (Typed and wntten) Title: A ¢M PRot*FmJ MAI^ITEuA^ICE. Li_a. 16.B.1.d Packet Pg. 572 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Additional Contact Information Send payments to: (requred if different from above) Contact name : Title: Address: City,. State, ZIP Telephone: Emall: Ofr[ce servicing Collier County to I)lace orders ( required if different from above) Contact name.. Title; Address: City. State. ZIP Telephone Email. Company name used as payee 16.B.1.d Packet Pg. 573 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) cffi C- AdrrinishaGve Sends bepafroent Proanement Services Dhtston Folm 5: Immigration Affidavit Certificalon Solicitation: 17-7197 Immokalee MSTU -Landscape Maintenance This Affidavit is required and should be signed, notarized by an authorized principal Of the firm and submitted with formal Request for for Proposals (RFP) submittals. Further, Vchdors are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time Of the submission Of the Vendor's proposal. Acceptatle evidence consists Of a copy Of the properly completed E-Verify Company Profile page or a copy Of the fully executed E-Verify Memorandum Of Understanding for the company. Failure to include this Affidavit and acceptable evidenec Of enrol]mcnt in tlie E-Verif\r Drozram mav deem the Vendor's DroDosal as non-resoonsive. Collier County will not intentionally award County contracts to any Vchdor who knowingly employs unauthorized alien workers, constituting a violation Of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) Of the Immigration and Nationality Act rlNA). Collier County may consider the employment by any Vendor of unauthorized aliens a violation Of Section 274A (e) Of the INA Such V+iolation by the recipient Of the Employment Provisious contained in Section 274A (e) Of the INA shall be grounds for unilateral terlnination Of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions Of the Memorandum Of Understanding with E-Verify and to ppevide proof of enrollment in The Employment Eligibility Verification System a-Verify), operated by the Department Of Homeland Security in partnership with the Social Security Administration at the time Of submission Of the Vendor's proposal. company Name A g M profERT`J MAMJ7Eu4MCE LJ£, The signee Of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and acouraey of this affidavit to intenogatories hereinafter made. `:-.i..-`` `` , ` . ItELb .,.. :.n` u:!`un,£* ` '` .`` ` .. "r y,-`_`-''`,,_ 9,` '/`' .ZumA •.-.,,.,,.. :. = iti:: --_: I 16.B.1.d Packet Pg. 574 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 'Tbif I ++H+|mrrokeMEL#aiferce cffik,rch"",..`. Admininthre Servkas Deparhut PronJrerTrmt Sennces DTviswh Form 6: Vendor Substitute W - 9 Request for Taxpayer Identification Number and Certirication In accordance with the Intemal Revenue Service regulations, Collier County is required (o collect the following inforlna on for tax reporting purposes from individuals and companies who do business with the County (inctuding social secunty numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) requires that the county notify you in writing of the reason for collecting this infomation, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information ®rovide all information)•JTaxpaye\Namei\ (as shown on incone tar return) i"--I.,E,,.,,`i I,1izi", , , ,I `,`=.-,i,i'J= Te\apnd23a2thEL3:QaeEiEeihdrrdchaKDuchcocom Order mormation Remit / Pa yment Information Address AddressCity„. City State Zip State Zip Elrml 2. Company status /cfaeck o#/}/ o#e/ Individual / Sole Proprietor _Corporation Partnership Tax Exempt a7ederal income tax-exempt endty ]L Limited Liability Company under Internal Revenue Service guidelines IRC S Enterthetax classificationSOL (c) 3) (n = T)i.s!rponrdoh Fnlil\j r = rnrnnyntlrm P --Pnrtyloy.hirl) 3. Taxpayer Identification Number "or /ar reporri.»gpz(rposes o#/w/ Federal Tax Identification Number (TIN) //D. 5)fih4J 3 (Vendors who do not have a TIN, will be required to Provide a scoial secunty number prior to an award). dsefr#REf%r:=:±E#the,nformat,onshownonth,sfiorm,scorrecttomvknow,ediesigr%Mdrfas, 2Am" Iix.Ho Drie|FTIFt /I _' /I (J"ecwiNE¢ V Z9ofayunrfe.oae3 16.B.1.d Packet Pg. 575 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Insurance / Bond Type I. Bg worker's compensation 2. EE Employer's Liability 3. EE Comlnercial General Liability (Occurrence Fom) patterned after the cunent ISO form 4. BZ] Indemnification Ht5: 1+ . +lq+immchkeMgur#ir#rcg rna EiREERE Adminishathre Sends Deparbent Prcmurement SeivioBs Dvlsron Form 7: Insurance and Bending Requirements R.quujred Limits Statutory Lilnits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements S_I ,000,000 single linit per oceunence Bodily Injury and Property Damage $ 1,000,000 single limit per occunence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liatility. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Lial]ility. To the maximum extent permitted by Florida law, the Contractor/Vendol/ shall defend, indemnify and hold hamless Collier County, its officers and employees from any and all llabilities, damages, tosses and costs, including, but not limited to, rcasonatle attomeys' fees and paralegals' fees, to the extem caused by the negligence, recklessness, or illtentionally wrongful conduct of the Contractor/Vendor or anyone employed or utilized by the Contractor/Vchdor in the perfomance of this Agreement. 5. EEZ| AutomobileLiability S_1,000,000 Each Occurrence; Bodily Injury & Property Damage Owned/Nonrownedmred; Automobile Included 6. I Other insurance noted: as I watercraft S Per occunence I United States Longshoreman's and Hafoorworker's Act coverage shall be mantamed where applicable to the completion of the work. S Per occurrence I Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. S Per occunence I Aircraft Liability coverage shall be camed in limits of not less than $5,000,000 each occunence if applicable to the completion of the Services under this Agreement. Per Oc-ence I Pollution I professional Liability S I Project Professional Liability S I valuable papers Insurance S Per Occuence Per claim & in the aggregate Per -ence Per -ence 16.B.1.d Packet Pg. 576 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 7. EBidbond 8. E perforlrmceand Payment Bonds Shall be submitted with proposal response in the form Of certified funds. cashiers' check or an irrevocable letter of credit, a cash bond posted with tl`e Count}- Clerk. or proposal bond in a sum equal to 5% of the cost proposal All checks shall be Inade payable to the Collier County Board of County Commissioners on a bank or tnist company located in the State Of Florida and insured by the Federal Deposit Insurance Corporation. For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and wntten for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Perfomance and Payment Bonds shall be under`witten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however. the surety shall be rated as .`A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall nor exceed 5% of the reported poliey liolders' surplus` all as reponed in tire most current Best Ke}J Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 9. in Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with cer[ificates of insurance meeting the required insurance provisions. 10. Ba Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contnbutory with respect to any other insurmce maintained by: or available for the benefit of. the Additional Insured and the Vendor' s policy shall be endorsed accordingly. I I. EE The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project descript]on, or must read: For any and all work performed on behalf of Collier County. 12. Ea Thirty (30) Days Cancellation Notice required. 10/31/17 -GG Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of iusurability may be required within five (5) days of the award of this solicitation. insurance ALgeng tlaeBOut2 lNSueAr^K:a Ass+fro L4JCI+aecicHen Te\apfro+h±gEg=±g6a 16.B.1.d Packet Pg. 577 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) co#rer caT4"ty Adrrinistra(Ive SeMces DeoartrTient Jrocurerti.ent Services D.'/ision Form 8: Reference Qucstionnalre Please have the forms completec! by yc)ur customers and submit with bid package. Collier Courty is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously perfomed work. Please complete the survey. Please rate each cnteria to the best of your knowledge on a scale of I lo 10` with 10 represendng that you were very satisifed (and would hire the firm/individual again) and I representing that you were very unsatisfied (and would never lire the firm/indivdiual again). If you do not lrave sufficient knowledge of past performance in a paricular area, leave it blank and the item or form wlll be scored "0." ®lease note, references from Collier County staff will not be accepted.) Projcet Description: Project Budget : Item Citeria Score I Ability to manage the project costs (minimize change orders to scope)./0 2 Ability to maintain project schedule (complete on-time or early).vo 3 Chialitv of work.'0 4 Oualitv of consultative advice provided on the project.ulk, 5 Professionalism and ahilitv to manage persolmel.A 6 Project administration (completed docrmenls, final invoice. final product tunover;-/a invoices; manuals or going forward documemation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly.¥C7 8 Abiltity to manage risks and unexpected project ci rcumstances./i 9 Ability to follow contract documents, policies, procedures, niles, regulations, etc.t:j) 10 Overall comfort level with hiring the company in the future (customer satrsfaction)./a TOTAL SCORE OF ALL ITEMS (Maximum 100 Points) 16.B.1.d Packet Pg. 578 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) REEi-H ±drmsthe Sea;ca Denrtn" ac.:er..Traii Sar.-cca i\\nc;r For.i]. 8: Rcterenee Qrtyed±enmhe Please have the fc)rms corripleted b}. your customers and submit+;ith. bid package. Collier C`ounty is implemening a pecess that collects rcfcrcnce Information on fins and Lh€Lr key persormel to be used in the sclcctiori of rtrTn§ Lo perronn this proiect` The Name of the C`ompan} listed in the Subject atxp.e has Listed You as a cljen( for whch they have prev'iously perfomed work. Plcasc complete tJ`c sum.e}T. Please rate each cnLeria io the best of }`our know.Eedge on a scale of I to 10. i`rith 10 represenung that you u€re ver}-saLisifled (and would hiTc the firnrfindividul again) and I repreenting (hat }.ou were very unsansfied (and w.ould never l\he the firm/indi\.diual agan). [r .vow do not have sufficicnl kno``'ledgc of pilsL performance in a partiular aLrea. Ica`7e il blank and the item or ronn ``ill be soared "0." (Please note, references from Collier Count}. staff will not be accepted.) Per bid Projee( Number of Da.vs. Project Desonption. Lawn maiaLenance services Complelion Dale. Project Budget: l'en Citeria Score 11 Ability to [trmage the project coals (minim]ze change ordes Lo scope)` 10 2 Ability lo maintain project schedule (complete on+Ime or earty).lot 3 Crtyjt`' of `rork.9 4 Ounljt+' or consultalive ad`.ice Provided on the pToicct.]0 5 ProressionansTn and abililv Lo Tmnafc Dersormel ,10 6 Projcel adminisl:ration (completed documents. ri[ial invoicc` final product turnover: 10in\'oices.. manuals or going ronrard docun.enLation. ctc.) 7 Ability lo \.ethaLly communicac and doc`rmcn( inforrmtion clearty and succinctL}'.9 8 AbiLtip' lo manage risks and unexpected projccl ci rctimslances.9 9 Abilit}7 io follow comract documcnls, poltcies` procedures. ndes. reguLaLioms. etc.10 10 Overall comfort level with hinlig the compan}. in the fulur€ (customer saLisfachon}.10 TOTAL SCORE 0F ALL ITEMS (Mndmum lun Points)97 16.B.1.d Packet Pg. 579 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) co#rer fro„„ty Administratwe Serv`ces Deparfueni 3rocuremenl S€rvices D rvis ior. Fol.in 8: Reference Questionnaire Please have the forms completed by your customers and submit T`;7it.h bid package. Collier County is implemen ng a process that collects reference informauon on fims and their key personnel to be used in the selection of firms to perform this project. The Name of the Company-listed in the Subject above has listed you as a client for which they have previously perfomed work. Please complete the survey Please rate each criteria to the best of your knowledge on a scale of I lo 10. with 10 represerung that you were very sa{isifed (and would hire the firin/Individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficiem knowledge of past performance in a particular area. leave it blank and the item or form `vill be scored ``0." (Please note, references from Collier County staff will not be accepted.) Proj ect Description: Project Budget : Completion Date : Project Number of Days: Item Citeria Score I Ability to maliage the project costs (minimize change orders to scope)./c> 2 Ability to maintain project schedule (complete on-time or early). 9 3 Crfuity of work./a 4 Chialitv of consultative advice provided on the oroiecl /a 5 Professionalism and abilily to manage persormel./a 6 Project admmstration (completed documents` final invoice, final product turnover; ainvoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly.9 8 Abiltity to maliage risks and unexpected project cireumstances./a 9 Ability to follow contract documents, policies, procedures. rules, regulations` etc./® 10 Civerall comfort level with hiring the company in the future (customer satisfaction)./a TOTAL SCORE 0F ALL ITEMS (Maxinum loo Points)7E 16.B.1.d Packet Pg. 580 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) EPEEAIn#+#rmaiFs,anmrscx=REmrbent Form 9: Vendor Submittal - I.ocal Vendor Preference Affidavit Solicitation: 17-7197 Immokalee MSTU -I,andseape Maintenance (Check Appropriate Boxes Below) State Qf Florida (Select County if Vendor is described as a I.ocal BusinessEiCollier County I Ijee County Vendor affims that it is a local business as defined by the Procurement Chdinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Procurement OTdinance: I.ocal business mcaus the vendor has a current Business Tar Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal sutilnission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County fiuni which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure sueh as a construction trailer, storage shed, or other non-permanent stmcture shall not be used for the purpose of establishing said pkysical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and inerease to the County's tax base, and resideney of employees and principals of the business within Collier County. Vendors shall affim in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a ''local business" under this section. A vendor who misrepresents the Lcoal Preference status of its fin in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: YearBusinessEstablishedinTECouierCountyorELeeCounty: Number of Employees (Including Owner(s) or Corporate Officers) : '0 NunberofEmployeesLivinginfacolliercourtyorHLee(Includingowner(s)orcorponteoncers):i If requested by the Courity, vendor will be required to provide documentation substantiating the information ven in this affidavit. Failure to do so will result in vendor's subrfussion being deemed not applicable 16.B.1.d Packet Pg. 581 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) cffiprcarty Admirtsha6ve Services Deparbent Procurernut Sermes Drvisin Memorandum Emall : brendabrilhart@colLie[gov,nct Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM I Date: From: To: Subject: November 13, 2017 Brenda Brilhart, Procurement Strategist Interested Bidders Addendum # 1 - 17-7197 Immokalee MSTU Roadway Maintenance The following clarifications are issued as an addendum identifying the following change (s) for the referenced solieitation : ADD: • Current contract pricing If you require additional information, please post a question on the Online Bidding site or contact me using the above contact information. 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L 9 F a F F F =gt F F F B E'9 B'F F F F B F F 9 9 9'T i 6:= £8 E!8 S ±E £i g 88 a g8 8+g8 =g a g §8 ga ¥8 8:8 a8 C=E !Ig!g=i8 §8±a 8i S:a 8 8 a8 8 3:8 8 a8 8 8 %8 8 i8 8 88 8;}a8 Sa:aa & a;a:Sbi 5b:i8 a8 £8 8 a E 8 a8 a g §§g8 #8 g8 8 8 8 ¥8 §=8 a C!5 8 8 388 8)8 3J.8 g8a 98a :a a!g!~i J®ai a Ea g8 a8 8a a8 a8 §8 g8 8 8 g8 88 88 88 88 a8 88 =8 88 8 *8 a8 88 88 §8 g8 =a a8 S:a aI a: g8 8 8a 8:8 8a 8!8 a 8'8 8!a 8:8 £8 =a £a i8 g8 8!8 88 8!8 =a ia 8a 8:8 88 §8 §8 8a a8 i?i;ia§ g5 8 a8 g8 88 88 a8 t:8 88 8a 88 a8 88 +8 §8 i8 §8 t.a a8 S8 a8 88 a;8 a8 a8 *8 88 §8 §8 g8 §8 i i8 8 S8 a8 88 88 8 a8 8 8 D!a 88 8 <8 i8 Sa ia S8 8!a 38 =8 §8 g8 %8 g8 g8 ii i!I+8e §8 i3 i aa I:8a 8 88 8 a 8 8 E g 8!I,8 a(3!C:8:8:ti S::a §:g . a:8 ¥8 8 8 §8 8 8 8 9a §8 ga g8 §8 !8 g8 g8 g8 g8 #a a8 g!8 §8 aa g8 88 §a §8 =a giigI;:§ 8•§a iB §9 B8 8 8 g8 8 8 8 !8 a:8 88 g8 S!8 !a 88 a8 88 8a I:a 8:8 8a 8:8 a8 88 88 a8 8 3 16.B.1.d Packet Pg. 586 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) co#1er carry Adnrmistrath;e Services Deparfent ProciJrement Servies DIvisron Memorandum Email : brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM 2 Date: November l4, 2017 From : Brenda Brilhart, Prcourement s trategist To : Interested Bidders Subject: Addendum # 2 -17-7197 Immokalee MSTU Roadway Maintenance The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation : ADD: Mulch is provided by the County through an existing contract. If you require additional information, please post a question on the Online Bidding site or contact me using the above contact information. #`d3.#ztrun 16.B.1.d Packet Pg. 587 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) giro Adrringive Ser\foes Depafroent Prrmiremenl Servies Drvrsch Memorandum Emall : brendabnlhart@coll]ergov. net Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM 3 Date: FI.om: To: Subject: December I, 2017 Brenda Brilhart, Prcourement Strategist Interested Bidders Addendum # 3 - 17-7197 Immokalee MSTU Roadway Maintenance The following clanfications are issued as an addendum identifying the following change (s) for the referenced solicitation: CHANGE: The due date for this bid has been extended until 2:30 pin December 6, 2017. If you require additional information, please post a question on the Online Bidding site or contact me using the above contact information. 16.B.1.d Packet Pg. 588 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Co#rercorty Admhi50ath/e Serviees Deparbent Procurement Serves DMsnri Memorandum Email : brendabrilhart@colliergov.nct Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM 4 Date: December 5, 2017 Fro in : Brenda Brilhart, Prcourement strategist To : Interested Bidders Subject: Addendum # 4 -17-7197 Immokalee MSTU Roadway Maintenance The following clarificatious are issued as an addendum identifying the following change (s) for the referenced solicitation : CHANGE: The due date for this bid has been extended until 2:30 pin December 13, 2017. If you require additional information, please post a question on the Online Bidding site or contact me using the above contact information. 16.B.1.d Packet Pg. 589 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 2Oi7FLORIDALiMiTEDLiABiLirvcoMPANyANNUALREpO''R+bin'oTi'`::Ms"-#ffipeMal'^(crane DOCUMENT# LO8000046795 Entity Name: A&M PROPERTY MAINTENANCE LLC Current Principal Place Of Business: 4396 0WEN§ WAY AVE MAF{lA, FL 34142 Current Mailing Address: 4396 0WENS WAY AVE MARIA, FL 34142 US FEI Number: 26-2564413 Name and Address of Current Registered Agent: YZAGUIRRE. SYLVIA 8 4396 0WENS WAY AVE MARIA, FL 34142 US Apr 02, 2017 Secretary of State CC1500861292 Certificate of Status Desired: Yes The above named entity submits [hls statement for the purpese of changlng its registered office or regislened agent, or both, in the State Of Florlda SIGNATURE: Electronic Signature of Registered Agent Authorized Person(s) Detail : "tle AUTHORIZED MEMBER Name YZAGUIRRE, SYLVIA Address 4396 0WENS WAY City-State-Zip. AVE MARIA FL 34142 Title MANAGER, AUTHORIZED REPRESENTATIVE Name YZAGUIRRE, ARMANDO B Address 4396 0WENS WAY City-State-Zip: AVE MARIA FL 34142 Date l_P:.pP.y_f?.rl_ifr I.hg! _P? _In!orm?tiT_ undlcated on this..reporl or sup,pleriiehal reporl ls lrue and accurate and thal rrly electronlc slgnatul® sliaN have lhe s®rne legal effect as rf marle under calh, th8l I am a menaglng member Qr rrraneger of the limlecl IIabllrty corrlpany or the reoervor or tn)stee empowered to execul; thro raporl as requlred dy Cn-*le; 66;. -F-lord;St-ed;;;-s, and [h8l my frame appears 8bave. or on an ahacjrmenl \mth all other like empowered. SIGNATURE: SYLVIA B. YZAGUIRRE OWNER 04/02/2017 Electronic Signature of Signing Authorized Person(s) Detail 16.B.1.d Packet Pg. 590 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) LOCATION: 4396 0WENS WAY ZONED: HOMEOCCUPATION BUSINESS PHONE: 503-0303 COUNTY uC: 33963 'mndE NUMBER OF EMPLOYEES: 11-20 EMPLOYEES ar LIC CLASSIFICATION: LANDSCAPING RESTRICTED CONTRACT `1` FAILURE TO DO SO IS CONTRARY T0 LOCAL LAWS. i.i--:.i i - THIS TAX IS NON-REFUNDABLE - A & M PROPERTY MAINTENANCE. LLC YZAGUIRRE, ARMANDO a. 4396 0WENS WAY AVE MARIA FL 34142-0000 CLASSIFICATION CODE: 02102602 NO FERT|L|Z|NG` ¥kx¥ +¥`-IT--I" This document is a bu8inees tax only. This is not certificatlon that licensee is qualifed. It does not pemit the licensee to violate any existing regulatory zoning laws Of the state, county or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. DATE 1 o;02rao. AMOUNT 56.I RECEIPT 1603`! igctfaxp #t REife cOLLiER cOuNTy BusiNEss TAx BusiNEss TAX NUMBER: 062a COLLIER COUNTY TAI( COLLECTOR -2800 N. HORSESHOE DRIVE -NAPLES FLORIDA 34104 -(239) 252-2477 VISIT OuR WEBS ITE AT: www.colliertax.com THIS RECEIPT EXPIRES SEPTEMBER 30, 2018 LOCATION: 4396 0WENS WAY ZONED: HOME OCCUPATION BUSINESS PHONE: 370-0733 NUMBER 0F EMPLOYEES: CLASSIFICATION: CLASSIFICATION CODE: 03703301 I: R £Sj-f; %:EssERvl:-£EN:pcLg#¥8TFOERR:#:¥:GqaT-EL'fiii }ODE: 03703301 DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTIOEL FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. - THIS TAX IS NON-REFUNDABLE - A & M pRopERrv i\IAiNiENANCE, LLc YZAG U IRRE, ARMANDO 4396 0WENS WAY AVE MARIA FL 34142J)OOO This document is a business tax only. This is not certification that licensee is qualirfed` It does not permit the licensee to violate any existing regulatory zoning laws of the state, county or cities nor does it exempt the licensee from any other faxes or permits that may be required by law. DATE 1 on2ae£ AMOU NT 223j RECE I pT 48azffi 4anayap+ REay COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMBER: 140J4 COLLIER COUNTY TAX COLLECTOR -2800 N. HORSESHOE DRIVE -NAPLES FLORIDA 34104 -(239) 252-2477 VISIT OUR WEBSITE AT: `htww.colliertax.com THIS RECEIPT EXPIRES SEPTEMBER 30, 2018 LOCATION: 4396 0VVENS WAY ZONED: HOME OCCUPATION BUSINESS PHONE: 239-503-0303 COUNTY LIC: C33963 LLC A .JikEQ*```_._ _I_~ :LMSBs::,:AFT:OMNp[::r:sT,ON,;.p]:,=%Eo::EN§TRACTOR#+:9`;~.ELditm€ CLASSIFICATION CODE: 02105301 DispLAy AT PLACE oF BusiNEss FOR puBLic iNspECTtoas'+ FAILURETo I)O SO LSCONTRARYTO LOCAL LAWS. - Tlils TAX IS NON-REFUNDABLE - A & M PROPERTY MAINTENANCE, LLC YZAGU IRRE, ARMANDO 4396 0WENS WAY AVE MARIA FL 34142J)000 This document i§ a business tar only. This is not certification that licensee is qualified. It does not-pemit the lieensee to violate any existing regulatory zoning laws of the state, coilnty or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. 16.B.1.d Packet Pg. 591 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 16.B.1.d Packet Pg. 592 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) {¥-Verify Company lD Number: 1249796 lTB # 17-7197 lmmokalee MSTU-Landscape Maintenance THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EM PLOYERS ARTICLE I PURPOSE AND AU"ORITY The parties to this agreement are the Department of Homeland Security (DHS) and the A&M PROPERTY MAINTENANCE, LLC (Employer) The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOu) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title lv, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (llRIRA), Pub. L. 104-208,110 Stat. 3009, as amended (8 U.S.C § 1324a note). The Federal Acquisition Regulation (FAF{) Subpart 22.18, "Employment Eligibility Verification" and Exeoutive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE 11 RESPONSIBILITIES A. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system. a. Notice of E-Verify participation b. Notice of Right to work 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives' contact information changes. 3. The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee's E-Verify access if the employer is separated from the company or no longer needs access to E-Verify. Page 1 of 17 E-Venfy MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 593 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Company lD Number: 1249796 fy a # 17-7197 lmmokalee MSTU-Landscape Maintenance 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5. The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases. a. The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Venfy in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a. If an employee presents a "List 8" identity document, the Employer agrees to only accept "List 8" documents that contain a photo. (List 8 documents identified in 8 C.F.R` § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) lf an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo soreening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List 8 and List C, document(s) to complete the Form I-9. 7. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 8. The Employer agrees that, although it participates in E-Verify, the Employer has a responslbility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 2748 of the lNA with respect to Form I-9 procedures. a. The following modified requirements are the only exceptions to an Employer's obllgation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List 8 identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (lNA) with respect to the hiring of that employee; (3) lf the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) lf the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly Page 2 of 17 E-Venfy MOU for Employers I F}evision Date 06/01/13 16.B.1.d Packet Pg. 594 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) !`iifei! CompanylD Number: 1249796 lTB # 17-7197 lmmokalee MSTU-Landscape Maintenance employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify, b. DHs reserves the nght to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailabiljty. 10. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawiul employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article 11.8 of this MOU. 12. The Employer agrees to follow appropriate procedures (see Article Ill below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficieney to employees. The Employer agrees to provide written referral instructions to employees and I.nstruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article Ill.8. below) to contact DHS with information necessary to resolve the challenge. 13. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment ell.gibllity status while SSA or DHS I.s processl'ng the verificatlon request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1 (I)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment eligibility status Page 3 of 17 E-Verify MOu for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 595 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -VeriF# Company lD Number: 1249796 a # 17-7197 lmmokalee MSTU-Landscape Maintenance (including denying, reduclng, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assienment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee dces not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee's employment. Employers or employees with questions about a final nonconfirmation may can E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline). 14. The Employer agrees to comply with Title Vll Of the Civil Rights Act Of 1964 and section 2748 Of the lNA as applicable by not discriminating unlawfully against any individual in hinng, firing, employment eligibility verification, or recruitment or referral practices because Of his or her national onoin or citieenshto status, or by committing discnminatory documentary practices. The Empleyer understands that such illegal practices can include selective verificatlon or use Of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound foreign" or have received tentative nonconfirmations. The Employer further understands that any violatlon of the inimigratien-related unfair employment practices provisions in section 2748 Of the lNA couid subject the Employer {o civil penalties, back pay awards, and other sanctions, and violations of Title VIl could sutyect the Employer to back pay awards, compensatory and punitive damages. Violations Of either section 2748 of the lNA or lltle Vll may also lead to the termination Of its particlpatron in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it shoulcl contact OSC at lnooo-255-8155 or 1 -800-237-2515 (TDD). 15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibHfty Of employees as authorlzed by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentialrty, including ensuring that it I.s not disseminated to any person other than employees Of the Employer who are authorized to perform the Employer's responsfoilities under this MOu, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16. The Employer agrees to rotfty DHS Immediately in the event Of a breach Of personal information Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches shouid be reported by calling lno88-464-4218 or via email at E-Verifv@dhs.aov Please use "Privacy Incident -Pass\rord" in the subject line Of your email when sending a breach report to E-Verify. 17. The Employer acknowledges that the information it receives from SSA is governed by the Prlvaey Act (5 U.S.C. § 552ao(1) and (3)) and the Social Security Act (42 U S.C.1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in tthis MOU may be subject to cnminal penalties` 18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation Of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upen Ppage 4 Of 17 E-Verif)/ MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 596 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Verity 8 # 17-7197 company lD Number: 1249796 |mmoka|ee MSTU-Landscape Maintenance reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer's use Of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to thelr partlcipatron in E-Verify. 19. The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federatry-recognieed, or use language with a sln"lar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorLzes your E-Verify services and any claim to that effect is false. 20. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Diviston, without first obtal.ning the prior \witten consent of DHS. 21. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 rvveb)) and, other than pursuant to the specific terms Of such license, may not be used in any manner that mlght iniply that the Employer's services, products, websites, or publications are sponsored by, endorsed by, licensed by, or afflliated with DHS, USCIS, or E-Verify. 22. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination Of its participation in E-Verify according to this MOU. a. REspoNsiBiLliiEs oF FEDERAL cowiiIAcroRs 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 Of the FAR, it will become familiar with and comply with the most ourrent version Of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In additlon to the responsibllities Of every employer outlined in this MOU, the Employer understands tthat if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 Of the FAR it must verify the employment elieibility Of any "employee assiened to the contract" (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time Of a contract a\mard must enroll as a Federal contractor in the E-Verify program within 30 calendar days Of contract award and, within 90 days Of enrollment, begin to verify employment eligibilfty Of new hires using E-Verify. The Employer must \;erify those eniployees \who are working in the United States, whether or not they are assigned to the contract Once the Empleyer begins venfylng new hires, such verification of ne\^r hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification Of employees assigned to the contract within 90 calendar days after the date Of enrollment or within 30 days Of an employee's asslgnment to the contract, whichever date is later. Page 5 Of 17 E-Verify MOU for Employers I Fievision Date 06/01/13 16.B.1.d Packet Pg. 597 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Company lD Number: 1249796 b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working jn the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer mustt within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not asslgned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C.1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal ageney under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6,1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. d. upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article ll.A.6, ii. The employee's work authorization has not expired, and iii. The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee's Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized u.S. citizen). f. The Employer shall complete a new Form I-9 consistent with Article ll.A.6 or update the previous Form I-9 to provide the necessary information if: i. The Employer cannot determine that Form I-9 complies with Article ll.A.6, ii. The employee's basis for work authorization as attested in Section 1 has expired or changed, or iji. The Form I-9 contains no SSN or js otherwse incomplete. Note: lf Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Page 6 of 17 E-Venfy MOU for Employers | Revision Date C6/01/13 16.B.1.d Packet Pg. 598 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri Company ID Number: 1249796 ly a # 17-7197 lmmokalee MSTu-Landscape Maintenance ?`iii!! Article ll.C.5, but reflects documentation (such as a u.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article ll.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. 9. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOu is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer against SSA's database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA's database. 2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limlt access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C.1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from Its database withln three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional Instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: lf an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1 -888-464-4218. D. RESPONSIBILlllES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by thls MOU: a. Automated verification checks on alien employees by electronic means, and Page 7 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 599 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri Company lD Number: 1249796 fy 8 # 17-7197 lmmokalee MSTU-Landscape Maintenance b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's particlpation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train Employers on all Important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer a notice, which indicates the Employers participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the Employer's E-Verify users a unique user identification number and password that permits them to log in to E-Venfy. 7. DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the acouraey of Social Security numbers and employment eligibility, to enforce the lNA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eliglbility within three Federal Government work days of the initial inquiry. 9 DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE Ill REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify Page 8 of 17 E-Venfy MOU for Employers I F}evislon Date 06/01/13 16.B.1.d Packet Pg. 600 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Company ID Number: 1249796 ty a # 17-7197 lmmokalee MSTU-Landscape Maintenance case, The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficieney to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days Of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. a. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the Page 9 of 17 E-Venfy MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 601 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri Company lD Number: 1249796 fy lTB # 17-7197 lmmokalee MSTU-Landscape Maintenance •.€E.! employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee's Form 1~551, Form I-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee's documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. Page 10 of 17 E-Verify MOU for Employers I Revislon Date 06/01/13 16.B.1.d Packet Pg. 602 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Company lD Number: 1249796 lTB # 17-7197 lmmokalee MSTU-Landscape Maintenance a. TERMINATION 1. The Employer may terminate this MOu and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOu, and thereby the Employer's participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or poliey, or upon a determination by SSA or DHS that there has been a breach of system integrity or seourity by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements, The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if jt is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer's business. 3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide \witten notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4 The Employer agrees that E-Verify is not liable for any losses, financial or otherwse, if the Employer is terminated from E-Verify. ARTICLE VI PAR||ES A. Some or all SSA and DHS responsibilities under this MOu may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. a. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the Unlted States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of llRI RA to any action taken or allegedly taken by the Employer. E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Page 11 of 17 E-Verify MOu for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 603 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri Company lD Number: 1249796 fy ITB # 17-7197 lmmokalee MSTU-Landscape Maintenance Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, Its subcontractors, its employees, or its representatives to: (1 ) prosecution for false statements pursuam to 18 U.S.C.1001 and/or; (2) immediate termination of its MOu and/or; (3) possible debarment or suspension G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. To be accepted as an E-Verify participant, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 1-8884644218. Page 12 of 17 E-Venfy MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 604 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Company lD Number: 1249796 Approved by: lTB # 17-7197 Immokalee MSTU-Landscape Maintenance Employer A&M PROPERTY MAINTENANCE, LLC Name (Please Type or Print)itle SYLVIA YZAGU IRRE lgnature Date El ectronically Signed 1 1 /27/2017 partment of Homeland Security -Verification Division Name (Please Type or Print)itle USCIS Verification Division gnature Date Electronlcally Signed 11/27/2017 Page 13 of 17 E-Verify MOu for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 605 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) a # 17-7197 Company lD Number: 1249796 lmmokalee MSTU-Landscape Maintenance Information Required for the E-Verify Program nfomation relating to your Company: ompany Name A&M PROPERTY MAINTENANCE, LLC ompany Facility Address 4396 0WENS WAY AVE MARIA, FL 34142 ompany Alternate Address ounty or Parish COLLIER Employer Identification Number 262564413 North American Industry 811lassification Systems Code Parent Company Number of Employees 5to9 Number of Sites Verified for 1 Page 14 of 17 E-Venfy MOu for Employers I Revislon Date 06/01/13 16.B.1.d Packet Pg. 606 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri fy a # 17-7197 Company lD Number: 1249796 |mmokalee MSTU-Landscape Maintenance Are you verifying for more than 1 site? lf yes, please provide the number of sites verified for in each State: FLORIDA 1 site(s) Page 15 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 16.B.1.d Packet Pg. 607 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) -Veri Company lD Number: 1249796 fy a # 17-7197 lmmokalee MSTU-Landscape Maintenance Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name Phone Number Fax Number Email Address Name Phone Number Fax Number Email Address Name Phone Number Fax Number Email Address SYLVIA a YZAGulRRE (239) 503 -1897 (239) 842 -3192 AANDMTOTAL@YAH00.COM ARMANDO a YZAGUIRRE (239) 503 - 0303 (239) 842 -3192 AANDMTOTAL@YAHOO.COM SYLVIA 8 YZAGUIF3RE (239) 503 - 1897 (239) 842 -3192 AANDMTOTAL@YAHOO.COM Page 16 of 17 E-Venfy MOU for Employers I Revislon Date 06/01/13 16.B.1.d Packet Pg. 608 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) Compeny lD Numbei: 1249796 lTB # 17-7197 lmmokalee MSTU-Landscape Maintenance Page intentionally left blank Page 17 of 17 E-Verify MOU for Employers I Revision Date 06ro1/13 16.B.1.d Packet Pg. 609 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) lTB # 17-7197-lmmokalee Landscape Maintenance (Street Sweeper) 16.B.1.d Packet Pg. 610 Attachment: 17-7197 A M Bid Documents (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR IMMOKALEE MSTU – LANDSCAPE MAINTENACE SOLICITATION NO.: 17-7197 BRENDA BRILHART, CPPB, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8446 BrendaBrilhart@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format (Rev 8/2/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.B.1.e Packet Pg. 611 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 2 TABLE OF CONTENTS ITEM DESCRIPTION ...................................................................................................................................................... 1. Introduction 2. Background 3. Term of Contract 4. Award Criteria General Bid Instructions 5. Purpose/Objective 6. Pricing 7. Alternate Bid Pricing 8. Equal Product 9. Discount 10. Addenda 11. Bid Submission 12. Questions 13. Protests 14. Local Vendor Preference 15. Immigration Affidavit Certification 16. Lobbying 17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) 18. General Information 19. Bid Award Process 20. Reserved Rights 21. Collier County Purchase Order Terms and Conditions Additional Terms and Conditions 22. Insurance and Bonding Requirements 23. Additional items and/or Service 24. Vendor Performance Evaluation 25. Additional Terms and Conditions of Contract 26. Public Records Compliance 27. Payment Method 28. Environmental Health and Safety 29. Licenses 30. Survivability 31. Relation of County 32. Termination 33. Public Entity Crime 34. Security and Background Checks 35. Conflict of Interest 36. Prohibition of Gifts to County Employees 37. Deduction for Non-Performance 38. Offer Extended to Other Governmental Entities 39. Florida Wood Products 40. Standards of Conduct 41. Protection of Property 42. Collier County Information Technology Requirements 43. Maintenance of Traffic Policy 44. Debris 45. Direct Material Purchase 46. Grant Compliance 47. Equipment Attachments Attachment A – Scope of Services Attachment B – Required RFP Forms Attachment C – Bid Schedule 16.B.1.e Packet Pg. 612 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 3 SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 17-7197 POSTING DATE: October 31, 2017 PROJECT TITLE: Immokalee MSTU – Landscape Maintenance PRE-BID CONFERENCE: Not Applicable BID OPENING DAY/DATE/TIME: December 1, 2017 at 2:30 PM PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 1. INTRODUCTION As requested by the Immokalee CRA Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The purpose of this solicitation is to award an annual contract for roadway landscape maintenance for the Immokalee Municipal Services Taxing Unit (MSTU). Historically, the Immokalee MSTU has spent approximately $197,000.00 dollars annually; however, this may not be indicative of future buying patterns. 2. BACKGROUND Landscape Maintenance Services shall be from a firm, licensed in the State of Florida. The services shall be made available as a unit cost per service as listed on Schedule C – Bid Schedule and shall be made available to the County on a temporary basis at other project sites located within Immokalee, Collier County. The firm that is responsible for Ornamental and Turf Spraying should be a licensed Pest Control company. The firm that performs these services shall possess and provide the following to the Project Manager: • Valid State of Florida Pesticide License that complies with all Federal, State (Chapter 482) and local laws and regulations • Reference letter or work experience in Ornamental Horticulture and/or Entomology or the equivalent practical experience approved by the Project Manager • Current County Contractor's Occupational License for Pest Control Service 3. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal option . Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, an d such charges should be incorporated into the pricing structure. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 4. AWARD CRITERIA ITB award criteria are as follows: 4.1 The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. 4.2 It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value 16.B.1.e Packet Pg. 613 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 4 to the County. 4.3 For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • The Responsive and Responsible bidder with the lowest overall total bid (line item numbers 1-110) 4.4 Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Single award 4.5 The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. 4.6 The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients whose projects are of a similar nature to this solicitation as a part of their bid. The references shall be within the previous three (3) years. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using the form provided in Attachment B – Form 8. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the bidder on relevant project work. GENERAL BID INSTRUCTIONS 5. PURPOSE/OBJECTIVE As requested by the Collier County departments or divisions identified, the Collier County Board of County Commissioners Procurement Services Division (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”) with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the “Vendor”. All bids must be submitted on the Bid forms furnished by the County noted in Attachments of this ITB. Bids may not be considered unless Bid forms are properly executed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 6. PRICING Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calenda r days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined. 7. ALTERNATE BID PRICING In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricin g for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price may be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed may be considered technically non- responsive and will not be considered for award. 8. EQUAL PRODUCT Manufacturer’s name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer’s items of equal or similar material. An equal or similar product may be bid, provided that the product is found by the County to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, the vendor must contact the Procurement Services Division for instructions on submittal. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. 9. DISCOUNT Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 10. ADDENDA The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and notifications shall be distributed electronically to all 16.B.1.e Packet Pg. 614 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 5 parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. All addendums are posted on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all documents provided, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 11. BID SUBMISSION All electronic bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: www.colliergov.net/bid 12. QUESTIONS If the vendor should be of the opinion that the meaning of any part o f the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Procurement Services Division I nternet website: www.colliergov.net/bid. Questions will not be answered after the date and time noted. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 13. PROTESTS Any prospective vendor/bidder who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Services Division prior to the time of the bid opening strictly in accordance with the County’s then current Procurement Ordinance and policies. 14. LOCAL VENDOR PREFERENCE (LVP) 14.1 The County is using the Competitive Sealed Bid methodology of source selection for this procurement, as authorized by Ordinance Number 2017-08 establishing and adopting the Collier County Procurement Ordinance. 14.2 Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of establishing said physical address. In addition to the forego ing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employme nt opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. 14.3 Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmativel y state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrar y, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. 14.4 Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. W hen a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lo west local bidder) shall have the opportunit y to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Procurement Services Division shall determine if the lo we st local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lo west bid, less one (1) dollar, fro m the lowest non-local bidder tendered previously, then award shall 16.B.1.e Packet Pg. 615 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 6 be made to the local bidder. If the lo west local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087 , and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. 14.5 Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. 14.6 A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. 14.7 The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 15. IMMIGRATION AFFIDAVIT CERTIFICATION 15.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (ITB) including professional services and construction services. (1) Exceptions to the program: (a) Commodity based procurement where no services are provided. (b) Where the requirement for the affidavit is waived by the Board of County Commissioners. 15.2 Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive. 15.3 Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the “Exceptions to the program” clause above. 15.4 For additional information regarding the Employment Eligibilit y Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all rules and regulations governing this program. 15.5 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 16. LOBBYING After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact, communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the fin al contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined in section Twenty-eight of County Ordinance 2017-08. 17. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL STATUTE 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot 16.B.1.e Packet Pg. 616 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 7 provide the document within the referenced timeframe, the County reserves the right to award to another firm. 18. GENERAL INFORMATION When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is t he best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall conduct a random selection (coin toss) by the Procurement Services Director before at least three witnesses. 19. BID AWARD PROCESS Award shall be made in a manner consistent with the County’s Procurement Ordinance. Award r ecommendations will be posted on the Collier County Procurement Services Division website. 20. RESERVED RIGHTS Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive mino r irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet the additional or reduced requirements of Collier County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one or more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the be st interest of the County. Collier County reserves its right to reject any sole response. COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 21. PURCHASE ORDER TERMS AND CONDITIONS 21.1 Offer 21.1.1 This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 21.2 Acceptance and Confirmation 21.2.1 This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. 21.2.2 No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 21.3 Inspection 21.3.1 All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR’S expense. 21.3.2 To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY. 21.4 Shipping and Invoices 21.4.1 a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 21.4.2 b) No charges will be paid by the COUNTY for packing, crating or cart age unless otherwise specifically stated in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on th e full 16.B.1.e Packet Pg. 617 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 8 amount of invoice. 21.4.3 c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. 21.4.4 d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to the Board of County Commissioners Purchasing Policy. 21.5 Time Is Of the Essence 21.5.1 Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist upon further compliance with all specifications. 21.6 Changes 21.6.1 The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 21.7 Warranties 21.7.1 VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnishe d or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 21.8 Statutory Conformity 21.8.1 Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 21.9 Advertising 21.9.1 No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying marks or property without the prior written consent o f the COUNTY’S Purchasing Department. 21.10 Indemnification 21.10.1 VENDOR shall defend, indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, c aused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and/or services to be provided hereunder. 21.11 Warranty of Non Infringement 21.11.1 VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. 16.B.1.e Packet Pg. 618 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 9 21.11.2 VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in sectio n 11 (a). 21.11.3 If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 21.12 Insurance Requirements 21.12.1 The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 21.13 Compliance with Laws 21.13.1 In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non- exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or ve terans’ status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 21.14 Force Majeure 21.14.1 Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resu lting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 21.15 Assignment 21.15.1 VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 21.16 Taxes 21.16.1 Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 21.17 Annual Appropriations 21.17.1 The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 21.18 Termination 21.18.1 This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 21.19 General 21.19.1 a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida 21.19.2 b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. 16.B.1.e Packet Pg. 619 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 10 21.19.3 c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and w ill be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. 21.19.4 d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. 21.19.5 e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. ADDITIONAL TERMS AND CONDITIONS FOR ITB 22. INSURANCE AND BONDING REQUIREMENTS 22.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. 22.2 The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. 22.3 Collier County shall be responsible for purchasing and maintaining, i ts own liability insurance. 22.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.” 22.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. 22.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida 22.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be Vendor’s sole responsibility. 22.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. 22.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 22.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the 16.B.1.e Packet Pg. 620 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 11 County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insur ance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contra ct Documents. 22.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calen dar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 23. ADDITIONAL ITEMS AND/OR SERVICES Additional items and/or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 24. VENDOR PERFORMANCE EVALUATION The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 25. ADDITIONAL TERMS AND CONDITIONS OF CONTRACT 25.1 The selected Vendor may be required to sign a standard Collier County co ntract. 25.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager . 25.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. 25.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 26. PUBLIC RECORDS COMPLIANCE 26.1Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 26.2 The Contractor must specifically comply with the Florida Public Records Law to: 26.2.1 Keep and maintain public records required by the public agency to perform the service. 26.2.2 Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 26.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term a nd following completion of the contract if the Contractor does not transfer the records to the public agency. 26.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall 16.B.1.e Packet Pg. 621 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 12 destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored el ectronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 27. PAYMENT METHOD 27.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor’s invoices must include: 27.1.1 Purchase Order Number 27.1.2 Description and quantities of the goods or services provided per instructions on the County’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail East, Suite 700 Naples FL 34112 Or Emailed to: bccapclerk@collierclerk.com 27.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 27.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 27.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 28. ENVIRONMENTAL HEALTH AND SAFETY 28.1 All Vendors and Sub Vendors performing service for Collier County are required and shall c omply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the safety of their employees a nd any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. 28.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any department and/or Vendor. 28.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. 28.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 29. LICENSES 29.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. 29.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/regi stration will need to be renewed thereafter to remain “active” in Collier County. 16.B.1.e Packet Pg. 622 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR IMMOKALEE MSTU – LANDSCAPE MAINTENANCE SOLICITATION NO.: 17-7197 BRENDA BRILHART, CPPB, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8446 BrendaBrilhart@colliergov.net (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.B.1.e Packet Pg. 623 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 2 Attachment A - Scope of Work SPECIFICATIONS These specifications are intended to provide the information by which prospective bidders may understand the minimum requirements of Collier County relative to entering into a Contract to furnish, deliver and provide services related to “IMMOKALEE MSTU LANDSCAPE MAINTENANCE” for Collier County Arterial Road Rights-of-Way within the boundaries as stated in the Project/Roadway specs. All sections of the General Specifications may not be applicable to all roadway segments listed. The work covered by this Contract requires a weekly servicing of roadway areas designated as described in the specifications. This requires the furnishing all labor, equipment, materials and services necessary to satisfactorily perform grounds maintenance, as determined by the Project Manager or the designated Owner's Representative as follows. If the project’s weekly services require more than one (1) day per week, then the weekly services shall be performed on consecutive days. The areas of work included in these specifications are located as described below and/or as shown on the plans attached to these specifications to include medians, side ROW, retention areas, sidewalks, curbing, guardrails, landscaping, and irrigation observation as described in this contract. In order to obtain representative unit prices for Landscape Maintenance and repairs, interested contractors are requested to submit price bids for those bid items listed on the Bid Form for work items they are qualified to perform or sub-contract. The following work group categories are included in the Bid Schedule and are described in more detail in Attachment C. TURF MOWING SPECIFICATIONS Estimated Quantities for Turf Mowing are described in Attachment C. TURF MOWING AND EDGING Mowing and edging shall include medians as well as those areas along the outside edge of the sidewalks of adjacent properties that are not currently maintained by the property owners. Right-of-Way mowing is required from edge of pavement, back of curb, or sidewalk to the Right-of-Way line (in most cases the power pole). Swale areas must be kept under control throughout the entire year. All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary, the bagged clippings shall be collected and removed at no additional cost to the County. Discharge of clippings shall not be directed into the roadway, and shall be directed away from the roadway. Grass shall be cut at a height of no less than three and one half inches (3 ½”). The frequency of cutting may be as many as weekly or fifty-two (52) times for St. Augustine and Bahia grass which may be modified by the Project Manager at any time during the contract period or by seasonal weather conditions at the Project Manager’s discretion. The height of the grass blade shall not exceed six (6) inches in height. Note: The following mowing schedule is recommended for MSTU Committee consideration: March 1st – October 31st: weekly November 1st – February 28th: biweekly The Contractor shall use or alternate mowing practices, patterns or equipment within narrow turf areas so not to create wheel ruts or worn areas in the turf. Any areas of turf that become water soaked during the period of this Contract shall be mowed with twenty-one inch (21” +/-) diameter hand walk behind type mowers to prevent wheel ruts in the turf caused by heavier type self-propelled rider mowers. The Contractor shall be responsible for repairing any ruts or damage caused by their mowers at no additional 16.B.1.e Packet Pg. 624 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 3 costs to the County. Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs, around all plant beds, utility service boxes, street light bases, sign posts, headwalls, guardrails, timer pedestals, posts and trees. Metal blade edging is not permitted along plant bed and turf edges where an underground irrigation system is present. Mechanical metal blade edging is permitted along back of curbing. Grass root runners extending into the mulched areas shall be cleanly cut and removed when the edging is performed. Edging will also be required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they exist. When edging is performed around trees contractor shall not damage tree during the edging process, any trees damaged by edging will be replaced by the contractor. All debris on streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used for edging. All sidewalks, curbing and/or gutters including a four foot (4’) area from the face of the curb and sidewalk areas shall be cleaned after each service and debris removed off site. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. Debris removal per this section shall include actual removal of debris by contractor. Contractor will not be allowed to blow debris without removal of debris which accumulates as a result of the blowing process. Swales and dry retention areas must always be maintained and will have to be mowed and/or line trimmed. TURF MOWING AND EDGING - Two (2) foot maintenance strip Mowing and edging shall include an area measured two (2) foot from outside edge of the sidewalks of adjacent properties that are not currently maintained by the property owners. Right-of-Way mowing and/or weed control is required from back of curb or sidewalk to the Right-of-Way line (in most cases the power pole). Swale areas within the contract area must be kept under control throughout the entire year. All turf shall be mowed in accordance with the requirements of this Contract as described. TRASH REMOVAL With each service, all “Turf Mowing” areas shall be cleaned by removing all trash or debris to include, but not be limited to: paper, bottles, cans, other trash, and horticultural debris, etc.. All debris or trash pick-ups shall be performed prior to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be included in the Bid Price. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES 1. If existing plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees or a Subcontractor as determined by the Project Manager, they shall be replaced at the Contractor's expense. 2. The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the Contractor’s expense. 3. It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or additional maintenance needs immediately upon discovery and also within weekly maintenance reports to be submitted to Project Manager within twelve (12) hours of service being provided to project. 16.B.1.e Packet Pg. 625 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 4 4. Should additional costs be involved which are not covered within the Contract, a Unit Cost shall be agreed to by the Contractor and Project Manager prior to performing additional services as per Purchasing Ordinance. 5. The Contractor shall perform inspections on all grass areas for disease or insect infestation during each week’s service to the site. The Contractor shall immediately notify the Project Manager should a disease or infestation be found so appropriate treatment can be coordinated with the “Landscape Care” Contractor per the Contract requirements. 6. The Contractor shall have a singular point of contact in order to communicate with the Project Manager. 7. Materials cost plus mark-up cannot exceed fifteen percent (15%). The result will be part of the base bid total and a bidder will not be awarded to the if this is omitted or exceeds the allowable limit. GENERAL MAINTENANCE REPORT SHEETS The Contractor shall complete the “General Maintenance Report Sheets” on a weekly basis. The Report Sheets should be signed and submitted on a monthly basis to the Owner’s appointed representative for review and approval as to completeness. The General Maintenance Report Sheets are required to be signed by the Contractor and submitted prior to monthly billing and payment. These sheets must include any project irregularities including but not limited to plant problems, pest problems, site issues and traffic accidents, as these may be used to determine replacement responsibilities. The Contractor may also be required to conduct on-site inspections with the Project Manager or Owner’s Representative, monthly or at the request of the Project Manager, to verify satisfactory completion of Contract requirements. The original forms for the report sheets will be provided to the Contractor for his reproduction purposes. A weekly schedule for the Contract period is also required and shall be submitted to the Project Manager before the beginning of the Contract work. The schedule shall indicate the days and service location and must include when Turf Mowing service checks are scheduled. LANDSCAPE CARE SPECIFICATIONS Estimated Quantities for Landscape Care are described in Attachment C. WEEDING Weeding of plant beds, sidewalks (asphalt, concrete or paver), guardrail bases, tree grates, curb joints and other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a weed free and well-maintained area. Blue tracker may be required to be used when spraying. In order to receive payment under the weeding bid line item all weeds in the entire roadway segment contracted under this bid must be treated. GENERAL SITE PRUNING For this site, general site pruning shall be defined as the pruning of any plant’s foliage below a ten feet (10’) height. All groundcovers, shrubs, canopy trees (except magnolias) and palms up to a ten feet (10’) height, shall be inspected and pruned on a weekly or an as needed basis, to maintain the proper or required heights for visibility, vehicular movement purposes and desired shape or form as determined by the Project Manager or the Owner’s Representative. Pruning shall also include removal of water sprouts, suckers and any dead or diseased foliage or branches. All groundcovers and shrubs shall be maintained at the required height as specified by the Project Manager may be to a maximum of 36”, with the exceptions of sight windows when the height needs to be maintained 16.B.1.e Packet Pg. 626 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 5 at a maximum of 18”-24” above the crown of the road. All groundcovers and shrubs are to be pruned to a height of 18” by October 1 of each year prior to possible cooler temperatures, and/or to ensure blooming plants at the proper elevation during the heavy traffic season. Shrub pruning should be done consistently throughout each median for all shrub types that require pruning so that landscape gives the appearance of continuity throughout that median and the entire roadway. For example, all shrubs within the turn lane are to be maintained to 24”. All shrub pruning shall be conducted within two consecutive days for each roadway as deemed necessary to maintain required plant heights and aesthetic continuity. Example of recommended shrub pruning heights: (Note: Contract Manager may require a height in variance to the height listed). All plantings in the medians shall have a 1’-6” clear setback from the back of curb for safety. All heights are measured from travel lane. All shrubs within sight lines and turn lanes must be maintained at height of no more than 24”. Shrub Type Trim Height Maintained Height Thryallis 24” 36” Plumbago 24” 36” Dwarf Firebush 24” 36” Juniper 18” 24” Allamanda 24” 36” Bougainvillea 24” 36” Green Island Ficus 24” 36” Crown of Thorn 24” 36” Hawthorne 24” 36” Schlings 24” 36” Xanadu 24” 36” Jasmine 18” 24” Aboricola 24” 36” Wild Coffee 24” 36” Blue Porterweed 24” 36” Walters Viburnum 24” 36” Blueberry Flax Lily 24” 24” Blue Eyed Grass 24” 24” Perennial Peanut 18” 24” *Note: This list is not intended to be all inclusive, actual recommended pruning height for shrubs will be determined by Project Manager. During the first weeks of October and April, ornamental grasses, such as Fountain Grass, Muhly grass, Florida Gama or Fakahatchee grass shall be pruned at its base to remove any old growth; grasses shall only be pruned after the blooming season. The grasses shall not be cut in a flat top method. Ornamental grass such as Liriope muscari shall only be pruned at the direction and approval of the Project Manager or Owner’s Representative. Plant material with a canopy over pathways or sidewalks shall be maintained at a minimum height of one hundred twenty inches (120”) / or ten (10) feet. Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one foot-six inches (1’-6”) of clearance from the edge of the pathway. It is recommended that adjacent shrubs and groundcovers be maintained so that they angle or are rounded away from the pathway. A one foot (1’) mulched area from edge of the curb shall be maintained in the median planting beds from back of curb, as a pathway for maintenance workers, this will also keep all plant material from encroaching into the roadways. 16.B.1.e Packet Pg. 627 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 6 SIGN AREA Maintenance for existing gateway signs include trimming all shrubs and trees so that view to sign is not obstructed. Contractor is to ensure that shrubs do not block the existing signage light from illuminating the sign. CANOPY TREE AND PALM PRUNING Canopy Trees shall be defined as any large shrub, tree or palm with foliage above a ten foot (10’) height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen-foot (15’) canopy clearance over the roadways and a ten-foot (10’) canopy clearance over all pathways. Canopy trees shall be selectively pruned once per year in October, November, or December to thin the interior canopy of cross branching and to shape the canopy of the trees. A professional certified Arborist shall do the pruning and shaping and shall be approved by the Project Manager. The work shall be done in a professional manner in accordance with ANSI 300, Part 1, 2, & 3. Pruning Standards. The arborist must be on-site to supervise pruning at all times. Any damaged materials or any incorrect pruning shall result in replacement of that material at the expense of the Contractor. The portion of the canopy that falls below the ten (10’) foot level falls under the “General Site Pruning” portion of the contract and shall be kept properly pruned. Palms shall be pruned annually (once) during the month of May of each year at the discretion of the Project Manager. The palms shall only have the dead lower fronds removed and shall also include removal of all nuts, seed stalks, brown or dead and lower fronds removed from the palm. The nuts and seed stalks shall be removed from all palms; including self cleaning palms. Fronds shall be cut close to the petiole base without damaging living trunk tissue. Any formed or forming seed pods shall also be removed. If for any reason more that the dead fronds need to be removed, prior approval must be obtained by the Project Manager and then the palms shall be pruned to a “Tropical Cut” or to remove lower fronds at a nine (9) o’clock - three (3) o’clock level from the base of the palm’s bud or trunk (or below the horizontal line of a 9 and 3 o’clock). All palms are the responsibility of the contractor. The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left in a clean and neat manner. Under story plantings under palms and trees being pruned shall be protected. Any damaged materials shall be replaced by and at the expense of the Contractor. When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is required that the adjacent traffic or turn lane to the work area, follow the State & County M.O.T. Policy. LANDSCAPE MAINTENANCE SERVICES The Contractor agrees by submittal of its bid that the listed services Unit Costs under this Contract shall also be made available to the County on a temporary basis as landscape maintenance services. The contracted services within these specifications and contract may be required to be temporally performed at another project site located within Immokalee, Collier County. ORNAMENTAL AND TURF SPRAYING It is required that the Pest Control Firm performing these services shall possess and provide the following to the Project Manager:  Valid State of Florida Pesticide License that complies with all Federal, State (Chapter 482) and local laws and regulations  Reference letter or work experience in Ornamental Horticulture and/or Entomology or the equivalent practical experience approved by the Project Manager  Current County Contractor's Occupational License for Pest Control Service 16.B.1.e Packet Pg. 628 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 7 1. The Pest Control Firm shall provide an overall written pest and spray program that shall incorporate ant and rodent control and shall meet or exceed the following minimum standards: (a) Describe procedures, methods and techniques that will enhance the environment. (b) Provide the maximum protection for the health, safety and welfare of the public and environment. (c) List of all chemicals to be used with manufactures product / safety sheets. 2. The Pest Control Firm shall make on-site inspections and provide written reports to the Project Manager once per month. 3. All applications shall be billed on a monthly basis, not per application as per bid tab monthly pricing. 4. Methods of Application: (a) One hundred percent (100%) coverage and penetration shall be provided. Insecticides and Fungicides shall be applied at the proper pressure to provide maximum coverage. Insecticides should be alternated from time to time to prevent an insect resistance to the application. Applications shall be made to turf the day following irrigation or a rain event when grass blades and/or plant materials are dry. (b) Herbicides used in turf areas shall be applied at the proper pressure. (c) Turf herbicides shall not be applied when the daily temperature exceeds eighty-five (85) degrees. (d) Spreader sticker (Nu-Film 17 or approved equal) shall be incorporated in all spraying of Groundcovers, Shrubs, Trees, Palms, and Turf Areas when recommended by the label. (e) Spray applications shall be applied during times of "No-Wind" conditions. (f) No trucks or tractors with bar type tires or a gross weight greater than three thousand (3,000) pounds will be allowed within or on the median areas. (g) At time of application, provide and place, traffic control meeting Florida Department of Transportation, M.U.T.C.D and Indexes and the County MOT Policy. (h) All spray applications shall contain a wetting agent within the mix when recommended by the label or Project Manager. (i) The pH of water used in mix must be adjusted to meet pesticides manufacture recommendation and water pH and method must be documented and provided to Project Manager. 5. Rate of Application: All chemicals shall be applied at the rates recommended on the manufacture's labels. 6. Materials List: All insecticides, fungicides and herbicides chemicals to be used on turf areas and on plant materials shall be submitted in writing to the Project Manager for review and approval. All chemicals used shall be approved for use by the Environmental Protection Agency for its intended use and area of use. 7. When reviewing all plant material contractor must recommend course of action to remove any detrimental pests from the landscape. (a) Root Drenching with insecticides and fungicides applies to all trees and palms within the roadway segment. If a root drench with insecticides and fungicide application is necessary, the contractor must follow the chemical instructions for application and must bill by lump sum for a singular application for all trees and palms as per the bid tab. (b) Root Drenching with Minors or Liquid Fertilizer applies to palms only. If a root drench with minors or liquid fertilizer application is necessary, the contractor must follow the chemical instructions for application and must bill by lump sum for a singular application for all palms as per the bid tab. (c) Sequestrene iron drench application applies to shrubs that may require iron, for example: bougainvillea, ixora, powder-puff etc …; and larger tree-form shrubs, for examples: Ligustrum etc. The contractor must follow the chemical instructions for the necessary application and must bill by lump sum for a singular application all landscape 16.B.1.e Packet Pg. 629 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 8 material needing treatment at that time. The line item is utilized on an as needed basis and as per the bid tab. 8. Application Schedule: The number of applications shall be as listed below unless otherwise required based upon the site inspection reports. Ferrmec AC 13-0-0 plus 6% iron at one-third (1/3) gallon of material per one hundred (100) gallons of water to be added with each application of insecticide, fungicide and herbicide. Application must be pre-approved by Project Manager. (a) Turf Areas: Insecticides & Fungicides - Applications on an as needed basis, with prior approval by the Project Manager. Herbicides – Applications on an as needed basis with prior approval by the Project Manager, to include: i. Pre-emergent are to be applied in February and September. ii. Post-emergent are to be applied in November, January, and March. iii. All applications are on a monthly basis pay scale. (b) Groundcovers, Shrubs and Trees: Insecticides & Fungicides - Applications on an as needed basis, with prior approval by the Project Manager. (c) Groundcover Bed Areas: For example, Lantana, Asiatic jasmine, any perennial or ground cover bed areas that are more prone to being infested by weeds. Herbicides – Applications on an as needed basis, with prior approval by the Project Manager. i. Pre-emergent in February and September ii. Post-emergent in November, January, and March Additional Requirements: Records must be kept of all pesticide applications. Documentation shall include but not limited to: date and time of application, weather conditions at time of application, what was applied and name of applier. This shall be included with the monthly invoice for payment. If pesticide documentation is not provided payment will be not be received for such application. When it becomes necessary for the Contractor to return for additional spraying as directed by the Project Manager due to non-performance of a required application, such additional spraying shall be performed at no cost to the Owner. In order to receive payment under the Ornamental or Turf Spraying line item all the above must completed; to include but not limited to providing Project Manager with a schedule for spraying which must state what material is being sprayed, what it is being treated for, the name and amount of chemical being used, and the date for re-inspection. Once approved and sprayed, the contractor must turn in documentation that states, date and time of application, weather conditions at time of application, what was applied, quantity, and name of applier. TURF ORIGIN AND QUALITY All turf supplied shall be “Nursery Grown” or “Field Grown” for the purposes of sodding and shall be a “Premium Grade Sod” as specified below. The sod shall be cut, delivered and/or laid in accordance with the following specifications or the most current and accepted Horticultural Industry’s Standards and Practices, whichever is more restrictive. All sod shall be delivered to the site and be accompanied with a delivery ticket listing quantity, origin, and date and time the sod was cut and loaded. Sod shall be delivered to the specified site within a twenty- four (24) hour period after field cutting and shall be laid within a forty-eight (48) hour period after field cutting. Sod being transported for a time period greater than one (1) hour shall be covered during transport. 16.B.1.e Packet Pg. 630 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 9 The Contractor acknowledges that acceptance of any sod at any time of a grade other than the Premium Grade specified in this Contract shall not establish a lesser standard or relieve the Contractor of providing the Premium Grade sod as specified for the duration of the Contract period. Premium Sod Sand Grown: Turf grown on 90% natural sand. Muck Grown: Turf grown on soil containing 50% or greater amounts of organic materials by volume. Each sod pad shall be insect and disease free, be vigorous and have healthy green color in appearance. The top growth (grass blades or foliage) shall have no more than ten percent (10%) chlorosis within the top growth and contain no thatch or dead vegetation layer within each pad. Sod shall be weed free, but in no case shall the weeds exceed two percent (2%) of the total sod pad. Pad Size: Individual sod pads shall be cut to industry standard widths and lengths with a deviation no greater than +/- five percent (5%). Broken or uneven ended pads will not be accepted. Pad Thickness: Thickness of the cut sod shall be to the industry’s standard, but in no case shall the thickness of the soil be less than one inch (1”) in depth for St. Augustine and Bahia grasses. Strength of Pad: Standard size pads shall be mature, well rooted and contain a soil layer thick enough to provide a strength that will support the pad’s weight and maintain its size and shape when the pad is suspended vertically by hand on the upper ten percent (10%) of the pad section without tearing apart. Moisture Content: The sod soil shall contain enough moisture so that the soil is not excessively dry or wet. In no case will the sod be accepted if the soil layer becomes hardened, or loose so that it will not hold its shape, and/or if it is hydrophobic in nature. MULCHING Organic Mulch: Areas with no mulch or new planting areas shall have mulch placed to provide for a four inch (4”) non-compacted or unsettled depth measured from the existing soil grade. The area to receive the mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to the placement of the mulch. Labor cost for weeding, hand grading and placement of new mulch shall be per the Unit Cost indicated on the Bid Schedule. Non-Organic Mulch: Landscape areas to receive non-organic mulch such as washed shell or gravel shall have the mulch placed to a three inch (3”) non-compacted depth. Re-mulching or top dressing of non- organic mulch areas shall be performed to ensure a three inch (3”) depth is maintained. Equipment and labor cost for the weeding, hand grading and placement of non-organic mulch shall be per the Unit Cost indicated on the Bid Page. Re-mulching of plant beds and individual plant mulch rings shall have a two inch (2”) non-compacted layer of mulch applied once a year during the months of March and April or November and December. The mulching month will be set by the Project Manager and the contractor must complete the mulch installation by the end of the approved month. Mulch distribution within a tree or palm area shall begin six inches away from the trunk of the tree or palm. Mulch shall not be piled against any plant branches or trunks. Prior to the re-mulching the Contractor shall turn and mix all the existing mulch in all medians and right-of-way areas. Mulch material shall be purchased by Collier County under an Annual Contract and coordinated with the Contractor for delivery purposes. Labor costs for weeding, turning, and mixing of the existing mulch and for placement of new mulch shall be per the Unit Cost indicated on the Bid Schedule. Mulch shall not be placed over valves or valve boxes 16.B.1.e Packet Pg. 631 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 10 that are located within mulched areas and shall not be placed near or on the trunks of shrubs, trees or palms. FERTILIZATION Fertilization shall be performed four times a year in the months of March, June, September and December or twice a year if using the six month application rate in the months of October and March. Refer to Site Specific Quantities section for schedule. Fertilization shall be completed at the end of the fertilization month. Any variation of this schedule needs to be pre-approved by the Project Manager; failure to do may result in non-payment. The County Project Manager may request for additional fertilizer to be installed at any time during this contract. The Contractor is to charge the per bag labor cost as per the bid tab for all fertilizer applications. Fertilizer shall be applied at a rate of 1.5 lbs. per 100 square feet. It shall be broadcasted throughout the median planting beds and turf area. All tree pit areas should be fertilized evenly; there should not be a fertilizer ring around the tree under any circumstances. If a ring is formed the Contractor will have to go out and spread the fertilizer to correct the situation at the contractors’ expense, this may include the additional purchase of fertilizer as it may not be able to spread. Fertilizer material shall be purchased by Collier County under an Annual Contract and coordinated with the Contractor for delivery purposes. Fertilizer material shall be removed from streets, curbs and sidewalk areas to avoid staining. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES 1. If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees or a Subcontractor as determined by the Project Manager or Owner’s Representative, they shall be replaced at the Contractor's expense. 2. The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the Contractor’s expense. 3. It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or additional maintenance needs. 4. Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and Project Manager prior to performing additional services. 5. The Contractor shall perform inspections on all plants, shrubs, trees and grass areas for disease or insect infestation during each week’s service to the site. The Contractor shall immediately notify the Project Manager should a disease or infestation be found and begin appropriate treatment per the Contract requirements. 6. The Contractor shall have a singular point of contact with cellular phone and e-mail for on-site and offsite communication to communicate with the Project Manager. 7. Materials cost plus mark-up cannot exceed twenty-five percent (25%). The percentage does not affect the bid but will not be awarded to the bidder who omits or exceeds the allowable limit. 8. Upon award of a project, the removal of existing tree and palm staking will be the responsibility of the contractor as part of Basic Maintenance. GENERAL MAINTENANCE REPORT SHEETS In order to receive payment for all services performed on a weekly basis the Contractor shall complete the “General Maintenance Report Sheets” on a weekly basis; and send at the end of each month to the County Project Manager for review. The Report Sheets should be signed and submitted on a monthly basis to the Owner’s appointed representative for review and approval as to completeness. The General Maintenance Report Sheets are required to be signed by the Contractor and submitted prior to monthly billing and payment. The Contractor may also be requested to conduct on-site inspections with the Project Manager or Owner’s Representative on a monthly basis to verify satisfactory completion of Contract requirements. The 16.B.1.e Packet Pg. 632 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 11 original forms for the report sheets will be provided to the Contractor for his reproduction purposes. A weekly schedule is also required and shall be submitted to the Project Manager before the beginning of the work day on Monday and may be faxed, e-mailed or hand-delivered. The schedule shall indicate the days and service location and must include when irrigation checks are scheduled. MISCELLANEOUS SITE FIXTURES AND FEATURES Entry signage, accent and roadway lighting fixtures, banners, and benches shall be visually reviewed weekly to determine if malfunction, damage or hazardous conditions exist. If any damage or improper operation are found or viewed, immediate notification of the Project Manager is required. ADDITIONAL SERVICES Plant replacement services shall be activated in the event that damaged or dead plant material requires replacement and/or landscape areas require minor renovations. Quotes requested for items under this Section generally shall be for small quantities. The Contractor shall bid installed Unit prices which shall include materials and labor required for the installation, MOT, initial watering and establishment hand watering (provided the irrigation system is not providing proper coverage), mulch labor, removal and disposal fee (if applicable) of existing plant material and a one year warranty on all new materials. Two bubblers per tree / palm shall be included in price. All plant material provided shall be Florida #1 or better as specified by the Department of Agriculture's "Grades and Standards for Nursery Plants" Volumes I & II latest edition. Irrigation incidentals are repairs that are not included in the irrigation weekly price. An estimate must be provided for approval by Project Manager before commencement of work. Submittal of estimate is not a guaranteed of work, another vendor may be solicited for an estimate at the Project Managers option. Estimates will be regularly reviewed to ensure contractors are accurately estimating hours. Cost for staking must include planting and staking the tree or palm. Staking materials may include 2X4, 4X4, lodge poles or guy wire. The 2X4 and 4X4 should have a footer to stabilize. Staking detail is available upon request. SPECIFICATIONS FOR IRRIGATION SYSTEM MANAGEMENT Estimated Quantities for Irrigation System Management are described in Exhibit C. IRRIGATION SYSTEM MANAGEMENT REQUIREMENTS All services listed under this Section shall be covered in the Contract Bid item "Irrigation System" cost under Bi-Weekly Maintenance Functions. Collier County will maintain the reclaimed water signage if existing. The Irrigation System Management Contractor shall observe the irrigation system as it pertains to plants and spray coverage and report any observed field problems when they occur. It is the responsibility of the Contractor to contact the Collier County Irrigation Project Manager at the onset of the project to submit recommended watering scheduling as it pertains to the irrigation plan for the contracted area. The landscape Contractor will provide documentation in writing and shall include any changes or recommendations. Any subsequent recommended changes shall be recorded on the “Irrigation Schedule” (see attachment). If the Contractor does not provide this documentation, the County will assume that the Contractor accepts full responsibility and approves the scheduling and usage appropriated by the County. Be aware that the awarded 16.B.1.e Packet Pg. 633 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 12 Contractor will be expected to update and coordinate the watering schedules with the Collier County Irrigation Project Manager as required for monitoring purposes and also indicate recommendation on the “Irrigation Schedule/Checklist”. All irrigation requests shall be made in writing. Currently, the County Irrigation Project Manager only monitors and controls the existing irrigation system for First Street (CR 846) in the Immokalee area. The irrigation system for Main Street (SR 29) is operated by two onsite controllers. One controller is located on the southwest corner of Main Street & 7th Street, one controller is located in the “Triangle Area” of Main Street and New Market Road intersection. The Contractor is responsible for managing the two manual controllers for the Main Street irrigation system. Irrigation system is maintained as per “as-builts”, to include but not limited to valve numbers and zone sequence. Contractors must not change these components in the field, in the case that this needs to be changed contractor must receive Project Manager approval prior and must have the capability to update the “as-built drawings. Irrigation Control System: Contractor will monitor the irrigation through the system for breaks, leaks and alerts. Conventional Pop-Up Sprinkler Systems Labor costs for these listed irrigation services and minor system repairs shall be included in the Contract Bid Unit Pricing. A copy of as-builts will be provided upon request. All irrigation communication shall be e-mailed to the Project Manager. In order to ensure clear communication pertaining to irrigation components and locations, controllers will be identified by their assigned Collier County controller/system number and the appropriate valve number. Any discrepancies shall be brought to the Project Manager attention as soon as possible. IRRIGATION OBSERVATION AND MAINTENANCE SERVICE REQUIREMENTS AND REPORT The Contractor shall complete the “Irrigation System Checklist – Weekly Requirement” sheets on a bi- weekly basis. The Report Sheets should be signed and submitted on a monthly basis to the Project Manager for review and approval as to completeness and must be provided before the ending of the work day Friday or beginning of the work day on Monday and may be faxed, e-mailed or hand-delivered. Check list should include all findings as part of the bi-weekly irrigation checks and watering requirements. Collier County reserves the right to reject payment request for these services if checklist is not provided on a timely basis. 1. Visual inspection of the running of the irrigation systems shall be performed bi-weekly to determine if the systems are functioning normally and if cuts, leaks, piping damage, flooded areas exist, and repair as necessary. Valves can be operated manually at the valve box, the surge board toggle or at the controller if it’s a Scorpio. The Contractor must always return all operation switches to automatic when finished. 2. Automatic Control Valve Assemblies and Quick Coupling Valves: Open zone control valve assemblies’ boxes to review valves for leaks; proper settings and need to be maintained free of debris and/or mulch, clean valve assemblies on a as needed basis. Quick coupling boxes are to be checked to make sure that they free of debris and foreign objects. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas to be kept flush with sod level. All valve boxes in plant beds to be kept two inches (2") above finished mulch level. Inside of all valve boxes shall be kept clean, and the valves shall be kept one hundred percent (100%) accessible. 3. All cuts, leaks or other piping damage found to be caused by the Contractor’s personnel or subcontractors performing services in the landscape areas shall be immediately repaired at no costs to the County. 4. Within all work areas the Contractor shall review the plant material, turf, and soil for dry or too wet conditions and/or pest infestation and if found, advise the Project Manager/Irrigation Project 16.B.1.e Packet Pg. 634 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 13 Manager and correct the problem immediately. If plant material dies and Project Manager was not notified prior to condition of plants declining, it shall be the contractors’ responsibility to replace the dead or infested plant material. 5. Review system and repair any sprinkler heads, broken lines or leaks around heads or valves. All minor repairs and adjustments are part of contractor’s bi-weekly irrigation line item. Minor adjustment may be but not limited to coverage adjustment or malfunctioning heads. 6. The Contractor shall further clean and adjust all sprinkler heads and nozzles to ensure that all landscaped areas receive total one hundred percent (100%) irrigation coverage with 50% overlap and heads are not spraying onto roadways or walkways. If a longer nozzle is required contractor shall change nozzle. This is part of minor adjustments. 7. Replace defective and/or broken heads or nozzles, install or replace defective and/or broken risers and repair minor breaks or restricted sprinkler lines. Inspect, clean and replace, if necessary, screen/filters within the sprinkler heads. 8. Replace damaged valve boxes/lids if caused by the Maintenance Contractor. 9. It shall be the Contractor's responsibility to notify the Project Manager of any irrigation problems or additional irrigation maintenance needs. 10. Major repairs and irrigation services to the irrigation systems include repairs to valves, controllers, electrical wiring and main lines. These repairs are not included in the irrigation maintenance functions and shall be priced out separately or may be fixed by other. 11. Minor repairs and irrigation services include replacement of heads and nozzles, installation or replacement of risers, repair of minor/lateral PVC fittings, piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids, necessary for proper and safe operation of the systems. All minor repair labor costs shall be reflective in the irrigation weekly function line item, with the exceptions of traffic accidents. A traffic accident is an obvious vehicular damage that a report was filed with the Sheriff office. If a car drives into the median and breaks a few sprinklers and drives away it is not considered a traffic accident and irrigation work is covered under minor. 12. Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and the Project Manager prior to additional services being performed. 13. The irrigation service personnel shall have on-site two-way hand-held communications during all services and/or inspections. 14. Upon issuance of a "Notice to Proceed", the Contractor shall review all irrigation systems and notify the Project Manager of any existing problems. 15. Notification to the Project Manager is required when acts of vandalism or accidents have occurred to the irrigation system. Photos shall be taken and provided to the Project Manager at no added cost. A police report must be filed and a copy sent to Project Manager. MISCELLANEOUS AND IRRIGATION MAINTENANCE RESPONSIBILITIES 1. If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees or a Subcontractor as determined by the Project Manager, they shall be replaced at the Contractor's expense. 2. The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the Contractor’s expense. 3. It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or additional maintenance needs immediately upon discovery and also within weekly maintenance reports to be submitted to Project Manager within 12 hours of service being provided to project. 4. Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and Project Manager prior to performing additional services. 5. The Contractor shall immediately notify the Project Manager should a disease or infestation be 16.B.1.e Packet Pg. 635 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 14 found on any plants, shrubs, trees and grass areas during each service to the site so appropriate treatment can be coordinated with the Landscape Care Contractor. 6. The Contractor shall have a singular point of contact in order to communicate with the Project Manager. 7. Materials cost plus mark-up cannot exceed fifteen percent (15%). The total will be part of the bid award formula - the bid but will not be awarded to the bidder who omits or exceeds the allowable limit. ADDITIONAL SERVICES Irrigation incidentals are repairs that are not included in the irrigation weekly price. An estimate must be provided for approval by Project Manager before commencement of work, as per Purchasing Ordinance. Submittal of estimate is not a guaranteed of work, another vendor may be solicited for an estimate. Estimates will be regularly reviewed to ensure contractors are accurately estimating hours. Per the Procurement Ordinance. CLEANING AND SWEEPING SPECIFICATIONS Estimated Quantities for Cleaning and Sweeping are described in Exhibit B. TRASH REMOVAL With each weekly service, all site areas shall be cleaned by removing all trash or debris to include, but not be limited to: paper, bottles, cans, other trash, and horticultural debris, etc. All debris or trash pick-ups shall be performed prior to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be included in the Bid Price. STREET CLEANING With each weekly service, a four-foot (4’) wide area measured from the face of the curb and gutters including turn lanes and medians shall be cleaned with each site service to remove any accumulation of debris or objectionable growth to maintain a neat and safe condition. For this section debris shall be any vegetative material, trash, dirt or dust, and any leaves or clippings from vegetation. STREET SWEEPING The street sweeping requires minimum of two (2) passes of the areas during most of the year. It is estimated the each individual service requires a minimum of five (5) hours to perform the street sweeping services, which generally produces approximately three (3) tons of debris per service. Street Sweeping should be performed weekly. The number of street sweeping services provided may be adjusted by the Project Manager on an ‘as needed’ basis and also due to budget constraints. Roadway Segments included in Street Sweeping:  Area #1: All side right-of-way indicated on State Highway 29 (Main Street) between Hancock Street and 13th Street  Area #2: All side right-of-way indicated on County Road 846 (1st Street) between Hwy 29 and Carver Street and all ROW Area indicated within limits of maintenance at the “Triangle” (intersection of Hwy 29 and New Market Street) STREET SWEEPING WITH MOBILE VACUUM EQUIPMENT A mobile self-contained vacuum sweeper, equipped with bottom, side and edge brushes, including a water spraying system to reduce dust, is a minimum requirement to perform the street sweeping function. All debris collected must be dumped at a proper landfill or disposal site. Photo(s) and/or manufacturers brochure with specifications of this equipment (either owned or subcontracted), must be supplied with this Bid-Submittal. No additional monies will be paid for disposal and transport of waste collected. 16.B.1.e Packet Pg. 636 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 15 Contractor is to include all related cost of ‘Street Sweeping’ in unit price. BULBOUT AND GUTTER CHANNEL DRAIN CLEANING Following each weekly (52 times per year) “Turf Mowing” and Landscape Care” service, the “Cleaning and Sweeping” Contractor shall use air blowers to blow clean the bulbout areas, including any asphalt and gutter areas adjacent to the bulbouts that cannot be reached or cleaned by the street sweeping. The linear sidewalk ramps and gutter channel drains shall also be blown. The gutter channel drains, located under the twenty-four (24) street bulbouts along SR 29 (Main Street) shall be blown from either end to clear the channel of any debris off site. The bulbout gutter channel drains shall be air blown weekly from one end with an extension nozzle or blower long enough to blow through the channel drain to remove trash, debris and dirt. The Contractor shall pick up and dispose of all trash, debris and dirt. All debris removed per ‘bulbout and gutter channel drain cleaning’ shall be removed and disposed of at no additional cost to County/Client. The bulbout channel drains require additional cleaning by flushing with pressured water. This procedure shall be performed monthly (12 times per year). Recommended pressure for flushing should be between 1,000 to 1,500 psi. At no time should the pressure exceed 1,600 psi PRESSURE CLEANING BRICK PAVERS & STAMPED CONCRETE Pressure cleaning brick pavers and stamped concrete shall be performed upon request. All brick curbing, brick paving, stamped concrete, and paving areas may be pressure cleaned to remove tire marks or other dirt and debris which may be deposited on the surface areas. Sealing of paving areas shall be at the direction of the Project Manager on a time and material basis. Upon finding damage to the brick curbing, brick paving, stamped concrete, sidewalks, or paving, an immediate notification to the Project Manager or his authorized representative is required. Upon finding damaged areas, the Contractor shall clean-up debris if present, and/or flag off the areas with protective barriers and/or high visibility hazard tape. The Contractor shall submit a bid as soon as possible for repair or replacement of the damaged brick curbing or paving areas. Repairs to the brick curbing and paving will be considered as additional expenses to the Contract. The additional expenses shall be charged as a time and material billing with the bricks being provided by the County. All additional expenses must be pre-approved by the Project Manager. Project Manager may use other contractor to replace and/or repair pavers.  Recommended pressure for cleaning brick pavers should be between 2400 to 2700 psi. Minimum pressure is to be no less than 2000 psi at any moment during pressure cleaning.  Recommended pressure for cleaning stamped concrete should be between 1000 to 1500 psi. Minimum pressure is to be no less than 1000 psi at any moment during pressure cleaning. Use of chemicals during pressure cleaning is to be in accordance with all Federal, State, and Local codes and ordinances. All chemical applications are to be submitted to Project Manager for review and approval prior to use on project. PRESSURE CLEANING CONCRETE SIDEWALK Pressure cleaning concrete sidewalk shall be performed as directed by the Project Manager. All concrete sidewalks are to be pressure cleaned to remove tire marks or other dirt and debris which may be deposited on the surface areas. Sealing of concrete areas shall be at the direction of the Project Manager on a time and material basis. Upon finding damage to the concrete paving, an immediate notification to the Project Manager or his authorized representative is required. Upon finding damaged areas, the Contractor shall clean-up debris if 16.B.1.e Packet Pg. 637 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 16 present, and/or flag off the areas with protective barriers and/or high visibility hazard tape. The Contractor shall submit a bid as soon as possible for repair or replacement of paving areas. Repairs to the paving will be considered as additional expenses to the Contract. The additional expenses shall be charged as a time and material billing. All additional expenses must be pre-approved by the Project Manager. Project Manager may use other contractor to replace and/or repair concrete sidewalk areas.  Recommended pressure for cleaning concrete should be between 3000 to 3500 psi. Minimum pressure is to be no less than 2000 psi at any moment during pressure cleaning. Use of chemicals during pressure cleaning is to be in accordance with all Federal, State, and Local codes and ordinances. All chemical applications are to be submitted to Project Manager for review and approval prior to use on project. SIGN FACE CLEANING Maintenance for the two (2) existing gateway signs, including brick structure and face of sign, shall consist of cleaning of the brick structure by ‘steam cleaning’ method and cleaning of sign face with water and bleach upon direction of Project Manager. SEASONAL BANNER AND HOLIDAY DECORATION INSTALLATION The light fixtures with banner support arms will require the installation and removal of banners. The Contractor shall be responsible for pick-up, installation, removal and return of the banners to the storage location determined by the Project Manager. The Contractor’s Unit Pricing shall be based upon seventy- five (75) banners being installed three (3) times per year. The Christmas holiday banners shall be installed during the first week of November and removed during the first week of January of each year. The cornucopia and Traditional banners shall be installed for display during the non-Christmas holiday period (February, March, April, May, June, July, August, September, and October). There are currently 48 light poles with banners installed between 1st Street and 9th Street on State Highway 27. Contractor is to include all cost associated with the installation and removal of banners to include MOT (Maintenance of Traffic), Equipment necessary for access to banner arms such as hydraulic lift or ladder, and any other required tools or accessories. The Contractor’s Unit Pricing shall be based upon 126 Holiday Decorations with Brackets being installed once (1) a year. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES 1. If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees or a Subcontractor as determined by the Project Manager, they shall be replaced at the Contractor's expense. 2. The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the Contractor’s expense. 3. It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or additional maintenance needs immediately upon discovery and also within weekly maintenance reports to be submitted to Project Manager within 12 hours of service being provided to project. 4. Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and Project Manager prior to performing additional services. 6. The Contractor shall have a singular point of contact in order to communicate with the Project Manager. 7. Materials cost plus mark-up cannot exceed fifteen percent (15%). The percentage does not affect the bid but will not be awarded to the bidder who omits or exceeds the allowable limit. 16.B.1.e Packet Pg. 638 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 17 GENERAL MAINTENANCE REPORT SHEETS The Contractor shall complete the “General Maintenance Report Sheets” on a weekly basis. The Report Sheets should be signed and submitted on a monthly basis to the Owner’s appointed representative for review and approval as to completeness. The General Maintenance Report Sheets are required to be signed by the Contractor and submitted prior to monthly billing and payment. These sheets must include any project irregularities including but not limited to plant problems, pest problems, site issues and traffic accidents, as these may be used to determine replacement responsibilities. The Contractor may also be requested to conduct on-site inspections with the Project Manager or Owner’s Representative on a monthly basis to verify satisfactory completion of Contract requirements. The original forms for the report sheets will be provided to the Contractor for his reproduction purposes. A weekly schedule is also required and shall be submitted to the Project Manager before the beginning of the work day on Monday and may be faxed, e-mailed or hand-delivered. The schedule shall indicate the day’s service and must include when checks are scheduled. GENERAL SPECIFICATIONS TRAFFIC CONTROL/LANE CLOSURES The Contractor shall comply with the requirements of Collier County’s Maintenance of Traffic (MOT) Policy, copies of which are available through the Risk Management or Purchasing Department. The Contractor shall obtain and review and obtain the County MOT policy requirements prior to submitting a bid. Upon approval of a MOT Plan and proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the lane may be restricted from traffic.  The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the MOT policy will be enforced under this Contract.  To assist in employee visibility; approved bright day-glow red/orange colored safety vests (Class 3) shall be worn by employees when servicing the area.  A directional lighted and flashing arrow board will be required under this Contract that meets the traffic control requirements. LANE CLOSURE Lane closure for median maintenance shall be limited. Upon proper placement of lane closeure signs, pre- warning signs, arrow boards, traffic cones etc., the lane may be restricted from traffic only during non-peak traffic periods 9:30 A.M. - 3:30 P.M., Monday through Friday, and 8:00 A.M. - 5:00 P.M. Saturday and Sunday, unless otherwise approved by the Project Manager. There will be no lane closures permitted during season (between Thanksgiving and Easter). The lane closure shall be indicated on the Weekly Maintenance Work Schedule, which is provided to the Project Manager. The contractor shall contact County Public Information Specialist the Wednesday before lane closures are planned for Collier County’s public road alert notification. A Road Alert form must be submitted, (form provide by County). ADDITIONAL MAINTENANCE SERVICES The Contractor agrees by submittal of its bid that the listed services Unit Costs under this Contract shall also be made available to the County on a temporary basis as Roadway Maintenance services. The contracted services within these specifications and contract may be required to be temporally performed at another project site located within Immokalee, Collier County. If additional travel expenses are determined to be necessary for travel to another project site, the Project Manager and Contractor will determine the amount of hours to be billed at the hourly rates listed under "General Services" section. 16.B.1.e Packet Pg. 639 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 18 CREW SIZE/MAN-HOURS Contractor shall be required to provide with each site visit a predetermined crew of at least four (4) personnel including one individual who can effectively communicate with the Project Manager or their representative. The work shall be completed within one visit, if necessary consecutive day visit may follow. Purpose is to have the entire segments under this contract completed at the same time. The Bidder shall provide in the Contract Bid the estimated number of on-site man-hours per week the Contractor will be providing to satisfactorily perform the requirements of this Contract. ACCIDENTS OR THEFTS The Contractor shall be responsible each week to contact the Project Manager to report any accidents or thefts involving or occurring within the areas covered by this Contract. Should accidents or thefts occur, the Contractor shall photograph the damage or loss and provide that photo the Project Manager at no additional cost. Should assistance be requested by law enforcement, emergency personnel or others, the cost shall be included in the Contract unless otherwise approved by the Project Manager. QUANTITIES The Quantities listed in the Contract Bid are approximate and are only for the purpose of bid evaluation. The County reserves the right to order such quantities as may be required during said period, but does not guarantee any minimum or maximum to be ordered during the period specified. Quantities can change at any time as directed by Project Manager. INITIAL SITE CONDITIONS Contractor shall have the sole responsibility of satisfying itself concerning the nature and location of the Work and the general and local conditions, and particularly, but, without limitation, with respect to the following: physical conditions at the work-site and the project area as a whole (including the numbers of existing stakes to be removed). The failure of the Contractor to acquaint itself with any applicable conditions shall not relieve Contractor from any of its responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional compensation. CONTRACT TERMINATION The Contractor agrees that the County/Project Manager shall be sole judge of non-performance. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County per the Contract and Specifications or for any of the following reasons, the County may terminate this Contract immediately: 1. Inability, for any reason, of the Contractor to perform requested service requirements. 2. Work that is not performed on a level consistent with the industry standards. 3. Services not rendered within a reasonable time after notification by the Project Manager. 4. Non-compliance with any portion of this Contract. 5. Immediately for cause. 6. The County may also terminate this Contract for convenience with a ten (10) day written notice. CONTRACTOR’S EMPLOYEES Employees of the Contractor shall be properly uniformed and provide a neat appearance including all necessary safety equipment. All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor under his sole direction and not an employee or agent of Collier County. The Contractor shall supply competent and physically capable employees and Collier County requires the Contractor to remove any employee it deems careless, incompetent, insubordinate, or otherwise objectionable and whose continued contract site services involvement is not in the best interest of the County. CONTRACTOR'S MEETING ATTENDANCE During the Contract Period, the Project Manager or Advisory Committee if applicable may have questions concerning maintenance issues. The Contractor shall be required to attend monthly meetings 16.B.1.e Packet Pg. 640 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 19 and other special meetings that the Project Manager may require. There shall be no additional charge for attendance at these meetings. If the Contractor fails to attend the monthly meetings without an excused absence an amount equal to two (2) hours of the supervision labor rate as listed on the Bid Page shall be deducted from the monthly billing of the Contractor against the Contract total. *Note: The Collier County Annual Contract for Landscape Maintenance Agreement shall govern except as expressly provided otherwise herein. EXHIBIT B – WORK AREA QUANTITIES SITE SPECIFIC QUANTITIES Note: Schedule provided for general reference, totals shown were measured off auto-cad file, aerials, and project drawings (quantities not from ‘as-built’ plans). Work Area 1: Immokalee MSTD Maintenance (Fund 111-163805); State Highway 29 (Main Street) between Hancock Street and 13th Street FERTILIZATION: St. Augustine “Floratam” Grass, Shrubs, Ground Cover, and All Median and ROW Trees Months Formulation Application Rates February 8-0-12 1.5 lbs. / 100 SF (6 bags) May 8-0-12 1.5 lbs. / 100 SF (6 bags) June 0-0 22 So-Po-Mag 10.0 lbs. / 1,000 SF (0.15 bags) August 8-0-12 1.5 lbs. / 100 SF (6 bags) October 0-0-22 So-Po-Mag 10.0 lbs. / 1,000 SF (0.15 bags) November 8-0-12 1.5 lbs. / 100 SF (6 bags) Note: (1) Calculations based on: Median Bed Area (15,800 SF) + ROW Bed Area- bulbouts (3,840SF) + ROW Tree Pit Area (40 SF)= Total Coverage Area (19,680 SF) (2) Total lbs of fertilizer required for each application of 8-0-12 is 212 lbs. based on 19,680 SF coverage; bag count is based on 50 lbs. bag (3) Palm Specific Fertilization to occur 2 times per year for palm trees, 21 (36 SF) = 756 SF Annual Fertilizer bag quantity: 24 Bags (8-0-12) + 0.30 Bags (0-0-22) = 25 Bags It is estimated that the turf and plant beds in medians cover approximately nineteen thousand six hundred and eighty SF (19,680 SF). Applications shall be made the day following irrigation when plant material is dry. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. Fertilizers shall be removed from curbs and sidewalk areas to avoid staining. Work Area 1: MEDIAN AREAS ONLY (Median Sod, Concrete, Paver, Planted Bed Maintenance) Median Sod (Bahia) Brick Planted Number Turf Area Concrete Pavers Bed/Tree Note: Segment West of 9th St. has no median. 1 0 0 1,510 3,898 2 0 0 652 1,573 3 0 0 212 1,280 4 0 0 146 675 16.B.1.e Packet Pg. 641 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 20 5 0 0 196 3,082 6 0 0 1,209 1,839 7 0 0 1,783 3,423 8 0 365 1,685 0 9 1,069 0 1,986 0 10 0 1,001 1,051 0 11 4,054 329 1,588 0 12 1,680 952 398 10 13 15,927 0 0 0 14 4,484 0 0 30 Totals 27,214 SF 2,647 SF 12,416 SF 15,800 SF Total quantity is calculated as: 27,214 SF Bahia grass mowed 52 times per year. Work Area 1: MULCH QUANTITY The mulch application is 2” of mulch using two cubic feet bags. There is a total of 19,680 SF (121 CY) to be mulched in this segment which equals to 1,640 bags per application. Note: Mulch square footage (indicated as 19,680 SF) for Planted Bed/Tree (SF) indicated includes all ‘tree rings’ which are mulched during annual mulch application. All cost associated with ‘tree ring’ mulch application shall be included in the Bid Unit Pricing. Work Area 1: ROW Areas Note: All Sod indicated in this section is ‘Bahia’ Sod. Median Tree Pit Area (10 SF ea) Sod Area Paver Segment W/9th St 40 SF (North ROW Side) 2464 SF 0 SF Segment W/9th St 0 SF (South ROW Side) 7274 SF 0 SF 1 N 0 SF 0 SF 1,017 SF 1 S 0 SF 0 SF 1,506 SF 2 N 0 SF 0 SF 673 SF 2 S 0 SF 0 SF 464 SF 3 N 0 SF 0 SF 378 SF 3 S 0 SF 0 SF 119 SF 4 N 0 SF 0 SF 348 SF 4 S 0 SF 0 SF 512 SF 5 N 0 SF 0 SF 1066 SF 5 S 0 SF 0 SF 702 SF 6 N 0 SF 0 SF 1,367 SF 6 S 0 SF 0 SF 1,635 SF 7 N 0 SF 0 SF 1,884 SF 7 S 0 SF 0 SF 1,692 SF 8 N 0 SF 3,801 SF 0 SF 8 S 0 SF 1,042 SF 0 SF 9 N 0 SF 2,172 SF 0 SF 9 S 0 SF 2,508 SF 0 SF 10 N 0 SF 1,783 SF 0 SF 16.B.1.e Packet Pg. 642 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 21 10 S 0 SF 2,391 SF 0 SF 11 N 0 SF 2,920 SF 0 SF 11 S 0 SF 824 SF 0 SF 12 N 0 SF 4,097 SF 0 SF 12 S 0 SF 2,552 SF 0 SF 13 N 0 SF 4,093 SF 0 SF 13 S 0 SF 998 SF 0 SF 14 N 0 SF 1,560 SF 0 SF 14 S 0 SF 4,468 SF 0 SF Total 40 SF 44,947 SF 13,363SF Work Area 1: BULBOUT MAINTENANCE AREAS: Note: (1) Each Bulb out has a ‘standard layout’ which has the following maintenance components a. 3 ft. of 4 ft. drain inlet; with 37 liner foot of 4 inch box drain b. 518 SF stamped concrete c. 18 inch height planter boxes with 48 liner foot x 1 foot width; this equates to 72 SF. of brick surface area. d. 1 bike rack e. 1 trash receptacle f. 2 Maximum Seating Model M-FAA-S benches g. 40 sf planted area within planter boxes (20 SF each raised box) h. 120 sf planted are within street-side planter box. i. Quantity 2 Crape Myrtle trees (2) See specifications for drain inlet and 4 inch box drain cleaning specifications (3) Steam cleaning per specifications shall include all stamped concrete area, 18 inch planter wall, benches, trash receptacle, and bike rack. Median Bulbout Number Planted (SF) Paver 1 N #24, #23 320 SF 1,180 SF 1 S #01, #02 320 SF 1,180 SF 2 N #22, #21 320 SF 1,180 SF 2 S #03 160 SF 590 SF 3 N #20 160 SF 590 SF 3 S #04 160 SF 590 SF 4 N #19 160 SF 590 SF 4 S #05 160 SF 590 SF 5 N #18, #17 320 SF 1,180 SF 5 S #06 160 SF 590 SF 6 N #16, #15 320 SF 1,180 SF 6 S #07, #08 320 SF 1,180 SF 7 N #14, #13, #12 480 SF 1,770 SF 7 S #09, #10, #11 480 SF 1,770 SF Total 24 Bulbouts 3,840SF 14,160SF Total Crape Myrtle Trees (all bulbouts) = 48 Trees 16.B.1.e Packet Pg. 643 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 22 Work Area 1: ROW TREES & PALMS: Note: All palm trees indicated are Sabal Palms Median PALM Segment W/9th St (North ROW Side) 4 Segment W/9th St (South ROW Side) 0 1 N 0 1 S 0 2 N 0 2 S 0 3 N 0 3 S 0 4 N 0 4 S 0 5 N 0 5 S 0 6 N 0 6 S 0 7 N 0 7 S 0 Total 4 Palms Work Area 1: MEDIAN TREES & PALMS: Median TREE PALM Note: Segment West of 9th St. has no median 1 1 Crape Myrtle, 2 Live Oak 3 Sabal Palm 2 0 2 Sabal Palm 3 0 0 4 0 0 5 0 3 Sabal Palm 6 1 Crape Myrtle 2 Sabal Palm 7 1 Live Oak 3 Sabal Palm 8 0 0 9 0 0 10 0 0 11 0 0 12 0 1 Sabal Palm 13 0 0 14 0 3 Sabal Palm 5 Trees 17 Palms Totals by species:17 Sabal Palms / 3 Live Oak Trees / 2 Crape Myrtle Work Area No. 1: TWO (2) FOOT MAINTENANCE STRIP: North ROW 2 ft. strip maintenance includes mowing, edging, and trash pick-up: 1,029 linier feet of mowing strip area x 2 ft. width = 2,058 SF area 16.B.1.e Packet Pg. 644 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 23 South ROW 2 ft. strip maintenance includes mowing, edging, and trash pick-up: 605 linier feet of mowing strip area x 2 ft. width = 1,210 SF area TOTAL Maintenance Strip Area: 3,268 SF grass area Work Area No. 1: CONCRETE SIDEWALK CLEANING: North Concrete Sidewalk maintenance includes steam cleaning: TOTAL NORTH SIDE: 17,465 SF area concrete sidewalk (width varies) South Concrete Sidewalk maintenance includes steam cleaning: TOTAL NORTH SIDE: 18,757 SF area concrete sidewalk (width varies) TOTAL Concrete Sidewalk Area: 36,222 SF Work Area 1: TOTALS: TOTAL Median Bed Area (for mulch application) 15,800 SF TOTAL ROW Bed Area (bulbouts) 3,840SF TOTAL ROW Tree Pit Area (for mulch application) 40 SF TOTAL ROW Stamped Conc. (bulbouts) 14,160 SF TOTAL ROW Mowing (Bahia): 44,947 SF or 1.03 Acres TOTAL Median Mowing (Bahia): 27,214 SF or .62 Acres TOTAL ROW Trees (bulbouts): 48 (Trees – Crape Myrtle) TOTAL ROW Palms: 4 Sabal Palms TOTAL Median Trees: 5 Trees TOTAL Median Palms: 17 Palms TOTAL Median Brick Paver: 12,416 SF TOTAL ROW Brick Paver: 13,363 SF TOTAL Median Concrete: 2,647 SF TOTAL – Two (2) ft. maintenance strip: 3,268 SF TOTAL – Concrete sidewalk: 36,222 SF Work Area 2: SITE SPECIFIC QUANTITIES Note: Schedule provided for general reference, totals shown were measured off auto-cad file, aerials, and project drawings (quantities not from ‘as-built’ plans). Work Area 2: Immokalee MSTD Maintenance (Fund 111-163805); County Road 846 (1st Street) between Hwy 29 and Carver Street & “Triangle Area” (median and ROW sides at Intersection of Hwy 29 and New Market Road; including signage maintenance areas #1 and #2. FERTILIZATION QUANTITIES St. Augustine “Floratam” Grass, Shrubs, Ground Cover, and All Median and ROW Trees Months Formulation Application Rates February 8-0-12 1.5 lbs. / 100 SF (7.5 bags) May 8-0-12 1.5 lbs. / 100 SF. (7.5 bags) June 0-0 22 So-Po-Mag 10.0 lbs. / 1,000 SF (0.5 bags) August 8-0-12 1.5 lbs. / 100 SF (7.5 bags) 16.B.1.e Packet Pg. 645 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 24 October 0-0-22 So-Po-Mag 10.0 lbs. / 1,000 SF (0.5 bags) November 8-0-12 1.5 lbs. / 100 SF (7.5 bags) Note: 1) Calculations based on: Median Bed Area (21,216 SF) + ROW Bed Area- (3,456 SF) + ROW Tree Pit Area (160 SF)= Total Coverage Area (24,832 SF) 2) Total lbs of fertilizer required for each application of 8-0-12 is 373 lbs. based on 24,832 SF of coverage; bag count is based on 50 lbs. bag 3) Palm Specific Fertilization to occur 2 times per year for palm trees, 57 (36 SF) = 2,052 SF Annual Fertilizer bag quantity: 30 Bags (8-0-12) + 1 Bags (0-0-22) = 31 Bags It is estimated that the turf and plant beds in medians cover approximately twenty four thousand eight hundred thirty-two SF (24,832 SF). Applications shall be made the day following irrigation when plant material is dry. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. Fertilizers shall be removed from curbs and sidewalk areas to avoid staining. MEDIAN AREA QUANTITIES (Median Sod, Concrete, Pavers, Planted Bed Maintenance) Note: Median #20 sod indicated as “SA” is irrigated St. Augustine (Floratam Sod). Number Turf Area Pavers Bed/Tree Planted 15A 0 0 734 0 15B 0 0 183 2,051 16 0 0 362 4,104 17A 0 0 314 2,129 17B 0 0 249 775 18 0 0 298 4,053 19 0 0 312 1,667 20 16,465 (SA)* 0 0 6,437 Total 16,465 SF 0 2,452 SF 21,216 SF MULCH QUANTITY The mulch application is 2” of mulch using two cubic feet bags. There is a total of 24,832 SF (152.7 CY) to be mulched in this segment which equals to 2,069 bags per application. Note: Mulch square footage (indicated as 24,832 SF) for Planted Bed/Tree (SF) indicated includes all ‘tree rings’ which are mulched during annual mulch application. All cost associated with ‘tree ring’ mulch application shall be included in the Bid Unit Pricing. ROW AREA QUANTITIES *Note: (1) Tree Pits noted in this section are to be mulched (2) Times per year with 2 inch depth mulch; unit cost is to include cost of removal of old mulch material. Tree pit area is calculated to be 10 SF per each ROW Tree. (2) Median 18W ROW sod indicated as “SA” is irrigated St. Augustine (Floratam Sod). 16.B.1.e Packet Pg. 646 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 25 ROW @ Median*Tree Pit Area (10SF ea) Sod Area (SF) Planted 15A E 0 SF 150 SF 0 SF 15A W 0 SF 555 SF 0 SF 15B E 0 SF 0 SF 470 SF 15B W 0 SF 0 SF 0 SF 16 E 0 SF 2,038 SF 0 SF 16 W 0 SF 2,152 SF 0 SF 17A E 0 SF 1330 SF 0 SF 17A W 0 SF 1364 SF 0 SF 17B E 0 SF 878 SF 0 SF 17B W 0 SF 461 SF 0 SF 18 E 0 SF 1,748 SF 1,957 SF 18 W 0 SF 6,693 SF (SA)* 1,029 SF 19 E 0 SF 0 (by others) 0 (by others) 19 W 0 SF 6,476 SF (SA)* 0 SF 20 E 90 SF 40,055 SF 0 SF 20 W 70 SF 16,923 SF 0 SF Total 160 SF 80,823 SF 3,456 SF Total Bahia Sod Area: 67,654 SF / Total St. Augustine Sod Area: 13,169 SF ROW TREE & PALM QUANTITIES Median TREE PALM 15AE 0 15AW 0 15BE 0 15BW 0 16 E 0 16 W 0 17AE 0 17AW 0 17BE (1) Pine tree 17BW (1) Live Oak, (1) Pine 18 E (1) Pine 18 E (signage area #1) (1) Ligustrum, (4) Live Oak (1) Sabal Palm (4) Crape Myrtle 18 W 0 19 E 0 (maintenance by others) 19 W 0 20 E (5) Live Oak, (2) Sabal Palm 20 W (7) Live Oak Total 25 Trees 3 Palms Totals by species:3 Sabal Palms 1 Ligustrum 17 Live Oak 4 Crape Myrtle 3 Pine Tree 16.B.1.e Packet Pg. 647 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 26 MEDIAN TREES & PALM QUANTITIES Median TREE PALM 15A 0 0 15B 0 (5) Sabal Palm 16 (5) Crape Myrtle (10) Sabal Palm 17A (3) Crape Myrtle (4) Sabal Palm 17B (2) Crape Myrtle (3) Sabal Palm 18 (4) Crape Myrtle, (2) Pine, (3) Bottlebrush (12) Sabal Palm 19 (1) Crape Myrtle (5) Sabal Palm 20 (6) Live Oak (20) Sabal Palm (9) Crape Myrtle 35Trees 54 Palms Total trees by species: 54 Sabal Palms: 6 Live Oak Tree 24 Crape Myrtle 2 Pine Tree 3 Bottlebrush SIGN MAINTENANCE AREA #1 Corner of Eustis Ave. and CR 846 (South 1st Street) Plantings around sign: Maintenance of Trees and shrubs planted around sign are included in contract and quantities are included in “ROW Maintenance” section Total brick surface area for steam cleaning: (19 ft. length x 5 ft. ht.) = 95 SF Total sign face area for bleach/water cleaning: (111 in. length x 61 in. ht.) = 47 SF SIGN MAINTENANCE AREA #2 “Triangle Area” (Intersection of Hwy 29 and New Market Street) Sign maintenance for existing brick structure and face of sign. Cleaning of the brick structure shall be by ‘steam cleaning’ method. Cleaning of sign face with water and bleach upon direction of project manager. Maintenance this area includes trimming all shrubs and trees so that view to sign is not obstructed. Contractor is to ensure that shrubs do not block the existing signage light from illuminating the sign. Plantings around sign: Maintenance of Trees and shrubs planted around sign are included in contract and quantities are included in “Median Maintenance” section Total brick surface area for steam cleaning: (19 ft. length x 5 ft. ht.) = 95 SF Total sign face area for bleach/water cleaning: (111 in. length x 61 in. ht.) = 47 SF Work Area No. 2: TWO (2) FOOT MAINTENANCE STRIP North ROW 2 ft. strip maintenance includes mowing, edging, and trash pick-up: 1,029 linier feet of mowing strip area x 2 ft. width = 2,058 SF South ROW 2 ft. strip maintenance includes mowing, edging, and trash pick-up: 605 linier feet of mowing strip area x 2 ft. width = 1,210 SF TOTAL Maintenance Strip Area = 3,268 SF 16.B.1.e Packet Pg. 648 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) 17-7197 Immokalee MSTU Landscape Maintenance 27 Work Area No. 2 CONCRETE SIDEWALK CLEANING: North Concrete Sidewalk maintenance includes steam cleaning: TOTAL NORTH SIDE: 17,465 sf area concrete sidewalk (width varies) South Concrete Sidewalk maintenance includes steam cleaning: TOTAL NORTH SIDE: 18,757 sf area concrete sidewalk (width varies) TOTAL Concrete Sidewalk Area = 36,222 SF WORK AREA 2 TOTALS: TOTAL Median Bed Area 21,216 SF TOTAL ROW Bed Area 3,456 SF TOTAL ROW Tree Pit Area 140 SF TOTAL ROW Mowing – St. Augustine: 13,169 SF or .30 Acres TOTAL ROW Mowing - Bahia: 67,654 SF or 1.55 Acres TOTAL Median Mowing - St. Augustine: 16,465 SF or .37 Acres TOTAL ROW Trees: 25 Trees TOTAL ROW Palms: 1 Trees TOTAL Median Trees: 47 Trees TOTAL Median Palms: 39 Palms TOTAL Median Brick Paver: 2,452 SF TOTAL ROW Brick Paver (sign structures): 190 SF (brick surface) TOTAL Sign Surface Area: 94 SF (sign face) TOTAL– Two (2) ft. maintenance strip: 3,268 SF TOTAL– Concrete sidewalk: 36,222 SF ALL AREAS: Banners: 75 Note: 75 Holiday banners, 75 Cornucopia banners and 90 Traditional (Digital Photos) banners. Holiday Decorations: 126 Note: 153 Roadway 27’Poles and 22 Median 14’Poles; 25 Snowflakes, 20 Christmas Tree, 20 Wreaths, 25 Bells and 36 Angels. 16.B.1.e Packet Pg. 649 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 13 29.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252 -2477. 30. SURVIVABILITY 30.1 Purchase Orders: The Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7197 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 31. RELATION OF COUNTY It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 32. TERMINATION Should the Vendor be found to have failed to perform services in a manner sat isfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement Ordinance. 33. PUBLIC ENTITY CRIME A person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construct ion or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Vendor list. 34. SECURITY AND BACKGROUND CHECKS 34.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 34.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s business. 34.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL- FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. 34.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 35. CONFLICT OF INTEREST Vendor shall complete the Conflict of Interest Affidavit included as an attachme nt to this ITB document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm fr om consideration. These disclosures are intended to identify and or preclude conflict of interest s ituations during contract selection and execution. 36. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or othe r item of 16.B.1.e Packet Pg. 650 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 14 value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 37. DEDUCTION FOR NON-PERFORMANCE The County reserves the right to deduct a portion of any invoice for goods not delivered, or servi ces not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor’s non-performance. 38. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitatio n or resultant contract to other governmental entities at the discretion of the successful vendor. 39. FLORIDA WOOD PRODUCTS The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 40. STANDARDS OF CONDUCT The Vendor shall employ people to work on County projects who are neat, clean, well -groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 41. PROTECTION OF PROPERTY The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County’s satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County’s project manager shall coordinate with the Vendor/Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 42. COLLIER COUNTY INFORMATION TECHNOLOGY REQUIREMENTS All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty -four (24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Procurement Services Division website: www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non -responsive. 43. MAINTENANCE OF TRAFFIC POLICY For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation’s Design Standards (DS) on state roadways. These projects shall also comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein by reference. Copies are available through the Risk Management and/or Procurement Services Division and are available on-line at colliergov.net/purchasing. The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the Maintenance of Traffic (“MOT”) policy will be enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on the line item on the bid p age. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award. 16.B.1.e Packet Pg. 651 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance) ITB #17-7197 Immokalee MSTU – Landscape Maintenance 15 44. DEBRIS Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County’s representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 45. DIRECT MATERIAL PURCHASE 45.1The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as “County Furnished Materials” and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: 45.1.1 Required quantities of material 45.1.2 Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable 45.1.3 Pricing and availability of goods and/or materials provided under Vendor’s agreements with material suppliers 46. GRANT COMPLIANCE The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 47. EQUIPMENT Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will comm ence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County reserves the right to request and obtain documentation of the Vendor’s cost for time and material projects, and to withhold payments until documentation is provided. All County-purchased equipment must be new and of current manufacture in production at the time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. ****** 16.B.1.e Packet Pg. 652 Attachment: 17-7197 Solicitation (4511 : Contract No. 17-7197, Immokalee MSTU Roadway Landscape Maintenance)