Agenda 02/13/2018 Item #11A02/13/2018
EXECUTIVE SUMMARY
Recommendation to approve: 1) Change Order No. 3 for Contract 16-6638 with Mitchell and
Stark Construction Company, Inc. to add 290 days to the Vanderbilt Drive Cul-de-sacs Public
Utility Renewal Project, 2) a $1,108,208 purchase order modification to Stantec Consulting
Services, Inc. (Contract No. 14-6345) for CEI Services on the Vanderbilt Drive Cul-de-sacs Public
Utility Renewal Project, and 3) Change Order No. 8 for Contract 13-6178 - Construction,
Engineering and Inspection (CEI) Services with Hole-Montes, Inc. to increase the contract amount
by $271,390 and to add 663 days to the Vanderbilt Beach MSTU Utility Conversion Project Phase
II, III, and IV.
OBJECTIVE: To provide reliable, sustainable, and regulatory compliant services to the customers along
Vanderbilt Drive and the 14 adjacent Conners Subdivision neighborhood cul-de-sacs by replacing and
refurbishing the water, wastewater and stormwater infrastructure in coordination with the Wastewater
Basin 101 Program and the Vanderbilt Beach aerial to underground utility conversion, and to provide
continuous CEI services throughout the construction process.
CONSIDERATIONS: On July 7, 2015, as Agenda Item 16D6, the Board of County Commissioners
("Board") awarded Contract No. 15-6437 to Mastec North America, Inc. for the Vanderbilt Beach MSTU
("MSTU") Beautification Project, which included the underground installation of electrical conduits,
wire, Comcast and Century Link utilities. On July 12, 2016, as Agenda Item 11D, the Board appr oved
Contract No. 16-6638 to Mitchell and Stark Construction Company, Inc. for the Vanderbilt Drive Cul -de-
sacs Project, which included the replacement of water, wastewater and stormwater infrastructure. Due to
conflicts between the two concurrent projects, both were re-phased in May 2017 in a manner that created
one coordinated, optimized schedule. The publicly shared May 2017 re-phase schedule indicated that
both projects would be completed by May 22, 2019, which incorporated 198 days of delay to the utility
project. See, Attachment 1 (project map). The increased costs to the MSTU will be borne by the Public
Utilities Department because that is the least cost path for both parties.
After the May 2017 re-phasing, an additional delay of 92 days occurred due to conflicts with existing
water, stormwater, private utilities, MSTU infrastructure and the initial impact of Hurricane Irma. After
Hurricane Irma, the right-of-way washed out and the roadway was undermined adjacent to the stormwater
outfalls along Vanderbilt Drive between 101st and 107th Avenues North. This impacted the utility
contractor by limiting work in only one phase (Phase 3) of its contract; although the contractor’s contract
called for simultaneous work in two phases. The project work cannot proceed in the impaired areas until
the roadway, stormwater outfalls and surrounding areas are stabilized. The Growth Management
Department is currently working with its consultant to develop short and long -term solutions for the
Vanderbilt Drive damaged area.
To minimize further delay, the project delivery team plans to initiate utility work immediately in Phases 6
and 7 while construction is still active in Phase 3, approximately a year ahead of the schedule conveyed to
the residents in May 2017. When the Vanderbilt Drive wash out areas are stabilized, utility work in the
remaining Phases 4 and 5 will occur until project completion.
Change Order No. 3 for Contract No. 16-6638 with Mitchell and Stark Construction Company, Inc.
The attached Change Order No. 3 (reference Attachment 2) for Contract 16-6638 with Mitchell and Stark
requests 290 (198 + 92) total additional contract days with an August 22, 2019 completion date.
According to the project schedule, if Vanderbilt Drive is not stabilized with a short-term solution by June
5, 2018, additional delay is anticipated to occur thereafter until right-of-way stabilization is complete.
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Since the cost associated with Change Order No. 3 is $254,792.47, it will be drawn from the project
allowances, resulting in no change to the Board-approved contract amount. There is $1,292,136.83 total
remaining in all allowances. Additional costs were required to replace asbestos cement pipe on Heron
Avenue that was thought to be PVC, removing a tree, adding wast ewater tees, and additional paving
mobilizations costs (See reference Change Order No. 3 for detailed cost and time breakdowns).
Stantec Consulting Services, Inc. PO Modification increase (Contract No. 14-6345) for CEI Services
on the Vanderbilt Drive Cul-de-sacs Public Utility Renewal Project
On July 12, 2016, as Agenda Item 11E, the Board approved Purchase Order number 4500170428 to
Stantec Consulting Services, Inc. ("Stantec") under Contract No. 14-6345 “Construction Engineering and
Inspection (CEI) Services for the Wastewater Basin Programs” for the Vanderbilt Drive Cul-de-sacs
Public Utility Renewal Project. The additional contract days requested by the contractor (Mitchell and
Stark) directly affects the original proposal by Stantec and requires add itional proposed scope of work
requested by the project delivery team. This is necessary to coincide with the construction duration
increase required to complete the project. Construction of the Public Utility Renewal Project Phases 1
through 3 has demonstrated the intense neighborhood engagement that has occurred, and will be expected
to continue through the extended contract time in Phases 4 through 7. Stantec has logged and managed
1,325 customer inquiries to date, supporting the need for additional resources in this area. To continue
these services throughout the remainder of the project, purchase order number 4500170428 needs to be
increased by $1,108,208 according to the negotiated proposal (See reference Attachment 3).
Change Order No. 8 for Contract No. 13-6178 - Construction, Engineering and Inspection (CEI)
Services with Hole-Montes, Inc.
On April 8, 2014, as Agenda Item 16D2, the Board approved Contract No. 13-6178 with Hole-Montes,
Inc. for MSTU CEI services. To reinstate these services throughout the new periods of electrical
activation, this contract needs to be extended 663 days and increased by $271,390 per Change Order No.
8 (See reference Attachment 4). A rate increase is also included as described below.
The initial Hole-Montes Inc. work order issued under Contract No. 13-6178 to perform CEI services was
approved on August 25, 2014. Since that time, the County approved master Contract No. 13 -6164 for
architectural and engineering services whereby Hole-Montes, Inc. is one of the approved firms. Hole-
Montes, Inc. is requesting an increase in the rates for the Senior Project Manager and Senior Inspector
positions to coincide with the rates in effect on master Contract No. 13-6164. The cost increase for the
two positions represents a 4.2% and 6.7% increase, respectively. Public Transit & Neighborhood
Enhancement Division Staff determined that this increase is reasonable based on the County-approved
updated rates for similar services.
The Vanderbilt Beach MSTU Advisory Board voted to recommend approval of this modification by a
vote of 4-0 on October 5, 2017.
To minimize cost and duplicated efforts, between December 11, 2017 and until the MSTU electrical
activation starts, Stantec will be performing CEI services for all County infrastructure (water, wastewater,
stormwater and MSTU assets).
FISCAL IMPACT: Funds for the MSTU CEI are available in the Vanderbilt Beach MSTU Fund 143,
and will be reimbursed by the Public Utilities Department after post-audit. Utility funding is available in,
and is consistent with, the FY2018 Capital Budget approved by the Board on September 21, 2017. The
sources of funding are the Water Capital Fund (412) and the Wastewater Capital Fund (414). Budget
amendments are required from Project 70197, Fund 412, in the amount of $322,000, and from Project
70139, Fund 414, in the amount of $787,000.
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GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To approve: 1) Change Order No. 3 for Contract No. 16-6638 with Mitchell
and Stark Construction Company, Inc. to add 290 days, 2) increase the amount of Purchase Order No.
4500170428 by $1,108,208 with Stantec Consulting Services, Inc., and 3) Change Order No. 8 for
Contract No. 13-6178 with Hole-Montes, Inc. to increase the contract amount by $271,390 and to add 663
days; 4) approve the necessary budget amendments to transfer funds in the amount of $322,000 from
Project Number 70197 to Project Number 70122, and to transfer funds in the amount of $787,000 from
Project Number 70139 to Project Number 70122.
Prepared by: Tom Chmelik, PUD Engineering and Project Management Division Director
ATTACHMENT(S)
1. Attachment 1 - Project Map (PDF)
2. Attachment 2 - MandS CO 3 (PDF)
3. Attachment 3 - Stantec PO Mod (PDF)
4. Attachment 4 - HM CO #8 (PDF)
5. Attachment 5 - Presentation (PPTX)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.A
Doc ID: 4396
Item Summary: Recommendation to approve: 1) Change Order No. 3 for Contract 16 -6638 with
Mitchell and Stark Construction Company, Inc. to add 290 days to the Vanderbilt Drive Cul-de-sacs
Public Utility Renewal Project, 2) a $1,108,208 purchase order modification to Stantec Consulting
Services, Inc. Contract No. 14-6345 for CEI Services on the Vanderbilt Drive Cul-de-sacs Public Utility
Renewal Project, and 3) Change Order No. 8 for Contract 13-6178 - Construction, Engineering and
Inspection (CEI) Services with Hole-Montes, Inc. to increase the contract amount by $271,390 and to add
663 days to the Vanderbilt Beach MSTU Utility Conversion Project Phase II, III, and IV. (Tom Chmelik,
Planning and Project Management Director, Public Utilities Department)
Meeting Date: 02/13/2018
Prepared by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
01/23/2018 5:15 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
01/23/2018 5:15 PM
Approved By:
Review:
Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 01/23/2018 5:16 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/24/2018 8:30 AM
Public Utilities Operations Support Christopher Johnson Additional Reviewer Completed 01/24/2018 9:38 AM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 01/24/2018 1:29 PM
Procurement Services Ted Coyman Additional Reviewer Completed 01/25/2018 10:16 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/25/2018 2:50 PM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 01/26/2018 3:38 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 01/26/2018 5:25 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 01/29/2018 6:18 AM
Growth Management Department Thaddeus Cohen Additional Reviewer Completed 01/29/2018 3:17 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 01/29/2018 3:41 PM
Public Services Department Steve Carnell Additional Reviewer Completed 01/31/2018 5:11 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/01/2018 12:21 PM
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Office of Management and Budget Susan Usher Additional Reviewer Completed 02/02/2018 6:56 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 02/01/2018 12:40 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/01/2018 2:44 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 02/05/2018 10:50 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/03/2018 6:05 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM
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Packet Pg. 64 Attachment: Attachment 1 - Project Map (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
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Packet Pg. 65 Attachment: Attachment 2 - MandS CO 3 (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
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11.A.4Packet Pg. 115Attachment: Attachment 4 - HM CO #8 (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
11.A.4Packet Pg. 116Attachment: Attachment 4 - HM CO #8 (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Vanderbilt Drive Cul-de-sacs
Public Utility Renewal Project
& Vanderbilt Beach MSTU
Utility Conversion Project
.
Public Utilities Department
February 13, 2018
Agenda Item 11_
Collier County | Florida
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
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Packet Pg. 117 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Objectives
u Provide reliable, sustainable, and
regulatory compliant utility services to the
customers along Vanderbilt Drive and the
14 adjacent Conners Subdivision cul-de-
sacs
u Coordinate with the Vanderbilt Beach
MSTU aerial to underground utility
conversion project
u Provide continuous Construction
Engineering & Inspection (CEI) services
throughout the construction process
2Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
11.A.5
Packet Pg. 118 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Vanderbilt Drive
Cul-de-sacs Public Utility
Renewal Project
Mitchell and Stark
Construction
Change Order No. 3
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 3
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Packet Pg. 119 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Considerations
u Utility project was re-phased in May 2017 to
optimize schedules with the MSTU project
–May 2019 completion communicated
–198 day delay to utility project (multiple causes)
u After re-phasing, additional delays occurred
–Conflicts with water, stormwater, private utilities and
MSTU conduits
–Hurricane Irma (initial impact)
–92 day delay total
u 198 days + 92 days = 290 days
u Phases 1 and 2 are substantially complete, Phase
3 to be substantially complete in June 2018
4Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
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Packet Pg. 120 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
5
Substantially
Complete
Substantially
Complete in
June 2018
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Packet Pg. 121 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Considerations
u Long-term impact of Hurricane Irma
–Vanderbilt Drive right-of-way (ROW) washed out in
Phase 4
–Roadway undermined adjacent to stormwater outfalls
–Utilities exposed and destabilized (wastewater, MSTU
irrigation, Century Link)
–Utility contractor can only work in one phase (Phase 3),
while the contract calls for work in two phases
simultaneously (Cannot work in Phase 4 until
stabilization is complete)
6Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
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Packet Pg. 122 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
7
Irma Right-of-
Wa y impact
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Irma Right-of-Way Impact
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
8
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Irma Right-of-Way Impact
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
9
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Packet Pg. 125 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Considerations
u To minimize further delay the project delivery
team proposes to start work immediately in
Phases 6 and 7 while also working in Phase 3.
u If short-term stabilization is not complete by June
2018, additional delay (beyond 290 days) will
occur.
10Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
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11
Substantially
Complete in
June 2018
Phases 6 & 7
Proposed:
Start –Fe b 2018
End –Jan 2019
Willet Ave.
moved from
Phase 5 to 6
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Packet Pg. 127 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Phases 4 & 5
Proposed:
Start –June 2018
End –May 2019
12
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Results (Proposed Schedule)
*Dependent upon short-term stabilization being complete by
June 2018.
13
Project
Area
Start
Construction
Restoration
Complete
MSTU Start
Activation
MSTU Finish
Activation
Phase 1 Oct 2016 Feb 2018 May 2018 June 2018
Phase 2 Oct 2016 Feb 2018 May 2018 Aug 2018
Vanderbilt
Dr. Phase 3 May 2017 June 2018 June 2018 August 2018
Vanderbilt
Dr. Phase 4 June 2018*Nov 2018 March 2019 April 2019
Phase 5 Nov 2018 May 2019 June 2019 Aug 2019
Phase 6 Feb 2018 Jan 2019 May 2019 June 2019
Phase 7 June 2018 Sept 2018 April 2019 April 2019
Final
Completion August 2019
MSTU
Remove
Poles
Aug/Sept 2019
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division
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Packet Pg. 129 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Vanderbilt Drive
Cul-de-sacs Public Utility
Renewal Project
Stantec
Construction Engineering &
Inspection (CEI)
Purchase Order Modification
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 14
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Packet Pg. 130 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Considerations
u Additional CEI services are required because
–Additional 290 construction contract days
–1,325 customer inquires logged and managed to date
–Increased from 8 to 10 hour days
–Post-Irma sea wall pre-construction video services
–Included MSTU project coordination before activation
u Approximately 16% of construction cost ($17M)
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 15
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Packet Pg. 131 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Vanderbilt Beach MSTU
Beautification Project
Hole-Montes
Construction Engineering &
Inspection (CEI)
Change Order No. 8
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 16
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Packet Pg. 132 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Considerations
u Extend work order 663 days to coincide with the
utility schedule
u Increase work order by $271,390 for CEI services
during electrical activation to support multiple
mobilizations
u Public Utilities will reimburse the MSTU pending
post-construction audit
u Increase rates of 2013 contract to coincide with
rates of current master contract
u The Vanderbilt Beach MSTU Advisory Board
recommends approval
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 17
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Packet Pg. 133 Attachment: Attachment 5 - Presentation (4396 : Vanderbilt Drive PUR/MSTU Beautification COs)
Recommendation
To approve: 1) Change Order No. 3 for Contract 16-6638 with
Mitchell and Stark Construction Company, Inc. to add 290
days, 2) increase the amount of purchase order no.
4500170428 by $1,108,208 with Stantec Consulting Services,
Inc., and 3) Change Order No. 8 for Contract 13-6178 with
Hole-Montes, Inc.to increase the contract amount by
$271,390.00 and to add 663 days; 4) approve the necessary
budget amendments to transfer funds in the amount of
$322,000 from Project Number 70197 to Project Number
70122, and to transfer funds in the amount of $787,000 from
Project Number 70139 to Project Number 70122.
Engineering and Project Management Division
Public Transit & Neighborhood Enhancement Division 18
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Questions
Public Utilities Department
Engineering and Project Management Division
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