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Agenda 07/07/2015 Item #16E67/7/2015 16.E.6. EXECUTIVE SUMMARY Recommendation to approve the sale and disposal of surplus property through an on -line auction in compliance with Florida Statutes and Resolution 2013 -095. OBJECTIVE: To lawfully dispose of County property that is obsolete, uneconomical or inefficient and serves no useful business purpose to County operating departments. CONSIDERATION: A number of County Divisions together with the Health Department have recently transferred property into the surplus warehouse including, but not limited to, lobby and office furniture, computer hardware, telephones, and miscellaneous equipment. Staff is requesting that the Board authorize the use of on -line auctions for this equipment during the summer recess, after which the sales reports will be brought back to the Board. In addition to the items listed on Attachment A — Equipment List, staff is: • Requesting approval by the Board to add additional surplus items received subsequent to the approval of this Agenda Item for sale in the auction; and • Requesting approval to accommodate requests for donations received from other government entities or a legitimate Florida Non Profit 501 (C) (3) organization prior to the auction. In compliance with Section 274.06, Fla. Stat., staff plans on utilizing an on -line auction through the services of the current auctioneer to dispose of these assets. If adequate bids cannot be obtained, staff may utilize alternative disposal methods such as sealed bids or disposal through a local recycling contractor. FISCAL IMPACT: Revenue from the sale will be deposited according to the General or Enterprise fund that originally purchased the equipment after deduction of the auctioneer's commission; and, a future agenda item will be brought to the Board to recognize and approve the revenue. Proceeds from any grant funded assets will be recorded in accordance with grantor specific regulations. GROWTH MANAGEMENT IMPACT: There is no growth management impact as a result of this executive summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. --CMG RECOMMENDATION: That the Board of County Commissioners approves the sale and disposal of surplus property through an on -line auction in compliance with Florida Statute and Resolution 2013 -095. Prepared by: Tracey Payne, Procurement Manager, Procurement Services Division Attachments: 1) Equipment List; and 2) Resolution Packet Page -1970- 7/7/2015 16.E.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.6. Item Summary: Recommendation to approve the sale and disposal of surplus property through an on -line auction in compliance with Florida Statues and Resolution 2013 -095. Meeting Date: 7/7/2015 Prepared By Name: MarkiewiczJoanne Title: Division Director - Purchasing & Gen Svc, Administrative Services Department 6/16/2015 3:43:33 PM Submitted by Title: Division Director - Purchasing & Gen Svc, Administrative Services Department Name: MarkiewiczJoanne 6/16/2015 3:43:34 PM Approved By Name: pochopinpat Title: Administrative Assistant, Administrative Services Department Date: 6/16/2015 3:53:11 PM Name: MarkiewiczJoanne Title: Division Director - Purchasing & Gen Svc, Administrative Services Department Date: 6/16/2015 4:48:41 PM Name: PayneTracey Title: Manager - Procurement, Administrative Services Department Date: 6/17/2015 8:52:46 AM Name: GreeneColleen Title: Assistant County Attorney, CAO General Services Date: 6/17/2015 3:49:09 PM Name: PriceLen Packet Page -1971- 7/7/2015 16.E.6. Title: Department Head - Administrative Svc, Administrative Services Department Date: 6/18/2015 1:49:45 PM Name: OberrathKaren Title: Accountant, Senior, Grants Management Office Date: 6/18/2015 4:23:08 PM Name: GreeneColleen Title: Assistant County Attorney, CAO General Services Date: 6/18/2015 4:31:00 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/18/2015 5:55:33 PM Name: StanleyTherese Title: Manager - Grants Compliance, Grants Management Office Date: 6/24/2015 1:05:23 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/24/2015 1:35:30 PM Name: Casa] angui daNi ck Title: Deputy County Manager, County Managers Office Date: 6/25/2015 3:55:44 PM Packet Page -1972- 7/7/2015 16.E.6. c 0 0 0 0 I �OOCOI�CICIo 01,010 'loloo:0000000000010 0'0 01010 0 0 0 0i0 0 0 0 0 0I ooIQas ool <10io0OH000i00oOIOOoRoaoO1 0 �I(�(.j f1 f'll' L d a � I I II 0 Z U7 X Ulm 01 01 F- p '~ I f0 •0) 0 O O O ON O I O O N 0) O 01 .� 01 O ,.i r-4 ✓1 Ln 11 to ¢ Co .M-( 11-4 ¢ ¢ Ln M m M M- l0 Io 0 0 s N N N N to I C C C St U L d a c II I.. 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WHEREAS, Section 274.06, Florida Statutes, allows the Board of County Commissioners the authority to conduct auctions to sell county-owned surplus property that no longer has a useful business purpose; and WHEREAS, from time to time the Board of Commissioners authorizes county staff to sell at auction property that no longer has a useful business purpose, including motor vehicles and off-highway vehicles; and WHEREAS, Chapter 319 of the Florida Statutes sets forth the proper procedure to endorse and transfer title to a person acquiring a motor and off - highway vehicles; and WHEREAS, after the Board has approved the sale of county-owned surplus property at auction all that remains is the ministerial duty to complete the necessary paperwork to transfer title for such sale; and WHEREAS, the Board desires to authorize the County Manager or his designee to execute certificates of title and/or any other related paperwork, including but not limited to odometer disclosure statements, necessary to transfer title for all county -owned motor and off- highway vehicles sold at Board authorized auctions. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida, that the County Manager, and/or his designee is hereby authorized to perform the ministerial function of executing any certificate of title and/or any other related paperwork, including but not limited to odometer disclosure statements, necessary to transfer title for all county-owned motor and off - highway vehicles sold at Board authorized auctions. 1 Packet Page -1976- e; 7/7/2015 16.E.6. This Resolution adopted after motion, second, and majority vote favoring same, this 23rd day of April, 2013. D IGIT -F. H OCK. Clerk p t: I v d rzffi an d legal suciency: cott R. Teach Deputy County Attorney BOARD OF COUNTY COMMISSIONERS OF ODVLIF-R COUYTY, FLORIDA A. Hiller, Esq., Chairwoman Packet Page -1977- tc'.�A