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Agenda 06/23/2015 Item #16F 6Proposed Agenda Changes Board of County Commissioners Meeting June 23, 2015 Move Item 16A16 to Item 9C: This item requires that ex parte disclosure be provided by Commission members. Should a hearing be held on this item, all participants are required to be sworn in. Recommendation to approve for recording the final plat of Legacy Estates, (Application Number 20140001803) approval of the standard form Construction and Maintenance Agreement and approval of the amount of the performance security. Companion to Item 16135. (Commissioner Hiller's request) Move Item 17E to Item 913: Recommendation to approve an Amendment to the Collier County Purchasing Ordinance (Ordinance Number 2013 -69). (Commissioner Taylor's request) Move Item 161315 to Item I IG: Recommendation to approve a temporary signage program during the 2015 summer break to place temporary YMCA /CAT signs on select CAT bus stop poles. (Commissioner Henning's request) Move Item 16135 to Item I IH: This item to be heard immediately following Item 9C (16A16): Recommendation to approve a standard Donation Agreement that allows JD DEVELOPMENT I LLC, a foreign limited liability company, to donate a 1.14 acre parcel along with a management endowment of $4,440.30 to the Conservation Collier Land Acquisition Program under the offsite vegetation retention provision of the Land Development Code LDC Sec 3.05.07H.l.f.iii. (b), at no cost to the County, and authorize the Chairman to sign the Donation Agreement and staff to take all necessary actions to close. Companion to Item 16A16. (Commissioner Hiller's request) Move Item 16F6 to Item 11I: Recommendation to award RFQ 15 -6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. (Commissioner Taylor's request) Move Item 16F12 to Item I1J: Recommendation to approve the Second Amendment to the Agreement between Economic Incubators, Inc. and the Board of County Commissioners. (Commissioner Taylor's request) Add On Item 11K: Recommendation to provide guidance to the County Manager in response to the Clerk of Court's unilateral decision to withhold presentation of selected expenditures to the Board for determination of valid public purpose and payment authorization. (Staffs request) Time Certain Items: Item 9C (Moved from 16A16) to be heard at 4:00 p.m. Proposed Agenda Changes Board of County Commissioners Meeting June 23, 2015 Page 2 Note: Item 16A21 Recommendation to review the April 2015 beach survey results and endorse a staff recommendation to not renourish the Vanderbilt Pelican Bay, Park Shore or Naples beaches in the Fall (November) of 2015. Direct staff to obtain a permit modification to renourish the Clam Pass Park beaches after the 15 year beach renourishment permit is issued from Florida Department of Environmental Protection and the United States Army Corps of Engineers. (Commissioner Henning's request) Item 16A25 Recommendation to improve Amendment to the Collier Metropolitan Plannine Organization (MPO) Staff Services Agreement. The attestation signature on Page 2 of the Amendment to MPO Staff Services Agreement should read as follows: Interim Collier MPO Executive Director. (Commissioner Taylor's request) Item 16E5 Recommendation to waive competition for Wesco Turf as a sole source vendor to exceed $50,000 spending limit for Fleet Management parts /service.: Fiscal Year expenditures will not exceed $100,000 without Board approval. (Staffs request) Item 16176 Recommendation to award RFQ 15 -6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism.: Advisory Board Recommendation has been added: The Tourist Development Council recommended approval (5 -1) of this item at the June 22, 2015 meeting. (Staffs request) 6/23/2015 8:57 AM 6/23/2015 16. F.6. EXECUTIVE SUMMARY Recommendation to award RFQ 15 -6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. OBJECTIVE: Recommendation of staff selection of vendor to produce our annual Visitor Guide and related contract. CONSIDERATIONS: Annually the Tourism Department produces a printed and digital Visitor Guide for the destination. At the conclusion of each contract tern, Collier County requires a competitive bidding process. The Collier County Procurement Services Division in conjunction with the Tourism Division, developed RFQ 15 -6433 Production of Tourism Guide. The RFQ was publicly advertised on April 1, 2015. Email notices were sent to 679 firms with 55 fines requesting full solicitation packages. One bid response was received by the due date of April 23, 2015. Two (2) non - response forms were received. Staff followed up with contacting eight of the firms requesting the solicitation, but not submitting. Some of the responses included: busy with other projects; could not provide all services required; not qualified; and too much competition to risk time and resources to submit. The result of the bid response from Miles Media Group is as follows: "Turn -key" service including travel and out of pocket expenses, advertisement sales and management, design, research, composition, set -up, and proofing $ 93.000 Cost for printing, binding, packaging and distribution (125,000 copies) $ 52.000 Total cost for Internet media developing, uploading and coordination with CVB vendor $ 1.500 Total of 1 $ 146,500 Percent of Advertising Revenue to be shared with CVB (i.e. for every $1 collected, the percent that will be returned to the County 80 0 Staff recommends award of this solicitation to the responsive, qualified bidder, Miles Media Group. FISCAL IMPACT: The first year cost to Collier County (2016 Guide) is projected to be up to $46,500 based on advertising sales of $125,000 and 80% credited to the total production cost. This amount is included in the proposed FY 16 Tourism Department budget. Subsequent years cost will be determined by estimate depending on paper and printing costs, editorial content changes and new photography needed. The cost history to produce this guide with Miles has ranged from $25,000 to $42,124 over the past four years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. ADVISORY BOARD RECOMMENDATION: This item was continued by the TDC at the 5/28/15 meeting and is scheduled for review at the 6/22/15 regular meeting. The TDC recommendation will be provided to the Board on the Agenda Change Sheet LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board of County Commissioners awards RFQ 15 -6433- Production of Tourism Guide to Miles Media Group, LLLP and authorizes the Chairman to sign the County Attorney approved contract and all necessary documents and make a finding that this action promotes tourism. 'repared by: Jack Wert, Tourism Director Attachments: 1) Bid Schedule; 2) Solicitation; and 3) Contract Packet Page -2415- 6/23/2015 16.F.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.F.16.F.6. Item Summary: Recommendation to award RFQ 15 -6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. Meeting Date: 6/23/2015 Prepared By Name: GreenKelly Title: Tourist Development Tax Coordinator, Tourism Division 6/9/2015 11:18:37 AM Submitted by Title: Division Director - Tourism, Tourism Division Name: WertJack 6/9/2015 11:18:38 AM Approved By Name: WertJack Title: Division Director - Tourism, Tourism Division Date: 6/9/2015 12:01:01 PM Name: BrilhartBrenda Title: Procurement Specialist, Administrative Services Department Date: 6/10/2015 2:11:21 PM Name: JohnsonScott Title: Manager - Procurement, Administrative Services Department Date: 6/10/2015 4:02:08 PM Name: MarkiewiczJoanne Title: Division Director - Purchasing & Gen Svc, Administrative Services Department Date: 6/11/2015 9:44:10 AM Packet Page -2416- Name: GreeneColleen 6/23/2015 16.F.6. Title: Assistant County Attorney, CAO General Services Date: 6/11/2015 2:14:31 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/12/2015 11:53:54 AM Name: FinnEd Title: Management/Budget Analyst, Senior, Office of Management & Budget Date: 6/12/2015 5:41:22 PM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 6/14/2015 1:1 8:36 PM Packet Page -2417- 6/23/2015 16.F.6. Coffife-r County Administrative Services Department Procurement Services Division REQUEST FOR QUOTE Date: April 1, 2015 From: Brenda Brilhart, Procurement Strategist (239) 252 - 8446 (Telephone) 239) 252 — 6697 (FAX) brendabrilhart@colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: RFQ 15 -6433 Production of Tourism Guide As requested by the Tourism Division, the Collier County Board of County Commissioners Procurement Services Division has issued this Request for Quotes, "RFQ ", for the purpose of obtaining fair and competitive responses in accordance with the terms, conditions and specifications stated herein. If you have immediate questions regarding the specifications or intended scope of work, you must make those inquiries via the Online Bidding System at www.colliergov.net /bid, and for general questions, you may contact the Procurement Strategist noted above by telephone or email. Your quotation response is due via the Online Bidding System at www.colliergov.net /bid no later than the date and time specified in the Public Notice on page two (2). Quotations received after the date and time specified will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. We look forward to your participation in Collier County's competitive procurement process. c: Jack Wert, Director, Tourism Division rt;zrv� Dn.�pn � 3327 � arrdam� trail East Napies. Ronda 1441 t ?- 19:x'- 2,34')..�-"2&fol • wwy eotEre�m, ret;procuremenisernces RFQ # 15 -6433 Production of Tourism Guides Packet Page -2418- 6/23/2015 16.F.6. Cofer County Administrative Services Department Procurement Services Division Public Notice The Collier County Purchasing Department is requesting quotation responses from interested and qualified firms to supply /provide production of tourism guides. Your quotation response is due in the Collier County online bidding system no later than 3:00 PM on April 23, 2015, at www.colliergov.net /bid. Quotation responses received after the time and date noted will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. All quotation responses shall be made on the Quotation Response Form attached herein. Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any goods under this RFQ shall not discriminate against any worker, employee or applicant or any member of the public based on age, race, color, sex, religion, national origin, disability or marital status, nor otherwise commit an unfair employment practice. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /S/ Joanne Markiewicz Director, Procurement Services Division Frxun nesa `+arvr, ; Cmisr r, • 332? Tarmarri Trail East - Napies, Florida 34112490! •239-252S707 - wau=_ cotY�ergoi.net�procuremenlaernas RFQ # 15 -6433 Production of Tourism Guides Packet Page -2419- Exhibit I: Scope of Work, Specifications and Response Format Background 6/23/2015 16.F.6. The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product. There is currently a Visitor Guide for the entire destination and the County is desirous of continuing with a consolidated approach. This publication will be used as a fulfillment piece for the combined tourism marketing effort of the overall destination. The quality and content of the fulfillment piece must accurately reflect the destination brand and provide compelling reasons for consumers to visit the Collier County area. We encourage respondents to use creativity and develop thoughtful proposals. Historically, County departments have spent approximately $40,000 annually. Scope of Work The CVB is requesting quotation responses from interested and qualified firms to provide marketing sales and service, set -up and printing of the Collier County Tourism guides in hard copy and Internet media. The firm must demonstrate: 1. At least five (5) years of successful experience in providing a "turn -key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, feature writing, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 2. The proposer should supply a suggested rate card for the ad sales phase and include whether or not agency discounts and prepay options would be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. As a part of the resultant agreement, the firm is expected to: 1. Complete "turn -key" delivery for both a print and digital format for Internet media including, but not limited to: advertising sales and management, design, photography, editorial research writing and composition, set -up, proofing, printing and delivery. 2. Secure advertisements and ad revenue with no additional cost to the County or the CVB • The advertising ratio cannot exceed 40% of the book. • Only accommodations, attractions, restaurants, shopping venues and other tourism related businesses with a presence in Collier County can advertise in the publication. • Publisher will be responsible for all sales and collections. • Ad revenue should be shared with the County either as a percentage of gross sales or as an offset to the total production cost of the guide. 3. Editorial contents shall include, but not be limited to: a. Area overview with highlights for each city and visitor area b. Accommodations listings c. Restaurant listings, menu highlights and special dining features RFQ # 15 -6433 Production of Tourism Guides Packet Page -2420- 6/23/2015 16.F.6. d. Attractions listings e. Shopping listings f. Sports venues and activities g. Beaches and parks h. Golf courses i. History and cultural activities j. Eco tourism activities k. Transportation options I. Maps of area and region M. Community Information n. Suggested itineraries 4. Provide publications (digital and print) published at least once per year as determined by the CVB. 5. Print publication must be a maximum of 8" x 10 -1/2 ". The County is open to suggestions on size and format. The book will be a minimum of 48 pages. The County reserves the right to quote other printers for the printing of the final paper copy guides 6. Print guide must include up to 125,000 copies and: a. The CVB has a supply of photography, but the publisher should be prepared to provide photography that they have obtained full permission to use, or to shoot additional photography if needed. b. Format both the print and Internet media ads for publishing purposes. c. Cover: minimum 8 point, number 3. d. Body: minimum 60 pound, number 3 text. e. A map of the entire Collier County area with inset maps of each of the cities will be a part of the publication. The map will need to be keyed to listings of tourism related businesses and advertisers in the publication. f. Proof out the publication as each section is completed and allow the CVB staff and their advertising agency of record to review and approve all photography, content, listings and advertising that will appear in the product. The CVB must sign off on all final pages before going to the printer and the County will hold the publisher responsible for providing a product that matches the proofs that were approved. g. Four (4) color process with ultraviolet coating on covers one (1) and four (4). h. The publication must be saddle stitched. i. Packed in boxes clearly marked as to quantity and product. Individual box weight not to exceed fifty (50) lbs. Delivery will be FOB Destination to at least two locations in Southwest Florida to be designated by the CVB. 7. The successful firm must provide all sales contacts and contracts with the CVB staff in weekly sales and revenue reports, and make available all information for review by the CVB staff 8. The County shall retain ownership of all materials produced as a part of the print and digital publications. Term of Contract The contract term, if an award(s) is /are made is intended to be for one (1) year with three one year renewal options. The Agreement will be in the form of a standard County contract and will be in effect upon execution. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2421- 6/23/2015 161.6. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Award Criteria Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to award to the lowest, qualified and responsive vendor. This solicitation will be awarded based on the lowest total of the following services on Attachment 5: Quotation Response Form. Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids /projects. Projected Timetable Event Date Issue Solicitation Notice 4/1/15 Last Date for Receipt of Written Questions 5:00 PM 4/17/15 Solicitation Deadline Date and Time 3:00 PM 4/23/15 Anticipated Evaluation of Submittals Week of 4/27/15 Instructions: 1. Complete and submit Attachments 1 — 5 by the time and date specified in the Public Notice. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information /quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information /quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 3. Your quote may not be accepted unless all requesting information is furnished. 4. The Collier County Purchasing Department reserves the right to reject any and all quotes. 5. All quotations must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 6. As a result of any purchase order issued as a result of this quote, the supplier agrees: a. To accept the following Collier County payment options: L Traditional — payment by check, wire transfer or other cash equivalent. ii. Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and RFQ # 15 -6433 Production of Tourism Guides 5 Packet Page -2422- 6/23/2015 16.F.6. MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. b. To submit invoices according to documentation received on the purchase order to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or, email to bccapclerk(a-b-collierclerk.com Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off -set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 7. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license /registration will need to be renewed thereafter to remain "active" in Collier County. 8. If required, Vendor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 9. The Vendor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a) -(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 10. The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion /termination of this Agreement. 11. The County's project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2423- Exhibit II: Standard Purchase Order Terms and Conditions Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and /or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and /or services, or any similar act by VENDOR. Inspection All goods and /or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and /or services provided early in the term of the Purchase Order are non - conforming or otherwise rejected by the COUNTY. 4. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to RFQ # 15 -6433 Production of Tourism Guides 6/23/2015 16.F.6. actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and /or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing Policy. 5. Time Is Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and /or services Packet Page -2424- is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and /or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. Warranties VENDOR expressly warrants that the goods and /or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and /or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, . costs and expenses, RFQ # 15 -6433 Produg i gn of Tourism Guides 6/23/2015 16.F.6. including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and /or services to be provided hereunder. 11. Warranty of Non - Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and /or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non - infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non - exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges a8 d Packet Page -2425- without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and /or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of RFQ # 15 -6433 Production of Tourism Guides 6/23/2015 16. F.6. such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and /or Conditions that are most favorable to the County and /or provide the greatest protection to the County shall govern. Packet Page -2426- 6/23/2015 16.F.6. Colter Country Administrative Services Division Procurement Services Attachment 1: Vendor Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: RFQ 15 -6433 Production of Tourism Guide Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications /Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net _ Days ❑ Not interested in submitting a RFQ. ❑ RFQ Response Form is electronic. Please input your prices online. ❑ RFQ Response is as follows: see Attachment 5 Quotation Response Form Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2427- 6/23/2015 16.F.6. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of ,20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number (www. sun biz. org \search.html) Federal Tax Identification Number CCR # or CAGE Code Telephone Number FAX Number Signature / Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ # 15 -6433 Production of Tourism Guides Packet Page -2428- 6/23/2015 16.F.6. Co�er County Administrative Services Department Procurement Services Division Attachment 2: Affidavit for Claiming Status as a Local Business Solicitation: RFQ 15 -6433 Production of Tourism Guide (Check appropriate boxes below and complete the form in its entirety.) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other non - permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well -being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Year Business Established in ❑Collier County or ❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA: ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) RFQ # 15 -6433 Production of Tourism Guides Packet Page -2429- 6/23/2015 16. F.6. 02'er 00unty Administrative Services Department Procurement Services Division Attachment 3: Vendor Substitute W — 9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address State Telephone FAX Order Information Address City State FAX Email Zip 2. Company Status (check only one) City Zip Email Remit / Payment Information Address City State Zip FAX Email _Individual / Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax - exempt entity _ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) Enter the tax classification (D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number RFQ # 15 -6433 Production of Tourism Guides Packet Page -2430- 6/23/2015 16.F.6. Co�er County Administrative Services Department Procurement Services Division Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals.. Further, Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E- Verify program, may deem the Vendor / Bidder's proposal as non responsive Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ( "INA "). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by (Print or Type Name) Notary Public Signature Printed Name of Notary Public Notary Commission Number /Expiration who has produced (Type of Identification and Number) as identification. The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2431- COff7er County Administrative Services Department Procurement Services Division Attachment 5: Quotation Response Form (Complete and submit all information below) Total Costs — 50 points (as determined bv): 2. Re 6/23/2015 16.F.6. a) "Turn -key" service including travel and out of pocket expenses, advertisement sales and management, design, research, $ composition, set -up, and proofing. b) Cost for printing, binding, packaging and distribution (125,000 copies). $ c) Total cost for Internet media developing, uploading and coordination with CVB vendor. $ TOTAL COST (add a + b + c) $ venue — 50 points (as determined by): a) Percent of Advertising Revenue to be shared with CVB (i.e. for every % $1 collected the percent that will be returned to the County) The County shall award points, and thus determine the order of the most responsive quote using the following methodology: • The highest number of points will be awarded to the quoter who has the lowest Total Cost (50 points) and the highest Percent of Advertising Revenue (50 points). • The lowest Total Cost (and highest Percent of Advertising Revenue) will be divided by the next lowest vendor's Total Cost (or highest Percent of Advertising Revenue) which will then be multiplied by 50 points to determine that quoter's Number of Points. Each subsequent vendor's percentage (and minimum monthly guarantee) will be calculated in the same manner. • The vendor's total number of Total Cost points and the total Percent of Adverting Revenue points will be added together to determine the overall total number of points. Points awarded will be extended to the first decimal point (per Microsoft Excel). The County will order the quoters by the highest total number of points (most responsive) to the least number of points. 3. Provide at least five (5) years of successful experience in providing a "turn -key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 4. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Company Signature Print Name Date RFQ # 15 -6433 Production of Tourism Guides Packet Page -2432- 6/23/2015 16.F.6. A G R E E M E N T 15-6433 for Production of Tourism Guides THIS AGREEMENT, made and entered into on this day of 2015, by and between Miles Media Group LLLP, authorized to do business in the State of Florida, whose business address is 6751 Professional Parkway W., Suite 200, Sarasota Florida 34240, (the "Vendor ") and Collier County, a political subdivision of the State of Florida, (the "County "): WITNESSETH: 1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on June 14, 2015 and terminating on June 13, 2016. The County may, at its discretion and with the consent of the Vendor, renew the Agreement under all of the terms and conditions contained in this Agreement for three (3) additional one (1) year periods. The County shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect The County Manager, or his designee, may, at discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 3. STATEMENT OF WORK. The Vendor shall provide production of tourism guides in accordance with the terms and conditions of RFQ #15 -6433 and the Vendor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Vendor and the County Contract Manager or designee, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 4. THE CONTRACT SUM. The County shall pay the Vendor for the performance of this Agreement an estimated annual amount of Fifty Thousand Dollars ($50,000.00), to be calculated by subtracting eighty percent (80 %) of every One Dollar ($1.00) of collected advertising revenue from the total cost of producing the Tourism Visitors' Guide. The annual cost may fluctuate with varying costs of paper, additional editorial pages, advertising sales based on economic situations, etc. The total cost of production of the 15 -6433 Page 1 of 9 Packet Page -2433- 6/23/2015 16. F.6. Guide includes travel and out of pocket expenses, advertisement sales and management, design, research, composition, set -up, proofing, cost for printing, binding, packaging and distribution, and Internet media developing, uploading and coordination with the Convention & Visitors' Bureau vendor. The Guide shall be printed at least annually, and optional publishing schedules and compensation for such publishing, including future Tourism Visitors' Guides, shall be mutually negotiated between the Vendor and the Contract Manager. Vendor's invoice shall be lump sum with the Project Scope attached. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". 4.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.2 Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and Program Manager's approval. 5. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85- 8015966531C -2. 6. NOTICES. All notices from the County to the Vendor shall be deemed duly served if mailed or faxed to the Vendor at the following Address: 15 -6433 David Burgess, President Miles Media Group, LLLP 6751 Professional Parkway West, Suite 200 Sarasota, Florida 34240 Attention: Steve Berlin, Vice President of Publishing Telephone: 800- 683 -0010, Ext. 2310 Facsimile: 941 - 342 -2310 Page 2 of 9 Packet Page -2434- CA 6/23/2015 16.F.6. All Notices from the Vendor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Joanne Markiewicz, Director, Procurement Services Division Telephone: 239 - 252 -8407 Facsimile: 239 - 252 -6480 The Vendor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Vendor or to constitute the Vendor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Vendor. The County will not be obligated to pay for any permits obtained by Subcontractors /Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non - County permits necessary for the prosecution of the Work shall be procured and paid for by the Vendor. The Vendor shall also be solely responsible for payment of any and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Vendor. 9. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if the County or its authorized representative shall deem any conduct on the part of the Vendor to be objectionable or improper, the County shall have the right to suspend the contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Vendor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 15 -6433 Page 3 of 9 Packet Page -2435- CA) 6/23/2015 16.F.6. 10. TERMINATION. Should the Vendor be found to have failed to perform their services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non - performance. In the event that the County terminates this Agreement, Vendor's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Vendor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Vendor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non - Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. D. Personal and Advertising Insjury: Shall be maintained by the Vendor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Vendor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Vendor during the duration of this Agreement. The Vendor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration 15 -6433 Page 4 of 9 Packet Page - 2436 - 6/23/2015 165.6. date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Vendor shall also notify County, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverage or limits received by Vendor from its insurer, and nothing contained herein shall relieve Vendor of this requirement to provide notice. Vendor shall ensure that all sub - Vendors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Vendor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone employed or utilized by the Vendor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Vendor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Vendor. Vendor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 15. CONFLICT OF INTEREST. Vendor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Vendor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Vendor's Proposal, Insurance Certificate(s), RFQ #15 -6433 Scope of Work. 15 -6433 Page 5 of 9 Packet Page -2437- �q 6/23/2015 16. F.6. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Vendor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a) -(d) and (3))) stated as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the contractor/ vendor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically 15 -6433 Page 6 of 9 A Packet Page -2438- 6/23/2015 16.F.6. must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Vendor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Vendor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 21. ADDITIONAL ITEMS /SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Vendor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Vendor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 23. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 24. STAFFING. Vendor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the agreement. The Vendor's shall assign as many people as necessary to complete the required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service delivery dates. 15 -6433 Page 7 of 9 Packet Page -2439- CA 6/23/2015 16. F.6. 25. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the solicitation , the Vendor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. 26. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Vendor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Vendor all of the obligations and responsibilities that Vendor has assumed toward the County. 27. RECORDS, AUDIT. Vendor shall establish and maintain such records as now exist and may hereafter be prescribed by the County in the future to provide evidence that all terms of this Agreement have been and are being observed. The Vendor grants to the County the right and authority to audit all records, documents, and books pertaining to the services provided in this Agreement. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Vendor. The Vendor agrees to provide materials for the audit at the place designated by the County within three (3) business days after the County's notice to do so is received by Vendor, all at no cost to the County. 15 -6433 Page 8 of 9 Packet Page -2440- CA 6/23/2015 16.F.6. IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) Vendor's First Witness TType /print witness nameT Vendor's Second Witness TType/ print witness nameT proved as to Form and Legality: &istant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Bv: Tim Nance, Chairman Vendor Miles Media Group, LLLP in Signature TType/ print signature and titleT 15 -6433 Page 9 of 9 Packet Page -2441- CA 6/23/2015 16.F.6. Exhibit ll: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14) days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and /or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and /or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and /or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and /or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and /or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non - conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and /or services RFQ # 15 -6433 Production of Tourism Guides Packet Page -2442- a 0 is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and /or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within' such additional period of time as may be agreed upon by the parties. Warranties VENDOR expressly warrants that the goods and /or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and /or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the CCCaaOUNTY from any and all claims, including RFQI #i15 64303fProndu ?t "8h orTobri coats wdeand expenses, 6/23/2015 16.F.6. including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and /or services to be provided hereunder. 11. Warranty of Non - Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non - infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non - exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges agnd Packet Page -2443- 0 without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and /or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of RFQ * 15 -6433 Production of Tourism Guides 6/23/2015 16.F.6. such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and /or Conditions that are most favorable to the County and /or provide the greatest protection to the County shall govern. Packet Page -2444- 0 R 6/23/2015 16.F.6. D, 11 a4low P 4 Packet Page -2445- 6/23/2015 165.6. : I 111111iii Il 11217-011M Introductory Letter I Page I Our Vision T'Or the Paradise Coast Visitors Guide Page 2 The Milos Advantage. Page 7 Your Dedicated Account Team Paae 15) Editorial and Design Capabilities Paae 18 Working Together Page 21 Marketing & Advertising males Plan Page 24 Pricing Page 26 Attach m---,,nts Page 28 4' X MilesPartnership.com fles Packet Page -2446- marke�Cmo destinations r, RFP #15 -6433 Proposal for Production of Tourism Guide Clear Collier County Tourism Team, 6/23/2015 16.F.6. Since the inception of the Greater Naples, Marco Island & Everglades CVB, Miles has had the pleasure of working alongside the CVB team and agency to ensure that the Paradise Coast guide and websites are showpieces for all that Collier County has to offer the traveler. In fact, we have been creating tourism products for over 60 years now and for at least half that period have produced innovative print and digital products focused on Florida, our home state. These include proprietary SEE magazines, and both past and current work for VISIT FLORIDA, Visit St. Pete Clearwater, Sarasota, St. Augustine, South Walton, Experience Kissimmee and Brand USA. We understand publishing and marketing but, more importantly, we understand visitors —their tourism needs and expectations. A core strength of our company has always been our ability to help clients tell their stories and connect to their desired audiences. Our deep insights into print and the ways it must now integrate with digital solutions are foundational to our ability to shape timely, effective tourism products that are in tune with ever - evolving visitor behaviors. In today's digital age, the role of print is being redefined. According to the State of the American Traveler study released in February 2015, 44% of U.S. leisure travelers used print publications for trip planning, and consumers who used smartphones to plan their trips were 54% more likely to use print publications for trip planning than non - mobile travelers. This research suggests vital new directions for print guides. In the pages that follow we outline some exciting ideas for enhancing the print components of the Paradise Coast Visitors Guide and for taking them beyond the page to further inspire and engage potential visitors. Our suggestions include mobile -based Layar technology as well as User - Generated Content (UGC) that cross - promote between print and mobile. In a landscape where consumers immerse themselves in more media than ever before, print holds a unique place in both inspiration and planning. The key is identifying when and how best to reach and influence consumers at both of these stages of the travel cycle. That is the challenge Miles again wants to take on with the CVB. From content creation to ad sales and distribution, we have everything in place (including a long- standing relationship with Phase V, your fulfillment company) to deliver the perfect visitor guide. Thank you for the opportunity to respond to your RFQ. We very much hope to continue our collaborative, successful, future - focused relationship. Sincerely, Roger Miles Lauren Bourgoing Chairman & CEO Account Director X MilesPartnership.com des Packet Page -2447- /marketing destinations r RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Even as more and more destinations ramp up their digital presence, print remains an extremely strong component of the travel planning process. As publishers of 60 print guides and maps annually, we know and appreciate how important it is to constantly evolve our products based on the latest research and conversion studies. With the rising use of digital devices by travelers we often hear from industry partners that "print is dead" (or dying). However, independent research on the subject shows otherwise. The authoritative State of the American Traveler research conducted by Destination Analysts (http: / /www.milespartnership.com /library/ state -of- the- american- traveler - february -2015) over the last six years highlights that print usage has actually slightly increased (2009 -2015) and print publications continue to have an important role in the travel planning process. A few key takeaways from our recent review of media usage research are: >> Print usage by visitors is not in decline, but in fact has been growing slowly over the last six years. We have moved from a "Mass Media" environment to a new, complex online /offline media environment. Travelers are using "Masses of Media." » Mobile (smartphone and tablet) use in travel planning has been growing strongly and has reached the penetration of print among U.S. leisure travelers. » Print usage spans the generations; for example, Gen Y travelers are almost as likely as Baby Boomers to order an official visitor guide. Our conclusion is that print usage among U.S. leisure travelers remains strong but there is clear evidence that its role is changing in the trip planning process. With the rise of mobile, its place as an "in market' information source is likely to decrease with an increasing emphasis on the all- important inspiration and dreaming stages of travel planning. This review illustrates why print is still relevant —and important —to the travel planning process. The content within, however, has evolved to become part of a multi - channel strategy that delivers inspirational ideas and travel planning information to consumers through a variety of outlets: print, web and mobile. Knowing what type of content to deliver in each channel is our specialty. ---------------------------------------------------------------------------------------------------------- Industry research has shown that potential travelers most often use print guides during the "inspiration phase" of the travel planning process. Therefore, it's important that the new Paradise Coast Visitors Guide entices travelers to choose the area over other destinations — and engages them in a Way that encourages them to stay longer and spend more. AOL .'R iiesPartnershi m ■ ■ ■' l e s M .cor p Packet Page -2448- ,'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide ow wih we do t zt —� By r n u g your .°and ro Hf� °�� E 6/23/2015 16.F.6. A content strategy that inspires. We'll make tourists feel like locals and showcase the range of experiences that await —from beaches and nature to family attractions and shopping— through inspiration- focused content centered around an authentic voice and strong social integration. 2. A contemporary design. We'll capture readers' attention by preserving the present design, which successfully reflects the area's energy and vitality while conveying a luxurious, welcoming feeling. 3. A dose of innovation. We're introducing complementary digital components that encourage visitors to stretch their imaginations (and allow your marketing dollars to do more). +r i ' Our proposed evolution of the Paradise Coast Visitors Guide centers around enhancing the publication with content auditions that hook consumers on an emotional level —lay casting light on options that the latest research confirms are particularly enticing. We will grab visitors' attention with the publication's authenticity, quality, substance and style — and motivate them to stay longer and see more during their trip to Naples, Marco Island and the Everglades. Coverage will include area highlights, beaches, water experiences, parks and nature, golf, dining, family vacations, itineraries tailored to specific interest or demographic segments, shopping, area maps and listings for Visitor Services, Area Sightseeing and Accommodations. We recommend the following content enhancements, which will serve to align the Visitors Guide with the CVB's social channels and with tourism industry trends: In recognition of the fact that events are a significant driver of traffic to ParadiseCoast.com, we would like to turn the guide's present Events section (currently a half page shared with the Table of Contents) into a one- or two -page feature that showcases key events and points reader to the website's Major Annual Events page for additional information. The extra space will allow for more immersive photography, and the cross - collaboration between the print and web products will afford visitors a more expansive view of their options. We can cross - promote your online and social channels in various sections of the guide by soliciting ideas, photos, comments, Q &A and more. For example, we can pose questions on Facebook and Twitter ( "Where's your favorite place to commune with nature ? ") and repurpose the responses in the print guide. Suggestions from locals and past visitors add X MiiesPartnership.com � des Packet Page -2449- ." marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. to the guide's overall authenticity in a way that helps position it and the CVB as the most trusted sources of information on the area. Tying in quotes from your social media channels add a fun, personal touch that can resonate with potential visitors who are accustomed to checking with multiple sources before planning a trip. Including this content throughout the guide will not only showcase the compelling things that people are saying about and experiencing in the area, but also invite new visitors to be part of the conversation. To see our design mockup of the new social spread, turn to the Attachments section of this proposal, starting on page 28. We suggest a mild reimagining of the Come Explore area overview spread to reduce the amount of text and allow for additional photography that could help orient readers and provide an overview of area highlights. We might also want to weave in a few arts and culture destinations into the various area sections, depending on the available space. Recent Skift Trends travel industry research confirms that fitness and wellness amenities are of paramount importance to travelers and that an increasing number of them are looking to integrate healthy eating, mind -body habits and fitness into their trips. We therefore recommend integrating spa and active lifestyle /fitness coverage into the guide —from spas and trails to racing events, walking and yoga — either in a dedicated feature or throughout the guide in various sections. Judicially placed photo captions can serve to call out particular partners and draw extra attention to area offerings. We advise adding them in where they can boost reader engagement and insight. They can either describe single images or a grouping of images; in the latter case the caption verbiage could run near the images rather than on them, and include directional text. t . •a in addition to heiping you create an inspirational, engaging contemporary print magazine, we can assist you in developing Tun, innovative online co €nponents that will do more to engage and inspire than your print guide can do alone. We know from recent The State of the American Traveler research that consumers use multiple channels when planning travel and seamlessly transition between print and digital products. This is why we believe it's important to have an innovative eBook solution that makes the Paradise Coast Visitor Guide literally come to life in a digital eBook format. Having an eBook will also allow you to link to the publication from your website and social channels, thereby expanding your distribution without additional mailing costs. Here are three exciting ideas: .{ X I'dilesPartnership.cosn des Packet Page -2450- ,'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. 1. Incorporate rich media content throughout the eBook experience utilizing assets you already have such as videos, photography, audio files and more. While flipping through the eBook, users will be able to click on photos to launch slideshows, view corresponding videos, click on photos to change a day -time view to the night -time view of outdoor scenes or theme parks, and more. Listings will also link to extended listing information online, adding additional value to advertisers. 2. Create a closer connection with your social media channels such as Facebook, Instagram and Twitter by incorporating a feed into the eBook experience, as well as offer readers the option of following you on Twitter or liking you on Facebook directly from the eBook. We can promote photo sharing ideas (such as contests and hashtags) in the printed guide as well as on your social channels and allow users to upload photos via the eBook. This takes advantage of your current social media community —and helps grow it significantly —by gathering user - generated content and photos to use in future versions of the print guide and on your social channels. 3. Finally, we will provide you with analytics information about engagement with the eBook to help continually refine the guide's content in future issues, such as expanding the most popular sections. The 2014 Paradise Coast eBook had an impressive 1,422 visits and the average time per reader was 6.01 minutes. Click here to access the latest edition of the eBook: http:// www. nxtbook. com/ nxtbooks/ milesmedia/ 2015ParadiseCoastOfficialVisitorsGuide/ X MilesPartnership.corn nles Packet Page -2451- 'marke�g RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Another idea we're excited to propose is to incorporate Layar augmented e reality technology into the new Paradise Coast Visitors Guide. We're currently f z incorporating this new technology into a variety of travel guides we produce. Interact with this page using loyor Here's how it works: [T Readers of the publication will be prompted to download the free Layar app —which just happens to be the world's most downloaded app for viewing interactive print. Download layar Scan this page Interact Once the app is downloaded, they will be able to simply point their phone with the app opened to any designated page of the printed publication to launch the interactive experience —which might include a variety of exciting possibilities, such as launching videos, photo slideshows and audio files that play right in the app; being able to share content with friends via social media channels; and more. We hope these future - focused ideas demonstrate that we aim to continually evolve and earn your business. We plan to continue to bring exciting, innovative ideas to the table and produce tangible positive results for your destination. X Miiasl3artnershFp.com fles ,' narl eting Cestinatrons Packet Page -2452- . RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. The Miles Advantage Travel promotion has been our company's passion since 1954. Since Roger Miles purchased the company in 1990, we've worked exclusively within the tourism and hospitality industries, continuously reinventing ourselves to deliver forward - thinking, successful solutions that meet our clients' needs. Although we've evolved and expanded to become a fully integrated destination marketing company, our roots are in conceptualizing, creating and delivering the highest - quality print products to DMOs for distribution to leisure travelers and meeting professionals. Today, we publish 70 visitor guides, maps and meeting planner guides annually, all of which contain content, graphics, photography and directory listings that are fully comparable to what you've described in your RFQ. COLORADCD k P4111� We also have 18 years of digital development experience. We've built more than 200 websites of varying complexity and create /manage 100 travel websites annually, 25 of which (including ParadiseCoast.com) are built using responsive design. We also manage 25 email programs for our clients and deploy 40 million email messages each year. XMilesPartnership.com des Packet Page -2453- /marketing destinations RFP #15-6433 Proposal for Production of Tourism Guide Recent Examples of Miles Print Guide Work Captivating images and expressive writing capture area highlights in our visitors guides. Sample editorial layouts from the 2015 Experience Kissimmee Destination Magazine: 6/23/2015 16.F.6. K AM& " AMM X MiiesP lies artnership.com %V /marketing destinations Packet Page -2454- RFP #15-6433 Proposal for Production of Tourism Guide Sample editorial layouts from the 2015 Visit Florida Magazine: X MilesPartnership.com 6/23/2015 16.F.6. • r des Packet Page -2455- ,'marketing des . tinations Siesta "Y Pubtic Beach ban m a • r des Packet Page -2455- ,'marketing des . tinations RFP #15-6433 Proposal for Production of Tourism Guide Sample editorial layouts from the 2015 Paradise Coast Visitors Guide: 6/23/2015 165.6. X MiliesPartnership.com Packet Page -2456- marketng destinations RFP #15-6433 Proposal for Production of Tourism Guide Vision for 2016 Paradise Coast Visitors Guide Editorial Spread Integrating Social Media Quotes 6/23/2015 16.F.6. This example showcases the enticing things people are saying about the area and invites visitors to be part of the conversation. X MilesPartnership.com AMIL am up fles Packet Page -2457- /marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. As a turnkey destination marketing company that continues to innovate and adapt to changing technologies and client needs, Miles offers a growing list of services: » Travel Guide Design, Content and Production » Strategic Services & Brand Development » Content Creation » Content Syndication » Email Marketing Programs » Data Collection & Management Services » Photo Shoots and Art Direction » Revenue Generation Programs /Sales (Co -op) Web Program Management » Integrated Online Marketing Programs » Traffic Generation /SEM » Digital Media Strategy & Buying » Social Media Marketing » Interactive Design & Development » Web Analytics User Experience Analysis » Rich Media Production » Search Engine Optimization » Viral Programs /Contests » Landing Page Optimization » Mapping & Booking Integration e .co des � Nl�fesPartn rsh�p m Packet Page -2458- /marketing destinations ,' RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Our Clients We currently work with more than 90 DMOs and hospitality businesses, some of which are illustrated below. A full client list can be found at www ,.mlilespprtpprship.cgMlclients. Our real measure of success is in delivering more visitors to a destination, but we're always happy to have our work acknowledged by independent sources. Below is a selection of recent print awards we've won in partnership with our clients: » 2014 Gold Adrian Award for the Austin Insider Guide » 2014 Gold Adrian Award for the Taste of Louisiana Special Advertising Section (in the Official Louisiana Inspiration Guide) » 2014 Silver Adrian Award for the Brand USA Culinary Guide » In 2013, the San Francisco Visitors Guide won "Most Improved Editorial" at the Content Marketing Awards » In 2013, ALIVE: A Colorado Summer Travel Magazine was a finalist in both the "Best Launch" and "Best New Publication Design" categories in Min's Editorial and Design Awards » In 2013, the Brand USA: 2013 Discover America Inspiration Guide took home a Gold HSMAI Adrian Award » In 2014, the Fairfax Country Official Visitors Guide Cover was awarded the Best of Category Amy Award at the ADDY Awards. Other recent ADDY awards in print categories include: X MilesPartnership.com 1WS Packet Page -2459- /marketing destinations f] ^�,5.€ A/O 1 LBU LTER UF- C... CZ..r rA wss2xi on DENVER SSE i7avett('�U' S- .< n� VrSCLrvNeAT?TICa.:J.T T H E M O D E R N Delaware i t es s�e.. e NFW O EANti AUCKLAM VISI t FLORlD,A,. •f w r IEN1PWS t! � s = ;44t�"t^ bq Charlotte's lot, west holigwoob S'A'RASOTA M601011 I got a CCUNTY - .,. ,.. George.. ��jj �+ anch�rag ORTWOR' �ryry ��aa U. ,FrE Our real measure of success is in delivering more visitors to a destination, but we're always happy to have our work acknowledged by independent sources. Below is a selection of recent print awards we've won in partnership with our clients: » 2014 Gold Adrian Award for the Austin Insider Guide » 2014 Gold Adrian Award for the Taste of Louisiana Special Advertising Section (in the Official Louisiana Inspiration Guide) » 2014 Silver Adrian Award for the Brand USA Culinary Guide » In 2013, the San Francisco Visitors Guide won "Most Improved Editorial" at the Content Marketing Awards » In 2013, ALIVE: A Colorado Summer Travel Magazine was a finalist in both the "Best Launch" and "Best New Publication Design" categories in Min's Editorial and Design Awards » In 2013, the Brand USA: 2013 Discover America Inspiration Guide took home a Gold HSMAI Adrian Award » In 2014, the Fairfax Country Official Visitors Guide Cover was awarded the Best of Category Amy Award at the ADDY Awards. Other recent ADDY awards in print categories include: X MilesPartnership.com 1WS Packet Page -2459- /marketing destinations . t�,tittC�i'1�/ 1 LBU LTER UF- C... CZ..r rA wss2xi on DENVER SSE i7avett('�U' .< �Ivt T H E M O D E R N Delaware i t es s�e.. e NFW O EANti HONOLULU W40 andWZd,,,jW � Boni = ;44t�"t^ bq Charlotte's lot, west holigwoob S'A'RASOTA M601011 I got a CCUNTY - .,. ,.. Our real measure of success is in delivering more visitors to a destination, but we're always happy to have our work acknowledged by independent sources. Below is a selection of recent print awards we've won in partnership with our clients: » 2014 Gold Adrian Award for the Austin Insider Guide » 2014 Gold Adrian Award for the Taste of Louisiana Special Advertising Section (in the Official Louisiana Inspiration Guide) » 2014 Silver Adrian Award for the Brand USA Culinary Guide » In 2013, the San Francisco Visitors Guide won "Most Improved Editorial" at the Content Marketing Awards » In 2013, ALIVE: A Colorado Summer Travel Magazine was a finalist in both the "Best Launch" and "Best New Publication Design" categories in Min's Editorial and Design Awards » In 2013, the Brand USA: 2013 Discover America Inspiration Guide took home a Gold HSMAI Adrian Award » In 2014, the Fairfax Country Official Visitors Guide Cover was awarded the Best of Category Amy Award at the ADDY Awards. Other recent ADDY awards in print categories include: X MilesPartnership.com 1WS Packet Page -2459- /marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. » 2015 Gold ADDY Award: Destination Maryland 2015 — 20 Ways to Experience Authentic Maryland » 2015 Gold ADDY Award: Tennessee Vacation Guide Editorial Spread Series » 2014 Gold ADDY: Louisiana Tour Guide: The Creole Way, Louisiana Travel Guide » 2014 Gold ADDY: Tennessee Vacation Guide: Tennessee in Pictures » 2014 Gold ADDY: Discover America Inspiration Guide » 2014 Silver ADDY: Wyoming 2014 Official Travelers Journal: Editorial Spreads » 2013 Gold ADDY: Tennessee Vacation Guide Photo Essay » 2013 Gold ADDY: Meet Memphis Jones Editorial Spread in the Memphis Visitor Guide » 2013 Silver ADDY: Albuquerque: The Official Visitor & Vacation Planner » 2012 Silver ADDY: Memphis Map & Tourist Guide » 2012 Silver ADDY: Pennsylvania Vacation Guide Illustration We have always considered ourselves a partner, not a vendor. Vendors deliver commodity purchases. Partners collaborate with you to help you meet your strategic objectives. We strive to be an active, contributing partner on your marketing team, working with you to develop creative approaches for your publication now and in the future. We would very much like to continue working side -by -side with you to concept, create and deliver a quality Visitors Guide. Both to keep current on tourism trends and to continue to build relationships within the tourism industry, our senior management team regularly attends and participates in dozens of conferences and seminars each year. We have a commitment to hands -on local involvement in every market we publish in. From industry outreach and education by our content managers, publishers and local sales staff, to attendance at important industry events, to in- person sales calls, we take every opportunity to foster trust and relationships with tourism industry partners. In addition, on average our team members attend more than 50 seminars, conferences and skills training sessions each year on topics ranging from social media to project management, copywriting, web development, sustainable tourism practices, design and photo color correction. We commit to investing in our team so we can bring you the best, year after year. X MiiesPartnershi .coo des P ,'r-narkeiing destinations Packet Page -2460- ,' RFP #15 -6433 Proposal for Production of Tourism Guide .. 6/23/2015 16.F.6. The Miles Greater Naples, Marco Island & Everglades CVB Account Team is your core team: dedicated to you from day one and staffed by an award - winning group of destination marketing and sales professionals. You have already been working with many of these team members. Your Account Team will continue to be led by Lauren Bourgoing, Account Director and Andraya Taliento, Senior Project Manager. Supporting the CVB Account Team is Miles' senior management team and specialists, offering you industry- recognized experts in research, analytics, marketing strategy and content development. Nate huff. &e si r Vice prey enL Education: B.A. in American Studies and Journalism from University of California at Santa Cruz Experience: 13 years with Miles Responsibilities: As a strategic adviser who shares our clients' dedication to achieving their marketing goals, Nate would work with you to develop and implement custom marketing strategies, ensuring that you attain industry- leading programs, products and results. Lauren Soue-going, ACcount Dir cto Education: B.A., magna cum laude, in Psychology and French from Bates College in Lewiston, ME; D.A.L.F. (Profound Diploma of the French Language, equivalent to Masters) from University of Provence, Aix -en- Provence, France j Experience: Three years with Miles; over 18 years of advertising and marketing experience working with destinations and developing strategies for integrated marketing communications programs Responsibilities: Lauren is responsible for the daily administration of the scope of work under this contract including all operational aspects of the contract including strategy, planning, performance, troubleshooting, optimization and reporting. Ar tt -rGav :`n� C"zu i; .F..` a"'�4's i..o � �,.. M Gz€ a,.,k ` . t Education: B.S.B.A, degree in Management from the University of Central Florida and an A.A.S. degree in Human Resources from Valencia Community College Experience: Nine months with Miles; 9+ additional years of sales and marketing experience. Responsibilities: Andraya is responsible for the day -to -day communications with the client including coordination and dissemination of all materials for client approval. Andraya also works closely with the Miles production team to keep projects on time and within budget. X MiiesPartnersh(p.com les Packet Page -2461- /marketng RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. wyL're Mme°` Education: B.S. in Graphic Design from Art Institute of Philadelphia Art History Study Abroad Program in Florence & Rome, Italy Experience: Nine months with Miles; 10 additional years of agency design experience Responsibilities: Rebecca is responsible for art direction and design across multiple platforms and takes great pride in collaboratively working with content directors and developers to develop creative that is on target and represents the destination's brand. Education: B.A. in English and Mass Communications from the University of Florida Experience: Nine years with Miles; five years of additional experience Responsibilities: Melissa is responsible for creating content that informs and inspires readers across a variety of platforms. Working with a team of freelance writers and destination experts, she concepts, creates, edits and manages content designed to connect with readers and drive visitation. s, 1w+✓.S..d `vs mkf e; �'ad'W".". went 4.e 6rC�ktegist Education: B.A. in Comparative Literature and Urban Planning & Development from Cornell University Experience: Eight months with Miles; more than 25 years of directing the editorial content strategy of consumer lifestyle magazines and websites as well as developing native advertising content for leading consumer brands. Responsibilities: Donna is responsible for directing and maintaining the content strategy for leading destination brands in print magazines, websites, email newsletters and sales and marketing collateral produced by Miles, including content planning, development and optimization of traffic and engagement. Ft„ Education: B.A. in Visual Communications /Graphic Design, SUNY Farmingdale; B.A. in Classical Archaeology, Hunter College Experience: Seven months with Miles; 6 additional years of experience in advertising, branding, marketing and publishing. Responsibilities: Danica is responsible for graphic creation and implementation of designs over multiple media including print magazines, websites, email newsletters and sales and marketing collateral. She works with art directors, content strategists, data managers and developers on a daily basis to optimize each project in a stunningly visual and functional manner. X MhiesPartn..rship.com Ift m I le15 ,'rr�arketna destinaon Packet Page -2462- RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Education: B.A. in Anthropology, Pennsylvania State University Experience: Three - and -a -half years with Miles; four years of additional experience Responsibilities: Kalin is responsible for managing the advertising process, including client proofing and approval, the internal oduction r process p ,p cess and quality assurance. She also manages the collection and verification of accurate, defensible listings data, handling print advertising and facilitating the creation of online ads. it ;s rro, a 'I, A —_ _^ c;u n t Execut ;fie Education: B.S. in Accounting, Business Administration and Finance from the University of Florida; M.B.A. in General Business from the University of Sarasota (now Argosy University) Experience: Three years with Miles; 15+ years of additional experience Responsibilities: Irish's responsibilities include assessing the needs of potential advertisers, defining their goals and then demonstrating how our clients' products can respond to each advertiser's objectives. � a A A i k E s e L o n., Vl d e & ! . k a � t.: ate.::.%':'« a. r!"Y Education: B.A. in Fine Art from Smith College, MA Experience: Seven years with Miles Responsibilities: Emilie is responsible for the creation of digital files and scans for publication and /or distribution. She also coordinates internally with account managers to determine product specifications and schedules. She communicates with vendors, coordinates the print production process and drafts print press orders and shipping instructions. W'r= Education: A.S. in Commercial Art from Tampa Technical Institute; A.S. in Digital Media from Full Sail University, FL Experience: Seven years with Miles; eight additional years of related experience n Responsibilities: Mike oversees a team of artists who ' produce top -notch advertising for all of Miles' publications. He's also responsible for proofing every image in our products to create a consistent look and feel, and making sure that every image meets our high quality standards. A MilesPartnership.com les marketing Packet Page -2463- . j� RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Editorial and 'esi--vn ii Editorial Expertise For every product we publish, the Miles editorial approach is founded on creating a strong, local network of freelance writers, carefully selected for their talent, knowledge of and passion for your destination, as well as their ability to present an authentic voice capable of earning the trust of your readers. You can review and approve freelance writers, should you desire. Our content team will work closely with these freelancers to brainstorm ideas, create a content plan and outlines and write copy for the Visitors Guide, all with input from you. We will incorporate your input at each stage until you give all content your final approval. Special emphasis will be given to understanding your branding, important marketing initiatives and key drivers for visitation to Naples, Marco Island and the Everglades. Our approach gives you the benefit of local, on- the - ground knowledge combined with the expertise of our content strategists, who are 100 percent focused on creating the best content for tourism brands. Part of our focus on content is making sure each product's content is accurate, as we know accuracy is essential to building trust with readers and supporting your brand. All of the content we publish will be checked by a qualified, detail- oriented content manager or fact - checker for accuracy, spelling and grammar before it appears in the final product. We require that our content managers and fact - checkers confirm information through primary sources, and that all communication (including phone calls) be tracked and noted by date, time, name and title of the contact with whom we confirmed the information. All content, listings data and advertisements will be proofed multiple times to ensure that the entire team reviews and signs off on all elements prior to going to press. —. 4 The CVB will own this content for use as you wish, and our contracts with freelance writers will ensure your rights to reuse the content in other media. Your office will have an opportunity to review and approve the wording of the freelance contract, should you desire. Our design team is made up of creative thinkers with many years of graphic design knowledge and practical experience in creating award- winning publications. Our artists will meet and exceed your expectations for design and layout with an inspiring creative presentation rooted in study of your destination and brand, and exceptional product quality. X r0iiesPartnership.com �' les ,'marketing destinations Packet Page -2464- , f t RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. We understand that readers make a direct (if unconscious) connection between the production quality of travel products and the perceived quality of the destination itself. We also know that in travel products, both big - picture creativity and attention to the smallest details must occur to create the highest quality work. We have multiple quality checkpoints to make sure this happens with design, layouts and content —every step of the way. Miles' art and color correction teams are well versed in working with large libraries of digital photography provided by our clients. In our current state -of- the -art Portfolio of images, we have 142,462 catalogued images that are organized by client, geography, subject, theme, date, keywords, name of photographer /models (if applicable) and usage rights information. Our photo selection /collection process includes the following steps: • Identify photo *needs for the Visitors Guide – Outline photo needs for each content piece • Review the CVB's library of images – Identify photographs from the existing library for inclusion in your guide • Acquire images not covered by your current photo library – This step includes working with tourism partners to contribute their imagery to the guide • Conduct photo shoots as needed – This process includes complete management of the photo shoot by our art director, including finding and hiring local photographers for each assignment We have established relationships with excellent photography vendors in your market, so we are confident in our ability to execute photo shoots that produce high - quality, brand - aligned imagery. Our photo budget, which allows for targeted shoots to support new content, includes the photographer, direct expenses, management and color correction for all photos. All editorial and photo assets we create or purchase for this project will have clear documentation that grants unlimited usage rights to the CVB. You'll be able to use the images and content in any marketing materials (traditional or electronic) you choose for an unlimited period of time. Our goal is to use imagery in ways that excite, engage and inspire readers to find out more about the locations we feature. In order to accomplish this, we check every image to make sure it has great clarity, contrast, color saturation and separation. Images that don't meet the standard are either corrected so that they do, or rejected altogether. Miles makes a larger commitment to research, analytics and comparative analysis than any other destination publisher. Working with our team, you'll have the comfort of knowing that our X MilesPartnership.com fles Packet Page -2465- .'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. recommendations for your programs are grounded in recent, relevant research, as well as over 60 years of destination publishing experience. Chris Adams, our Director of Research, has overseen Miles' commissioning of dozens of major research projects, usability and intercept surveys and conversion studies during the past seven years. Research has focused on leisure travelers, meeting professionals, social media for DMOs, role /relevance of DMOs and other key topics. A key point of difference is all our research is independent — conducted by experts, third party research companies from PhocusWright to Destination Analysts. We also summarize this research and analytics into key takeaways and actionable recommendations — distilling it into simple, powerful white papers and presentations. Our edit and art teams review current research relevant to trends in print and digital products and how consumers use CVB products. That thinking will be applied to the content plan, the design, the data and all aspects of the production of the Visitors Guide. The research, white papers and presentations we have used in our work with Paradise Coast in the last three years include the below. (For a fuller range of the research, white papers or blogs Miles creates, sponsors or summarizes, please visit our Industry Insights section (Library and Blogs) of www.milespartnership.com) • State of the American Traveler — Bi- annual study of U.S. leisure travelers, 2006 -2015, by Destination Analysts (Miles has been the primary sponsor since its inception) • State of the American Traveler — Generations Edition - Study of how Gen Y, Gen X and Baby Boomers Plan and Undertake Travel, July 2014 (sponsored) • State of the American Traveler — Mobile & Content Edition — an in -depth study of the content and mobile behavior that shapes travel decisions, February 2015 (sponsored) • Independent Hotel Research — The Market Trends and Best Practices of Successful Independent Hotels and Resorts — PhocusWright, 2015 (sponsored) • The Importance of Food Tourism — Global Trends and Case Studies of Leading Cuisine Destinations, Skift and the Ontario Culinary Council (subscription) • Content Marketing — Industry Trends in Content Marketing by Fortune 500 Corporations and Airlines, Advertising Age and Skift Research studies July 2014 and February 2015 (subscription) • Data Driven Destination — Best practices in measuring and reporting performance for Destination Marketing Organizations (Miles White Paper, November 2014) • Booking Solutions for DMOs — a Review and Analysis of the pros and cons and results from the available online booking solutions for DMOs (Miles White Papers, December 2015) • The M Moment — best practices in online marketing in a mobile centric world (Miles Blog and Presentations, October 2014 — March 2014) X MiiesPartnership.com ® ■ ■ ■des marketing destinations Packet Page -2466- RFP #15 -6433 Proposal for Production of Tourism Guide &Mason= 6/23/2015 165.6. We've always believed that collaboration is the key to creating informative, compelling and beautiful tourism products that support your marketing efforts. Our team understands that a cohesive branding message and high - quality products are the result of teamwork. Our goal is to deliver products that exceed your expectations in every way, particularly in the areas of quality content and innovative content delivery methods. We want you to feel very comfortable with the process and with your product choices related to content, design and layout. So as always, we welcome and encourage your input during product development. Account Management We work with every client to customize a workflow process that meets their specific needs. Our Account Directors and Project Managers have access to a number of project management software tools that help them monitor and manage all aspects of a project. We want to ensure that all scheduling information is presented in a way that works for you. Internally, we use Workfront scheduling technology software. This software program allows our teams to schedule our projects in great detail, down to individual tasks by employee. All project information can then be rolled up into a schedule to be shared with our clients. Workfront gives us the ability to budget accurately and allows us to locate areas where we can create efficiencies to reduce overall production time. It also allows us to foresee upcoming schedule challenges so we can quickly adjust where necessary. As the largest tourism publisher in the U.S., we not only staff appropriately, but also use systems and technology to accomplish our clients' objectives within the required timeframes. Before production begins, we will work with you to create a production schedule that serves all of your product needs. The schedule will clearly communicate key steps, timeframes and touch points needed to facilitate smooth, on -time production, ensuring that you're comfortable at each stage. The goal is for you to understand deliverables clearly and to have input throughout the process. Just as the quality of our products reflects on our organization, the quality of your products reflects on your brand. To ensure that we build the value of your brand, and maintain Miles' commitment to publishing high - quality products, we have adopted these documented standards: Fact - checking, proofreading and editing. All of the editorial content we publish in your visitors guide print publication will be fact - checked by a qualified, detail- oriented content manager or fact - checker for accuracy, spelling and grammar before appearing in the final product. In addition, .P' X MiiesPartnership.com des Packet Page -2467- �'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 165.6. our editors will provide professional proofreading and editing services throughout the production cycle. Photo color correction. With more than 13 years of re- touching and color correction experience, Production Manager Mike Tompkins has won both national and international awards for his work. He personally reviews every image and scan we publish to make sure it meets or exceeds our standards. Prepress and quality control. We conduct extensive checks at the two critical points in the printing process: first, to review the initial build of templates and master pages before going to press; and second, to ensure that all of our quality standards for design are met mid - production. All of the publications we create are built using the most up -to -date version of Adobe InDesign, and we limit use of fonts to PostScript Type 1 fonts because plate- making is most compatible with PostScript information contained in Type 1 fonts. Images used are converted to .eps files to ensure there is no image compression, and all ads and maps are initially pre - flighted and saved as PDFx_1 a files before being placed in a guide. Agency - supplied .pdf ads are supplied via our upload site at www.milespartnershir).com /upload, where more than 100 file attributes (including image resolution, color and fonts) are automatically checked by pre -flight software. If the ad contains any errors, the advertiser /agency is notified of the issues via the website, which gives them instructions on how to correct the errors. When the design of the publication is complete and all pages are approved by the client, the final stage of file processing is an automated pre - flight through the PDFx system, which checks the elements of the pages to make sure they're all technically sound, outputting our press -ready PDFx_1 a files and sending them directly to the printer. Printing and paper management. Our expertise in print techniques, paper options and quality control measures means that we can offer you choices and recommendations to enhance product quality while controlling costs. We will bring you suggestions for cost - effective paper selections that respect our quality standards and your budget. ,.. u L: t.1 :.«, e t v %. -.� .a .,,, v- � �. a a `ai.. � W.4 r... s a'w ' a e ... w 1. We begin by meeting with you to discuss the proposal and gather your feedback about our recommendations. We also ask you to share any other relevant information about destination news, campaigns and new initiatives that should be integrated into the product. 2. After meeting with you, we create a detailed content plan to provide a solid foundation for the product and ensure it satisfies your goals. We provide you with a final production schedule, as well as page layouts, story ideas and coverage outlines. At this time, we welcome your feedback on the design and editorial concepts, and we don't proceed to next steps until we know you're on board. We then contract with trusted, professional freelance writers who know your market; however, we can collaborate with you on writer selection if you prefer. 3. The next steps include writing articles, fact - checking, conducting photo shoots, designing pages, placing ads and editing cover -to- cover. 4. Full- color, laser- quality proofs of the entire publication will be sent to you for input and corrections. After corrections have been made, you will have an opportunity to review the entire final publication digitally, including advertisements. X> illesPartnership . com des marketin- destinations Packet Page -2468- . , RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. 5. We will provide a print - quality proof of the cover for your review prior to the guide being released for print. As you know, Miles has full -time data team members who collect, verify and maintain listing information. We also have database technology that lets us store and keep up -to -date more than 600 fields of information for each business. This is the same database that provides information to the CVB's website, ParadiseCoast.com. As part of our data collection and verification process, your Data Manager will contact directly each business that qualifies for a listing, using online forms, email, fax, mail and phone to update and verify its information. Once the verification process is complete, we will notify the CVB of any active listings that did not respond to our verification attempts so that it may determine and let us know if those listings should be included. Thanks to this thorough process, we have a track record of producing accurate, defensible data for our clients. Distribution We work with a number of reputable, experienced shipping companies and will ensure that your products are delivered in a safe and timely manner. We work with Phase V, the CVB's longtime fulfillment company, to coordinate production of the Visitors Guide to meet postal specifications, to work with Phase V's labeling equipment, and to ensure timely delivery of the guides to their warehouse in Fort Myers. X MiiesPartnership.corn des Packet Page -2469- .'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide Marketing & Advertising Sales a 6/23/2015 161.6. In searching for a turnkey advertising solution for the annual Visitors Guide, the CVB needs a partner who brings three things to the table to make the program successful in Collier County: 1) proven success in selling tourism advertising; 2) an understanding of the local market and; 3) the unique ability to develop trusting advertiser relationships. No other vendor can come close to matching. our qualifications in these critical areas. Miles has been selling advertising in tourism publications since 1954, starting with a local tourism publication in Sarasota, and expanding over the years to include visitor guides from Key West to Vancouver and from New Hampshire to Anaheim. As a company, we generate more than $25 million of industry participation annually, making us one of the largest destination tourism publishers in North America. In addition, Miles has been selling tourism advertising in Collier County for more than 20 years, including providing a turnkey advertising sales solution for the CVB's Visitors Guide (and its new website) since its launch 12 years ago. Account Executive Irish Carroll is in his third sales cycle with the CVB's products and his consultative sales approach has proven to be very effective for selling and for developing close relationships with advertisers and non - advertisers throughout the area. The CVB has held guide rates steady for several years, even after launching a new website and adding a more robust digital advertising component to the sales effort. Our priority is to continue to expand value for advertisers while holding down costs; with the continued growth in tourism comes increased competition for limited advertising budgets. Our recommendation is for a modest (approximately) 2% increase in 2016 rates while continuing to elevate guide requests and electronic guide views through innovations like the new sticky footer on the CVB's website. For the 2016 Paradise Coast Visitors Guide recommended rate card and the 2015 Paradise Coast Official Visitors Guide Media Kit, see the Attachments section of this proposal, starting on page 28. With regard to the ads, most are formatted and Miles will prepare the ads: we require only photos, logo and copy, which requires no agency design (in some instances certain advertisers have requested and been approved for their agency to supply a non - formatted ad). Full -page advertisers have the option of submitting non - formatted ads, if desired. While there will be no prepay discounts, we can bill clients to meet their fiscal budget cycles, when needed. As done previously, we will create a professional media kit delivering a powerful value proposition for partnering with the CVB in the Visitors Guide and on the website, including the CVB's mission, vision, marketing and advertising campaign outlook, guide distribution, website statistics, visitor demographics, as well as the advertising opportunities available in the guide and on the web, rates and ad specs. _' X MilesPartnership. corn des ,'mark ?fi destinations Packet Page -2470- , RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. Turnkey Delivery of Print & Digital Visitors Guide Formats Advertising Sales and Management Miles has vast experience in tourism advertising sales and has sold millions of dollars in tourism advertising in Florida over the past five years. We have years of experience selling tourism advertising, but this is the CVB's Visitors Guide. The advertisers are the CVB's partners. Our role in managing the advertising sales is to make the guide a success for all involved. As in the past, we will meet to discuss any changes to the business rules for advertising in the guide. We will review with you the rates and the marketing message to ensure that what we say and how we represent the guide is in line with your goals. You will have the opportunity to approve all ads prior to publishing. As part of our service, we will provide the following: • Turnkey sales solution by a qualified, experienced marketing and sales professional • Free advertising production on all formatted ads — includes collection of material and creation of ad for proofing • Ad proofing and approval process for CVB and advertisers — the opportunity for the advertiser and the CVB to approve all ads prior to publication • Accounting and reporting — Miles will be responsible for all billing and collection of revenue and reporting to the CVB We will provide the CVB staff with sales and revenue reports on a weekly basis or on any schedule the CVB prefers. Secure Advertising and Ad Revenue at No Additional Cost to the County Our model has been based on applying advertising revenue against the total cost of producing the guide. We will provide 80% of all net collected advertising revenue to the CVB to apply in offsetting the cost of Visitors Guide production. The 20% retained by Miles will be used to pay sales commissions and cover sales expenses, ad production, billing and collection. The ad /edit ratio in the 2015 Visitors Guide we created was 28/72% with a book size of 60 pages (56 + 4 covers).We will continue to honor the 40% advertising maximum going forward. `K X MilesPartnership.corn des Packet Page -2471- �'marketing destinations RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 165.6. 9mme At Miles we pride ourselves on the quality of our work. We know we are rarely going to be "the lowest responsible bidder" and we are okay with that because we believe our clients get a different level of quality and innovation when they collaborate with our team. Our team is also very well versed in your brand, has strong Partner relationships and is ready to hit the ground running to ensure smooth delivery of your 2016 Guide. As required by the RFP, we have supplied the requested numbers in the provided form (Attachment 5) to present our quote. Below is an explanation of the numbers and what they include. s, r" : � " %; i, ErIF ti" `e a t 7 �? All costs associated with the production of the printed guide are included. It assumes we will create new content, generate new photography, work with the agency to produce a new cover and deliver a new guide based on the existing trim size and page count. All listings will be updated and reverified. Advertising and listing formats will remain consistent with the current style. The price includes $4,000 for photography and $3,000 for freelance writing. Since much of the content and photography is new in the 2015 guide, the CVB has the option of saving on costs by leveraging much of the current content (with updates). If our discussions with the CVB point to the need to change the scope of work, the price can be adjusted accordingly. Attachment 5 asks for a cost for 125,000 copies, which is higher than the current 110,000 distribution. Our quote in Attachment 5 is based on 125,000 guides in a 56 -page plus cover format. » Should the CVB decide to reduce the quantity to 110,000, the printing cost would be reduced by $5,300. » Should the CVB decide to reduce costs and cut back to a guide with 48 pages plus cover, the printing cost would be reduced by $7,400. » Should the CVB decide to reduce the quantity to 110,000 and the page count to 48 pages plus cover, the printing cost would be reduced by $12,000. .° -:.. This cost includes the production of an eBook for electronic distribution, as well as Layar technology that provides an augmented reality and interactive experience. a t FE . 7- w e L We propose to remit 80% of total net collected revenues to the CVB. The 20% retained by Miles Media will be used to pay for sales commissions and ad production costs. [ViitcsParinershEp.csrr � des marketing destinations Packet Page -2472- . ,'� RFP #15 -6433 Proposal for Production of Tourism Guide 6/23/2015 161.6. Based on estimated net collected sales of more than $125,000, the CVB would receive at least $100,000 to apply to the cost of the guide. .,. tea. •.,�� 7, ., c:.. � e• In this proposal, if net collected sales are $125,000 (2015 net sales were $121,576), then the CVB would pay $46,500 — only $4,376 more than for the 2015 guide, including the increased quantity. Furthermore, the cost could be less if sales exceed $125,000. The cost will cover inclusion of the new Layar technology, which will take the digital experience to the next level and drive more visitation to www.paradisecoast.com. Additionally, if the CVB should decide to leverage a greater portion of existing content from the current 2015 guide for the new 2016 guide, the costs would go down accordingly. We would welcome the opportunity to discuss additional ways to increase distribution and reduce costs in the coming year. 0. Packet Page -2473- miles /marketing destinations RFP #15-6433 Proposal for Production of Tourism Guide 6/23/2015 16.F.6. * 2015 Paradise Coast Official Visitors Guide Media Kit * Recommended Rate Card for 2016 Official Visitors Guide Sample 2016 Paradise Coast Visitors Guide Editorial Spread C-eirtificate- of Liability Insurance & Required Forms e A MilesPartnership.corn 0 1 les Packet Page -2474- /marketinE. destriatons 6/23/2015 16. F.6. :/Ul 5 n ter;,►. 'Oft'� U"t't'icial Media Kit Packet Page -2475- 6/23/2015 16. F.6. THE MOST EFFECTIVE WAY TO DRIVE VISITORS TO PARADISE Official marketing programs for Florida's Paradise Coast drive highly qualified travelers to visit the area, resulting in record - setting numbers for visitation and spending. The Official Visitors Guide is your opportunity to have a year -round presence in the #1 fulfillment piece answering 00 all visitor inquiries about Naples, Marco Island and the Everglades. The annual guide - and the newly redesigned ParadiseCoast.com - are part of a powerful $4.5 million marketing and advertising campaign supporting our vision to be recognized as the most desirable year -round tourism destination in the world. Packet Page -2477- .,; The annual guide - and the newly redesigned ParadiseCoast.com - are part of a powerful $4.5 million marketing and advertising campaign supporting our vision to be recognized as the most desirable year -round tourism destination in the world. Packet Page -2477- 6/23/2015 16. F.6. The Florida's Paradise Coast Official Visitors Guide invites worldwide travelers to discover the wonder that is Naples, Marco Island and the Everglades. With an upscale design, beautiful imagery and compelling content, the guide's feature stories, detailed maps, and comprehensive activities and accommodations listings are an influential traveler resource. Advertisers can have a high- impact presence with either supplied creative or an editorial -like, formatted option. Inclusion in the ebook edition viewable on ParadiseCoast.com with links directly to advertisers' websites A highlighted listing in the Accommodations or Attractions section with an "ad on page #11 direction. Accommodations t4er .s..rar9rrx rwllcMr Y3 Y V 31309 319H'i�cEtri 1, 19g1m .._. ._. NMI= __. Attractions Nape Pdnaess xt r.v.napk --peim szcn sea rc rM Pat -o-W Way. mss, ME44- 275 »tts -R. e�a3an�ratx�d Jvxuh}' yit. " sca, mtxc t�ex0O %r suniW.MW,dMWa Ad creative services: Ads smaller than a full page will be formatted at no charge with proof provided. (Full page+ ads have the option to supply non - formatted creative.) �Yi f,YtGtYi:E! 3.tTYi.f. Y x�1�1et•YYa1;tic. Packet Page -2478- 6/23/2015 161.6. Featured Partner Throughout the key planning sections of ParadiseCoast.com, content -like ad elements with call -to- action messages drive visitors directly to advertisers' profile pages on the site and directly to the advertisers' websites. This annual presence is exclusive to a select number of advertisers; six advertisers will rotate across two ad spots in three different categories. Places to Stay $950 one of six advertisers reMan na�.nnwcM� o�+c: , 8 S Ads` �roal rotate o 32 "dA�� Things to Do $750 one of six advertisers PL %to" 1200 Ml Areas 1, "to t) Wood, F,.. owcime ec ns�[ Tm csa rw6�ea: F N as Sort PMxace o�xar Display Advertising With prominent placement throughout ParadiseCoast.com, accommodations, attractions and restaurants reach the perfect audience at the perfect time, right when they are making travel decisions. Campaigns are based on impressions at a $20 CPM (cost -per- thousand). Advertisers that combine a Paradise Coast Visitors Guide presence with a website campaign can reserve impressions at a $15 CPM. Impressions are run -of -site with advertisers selecting a priority category. Events $750 one of six advertisers S00x 50.,p �cels Packet Page -2479- IdflMFTAPa M.R ARM3."!+MEt°af 44! K�9.'fBLQ IS! GM�IC' S!S RM!kEk�R,.. G�uee� a� a ra+�p W re. S00x 50.,p �cels Packet Page -2479- 2015 Official Visitors Guide Reach travelers who are actively planning a visit to our destination A high- impact marketing campaign and extensive distribution network create demand: 0 Mailed by request directly to valuable travelers who are likely planning a long, high -spend vacation 0 Distributed in- market at key venues, including Southwest Florida International Airport, and at tradeshows and conferences worldwide It's easy for travelers to order the guide from click- and - request buttons on the homepage and throughout ParadiseCoast.com. 90% of distribution is outside of Fort Myers DMA, qualifying for full grant reimbursement. 6/23/2015 16.F.6. Parad iseCoast.com All marketing initiatives drive travelers to experience the all -new ParadiseCoast.com, an immersive, inspirational planning website with a responsive design format that automatically adapts the site to any digital device. Always a top search engine result for key travel terms related to Naples, Marco Island and the Everglades, ParadiseCoast.com is set to grow traffic even more. Organic search content and powerful advertising and promotion campaigns drive highly desirable visitors to the region's most important travel site. A H H I $140,000+ 0 Top DMAs: —> New York — Orlando- Daytona — Fort Myers — West Palm Beach --; Miami -Ft. Lauderdale Philadelphia — Chicago — D.C. — Tampa -St. Petersburg Packet Page -2480- 6/23/2015 16_F_6_ SEND ALL AD MATERIALS TO: Lar un th.?K to ihs rtfp: xYeWihr3 ;�.± �vn. MrvatruA� krryumz`,, �h rr Miles welcomes you to our new on -line system for processing your ads and materials. You can log -in at any time to AdDesk.MilesPartnership.com to upload camera ready files, ad materials or to view your catalog of previous run materials and ads. To run a previous ad, go to the artwork catalog tab. As long as the specs are the same, click on the correct ad and click "republish artwork ". Email information to: Kelly Lee, Kelly .Lee;aMilesPar4Lnership.com, Questions? Call Kelly Lee at 1- 800 - 683 -0010 ext. 2394 or email Kelly.Lee @MilesPartnership.com Supply Your Ad Online: Submit your non - formatted, full page ad as a hi- resolution PDFx -la file to AdDesk.MiiesPartnership.com Vn -ILRE TUT LIML THINGS MEANT I TRITHING Its cuLrrxa%.sT a r*rnxti N t. 35.a ;'+'i qtr. • r `C F 1 Full Page Bleed W: 8.13" x H: 10.75" includes bleed i Full Page non -bleed W. 7.13" x H: 9.3" Quarter Page W: 4.55" x H: 4.625" Half Page W. 6.9375" x H: 4.625" 1/3 Page W: 4.56" x H: 4.63" 1/6 Page W: 2.1875" x H: 4.625" Back Cover W: 7.52" x H: 8" SEND ALL AD MATERIALS TO: Lar un th.?K to ihs rtfp: xYeWihr3 ;�.± �vn. MrvatruA� krryumz`,, �h rr Miles welcomes you to our new on -line system for processing your ads and materials. You can log -in at any time to AdDesk.MilesPartnership.com to upload camera ready files, ad materials or to view your catalog of previous run materials and ads. To run a previous ad, go to the artwork catalog tab. As long as the specs are the same, click on the correct ad and click "republish artwork ". Email information to: Kelly Lee, Kelly .Lee;aMilesPar4Lnership.com, Questions? Call Kelly Lee at 1- 800 - 683 -0010 ext. 2394 or email Kelly.Lee @MilesPartnership.com Supply Your Ad Online: Submit your non - formatted, full page ad as a hi- resolution PDFx -la file to AdDesk.MiiesPartnership.com Vn -ILRE TUT LIML THINGS MEANT I TRITHING Its cuLrrxa%.sT a r*rnxti N 6/23/2015 16.F.6. ...._.._... ul F\t:uU1 111, 1 le - dA u d Ub 0 'r-K ►; l -; v 'to isl rs Packet Page -2482- 6/23/2015 16.F.6. Paradise a► Recommended Rate Card The 2016 rate card will be incorporated into a beautifully designed media kit that powerfully captures the value proposition for advertisers by providing information about the CVB's mission and vision, marketing and advertising campaign initiatives, guide distribution, website statistics, visitor demographics, advertising opportunities, ad rates and ad specs. 2016 Recommended Rates Full Page $6,425 Half Page $4,195 Third Page $3,225 Sixth Page $2,150 Premium Positions Inside Front Cover $7,495 Page 1 $7,495 Table of Contents $7,495 Inside Back Cover $6,995 Back Cover $7,995 Two-Page Spread $11,995 Packet Page -2483- 6/23/2015 16. F.6. tiampi , e �/u16 raradise uo/ V'I'sl' to rs G u F, r% i'd !3 O-N 0--v all Editorial j ' Packet Page -2484- D", Packet P 7"'T 1 WI'117 27 T 6/23/2015 16.F.6., C E 3- -:7- E 0 �15 L.Lj -E E �- 400 ............... ............................. 0 L.Lj Z 7 1 �RW 1 WI'117 27 T C E 3- 0 L.Lj 7� �- 400 0 L.Lj Z 7 6/23/2015 16.F.6. AIM 9 ilitlL r lnsurano� y %..f Packet Page -2486- Client#: 1054358 MILESMED1 ACORD,M CERTIFICATE OF LIABILITY INSURANCE 6/23/2015 161.6. 1 4/@9/201 a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER TA T NAME: Toni Rendon USI Insurance Services, LLC /CL PHONE 786- 454 -2041 305 - 669 -6030 A/C No Ext : A/C, No P.O. Box 141916 E-MAIL antonieta.rendon @usi.biz Coral Gables, FL 33114 -1916 4/09/2015 04/09/201 305 669 -6000 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: American Casualty Company of Re 20427 INSURED INSURER B: Continental Casualty Company 20443 Miles Media Group, LLC National Fire Insurance Co. of INSURER C 20478 6751 Professional Pkwy W Ste 200 INSURER D: Columbia Casualty Company 31127 Sara Sarasota, FL 34240 -8450 20443 INSURER E: Continental Casualty Company INSURER F: Markel American Insurance Compa 28932 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM /DD/YYYY LIMITS A GENERAL LIABILITY 04013762354 4/09/2015 04/09/201 EDAii RENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR PR occu ence $1,000,000 MEone person) 1$5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC PRODUCTS - COMP /OP AGG $2,000,000 $ A AUTOMOBILE LIABILITY X ANY AUTO I ALL OWNED SCHEDULED AUTOS AUTOS X1 HIRED AUTOS LX NON -OWNED AUTOS UA4013762399 j 4/09/2015 04/09/201 EDacccl dent SINGLE LIMIT 1,000,000 $ BODILY INJURY (Per person) BODILY INJURY Per accident ( ) $ PROPERTY DAMAGE Per accident $ $ B X UMBRELLA LIAB X OCCUR CUP401376230 4/09/2015 04/09/201 EACH OCCL s3,0 0 000 AGGREGAT$3 000 000 EXCESS LIAB CLAIMS -MADE DED Al RETENTION $1 O 000 $ C WORKERS COMPENSATION EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE---7 OFFICERIMEMBER EXCLUDED? N NIA 599325841 1/01/2015 01/01/201 X WCSTAND E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1 ,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below I E.L. DISEASE - POLICY LIMIT $1,000,000 D *Professional /E &O i596456868 4/09/2015 04/0g/201 $5,000,000 /Ded $25,000 E F I Crime - Dishonesty D &O /EPL/Fiduciar 1 596506703 I ML815583 10/01/2014 10/18/2014 10/01/201 10/18/201 $1,000,000 /Ded $10,000 $3,000,000 /Ded $0 -$25k DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) *Professional/Technology /Media Errors & Omission Liability coverage is written on a claims -made basis. *D &O Limit $3,000,000 / EPL Limit $3,000,000 / Fiduciary Limit $1,000,000 Deductible $0 - $25,000 w; PROOF OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and Ic Packet Page -2487- if ACORD #S14843904/M14838994 AM REV 6/23/2015 165.6. POW 00% AOW4L Rom m Oak Bull t=rd :' Packet Page -2488- 6/23/2015 16.F.6. Co Cowvv AdminisWahe Services Drosion Procurement Sens Attachment 1: Vendor Response Form FROM: Miles Media Group, LLLP Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: RFQ 15 -6433 Production of Tourism Guide Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net _ Days ❑ Not interested in submitting a RFQ. ® RFQ Response Form is electronic. Please input your prices online. ® RFQ Response is as follows: see Attachment 5 Quotation Response Form Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2489- 6/23/2015 16.F.6. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 20th day of April 2015 in the County of Sarasota, in the State of Florida. Firm's Complete Legal Name Miles Media Group, LLLP Address City, State, Zip Florida Certificate of Authority Document Number (www.sunbiz.org\search.htm I) Federal Tax Identification Number CCR # or CAGE Code Telephone Number FAX Number Signature / Title Type Name of Signature Date 6751 Professional Pkwy W. Suite 200 Sarasota FL 34240 02- 0761406 N/A (800) 683 -10010 Ext. 2310 t 2015 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ # 15 -6433 Production of Tourism Guides Packet Page -2490- 6/23/2015 16.F.6. o0fler Con-my Adndns"tim services Depattrnent Prowrene+t Sewims Dkisbn Attachment 3: Vendor Substitute W — 9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name Miles Media Group. LLLP (as shown on income tax retum) Business Name (if different from taxpayer name) Address 6751 Professional Pkwy W. Ste 200 City Sarasota State FL Zip 34240 Telephone 800- 683 -0010 FAX 941- 342 -2310 Email _ lauren .bourgoino *mifespartnership.com Order Information Remit/ Payment Information Address Address City State Zip City State Zip Email 2. Company Status (check only one) FAX Email _Individual I Sole Proprietor _Corporation X Partnership Tax Exempt (Federal income tax - exempt entity _ Limited Liability Company under internal Revenue Service guidelines IRC Phone Number 941 -842 -2316 501 (c) 3) Enter the tax classification D = Disregarded Ent' ,, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) 02- 0761406 Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, t certify that the information shown on this form is correct to my knowledge. Signature Date April 20, 2015 Title David Burgess Phone Number 941 -842 -2316 RFQ # 15 -6433 Production of Tourism Guides Packet Page -2491- 6/23/2015 16.F.6. corer cor� A&nnisbat w Services Departrnerd Prowrenw" Services Division Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E- Verify Proaram, may deem the Vendor / Bidder's proposal as non - responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ( "INA "). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Miles Media Grouo, LLLP Print Name David Burgess Title President Signature Date April 20, 2015 C) State of County of The foregoing instrument was signed and acknowledged before me this day of � � �- , 20Ny t-avl a 1'_>-�` SS who has produced P- <7� l a 14 1 �+I D, as identification. (Print or Type Na } (Type of Identification and Number) VIP Notary Public Signature r LISA L. HILL ��. a` Notary Public - State of Florida Pri ed Name of Notary Publi : ' ; My Comm. Expires Now 14.2018 t { L5°tG l 1 i (� 9, Commission # FF 142590 Notary Commission Number/ xpiration "'� ,. "° 6andedlfxa�ghNffiiaralNotaryAssn The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFQ # 15 -6433 Production of Tourism Guides Packet Page -2492- Attachment 5: Quotation Response Form (Complete and submit all information below) Total Costs - 50 points la-.q ciPtPrminP-ci hvl- 2. Re 6/23/2015 16.F.6. a) `Turn -key" service including travel and out of pocket expenses, advertisement sales and management, design, research, $ 93.000.00 composition, set -up, and proofing. b) Cost for printing, binding, packaging and distribution (125,000 copies). $ 52.000.00 c) Total cost for Internet media developing, uploading and coordination with CVB vendor. $ 11500.00 TOTAL COST (add a + b + c) $ 146.500.00 venue - 50 points (as determined by): a) Percent of Advertising Revenue to be shared with CVB (i.e. for every 80 %, $1 collected the percent that will be returned to the County) The County shall award points, and thus determine the order of the most responsive quote using the following methodology: • The highest number of points will be awarded to the quoter who has the lowest Total Cost (50 points) and the highest Percent of Advertising Revenue (50 points). • The lowest Total Cost (and highest Percent of Advertising Revenue) will be divided by the next lowest vendor's Total Cost (or highest Percent of Advertising Revenue) which will then be multiplied by 50 points to determine that quoter's Number of Points. Each subsequent vendor's percentage (and minimum monthly guarantee) will be calculated in the same manner. • The vendor's total number of Total Cost points and the total Percent of Adverting Revenue points will be added together to determine the overall total number of points. Points awarded will be extended to the first decimal point (per Microsoft Excel). The County will order the quoters by the highest total number of points (most responsive) to the least number of points. 3. Provide at least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 4. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Miles Media Group, LLLP Company s'517 _David Burgess Aoril 20, 2015 KAWNtkW Production of Tourism Guides Date Packet Page -2493-