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PBSD MSTBU Agenda 01/03/2018PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, JANUARY 3, 2018 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 I3M ON JANUARY 3 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVL, NAPLES, FLORIDA 34108. /_[rl=I11 Jit 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 12/06/17 Regular Session meeting minutes 5. Approval of 05/31/17 Beach Renourishment Committee meeting minutes 6. Audience comments 7. *Ad hoc Cost Saving Strategies Committee Report: PBSD ordinance changes a. Maintenance and replacement of walkways b. Terms of PBSD Board Chair c. Other ordinance changes d. Funding options e. Plan to approach the BCC Administrator's report a. Bay Colony basic drainage survey b. Update on street sign and street light plans and specifications c. Hurricane recovery d. Sod replacement e. US 41 landscape/wall assessment and survey f. Update on Clerk of Courts' PBSD audit g. December financial report Committee reports a. Clam Bay b. Landscape & Safety c. Water Management 10. Chairman's report 11. Old business 12. New business a. Field employee work breaks 13. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERV ICESDIVISION. NET. 12/27/2017 1:16:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DECEMBER 6, 2017 The Pelican Bay Services Division Board met on Wednesday, December 6, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman Mike Shepherd, Vice -Chairman Joe Chicurel Tom Cravens Jacob Damouni Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Also Present Dave Cook, Pelican Bay Foundation Ken Dawson Bohdan Hirniak (absent) Susan O'Brien Peggy Pinterich (absent) Dave Trecker Gary Ventress Maty McCaughtry, Operations Analyst Lisa Jacob, Associate Project Manager Barbara Shea, Recording Secretary Mary Johnson, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 11/01/17 Regular Session meeting minutes 5. Audience comments a. Chairman's Report 6. Administrator's report (40 minutes) a. Assessment of PB roadside stormwater drains b. Hurricane Irma related expenses, update on cleanup, & recovery going forward C. Status of street light & sign repairs d. 2018 PBSD Board election e. November financial report 7. Committee reports (45 minttes) a. Clam Bay b. Landscape & Safety C. Beach Renourislunent d. Water Management 8. Old business 9. New business 10. Adjournment Pelican Bay Services Division Board Regular Session December 6, 2017 ROLL CALL Mr. Hirniak and Ms. Pinterich were absent and a quorum was established Dr. Trecker motioned, Ms. O'Brien seconded to approve the agenda as amended, to include the Chairman's comments directly after audience comments. The motion carried unanimously. Mr. Cravens motioned, Dr. Trecker seconded to approve the 11/01/17 regular session meetiniz minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Dave Cook commented on a road subsidence in the Crescent community which resulted in a $50,000 repair to Crescent homeowners. He encouraged the PBSD to hire a contractor to run a camera through all of the pipes that it is responsible for. Ms. O'Brien commented on inappropriate and derogatory comments made by other board members toward her at recent board and committee meetings, and requested that board members disagree with each other in a civil manner. CHAIRMAN'S REPORT Mr. Streckenbein announced the resignation of Dr. Trecker, effective Dec. 31, who will be joining the County Coastal Advisory Committee. He has been a great asset to the PBSD Board for the past seven years and will be greatly missed. Mr. Streckenbein showed a Dec. 6 video of Clam Pass which is exhibiting (1) an escarpment at the PBF South Beach, (2) good flow velocity, and (3) a developing "curved" flow southward. ADMINISTRATOR'S REPORT ASSESSMENT OF PB ROADSIDE STORMWATER DRAINS Mr. Dorrill summarized resident Jeff Lane's recent problem with his roadside stormwater drain and reported that PBSD staff assisted in determining whose responsibility the repairs would be. During a discussion of this issue with the County Road & Bridge Dept., it came to light that there are drainage easements in Oakmont which have been inadvertently vacated. Mr. Dorrill reported that PBSD staff will assist County staff in reviewing the existing County list of PB drainage easements and work to resolve inconsistencies. Ms. O'Brien suggested that the PBSD begin a program to systematically inspect and inventory the 32 culverts on the PB berm, as well as the pipes that connect our ponds. Mr. Dorrill commented that he was not opposed to spot-checking these underground pipes. HURRICANE IRMA EXPENSES, CLEANUP, AND FUTURE RECOVERY Mr. Dorrill provided a report on Hurricane Irma expenses (included in the agenda packet), and provided the current up-to-date (as of Dec. 1) total of approximately $368,000. He reported that the PBSD has completed worksheets to apply for FEMA reimbursement, and expects 80-90% reimbursement of these expenses. He also reported that the County has removed all horticultural materials in the debris piles at the PBSD maintenance building staging area. He reported that Signature Tree has been hired for selective and restorative pruning of PB canopy trees and sabal Pelican Bay Services Division Board Regular Session December 6, 2017 palms; the resulting material will be ground and converted to mulch for use on the US 41 berm and Vanderbilt Beach Rd. Mr. Dorrill reported on a meeting with PBF and PBSD staff on Dec. 4 to discuss rebuilding the US 41 berm. Participants tentatively agreed that the PBF would pay for replacement landscaping (including installation) and the PBSD would pay for sod replacement (including installation). PBSD staff will come back to the Landscape & Safety Committee with a proposed budget amendment for the additional funds needed for the re -sodding project. The L&S Committee will have the opportunity for input on landscaping replacement choices. Mr. Dorrill reported that we have requested a proposal from Agnoli Barber for an evaluation, inventory and GIS map of the locations on the 41 berm where trees and plantings were removed by Irma. Mr. Dave Cook commented that the PBF Board has not been briefed on the Dec. 4 PBSD/PBF staff meeting and has not discussed re -landscaping finding. Mr. Dorrill commented on the post -storm South Beach escarpment and reported that Dr. Dabees has suggested exploring a "chain link drag" for remediation. Mr. Dorrill reported that the Clain Bay bathymetric survey has just been completed and noted excessive sand in Section B, caused by Irma. He is exploring, with Dr. Dabees, as to whether a dredge would be FEMA eligible for reimbursement. Ms. O'Brien commented on major PB pathways with significant hrma damage. Ms. Jacob responded that the County is responsible for these repairs. STATUS OF STREET LIGHT & SIGN REPAIRS Mr. Dorrill reported that staff has hired our civil engineer to prepare bid specifications for both the Irma -related sign and street light repair/replacement work. 2018 PBSD BOARD ELECTION Mr. Dorrill provided the "2018 Pelican Bay Advisory Board Election Schedule" in the agenda packet. This schedule applies to the one commercial and two residential vacancies as of 3/31/18. Mr. Dorrill commented on the options for filling Dr. Trecker's vacant seat which include (1) recommending a candidate to the BCC, as soon as possible, or (2) folding this seat into the regular 2018 election. Mr. Streckenbein motioned, Mr. Shepherd seconded to accept the November financial report. The motion carried unanimously. COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien provided her December 2017 Clain Bay update in the agenda packet and specifically highlighted: (1) total phosphorus continues to be problematic, and will be discussed further at the Clam Bay Committee meeting on Dec. 7, (2) debris is blocking Clam Bay waterways, which needs to be removed as soon as possible, and (3) discharge from the Mystique construction project may be damaging the Clam Bay system. Mr. Cravens commented on his observation of a "bubbling up oil sheen" possibly originating from the Mystique project. Mr. Dorrill commented that the PBSD does not have any "reporting" authority, but could convey observations to the SWFWMD. 91 Pelican Bay Services Division Board Regular Session December 6, 2017 LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on November 30, and the following items were discussed. 1. Hazardous and reconstructive tree pruning will take place with the guidance of an arborist and by Signature Tree Service. There was some discussion as to leaving technically viable but unsightly tree renmants — no consensus was reached. 2. Landscaping activities and planting was reported to be just about back on schedule. There was discussion and direction given to staff to publish or otherwise notify residents when major trimming or pruning is to take place adjacent to their property. 3. 35 light poles need to be straightened and 200 traffic and/or street signs need to be re- installed or replaced. Mr. Dorrill plans to extend our vendor pool to find qualified companies (Irma's impact throughout the entire state has created more demand than can be satisfied quickly). 4. The County will prepare an inventory of their easements for street drainage that are not the responsibility of the PBSD. "French drains" that are scattered throughout Pelican Bay are not the responsibility of the County. 5. Sharrow repainting was done but without PBSD knowledge and at a time when heavy trucks were traveling in and out of Pelican Bay, cleaning up after Irma. The vendor has not been paid. Staff is to meet with the vendor to determine a remedy. Some discussion ensued about placing more permanent "thin" thermoplastic material to signify the sharrows. In such a case, the existing painted sharrows would be covered by a black rectangle and the new thermoplastic sharrow would be applied on the black area to allow just one sparrow image to be visible. Mr. Doff ill will explore whether the County would pay to replace the sharrows on Gulf Park Drive subsequent to its planned Gulf Park Dr. re -paving project. Dr. Chicurel reported that our new Sheriffs Dept. liaison is Cpl. Ron Turi. He also commented that our supplemental police patrols will begin this month. Dr. Trecker provided a document entitled "PBSD Report on Beach 12/6/17" which was added to the record, and highlighted (1) Pelican Bay beach dunes were topped by Irma storm surge and substantial sand was relocated to just offshore, (2) PB beach renourishment does not qualify for FEMA reimbursement, (3) County Coastal Zone Management is not planning any near-term beach repair work, but is planning a combined Irma repair work/long-term resiliency project for late 2018 at the earliest, (4) Commissioner Solis reported that County Attorney Jeff Klatzkow confirmed that Pelican Bay is responsible for the cost of maintaining and renoufishing its "private" beach since access is limited to the public, and (5) the PBSD has no permits for renourishment of the beach from marker R-37 to R-41; the Coastal Advisory Cormnittee has offered to seek these permits for us. Dr. Trecker commented that he estimates the cost of the 2018 PB beach project would be a minimum of $2 million, and currently the PBSD has approximately $500,000 in reserves for this purpose. And finally, Df. Trecker reminded the board that the PBSD is charged with beach fenourishment, not beach maintenance. WATER MANAGEMENT REPORT Mr. Cravens commented on the "Irma" debris in the waterways on both sides of the berm and recommended that all of the remaining debris be removed before the next rainy season. Al Pelican Bay Services Division Board Regular Session December 6, 2017 Mr. Cravens commented on the solar -powered aeration system on the golf course lake which has not worked since before Irma. Mr. Bolick commented that lie is in the process of obtaining a purchase order for repairs of numerous solar -powered aerators which were largely damaged by Irina. OLD BUSINESS Mr. Dorrill reported that although it has been a lengthy process to obtain purchase orders from the County Procurement Dept., the process seems to have improved in the last week. Recently, he met with Mr. Tim Durham, County Manager's Office, and Procurement personnel to discuss this issue. Mr. Bob Sanchez, PBPOA President, suggested using the word "subsidence" instead of the word "sinkhole" and commented on the various entities that may be responsible for subsidence holes in Pelican Bay. NEW BUSINESS The board discussed options for filling Dr. Trecker's vacant seat on the board. Mr. Shepherd motioned, Dr. Trecker seconded to direct staff to advertise the remaining term to replace Dr. Trecker according to BCC process and announcement as expeditiously as possible and to advertise in local publication. The motion carried unanimously. Ms. Mary Johnson suggested that the PBSD Board obtain the necessary permits for future PBSD beach renomishment in order to maintain authority and control. Dr. Trecker commented that the Coastal Advisory Committee has offered to pursue these permits on behalf of the PBSD and that this would be the most effective method of obtaining these permits. The meetine was adiourned at 2:59 Scott Streckenbein, Chairman Minutes approved [ I as presented OR " as amended ON [ I date PELICAN BAY SERVICES DIVISION BEACH RE NOURISHMENT COMMITTEE MEETING MAY 31, 2017 The Beach Renourishment Committee of the Pelican Bay Services Division met on Wednesday, May 31 at 1:00 p.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302, Naples, Florida 34108. In attendance were: Beach Renourishment Committee Dave Trecker, Chairman Jacob Damouni (absent) Bohdan Hirniak (absent) Susan O'Brien Scott Streckenbein (ex -officio) Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager (absent) Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary Also Present Mike Shepherd, PBSD Board Trent Waterhouse, Pelican Bay Foundation Board APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. *2017 Pelican Bay beach renourishment Q. Other business 7. Adjournment indicates possible action item ROLL CALL Mr. Damouni and Mr. Hirniak were absent and a quorum was established Ms. O'Brien motioned, Mr. Streckenbein seconded to approve the agenda as Dresented. The motion carried unanimously. None 2017 PELICAN BAY BEACH RENOURISHMENT Pelican Bay Services Division Beach Renourislunent Committee Meeting May 31, 2017 Dr. Trecker provided a brief history of the beach renourishment responsibility of the PBSD and a summary of 2017 beach renourishment options which included, (1) Do nothing, (2) If the County proceeds with truck haul in 2017, fund renourishment in one or more sections of Pelican Bay beach where the width remains short of the 100 -foot county target, or (3) If the County does not conduct a truck haul this year, then go it alone and fund a very costly renourishment for the sections where the width remains short of 100 feet. Dr. Trecker reported that based on beach survey data conducted by Humiston & Moore, the Comity has concluded that Collier County beaches, including Pelican Bay beach, are healthy and have increased in width slightly from 2016. He also reported that both our H&M coastal engineer/consultant Dr. Mohamed Dabees and Mr. Gary McAlpin, Manager of Collier County Coastal Zone Management are not recommending 2017 beach renourishment. Dr. Trecker motioned, Mr. Streckenbein seconded that the Beach Renourishment committee recommend to the PBSD Board that no sand haul renourishment of Pelican Bay beaches be carried out in 2017 and that the PBSD so notify Coastal Zone Manaeement. The motion carried unanimously. OTHER APPROACHES TO BEACH EROSION TO CONSIDER FOR THE FUTURE Dr. Trecker provided information on other approaches to beach erosion which are under consideration by the County. One approach has gained recent momentum: a large resiliency project which would extend beach widths to 150 feet, likely use sand sourced from off -shore, and include a price -tag of over $30 million (excluding the Pelican Bay beach). Dr. Trecker commented that if the Comity chose to go ahead with this project, the PBSD would be entitled to make an independent decision on whether to participate in the project. Dr. Trecker estimated that the cost for Pelican Bay's participation would likely exceed $2 million. The committee discussed and reviewed documentation on PEM (pressure equalization module) and related beach dewatering techniques. Dr. Trecker commented that a study to determine whether the beach is amenable to dewatering would cost $97,000. Mr. Trent Waterhouse suggested an alternative PEM approach to include (1) skip the study, (2) look to the PBF and PBPOA to fund $175,000 for PEM installation, (3) obtain a contract with EcoShore whereby no maintenance fees would be paid if the system did not work, and (4) obtain approval from the PBSD board to fund the annual $200,000 maintenance fees to be paid only if the system was fully functioning. Dr. Trecker suggested that the PBSD look at this option again at the proposed October beach workshop. He also suggested that if a PEM system was installed, the "evaluation of success" process would be very difficult and may take 3-5 years. Mr. Dorrill questioned why (1) there is almost no interest in PEM systems by universities, government agencies, or the DEP, and (2) there are no existing PEM systems operating on U.S, beaches. PROPOSED OCTOBER WORKSHOP/COMMITTEE MEETING Dr. Trecker suggested sponsoring an October workshop/Beach Renourishment committee meeting for a community discussion on beaches. Conunittee members agreed and suggested invitees/speakers should include Dr. Mohamed Dabees (H&M), Mr. Brett Moore (H&M), Mr. Gary McAlpin (Collier County Coastal Zone Management), and one BCC Commissioner (preferably Commissioner Taylor or Commissioner Solis). OTHER BUSINESS 2 Pelican Bay Services Division Beach Reno urishment Committee Meeting May 31, 2017 Mr. Dorrill commented that the County, in conjunction with the Army Corps of Engineers, is contemplating a big dredging event for Wiggins Pass and Gordon Pass next year. Mr. Doi -rill reported that our dredging contractor has a mini -dredge which could be launched from the kayak/canoe launch facility adjacent to the hotel, without huge mobilization costs, to enable "touch up work" in Clam Pass. He suggested that this idea be discussed further at a future Clain Bay committee meeting. The meeting was adiourned at 1:58 Scott Streckenbein, PBSD Board Chairman Minutes approved � j ns presented OR [__] as amended ON [ j date 3 Agenda Item #7 Page 1 of 2 Potential modifications to Collier County Ordinance 2013-19 SECTION ONE: AMENDMENT TO SECTION FOUR OF ORDINANCE NO. 2002-27, AS AMENDED Section Four is hereby amended as follows: SECTION FOUR: Purpose; powers. The Unit is formed for the purpose of providing street lighting, water management, the installation and maintenance of sidewalks, beach reuourishment, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the propose of enhancing the health of the affected mangrove forest, and will manage such activities for the County. SECTION TWO: AMENDMENT TO SECTION SEVEN OF ORDINANCE NO. 2002-27, AS AMENDED. Section Seven is hereby amended as follows: SECTION SEVEN: Creation of the Pelican Bay Municipal Service Taxing and Benefit Unit Advisory Committee known as the Pelican Bay Services Division Board. Concurrent with the passage of the Ordinance, an I1 member advisory committee to be know as the Pelican Bay Services Division Board (PBSD Board) is hereby created. Those individuals who are members of the PBSD board pursuant to Collier County Ordinance No. 90- 111, as amended, as of the moment prior to the effective date of this Ordinance, shall continue on as members of the PBSD Board until March 3151 of the year in which their term would have expired as set forth in the prior ordinances, and shall continue to hold over and serve in that capacity until their position is filled as provided for in this Ordinance. mada�,�ashall �oe renr�aeet��n Words Underlined are added; Words £teHclghrough are deleted. Agenda Item #7 Page 2 of 2 SECTION THREE: AMENDMENT TO SECTION EIGHT OF ORDINANCE NO. 2002-27, AS AMENDED. Section Eight is hereby amended as follows: SECTION EIGHT: Composition, nomination and appointment. A) The PBSD Board shall be representative of the residential, business and commercial interests and landowners in Pelican Bay. To that end, nine of the PBSD Board members shall be representative of the residential interests within the Unit and two of the PBSD Board members shall be representative of the commercial and business interests within the Unit. The non veting! etrtbet, shall be r ended for ,,..,.ointment by the nol:eai+44�dation. The non vetitng-tnet should be an individual who is net related to an e•ident-o the --e er Board members and Count., employees, with n appafent eaii fliOt of interest OF appeafanee f impropriety. Members of the PBSD Board shall be appointed by and serve at the pleasure of the Board of County Commissioners pursuant to the procedure outlined herein. The nine (9) BPSD Board members representative of the residential interests within the Unit, and tfie n fl vating member reeemmended for appointment by the Poliean Bay Foundat:err shall be residents of and qualified electors within the Unit. The two PBSD Board members representative of the commercial/business/other interests shall be residents of and qualified electors in Collier County. SECTION FOUR: AMENDMENT TO SECTION ELEVEN OF ORDINANCE NO. 2002-27, AS AMENDED. Section Eleven is hereby amended as follows: SECTON ELEVEN: Officers; quorum; rules of procedure. A) At its earliest opportunity, the membership of the PBSD Board shall elect a chairman and vice chair fro in among those members willing to serve. Officers' terms shall be for one year, .. ith no eligibility `a•• fe eleetion Members may serve up to three terms as chairnnan and three terms as vice -chair, which iiia o�y not be consecutive. Offieerrte ms afete be E)n a fetating basis. Immediately following the election of a new Board, ane chair and vice -chair shall be elected. Words Underlined are added; Words Struek hFeagh are deleted. County of Collier CLERK OF THE CIRCUIT COURT Dwight E. Brock COLLIER COUNTY COURTHOUSE Clerk of Courts INTERNAL AUDIT DEPT. P.O. BOX 413044 3299 TAMIAMI TRL E. STE. 402 NAPLES, FLORIDA NAPLES, FLORIDA 2arS. 34101-3044 34112-5746 Neil Dorrill, Administrator, Pelican Bay Services Division RE: Audit of Pelican Bay Services Division October 16, 2017 Dear Mr. Dorrill: Agenda Item #8f Page 1 of 1 Clerk of Courts Accountant Auditor Custodian of County Funds Pursuant to our conversation this morning, internal Audit will be conducting an audit of the Pelican Bay Services Division. The objectives of this engagement may include determining the reliability and integrity of financial data, procedural, legal and contractual compliance, completeness and accuracy of county records, and review of internal controls. The scope of this audit may include, but not be limited to the following: Policies and Procedures Contracts Payroll Records Personnel files The current internal auditteam includes James D. Molenaar (Audit Manager), Gabriela A. Molina (Internal Auditor), and Timothy Lo (Internal Auditor), but is subject to change at the discretion of the Clerk. Please let us know if an ad hoc organizational meeting would be helpful to your team before the start of the audit. If you have any questions, please call me at 252-7867. We look forward to working with you. Regards, /s/ Gabriela Molina, Internal Auditor CC: Crystal K. Kinzel, Chief Deputy Clerk Leo E. Ochs, Jr. County Manager James D. Molenaar, Audit Manager Scott Streckenbein, Chairman of the Board, Pelican Bay Services Divison Mary McCaughtry, Operations Analyst, Pelican Bay Services Division Timothy Durham, Executive Director, Corporate Business Operations Collier County Phone- (239) 252-6299 Fax- (239) 252-2096 Website- Email-CollierClerktit�collierclerk.com Agenda Item #8g Page 1 of 15 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Accrued Wages Payable Goods Received/Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - December 31, 2017 Operating Fund 109 - FY 2017 (Unaudited) Assets $ 4,192,164.51 3,914.33 676,216.44 $ 4,872,295.28 $ 4,872,295.28 Liabilities and Fund Balance $ 2,004.17 44,416.78 $ 46,420.95 $ 1,208,566.09 3,617,308.24 $ 4,825,874.33 Total Liabilities and Fund Balance $ 4,872,295.28 Agenda Item #8g Page 2 of 15 Total Water Management Admin Operating $ 302,500.00 $ 93,200.00 $ 81,367.32 $ 11,832,68 Water Management Field Operations Payroll Expense Pelican Bay Services 28,800.00 $ 25,115.49 $ 3,684.51 Engineering fees 116,969.00 Municipal Services Taxing Unit 1,633.65 IT Office Automation 400.00 Income Statement w/ Budget - December 31, 2017 - Flood Control Berm and Swale Mntc. 43,000.00 Operating Fund 109 - FY 2017 - - Flood Control Replanting Littorals 8,500.00 (Unaudited) - - FloodControlWaterQualityTestingSupplles 3,S00.00 - Annual YTD YTD 19,000.00 - Budget Budget Actual - Variance Operating Revenues: Other Contractural Services 11,700.00 1,000.00 277.96 722.04 Carryforward $ 1,135,419.50 $ 1,135,419.50 $ 1,135,419.50 $ - Special Assessment - Water Management Admin 1,010,800.00 839,000.00 846,524.83 Trash and Garbage 7,524.83 Special Assessment- Right of Way Beautification 3,056,500.00 2,536,900.00 2,559,977.64 - 23,077.64 Pian Review Fees - - - - - Miscellaneous (Surplus Sales, Ins. Refunds) - - 3,499.56 - 3,499.56 Revenue Reserve (est. 5%) (203,700.00) - - - - Interest 6,500.00 1,625.00 2,940.99 Fuel and Lubricants 1,315.99 Total Operating Revenues $ 5,005,519.50 $ 4,512,944.50 $ 4,548,362.52 $ 35,418.02 Operating Expenditures: 212.00 Water Management Administration Payroll Expense $ 77,200.00 $ 14,600.00 $ 12,139.97 $ 2,460.03 Emergency Maintenace and Repairs 3,500.00 - - IT Direct Capital 1,200.00 - - - ITOfficeAulomation/Billing Hr. 7,600.00 - - - Indirect Cost Reimbursement 119,200.00 59,600.00 59,600.00 - Inter Payment/Mnt. Site Ins. Assessment 13,600.00 - - - Other Contractural Services 51,000.00 12,800.00 5,142.70 7,657.30 Telephone 5,200.00 900.00 699.89 200.11 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 14,600.00 4,900.00 4,192.60 707.40 Insurance -General 900.00 - - - Printing, Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,508.00 400.00 87.16 312.84 Tralning and Education (Tuition Reimb.) _ 2,000.00 - (495.00) 495.00 Total Water Management Admin Operating $ 302,500.00 $ 93,200.00 $ 81,367.32 $ 11,832,68 Water Management Field Operations Payroll Expense $ 149,000.00 $ 28,800.00 $ 25,115.49 $ 3,684.51 Engineering fees 116,969.00 19,500.00 17,866.35 1,633.65 IT Office Automation 400.00 - - Flood Control Berm and Swale Mntc. 43,000.00 - - Flood Control Replanting Littorals 8,500.00 - - - FloodControlWaterQualityTestingSupplles 3,S00.00 - - - InterdepartmentalPayment(Water Quality Lab) 19,000.00 - - PlanReviewCharges 1,500.00 - - - Other Contractural Services 11,700.00 1,000.00 277.96 722.04 Temporary Labor 78,600.00 19,700.00 16,064.56 3,635.44 Cell Phones 1,800.00 500.00 378.22 121.78 Trash and Garbage 5,500.00 300.00 252.69 47.31 Motor Pool Rental Charge - - - - Insurance -General 2,800.00 - - Insurance - Auto 1,000.00 - - - Building Repairs & Mntc. 500.00 - - - Fleet Maintenance and Parts 29,300.00 4,900.00 2,832.50 2,067.50 Fuel and Lubricants 1,800.00 400.00 367.81 32.19 Tree Trlming 129,338.00 21,800.00 21,588.00 212.00 Page 1 of 3 , Agenda Item #8g Page 3 of 75 Clothing and Uniforms 1,600.00 800.00 725.73 74.27 Personal Safety Equipment 1,000.00 300.00 273.09 26.91 Fertilizer and Herbicides 135,500.00 7,500.00 424.00 7,076.00 Other Repairs and Maintenance 1,500.00 300.00 20.57 279.43 Other Operating Supplies and Equipment 2,500.00 400.00 379.32 20.68 Total Water Management Field Operating $ 746,307.00 $ 106,200.00 $ 86,566.29 $ 19,633.71 Right of Way Beautification -Administration 13,000.00 9,500.00 11,560.75 (2,060.75) Payroll Expense $ 78,800.00 $ 14,900.00 $ 12,507.74 $ 2,392.26 Emergency Repairs and Maintenance 4,500.00 100.00 87.49 12.51 IT Capital 5,500.00 5,500.00 5,500.00 836.81 - Office Automation 300.00 - - - Other Contractural Services 51,800.00 8,600.00 4,998.20 3,601.80 Telephone 5,200.00 900.00 702.89 197.11 Postage 2,080.00 - - - Rent Sulkings/Equipment/Storage 15,800.00 4,600.00 4,484.24 115.76 Insurance -General 500.00 - - - Printing, Binding and Copying 2,300.00 - - - Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - OfficeSuppllesGeneral 2,000.00 500.00 332.70 167.30 Training and Education (Tuition Reimb.) 8,500.00 1,100.00 1,028.19 71.81 Total Right of Way Beautification Admin Operating $ 179,680.00 $ 36,200.00 $ 29,641,45 $ 6,558.55 Right of Way Beautification - Field Operations Payroll Expense* (increased for 3 new employees) $ 1,199,300.00 $ 156,100.00 $ 154,417.77 $ 1,682.23 IT Capital & Office Automation 14,700.00 - Emergency Maintenance and Repairs 3,3000 - - - Recycled Water Use 131,200.00 21,200.00 17,247.41 3,952.59 Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 - - - Other Contractural Services 13,000.00 9,500.00 11,560.75 (2,060.75) Temporary Labor* (BA $142,900 to Payroll) 447,100.00 103,300.00 102,900.41 399.59 Cellular Telephone 4,500.00 800.00 492.60 307.40 Electricity 8,500.00 1,400.00 563.19 836.81 - Trash and Garbage 16,500.00 800.00 758.04 41.96 Motor Pool Rental 200.00 - - - Rent Equipment 5,000.00 300.00 189.80 110.20 Insurance -General 10,300.00 - - - Insurance - Auto 12,700.00 - - - Building Repairs and Maintenance 500.00 - - - Fleet Maintenance and Parts 80,100.00 15,000.00 13,617.36 1,382.64 Fuel and Lubricants 37,500.00 9,400.00 8,382.80 1,017.20 Licenses, Permits, Training 1,700.00 - - - TreeTriming 295,000.00 - - - Clothing and Uniforms 12,000.00 2,300.00 2,168.37 131.63 Personal Safely Equipment 5,000.00 800.00 678.16 121.84 Fertilizer and Herbicides 140,000.00 19,300.00 16,273.10 3,026.90 Landscape Maintenance/Mulch 75,000.00 6,300.00 3,766.95 2,533.05 Landscape Materials 165,232.50 16,500.00 7,737.44 8,762.56 Road/Pathway Repairs(Sharrows) 7,500.00 - - - Sprinkler Maintenance 25,000.00 6,300.00 6,125.58 174.42 Painting Supplies 500.00 - - - Traffic Signs 50,000.00 - - - Minor Operating Equipment 12,000.00 2,000.00 1,265.87 734.13 Other Operating Supplies 11,000.00 2,800.00 3,196.45 (396.45) Total Right of Way Beautification -Ffeid Operating $ 2,787,832.50 $ 374,100.00 $ 351,342.05 $ 22,757.95 Page 2 of 3 Agenda Item #8g Page 4 of 15 Total Operating Expenditures $ 4,016,31250 $ 609,700.00 $ 548,917.11 $ 60,782.89 Capital Expenditures: Water Management Operations Other Machinery and Equipment - Field $ - $ - $ - $ - General -Admin 3,201.84 1,000.00 $ - - - TotalWaterManagementFieldOperalionsCapital $ 1,000.00 $ $ $ - Right of Way Beautification 3,775,494.50 $ 3,874,897.25 $ 99,402.75 Autos and Trucks $ 155,000.00 - Other Machinery and Equipment 47,000.00 - - General - Admin 1,000.00 - - Total Right of Way Beautification - Field Capital $ 203,000.00 $ $ - $ - Total Capital Expenditures $ 204,000.00 $ - $ $ - Total Operating Expenditures $ 4,220,319.50 $ 609,700.00 $ 548,917.11 $ 60,782.89 Non -Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 124,400.00 68,420.00 66,130.05 289.95 Property Appraiser Fees 69,800.00 59,330.00 56,418.11 2,911.89 Reserves (21/2 months for Contingencies) 438,200.00 - - - Reserves for Capital 180,000.00 - Reserved for Attrition (27,200.00) Total Non•Operathng Expenditures $ 785,200.00 $ 127,750.00 $ 124,548.16 $ 3,201.84 Total Expenditures $ 5,005,519.50 $ 737,450.00 $ 673,465.27 $ 63,984.73 Net Profit/(Loss) $ - $ 3,775,494.50 $ 3,874,897.25 $ 99,402.75 Page 3 of 3 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - December 31, 2017 Street Lighting Fund 778 - FY 2017 (Unaudited) Assets R 1,651,383.69 2,775.75 52,252,06 Liabilities and Fund Balance $ 2,491.97 877.90 $ 1,239,936.27 463,105.36 Agenda Item #8g Page 5 of 15 $ 1,706,411.50 $ 1,706,411,50 3,369.87 $ 1,703,041.63 Total Liabilities and Fund Balance $ 1,706,411.50 Agenda Item #8g Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - December 31, 2017 Street Lighting Fund 778 - FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward Curent Ad Valorem Tax Transfer from Tax Collector Miscellaneous (i.e. Ins. Refunds, Surplus, et Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Street Lighting Administration Payroll Expense Indirect Cost & IT Automation Other Contractural Services Telephone Postage and Freight Rent Buildings/Equipment/Storage Insurance - General Printing, Binding and Copying Office Supplies General Tuition Reimbursement Other Operating Supplies Total Street Lighting Admin Operating Street Lighting Field Operations Payroll Expense Enginnering Fees IT Office Automation Emergency Maintenance & Repairs Other Contractual Services Temporary Labor Cellular Telephone Electricity Rent Equipment Insurance - General Insurance- Auto $ 1,188,100.00 $ 1,188,100.00 $ 1,188,100.00 $ - 564,400.00 468,500.00 470,345.05 1,845.05 - 4,252.98 4,252.98 (28,400.00) - - - 2,500.00 625.00 2,094.08 1,469.08 $ 1,726,600.00 $ 1,657,225.00 $ 1,664,792.11 $ 7,567.11 $ 77,900.00 $ 14,700.00_ $ 12,139.90 $ 2,560.10 11,300.00 5,700.00 5,500.00 200.00 35,100.00 8,800.00 4,998.20 3,801.80 5,200.00 1,300.00 510.20 789.80 1,500.00 - - - 15,400.00 5,100.00 4,357.90 742.10 400.00 - - - 800.00 200.00 87.16 112.84 $ 147,600.00 $ 35,800.00 $ 27,593.36 $ 8,206.64 $ 71,200.00 $ 14,100.00 $ 13,064.61 $ 1,035.39 20,000.00 - 200.00 9,600.00 - 800.00 200.00 152.96 47.04 41,000.00 10,300.00 8,418.15 1,881.85 1,500.00 400.00 378.22 21.78 30,000.00 8,800.00 9,301.47 (501.47) 1,800.00 - - 900.00 900.00 Page 1 of 2 Agenda Item #8g Page 7 of 15 Building Maintenace & Repairs $ 500.00 $ 10,100.00 $ 9,450.07 $ 649.93 Property Appraiser Fees Fleet Maintenance and Parts 10,700.00 10,700.00 - 1,800.00 515.17 Reserve for Future Construction 1,284.83 Fuel and Lubricants 800.00 200.00 176.17 23.83 Other Equipment Repairs/Supplies - 500.00 - Reserves for Capital - 68,600.00 Personal Safety Equipment - 800.00 100.00 $ 100.00 $ 10,100.00 Electrical Contractors $ 62,200.00 Total Expenditures - 1,726,600.00 $ 84,500.00 $ 71,035.29 Light Bulb Ballast 13,464.71 136,800.00 $ 2,700.00 $ 1,885.11 $ 1,593,756.82 814.89 Total Street Lighting Field Operating $ 390,200.00 $ 38,600.00 $ 33,991.86 $ 4,608.14 Total Street Lighting Expenditures $ 537,800.00 $ 74,400.00 $ 61,585.22 $ 12,814.78 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ $ $ $ General Improvements - Admin Total Capital Expenditures $ $ $ $ - Total Operating Expenditures $ 537,800.00 $ 74,400.00 $ 61,585.22 $ 12,814.78 Non -Operating Expenditures: Tax Collector Fees $ 16,700.00 $ 10,100.00 $ 9,450.07 $ 649.93 Property Appraiser Fees 10,700.00 $ - Reserve for Future Construction 900,000.00 - Reserves (2 1/2 mos. for Contingencies) 192,800.00 - Reserves for Capital 68,600.00 - - Total Non -Operating Expenditures $ 1,188,800.00 $ 10,100.00 $ 9,450.07 $ 649.93 Total Expenditures $ 1,726,600.00 $ 84,500.00 $ 71,035.29 $ 13,464.71 Net Profit/(Loss) $ - $ 1,572,725.00 $ 1,593,756.82 $ 21,031.82 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - December 31, 2017 Capital Projects Fund 322 • FY 2017 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv, Received Total Liabilities Fund Balance Fund Balance -unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Assets Liabilities and Fund Balance 1,629,095.20 2,399.18 2,354,649.10 Agenda Item Og Page 8 of 15 $ 3,986,143.48 $ 3,986,143,48 107,531.50 $ 107,531.50 $ 807,329.41 3,071,282.57 $ 3,878,611.98 $ 3,986,143.48 Operating Revenues: Carry Forward Transfer from Fund 109 General Miscellaneous Special Assessment Transfer from Tax Collector Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Landscape Imp. Project (50066) Engineering Fees Other Contractural Services* Rent Equipment Sprinkler System Repairs Landscape Materials** Other Operating Supplles Sign Restoration Project (50103) Traffic Signs North Berm Restoration (50107) Improvements Lake Aeration (50108) Improvements Field Site Improvements (50143) Improvements Hurrican Irma (50154) Other Contractural Services* ** Beach Renourishment (50126) Other Contractural Services Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Upgrade Irrigation System (51145) Improvements Total Project Expenditures Non -Operating Expenditures: Tax Collector Fees Agenda Item #8g Page 9 of 16 Pelican Day Services Municipal Services Taxing Unit income Statement w/ Budget - December 31, 2017 Capital Projects Fund 322 - FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 $ 743,900.00 743,900.00 617,400.00 622,922.34 5,522.34 (37,400.00) (37,400.00) - 5,000.00 5,000.00 1,300.00 1,881.89 581.89 $ 1,806,949.85 $ 1,806,949.85 $ 1,714,149.85 $ 1,720,254.08 $ 6,104.23 $ $ 38,211.32 $ 1,000.00 $ 939.75 $ 60.25 214,050.42 74,917.65 74,329.00 588.65 1,800.00 1,800.00 1,800.00 - 175,000.00 165,224.55 49,600.00 44,903.50 4,696.50 - 2,697.75 - - 20,971.00 50,000.00 50,000.00 102,215.77 40,000.00 75,487.91 190,904.11 95,500.00 70,506.65 24,993.35 220,500.00 478,883.89 - 406.17 - 52,749.77 - 178.00 - 100,000.00 156,316.24 116,000.00 226,852.95 - - $ 701,500.00 $ 1,776,949.85 $ 7.22,817.65 $ 192,478.90 $ 30,338.75 $ 20,000.00 $ 20,000.00 $ 14,000.00 $ Page 1 of 2 12,458.45 $ 1,541.55 Agenda Item #8g Page 10 of 15 Property Appraiser Fees 10,000.00 10,000.00 10,000.00 10,109.68 (109.68) Rolled Project Funds 1,075,449.85 - - - - Total Non•Operating Expenditures: $ 1,105,449.85 $ 30,000.00 $ 24,000.00 $ 22,568.13 $ 1,431.87 Total Expenditures $ 1,806,949.85 $ 1,806,949.85 $ 246,817.65 $ 215,047.03 $ 31,770.62 Net Profit/(Loss) $ $ - $ 1,467,332.20 $ 1,505,207.05 $ 37,874.85 * OMB Transfer $50K to IRMA 50154.1 ** OMB Transfer $140K to IRMA 50154.1 Page 2 of 2 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - December 31, 2017 Clam Bay Fund 320 - FY 2017 (Unaudited) Assets $ 236,953.68 271.34 224,047.07 $ 461,272.09 $ 461,272.09 Liabilities and Fund Balance 12,442.25 $ 94,072.59 354,757.25 $ 12,442.25 $ 448,829.84 $ 461,272.09 Agenda Item #8g Page 11 of 15 Agenda Item #ag Page 12 of 15 Page 1 of 2 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - December 31, 2017 Clans Bay Fund 320 - FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 91,858.93 $ 91,858.93 $ 91,858.93 $ 91,858.93 $ - Special Assessment 160,500.00 160,500.00 133,200.00 134,494.59 1,294.59 Transfer from Tax Collector - - 803.76 803.76 Miscellaneous Income - Revenue Reserve (est. 5%) (8,100.00) (8,100:00) - - - Interest 500.00 500.00 100.00 210.57 110.57 Total Operating Revenues $ 244,758.93 $ 244,758.93 $ 225,158.93 $ 7.7.7,367.85 $ 2,208.92 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 87,900.00 $ 114,012.66 $ 17,100.00 $ 12,442.25 $ 4,657.75 Other Contractural Services 44,100.00 50,681.89 $ - - Tree Trimming 34,000.00 24,790.00 $ Other Equipment Repairs - 1,577.77 $ - Aerial Photography 7,500.00 26,608.60 $ 8,000.00 8,000.00 MlnorOperating - 9,688.01 $ - Other Operating Supplies - 2,000.00 $ - - - Total Clain Bay Restoration $ 173,500.00 $ 229,358.93 25,100.00 $ 12,442.25 $ 12,657.75 Clain Bay Ecosystem Engineering Fees $ $ - $ - $ $ - Licenses and Permits Other Contractual Services Total Clam Day Ecosystem $ $ $ $ $ Capital Expenditures: Clam Day Restoration Other Machinery and Equipment $ $ 8,400.00 $ $ $ Total Capital Expenditures $ $ 8,400.00 $ $ $ - Total Operating Expenditures $ 173,500.00 $ 237,758.93 $ 25,100.00 $ 12,447..25 $ 12,657.75 Page 1 of 2 Agenda Item #8g Page 13 of 15 Non -Operating Expenditures; Tax Collector Fees $ 4,500.00 $ 4,500.00 $ 2,925.00 $ 2,689.90 $ 235.10 Property Appraiser Fees 2,500.00 2,500.00 2,250.00 2,182.77 67.23 Rolled Project Funds 64,258.93 - - - - Reserves for Contingencies - - - Total Non -Operating Expenditures $ 71,258.93 $ 7,000.00 $ 5,175.00 $ 4,872.67 $ 302.33 Total Clam Bay Expenditures $ 244,758.93 $ 244,758,93 $ 30,275.00 $ 17,314.92 $ 12,960.08 Net Profit/(Loss) $ $ $ 194,883.93 $ 210,052.93 $ 15,169,00 Page 2 of 2 Agenda Item A8g Page 14 of 15 Pelican Bay Services Municlpal Services Taxing Unit Income Statement w/ Budget - December 31, 2017 Clam Bay Ecosystem Fund 111- FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $ Total Operating Revenues $ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $ Operating Expenditures: Clam Bay EcoSystem Other Contractural Services 150,000.00 $ 193,860.00 $ 37,500.00 31,857.48 5,642.52 Total Clam Bay Dreging $ 150,000.00 $ 193,860.00 $ 37,500.00 $ 31,857.48 $ 5,642.52 Capital Expenditures: Clam Bay Restoration Improvements General $ $ $ $ Total Capital Expenditures $ $ $ $ Total Operating Expenditures $ 150,000.00 $ 193,860.00 $ 37,500.00 $ 31,857.48 $ 5,642.52 Net Profit/(Loss) $ $ $ 156,360.00 $ 162,002.52 $ 5,642.52 Operating Revenues: Foundation Sand Payment* Fund 195 Distribution Total Operating Revenues Operating Expenditures: Clam Pass Dredging (88032) Engineering Fees Other Contractual Services General Improvements Total Clam Pass Dredging Pelican Bay Beach (90070) Improvements General Total Capital Expenditures Total Clam Bay Expenditures Net Profit/(Loss) *Funds belong to TDC Agenda Item #8g Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - December 31, 2017 Clain Pass Dredging Fund 195/88032.1- FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual $ - - $ (25,760.00) $ $ $ 23,420.27 $ 23,420.27 $ 23,420.27 $ $ 23,420.27 $ 23,420.27 $ (2,339.73) $ Variance $ $ $ $ 1,566.25 21,854.02 $ $ - 19,668.62 $ $ - 19,250.00 $ $ 418.62 $ $ 23,420.27 $ 19,668.62 $ 19,250.00 $ 418.62 $ $ 23,420.27 $ 19,668.62 $ 19,250.00 $ 418.62 $ $ $ 3,751.65 $ 16,910.27 $ (418.62) Agenda Item #9a Page 1 of 1 Clam Bay Update -January 2018 Clam Bay. ETE's 2017 Annual Monitoring Report is available on PBSD's website and will be discussed at the January Clam Bay Committee. Those interested in a hard copy of the report should request one. The 84 -page report is very comprehensive and very readable with excellent exhibits and photos. Six of the 21 mangrove plots that are monitored twice a year show signs of stress, and five of the six are in the recent die -off area adjacent to Bay Colony. The monitoring appears to confirm that the die -off area is not expanding. The sixth plot is in the southeast corner of Clam Bay and suffered heavy damage from Irma and is still recovering from beetle infestation. ETE will establish 4-5 areas that suffered Irma -related damage and take photos every six months to monitor their recovery. Sea grasses declined from about five acres in 2016 to about three acres in 2017, primarily due to conditions that necessitated dredging Clam Pass in July 2017. Reducing exotic and nuisance vegetation along the west side of the berm and in the coastal scrub is a priority. Removing Irma -related debris in the waterways and in the hand -dug channels is also a priority. Clam Pass. The November data from the tidal gauges are at target levels. H&M's annual report, expected for the Clam Bay Committee meeting on January 4, will be posted on PBSD's website. Those interested in a hard copy of the report should request one. Copper. The October water quality report has not been received. To date in 2017, 15 of 90 (16.67%) copper samples have exceeded the FDEP standard. To meet FDEP's standard for copper the percentage of exceedances cannot be more than 16% for the year. Dave Trecker reported at the December Clam Bay Committee meeting that the quarterly CH2MHill reports have found that copper levels in upland PB ponds are lower now than when testing was begun several years ago. This is very encouraging. Total phosphorus and total nitrogen. October water quality sample results are not expected until January so Dr. Tomasko's annual water quality report is not expected until February 2017. To date in 2017 26 of 81 (32%) TP samples exceeded the acceptable upper limit with 12 of the 26 exceedances occurring at stations 1-3 in Upper Clam Bay. To meet the standard for TP the percentage of exceedances cannot be more than 16% for the year. Possible causes of high phosphorus levels in Clam Bay were discussed at the December Clam Bay Committee and will continue to be discussed until strategies for reducing phosphorus levels have been identified and implemented. Manatee Protection Zone. The administrative judge's ruling is expected in early 2018. Prepared by Susan O'Brien December 28, 2017