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LAB Minutes 12/13/2017 - Not Signed1 Naples, Florida, December 13, 2017 LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Loretta Murray – District 1 VICE-CHAIR: Connie Bettinger-Hennink – District 3 SECRETARY: Joy White – District 4 Marjorie H. Gagnon – District 5 Lynne Nordhoff – District 2 ALSO PRESENT: Tanya Williams, Library Director Karen Tibbetts, Administrative Assistant Louise Franck, incoming Vice-President, Friends of the Library PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Mrs. Murray asked for additions or corrections to the minutes of October 18, 2017. One minor correction was noted. Mrs. Nordhoff moved to approve the minutes as corrected. Ms. Bettinger-Hennink seconded and the motion was carried unanimously. REPORT OF THE FRIENDS  Louise Franck reported that she will be the official FOL Representative at the LAB meetings. She would like to be included in notifications of agendas and approved minutes.  She reported that membership has been increasing.  The Friends of the Library have been promoting programs and providing handouts to encourage membership.  The FOL Board will be voting on a new project to help the Library on Friday. She did not divulge what the project is, as they would like for it to be a surprise. REPORT OF OFFICERS – None COMMUNICATIONS a – Written – None b – Personal  Ms. Bettinger-Hennink provided a mini report regarding the Library at a recent Golden Gate Civic Association meeting. She added that Commissioner Burt Saunders generally attends these meetings, and she will look into having an invitation extended to Ms. Williams.  The Golden Gate Civic Association meets at the Golden Gate Community Center the second Monday of the month at 6 p.m.  Mrs. Murray reported that the Naples Civic Association currently meets at the Hamilton Harbor Yacht Club on the 3rd Thursday of the month from 11:30 a.m. to 1 p.m., and that Commissioner Donna Fiala regularly attends these luncheons. Approximately 40 people attend, and Mrs. Murrary will look into having an invitation extended to Ms. Williams.  Mrs. Murray added that there is no speaker at the annual banquet in January, and they are looking at a new venue beginning in February. PUBLIC COMMENTS – None UNFINISHED BUSINESS 1) Employee of the Month – November 2  Mrs. Nordhoff nominated Barbie Schulze, Library Assistant at the Vanderbilt Beach Branch Library, as the November employee of the month. Mrs. White seconded the nomination and the motion passed unanimously. 2) Employee of the Month – December  Ms. Bettinger-Hennink nominated Jeff Sykes, Courier, as the December employee of the month. Mrs. White seconded the nomination and the motion passed unanimously.  The Library Advisory Board will select an Employee and Nominator of the year at their January meeting. Those selected will be given a ticket to attend one of the Nick Linn Series lectures.  The write-up process for the County’s Employee of the Month program is different than that of the Library’s program, however, the Library may look into transitioning the current program.  Mrs. Nordhoff suggested to modify the Library Advisory Board meeting agenda for October’s meeting to include selection of the November Employee of the Month, rather than doing so at the December meeting. 3) Follow-up on Ms. Bettinger-Hennink’s concern regarding Golden Gate & after school  Ms. Williams reported that she spoke with the Golden Gate Branch Library’s Branch Manager, David Chalick, regarding Gulf Coast Charter Academy students being dropped off and picked up in the library’s parking lot. Mr. Chalick contacted the Academy’s administration department to become better partners. Kathy Hemmat, Children’s Librarian at Golden Gate, has brought many of the children dropped off in the afternoon to her programs.  Ms. Williams added that the Golden Gate and Naples Regional Libraries have security guards present on a rotating basis during the summer and on early release days. The guards are provided by the County’s Facilities Dept. MISC.  Library Advisory Board members were sent a draft of the 2018 LAB Meeting Schedule.  Discussion ensued and it was decided to have the June meeting at the Marco Island Branch Library and the August meeting at the Estates Branch Library.  EOM selections for November will be made at the October meeting.  Mrs. Nordhoff made a motion to accept the updated 2018 Library Advisory Board Meeting Schedule, Ms. Bettinger-Hennink and Mrs. Gagnon simultaneously seconded and the motion passed unanimously.  Ms. Bettinger-Hennink asked when the Volunteer Appreciation Events schedule will be determined. Members would like to get the dates as soon as they’re available in order to adjust their schedules to attend. Ms. Bettinger-Hennink encouraged everyone to attend as many as possible, as she learns so much from the volunteers and others in attendance at these events. NEW BUSINESS 1) Disclaimer: Library is not affiliated with programs held by outside sources (update policy language)  In following-up with a concern about a radio announcement regarding a program being held at the Library that apparently did not include a disclaimer “The Collier County Public Library does not sponsor or endorse this program”, Ms. Williams reviewed the Library’s Meeting Room Use Policy. She distributed highlighted copies to members and discussion ensued.  It was determined that the current language in the policy does include verbal announcements that would cover any made by radio or television.  The policy language is provided to organizations renting Library rooms for their programs and/or meetings.  Ms. Williams will look into Library staff more actively monitoring media announcements. GENERAL CONSIDERATION – None 3 DIRECTOR’S REPORT 1) Staffing Update  Ms. Williams reported that three new Branch Managers have been selected. Susan Maunz was promoted from a Public Services Librarian position at Naples Regional to be the new Branch Manager at the Estates Branch Library beginning November 25. Her prior position has been posted and applicants are being reviewed for interviews.  Julie Blatt comes from Lee County, and has been selected as the Branch Manager for the East Naples Branch Library. Her start date was November 27.  Brenda Rasch’s comes from Georgia, and her start date as the Branch Manager for the Marco Island Branch Library will be January 8.  Ms. Maunz and Ms. Blatt have been in training with Catherine Cowser and other Library staff for two weeks to prepare them for their new duties.  Carey Hunt has been laterally promoted from Senior Library Supervisor in Acquisitions to Senior Library Supervisor at Naples Regional. She will begin her new position on January 8. Her current position will be posted this Friday.  Seven new Library Assistants ranging from part-time job bank to full-time positions have been selected for various locations throughout the system.  The new Public Services Librarian at Headquarters is Lisa Nuccio. Ms. Nuccio was a volunteer intern at Headquarters and is well versed in archival librarianship.  Veronica Salley has become the Library’s new Fiscal Technician. Her prior position was as a Library Assistant in the Children’s Dept. at Headquarters. She comes with prior experience with SAP and fiscal duties.  The current administrative conference room will be repurposed as the Library’s Finance Office, and the current training room will become the new conference room.  Laura Testut, resigned from her Library Assistant position at the Estates Library at the end of November. Bill Wilkins, Operations Coordinator for the Library and his sister Theresa Wagner, Library Assistant at Headquarters will work together as the new Employee of the Month staff. 2) Annual Report  Ms. Williams distributed copies of the FY 2017 Annual Statistical Report to the LAB members. This report is sent to the State Library as a part of the annual State Aid Report and Application, which was due on December 1. Catherine Cowser and Carey Hunt assisted with completing this year’s application. Ms. Williams stated that she wrote in the statistics for FY16 and FY15 for comparison.  Ms. Williams pointed out some notations for the following line items: o Line 18. Total square feet in library’s facilities system-wide - the Library did not lose footage, however, the square footage was corrected to remove the 7,000 square feet that is used for the Senior Resource Center (old Golden Gate Library building) as it is no longer being used as Library space. o Line 21. Total annual public service hours – the Library lost 574 hours due to hurricane Irma. o Line 25. Total number of Registered Users – This number increased from last year. o Line 35. Number of staff paid by other agencies (FTE) – An additional FTE was added between FY15 & FY16. o Ms. Williams reported that the Library lost a month of revenue and spending due to Irma. o Part IV Operating Expenditures – Between FY15 & FY16, the Library had a major weeding project, eliminating damaged and non-circulating materials, etc. The Library is currently building the collection and e-Resources continue to increase in circulation. o Circulation numbers were down during the month of September due to Irma. o Line 82. Physical Item Circulation (Subset of Total Annual Circulation of Materials) – There was a 200K dip in physical item circulation, approximately 50K was due to Irma. Door counts were also down, however, virtual visits were up. (see line 109). o Adult programs and attendance – Although the Library decreased the number of adult programs, the attendance increased. 4 o Ms. Williams added that the Library will be adjusting programming in the coming year. Exercise programs will be scaled back and more health related programs will be planned. Yoga and Tai Chi programs are offered by the County’s Parks & Recreation Division. o Line 99. Interlibrary Loans Provided to Other Libraries – In FY16 the Library loaned out whatever materials were asked for by other libraries. In FY17 the Library reverted back to its loaning procedure to provide ILL books, not audio or DVD. o The Marco Island Friends of the Library was not included in the statistics for Part IX – Friends of the Library. Their current balance from the Rose Hall addition is approximately $113K. They provided new carpeting for the Marco Library, approximately $8K and are looking to expand their funding in the coming year. o Ms. Williams added that approximately $12K additional funding for branch enhancements was not included, as the payment was not made in FY17 o FY17 program booking payments were adjusted to only reflect payment for programs occurring during the fiscal year.  Ms. Bettinger-Hennink asked about the jail libraries.  Ms. Williams replied that the transition has been completed at both the Naples and Immokalee jails. Records are loaded daily, and there are approximately 800 patrons each day.  The Library allocates $3K annually for the purchase of literacy and adult education print materials. The bulk of the jail collection is comprised of donations.  Since the jails are considered to be outreach branches of the Library, cardholders and their circulation statistics are included in the report. 3) Update on Phase 3 of RFID  Ms. Williams reported that the RFID equipment has been sent to the remaining four Library locations (South Regional, East Naples, Estates, and Immokalee branch libraries).  Installation of this equipment is scheduled for January 8. 4) Status of Everglades City Library  Ms. Williams reported that the Everglades City Branch Library is currently being housed in a triple-wide mobile trailer located at 205 N. Buckner Ave. in Everglades City. The Library is housed in a 9x10 room.  Roberta Stone is set up for circulation of materials, and a public laptop computer is available for residents. Book carts house the small browsing collection. 5) Website Redesign  Ms. Williams reported that the Library’s redesigned website should go live by the second week in February.  An outside vendor, Exploritech, was contracted for this project.  She provided a sneak peek of the redesigned home page, which features a separate tab for the Friends of the Library.  Ms. Williams added that the Events tab will mirror the program brochure’s library sponsored programs. Any paid programs that are not endorsed by the Library will not be on the Library’s website. MISC.  Ms. Williams informed members that the County will be implementing new email addresses system- wide effective December 9. Any email messages sent to the current addresses will automatically be forwarded.  Ms. Williams reported that Marilyn Matthes is currently in Tennessee and still has her Florida property.  The Library’s 60+ year Anniversary Party is tentatively scheduled for some time in March. 5 ADJOURNMENT Mrs. Murray asked if there was any more business to discuss. There being no further business to come before the Library Advisory Board, Mrs. White moved to adjourn, Ms. Bettinger-Hennink seconded and the motion was carried unanimously. The meeting was adjourned at 11:30 a.m. The next LAB meeting will be held on Wednesday, January 17, 2018 at the Headquarters Library, 2385 Orange Blossom Drive, Naples, FL 34109. Approved by: Loretta Murray, Chair Library Advisory Board