Agenda 06/23/2015 Item #16D 26/23/2015 16.D.2.
EXECUTIVE SUMMARY
Recommendation to award a work order to AECOM Technical Services, Inc., using the Annual
Contract for Professional Services for Engineers and Architects Contract #13 -6164, for the Clam
Pass Park Concession Electrical Service Upgrade, approve budget amendment and make a finding
that this expenditure promotes tourism.
OBJECTIVE: To replace and upgrade the Clam Pass Park concession electrical services
CONSIDERATION: The electrical services at the Clam Pass Park Concession area are in disrepair and
in need of timely replacement and upgrading. Based on the existing concession equipment that services
the Concession Area, the electrical services need to be upgraded for safety purposes. The design drawings
need to be signed and sealed by and electrical engineer for pennitting therefore, an electrical engineer
must be retained for the work.
The Parks and Recreation Department held a public meeting about maintenance improvements needed at
Clam Pass Park on June 4`r' to solicit public input into the scope of work for improvements at this beach
park facility. The electrical work was discussed at the public meeting and included in the overall scope of
improvements at Clam Pass Park; however the electrical repairs need immediate attention. Staff will work
with the Pelican Bay Foundation to get necessary approvals for this work.
FISCAL IMPACT: The proposed electrical upgrade is not presently included in the Clam Pass
Concession project budget. Funding in the amount of $47,786.00 is required. A budget amendment
moving funds from TDC Beach Park Facilities Fund (183) reserves to Clam Pass Concession Project
(88041) will be processed. The current balance in reserves is $7,295,329.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board approved
this project on June 17, 2015. TDC recommended the project at the May 28, 2015 meeting with a 7 to 0
vote finding that the expenditure promotes tourism.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board approves the work order to AECOM Technical Services, Inc.,
for the electrical services upgrade at the Clam Pass Park Concession Area, Project No. 90091, in the
amount of $47,786.00, approves necessary budget amendment and makes a finding that this project
expenditure promotes tourism.
Prepared by: Margaret A. Bishop, P.E., Senior Project Manager, Facilities Management Department
Attachments: Work Order
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6/23/2015 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to award a work order to. AECOM Technical Services,
Inc., using the Annual Contract for Professional Services for Engineers and Architects Contract
#13 -6164, for the Clam Pass Park Concession Electrical Service Upgrade and make a finding that
this expenditure promotes tourism.
Meeting Date: 6/23/2015
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior, Administrative Services Department
5/20/2015 10:18:44 AM
Submitted by
Title: Project Manager, Senior, Administrative Services Department
Name: BishopMargaret
5/20/2015 10:18:45 AM
Approved By
Name: WashburnIlonka
Title: Manager - Park Operations, Public Services Department
Date: 6/1/2015 3:25:01 PM
Name: JonesHank
Title: Project Manager, Principal, Administrative Services Department
Date: 6/1/2015 10:57:46 PM
Name: MarkiewiczJoanne
Title: Division Director - Purchasing & Gen Svc, Administrative Services Department
Date: 6/2/2015 7:22:26 AM
Name: JohnsonScott
Title: Manager - Procurement, Administrative Services Department
Date: 6/2/2015 8:12:25 AM
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6/23/2015 16.D.2.
Name: LinguidiDennis
Title: Manager - Facilities, Administrative Services Department
Date: 6/2/2015 11:27:27 AM
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 6/2/2015 3:34:05 PM
Name: HerreraSandra
Title: Manager - Procurement, Administrative Services Department
Date: 6/2/2015 4:16:56 PM
Name: WilliamsBarry
Title: Division Director - Parks & Recreation, Public Services Department
Date: 6/2/2015 4:51:01 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/3/2015 9:57:30 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 6/4/2015 l l :13:58 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/8/2015 9:49:48 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/8/2015 10:56:03 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/12/2015 9:12:57 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/14/2015 1:02:03 PM
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6/23/2015 16.D.2.
WORK ORDER/PURCHASE ORDER
%.1ontract 113 -61164 " Professional Ser vices for Engineers and rLrCiiit - is - EL"
Contract Expiration Date: March 8, 2019
This Work Order is for professional electrical engineering services for work known as:
Project Name: Naples Grande Concession Electrical Upgrades
Project No: 90091
The work is specified in the proposal dated May 28, 2015 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order /Purchase Order is assigned to: AECOM Technical Services, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task I Project Management
• Task II Final Design Plans and Specifications
• Task III Bid Phase Services
• Task VI Construction Phase Services
Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 13 -6164 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance Nvith the Agreement referenced above, the Count), will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Senn (NLS) ❑Lump Suin Plus
Reimbursable Costs (LS +RC) ®Time & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I
$ 4,288.00
LS
Task 11
$27,103.00
LS
Task III
$ 3,673.00
LS
Task VI
$12,722.00
T&1\4
TOTAL FEE $47,786.00
PREPARED BY',t
Margaret Bishop, P.E., Sr. Project Manager
Facilities Management Division
REVIEWED BY: �—' I
Hank . f� iA P. rincipal Project Manager
Faciliti.es`ei�ai a ement Division
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Date
s
Date
Page 1 of 2
f
APPROVED BY:
Barry W Iliams, Director
Parks Recreation Division
APPROVED BY: CA
Steve Carrell, epartment Head
Public Services Administration
Da
off,
Date
6/23/2015 16.D.2.
By the signature below, the Firm (including employees, officers and /or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts conecnring past, present, or
ctrrlvntly planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been frilly
disclosed.
Additionally, the Firm agrees to notify tire Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during tare Work Order and /or project
duration.
ACCEPTED BY: AECOM ' :ec al ervices, Inc.
Ma • J. Abf)ott--TJ-uRmessljpit Leader
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Date
Page 2 of 2
6/23/2015 16.D.2
STAFFING and COST PROPOSAL
to
AGREEMENT for PROFESSIONAL SERVICES
between
Collier County,
and
AECOM Technical Services, Inc.
for
Naples Grande Concession Building — Electrical Service Upgrades
May 28, 201.5
THIS DOCUMENT is a STAFFING and COST PROPOSAL to Contract 13 -6164 Professional
Services: Architect and Engineering, executed between Collier County Board of County
Commissioners (COUNTY) and AECOM Technical Services, Inc. (CONSULTANT), dated March 9,
2014 (hereafter called "Agreement ").
A.BACKGROUND
The COUNTY and CONSULTANT have entered into an Agreement to provide professional
engineering services for the following engineering disciplines:
• CHI, Project Management, and Value Engineering (CHI)
• Environmental Study, Planning and/or Design (EN)
• Instrumentation and Controls (SCADA and Low Voltage) (SCA)
• Modeling and Simulation (MS)
• Solid Waste Study, Planning and /or Design (SW)
• Public Utilities Facilities (PU)
• Wellfield Study, Planning and /or Design (WEL)
• Electrical Study, Planning and/or Design (EL)
The Agreement provides for specific services to be performed on the basis of a Wort: Order supported
by a proposal prepared by the CONSULTANT and approved by the COUNTY. Professional services
are authorized on receipt of an executed Work Order and Notice -to- Proceed.
The COUNTY wishes to implement electrical service upgrades at the beachside concession building for
the Naples Grande resort. The electrical upgrades include increasing the feeder conduit and conductor
size from the FPL service point to the concession building, replacing the existing transformer and
panelboard at the concession building with larger equipment, and providing the panelboard with
sufficient circuit breaker quantities and ratings to serve existing and future electrical loads at the
concession building. The COUNTY plans to competitively bid the project in an open solicitation to
qualified contractors. The COUNTY has requested CONSULTANT to provide plans and specifications
for competitively bidding the work, and perform construction phase engineering services for
implementation of the electrical service upgrades.
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B. DESCRIPTION OF ASSIGNMENT
The electrical service upgrades will include the following items:
• FPL service drop.
• Feeder conduit and conductors from FPL service point to concession building.
• Main disconnect switch at concession building.
• Step -down transformer at concession building,
• Panelboard at concession building.
CONSULTANT will prepare construction documents consisting of detailed drawings and technical
specifications for competitively bidding the work in an open solicitation. During construction,
CONSULTANT will monitor perfonnance of the work by the construction contractor, including
attendance of project progress meetings, shop drawing review, periodic site visits, and certification of
the completed work.
C. SCOPE OF SERVICES
CONSULTANT will perform the following services:
TASK No. I — Project Management
1. Coordinate project activities — CONSULTANT will perform project coordination and management
functions for the duration of the project.
TASK No. 2 — Final Design
1. Meet with COUNTY staff to kick -off project, visit site to observe and record existing conditions,
and review existing information provided by the COUNTY.
2. Coordinate with regulatory agencies to investigate the permitting application requirements for the
proposed feeder conduit installation. These investigations are limited to the following and do not
include preparing and submitting the permit applications:
• South Florida Water Management District/Florida Department of Environmental
Protection /Army Corps of Engineers — Environmental Resource Permit
• United States Coast Guard — Navigable Waterway Crossing Pen-nit
Preparing and submitting permit applications, if required, will be completed under separate
authorization or work assignment.
3. Perform electrical load and voltage drop calculations for the new feeder and service equipment at the
concession building, based on information provided by the COUNTY for existing and future
concession equipment.
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4. Prepare a draft Technical Memorandum detailing the proposed plan for upgrading the electrical
service, including proposed routing and sizing of new conduits and conductors, and proposed
locations and sizes for the new transfonner and panelboard.
5. Participate in a draft Technical Memorandum review conference call with COUNTY. Finalize
technical memorandum Ietter based on comments received from COUNTY.
6. Based on recommended improvements outlined in the Technical Memorandum, CONSULTANT
will prepare draft Contract Drawings. The final (bid phase) project plans are anticipated to include
the following:
a. Cover Sheet / Location Map /Drawing Index
b. Electrical Symbols and Abbreviations
c. Overall Electrical Site Plan
d. Concession Building Electrical Plan
e. Single Line Diagram and Panel Schedule
f. Electrical Details
7. Prepare draft Contract Technical Specifications based on the County's Standard Technical
Specifications. The final (bid phase) Technical Specifications are anticipated to include the
following:
a. Division I ---- General Requirements
b. Division 2 — Existing Conditions
c. Division 26 — ElectricaI
^a. Prepare an Engineer's Estimate of Probable Construction Cost using vendor supplied quotations and
available information.
9: Prepares 90% submittal of design docurvents for COUNTY review. Participate in a 90% design
documents review conference call with COUNTY. Prepare and distribute minutes of conference
call.
10. Address review comments, assemble and deliver final Contract Drawings, Technical Specifications,
and Opinion of Probable Construction Cost.
TASK No. 3 — Bid Phase Services
1. Attend pre -bid meeting and prepare meeting minutes.
2. Respond to Contractor questions in writing. Assist COUNTY in preparing one addendum to the
Contract Documents.
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3. Assist COUNTY with review of bids and tabulate. bids received, Prepare Letter of Recommendation
for award of contract.
4. Prepare conformed documents incorporating addendum items.
TASK No. 4 — Construction Phase Services
1. Attend pre - construction meeting and assist COUNTY with the preparation of meeting minutes.
2. Prepare signmed and sealed design documents for construction contractor submission of Building
Permit application package to the County's CDES Department.
3. Receive, review, and process submittals from Contractor specified for such review in the contract
documents (up to 4 submittals and 2 re- submittals). Prepare and maintain a log of submittals to
include submittal number, subject, and date received, reviewer, action taken and date returned.
4. Prepare responses to Contractor's Requests- for - Information (up to 4 RFIs).
5. During construction of the project perform one site visit to meet with representatives of the
Contractor and COUNTY and to observe the general progress of the work.
6. Assist COUNTY with management of proposed Changes to the Work by preparing Request -for-
Proposed- Changes (I RPC included in this scope), evaluating and responding to Contractor claims
and preparing contract change order.
7. Provide consultation and advice to the County's Project Manager during construction.
S. Assist the County with review of progress payments (up to 2 progress payments).
9. Assist COUNTY with the following services related to Contract Closeout:
a. Perform Substantial Completion walk through and develop final punch list in conjunction
with COUNTY staff.
b. Prepare a. "Certification of Constriction Completion ".
c. Perform Filial Corppletinrr walk through in conjunction with COUNTY staff.
d. Assist with review of final pay request.
e. Prepare signed and sealed "As- Constructed" (record) plans frorn information provided by the
Contractor required for project certifications.
D. DELIVERABLES
The following deliverables are anticipated-
I. One pdf file of drat} Technical Memorandum for review by COUNTY.
2. One pdf file and two (2) hard copies of signed and sealed final Technical Memorandum.
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On aF l 1 + 71 f nF QnQ/ design doc�uinei.is for review by COUNTY.
Mlle �J lil llle and t--- Gll Jets m v /U
4. Two (2) sets of signed and sealed design drawings for contractor's Building Pen-nit application
package submittal to the County's CDES Department.
5. One pdf file and four (4) sets of original signed and sealed final design documents to be submitted
to COUNTY,
6. One pdf file and four (4) sets of original signed and sealed conform ed documents to be submitted to
COUNTY.
One pdf file and four (4) sets of original record drawings to be submitted to COUNTY.
E. SCHEDULE
The services described herein will commence upon receipt by the CONSULTANT of a Notice -to-
Proceed and executed Work Order from the COUNTY, The estimated time required to complete the
tasks described above is as follows:
It is anticipated that the services for the project will be performed within a time limit not to exceed 270
days from the date of Notice -to- Proceed. The anticipated time limit for Task 2 includes 30 days
required by the CONSULTANT to prepare the draft and final technical memorandum letters, and 60
days to prepare the 90% and Final Design PIans and Technical Specifications. This assumes a 7 -day
review period of the draft technical memorandum letter and a 14 -day review period of 90% design
documents by COUNTY. If the services have not been completed within the above time limit due to
delays caused by COUNTY, COUNTY will consider request by CONSULTANT for additional
compensation if CONSULTANT's costs have increased due to the delay.
CONSULTANT will observe the time limitations as set forth herein, CONSULTANT will not be
responsible for delays beyond CONSULTANT's control, including delays caused by: (1) delays in
receiving information from others except CONSUL7FANT's subconsultants; and (2) delays in obtaining
subsequent authorization, approvals and review continents from COUNTY and other governmental
agencies. If such a delay should occur, the schedule will be updated and adjusted as mutually agreed
upon by CONSULTANT and COUNTY,
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F. COUNTY RESPONSIBILITIES
1. COUNTY will designate a Project Representative, as COUNTY's representative and primary
contact for CONSULTANT. CONSULTANT will rely on COUNTY's designated Project
Representative for instructions and approval of CONSULTANT's services.
2. COUNTY will pay all permitting fees and associated expenses. Since the work is considered a
maintenance activity, an Insubstantial Change to the SDP /SIP is not required.
3. COUNTY will advertise for bids or quotations, reproduce and distribute documents to contractors
and vendors.
4. COUNTY will provide CONSULTANT access to the project area.
5. COUNTY will provide available as- constructed documents (including drawings, specifications, shop
drawings, etc.) for the existing project site or facility to be improved.
6. COUNTY agrees that in accordance with generally accepted constniction practices, any Contractor
employed by COUNTY to perform work in connection with the Project, will be required to assume
sole and complete responsibility for job site conditions during the course of construction of the
Project, including safety of all persons and property, and that this requirement shall be made to apply
continuously and not be limited to normal working hours. CONSULTANT shall not have control
over or charge of, and shall not be responsible for, construction means, methods, techniques,
sequences or procedures, as these are solely the responsibility of the Contractor. CONSULTANT
will represent COUNTY in accordance with the responsibilities of the CONSULTANT described in
and Standard General Conditions of the Construction Contract and any mutually agreeable Special
Conditions specific to the Project.
G. COMPENSATION
For the professional services as set forth in this Staffing and Cost Proposal (proposal), tine COUNTY
shall compensate the CONSULTANT as provided for in Article 5 of the Agreement and as follows:
Table No, 1— Fee Summary
Task
Fee
Type
TASK No. 1 — Project Management
$4,288
Lump Sum
TASK No. 2 — Final Design Plans and Specifications
$27,103
Lump Sum
TASK No. 3 — Bid Phase Services
$3,673
Lum Sum
TASK No. 4 — Construction Phase Services
$12,722
T &M
TOTAL FEE
$47,786
Compensation for the services provided shall be due and payable in accordance with the Agreement.
The total fee is calculated based on the Rate Schedule, effective March 9, 2014, which is included in
Attaclunent B to the Agreement.
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Certain assumptions have been made in developing the fee for service. To the extent possible, they are
stated in this proposal. if changes to the work result in changes on the level of effort presented in this
proposal the scope of services and fee budget will be revised by mutual agreement.
Attachment No. 1 to this proposal provides a breakdown of the fee calculation.
H. OTHER PROVISIONS
All provisions contained in the Agreement not specifically modified herein, or in the associated Work
order authorizing this work, shall remain in full force and effect and are incorporated by reference
herein.
PROPOSED BY., AECOM Technical
By:.
Mark
Susie - s Unit l.caticr
L
By: ._ - - --
Ronald R. Cavalieri, P.E., BCEE
Project Director
3/3/2015 7
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