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Agenda 05/26/2015 Item #16D6 5/26/2015 16.D.6. EXECUTIVE SUMMARY Recommendation to approve a Memorandum of Understanding with the Southwwest Florida Workforce Development Board which will provide funds to allow up to 130 children to receive recreational opportunities during the summer. OBJECTIVE:To allow up to 130 children to participate in recreation programs during the summer. CONSIDERATIONS: The Parks and Recreation Division provides recreation experiences for children throughout Collier County. In Immokalee, recreation programs are provided at Immokalee Community Park and Immokalee South Park. The Southwest Florida Workforce Development Board is participating in a community-wide initiative for 2015 called the Immokalee Out-Of-School Time Initiative (IOSTP). This initiative seeks to provide recreational opportunities for children of Immokalee during the summer. Recreational opportunities include field trips,cultural,athletic,educational,and water activities. Children will participate in a variety of different art, music, fitness and educational opportunities including good sportsmanship. Also included is the implementation of"7 Habits of Happy Kids" throughout each Parks and Recreation out- of-school program. The Memorandum of Understanding provides up to 130 children with these opportunities during the summer. This is the second year the Southwest Florida Workforce Development Board has approached Collier County Parks and Recreation Division to partner in this summer camp initiative. FISCAL IMPACT: To provide the appropriate staffing for the IOSTP program, personal service and operating costs will be impacted in the amount of $71,500. The Southwest Florida Workforce Development Board will provide up to $71,500 to fund the summer enrichment program(summer camp), depending on staff needs based on the number of participants. It is estimated that the program will have between 50-130 participants. The reimbursed amount will cover the personal service/operating cost as well as the cost of supplies/equipment necessary to run the program. Funds have been budgeted in the appropriate Parks cost centers within the MSTD General Fund(111). GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.-CMG RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to sign the MOU with the Southwest Florida Workforce Development Board. Prepared By:Natali Betancur,Operations Analyst,Parks and Recreation Division Attachment: The Southwest Florida Workforce Development Board MOU Packet Page-732- 5/26/2015 16.D.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.6. Item Summary: Recommendation to approve a Memorandum of Understanding with the Southwest Florida Workforce Development Board which will provide funds to allow up to 130 children to receive recreational opportunities during the summer. Meeting Date: 5/26/2015 Prepared By Name: BetancurNatali Title: Operations Analyst, Beach&Water 5/1/2015 4:26:35 PM Submitted by Title: Regional Manager-Parks &Recreation, Parks &Recreation Name: AlvarezAnnie 5/1/2015 4:26:36 PM Approved By Name: WilliamsBarry Title: Division Director-Parks &Recreation, Parks &Recreation Date: 5/4/2015 10:43:11 AM Name: Washburnllonka Title: Manager-Park Operations, Parks & Recreation Date: 5/4/2015 1:34:28 PM Name: TownsendAmanda Title: Division Director-Operations Support, Public Services Department Date: 5/4/2015 4:31:11 PM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 5/5/2015 8:06:13 AM Packet Page-733- 5/26/2015 16.D.6. Name: CarneliSteve Title: Department Head-Public Services, Public Services Department Date: 5/5/2015 8:06:21 AM Name: GreeneColleen Title: Assistant County Attorney, CAO General Services Date: 5/5/2015 2:42:19 PM Name: KlatzkowJeff Title: County Attorney, Date: 5/6/2015 8:13:22 AM Name: StanleyTherese Title: Manager-Grants Compliance, Grants Management Office Date: 5/14/2015 5:37:07 PM Name: KlatzkowJeff Title: County Attorney, Date: 5/15/2015 10:32:54 AM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 5/15/2015 2:06:32 PM Packet Page -734- 5/26/2015 16.D.6. �� SI'\\DR'I'.a1)•;;Rcre atiorjSurnrncr2{;15 MEMORANDUM OF UNDERSTANDING between SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD and COLLIER COUNTY PARKS AND RECREATION DEPARTMENT FOR THE DELIVERY OF 2015 GPS SUMMER CAMP IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development Board (hereinafter referred to as the"SFWDB")and Collier County, a political subdivision of the state of Florida through its Collier County Parks and Recreation Department(hereinafter referred to as the"Parks and Recreation"). L Purpose The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children and Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS (Great Programs Synergizing), in Collier County, Florida, in a 2015 Summer Project to provide up to 130 students(80- Community Park, 50-South Park) with summer camp and tutoring experience. The project is funded by the Naples Children and Education Foundation for Summer 2015. 11.Services to be Provided by Parks and Recreation The Parks and Recreation agrees to: A. Provide up to 130 students (80-Community Park, 50-South Park), kindergarten through 5th grade, with a 9-week(5 days a week) Summer program at a cost of$550/student per student and to include appropriate snacks/meals and field trips; 13. Report in writing on agreed upon deliverables (see Attachment A) and including: (I) attendance verification for all students attending the Community Park and South Park Summer camps; and, (2) pre-and post-assessment results in at least one(I)academic area; C. Collaborate with GPS to include GPS provided academic tutoring in student schedules; D. Maintain usual and customary records to be available upon request; E. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation time program; F. Participate in GPS meetings to provide reports and updates and to offer programmatic suggestions; G. Submit in writing any and all proposed changes in program to SFWDB for written approval prior to implementation; H. Submit to SFWDB invoices for its services rendered to include materials/supplies, personnel. Such invoices may be computer-generated and may be in electronic, facsimile, or paper format; and, Page 1 of 4 CA Packet Page-735- 5/26/2015 16.D.6. Sr.'A E?E3!I'ark,E(ecre.ttionSunurr:r::1)'!5 �\ 1. Submit final invoice no later than September 15, 2015. Failure to submit final invoice and report by September 15, 2015, will constitute breach of contract and may result in the forfeiture of all or partial funding. 111.Services to be Provided by SFWDB The SFWDB agrees to; A. Provide funding not to exceed the total amount of$71,500;this amount shall be distributed in amounts not to exceed$44,000 to the Immokalee Community Park and $27,500 to the Immokalee South Park during Summer 2015;effective June 1, 2015 through August 31,2015; B. Provide weekly tutoring services and resources to all students enrolled in both Community and South Park facilities; C. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the 2015 Summer IOSTP; D. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the IOSTP 2015 Summer Project. IV. General Conditions A. Collier County and its representative signing this document attest that: 1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; and, 2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from receiving Federal funds. B. Parks and Recreation and SFWDB agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents and agrees to hold the other parties harmless against any claim or suit, including all costs and attorney's fees arising from the act,omission, or negligence of its own officers,agents,volunteers or employees, including, but not limited to, claims or suits based on allegations of discrimination on the basis of race, creed, color,national origin, gender, age,sexual orientation,or disability; 2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida agree to be responsible for the negligent acts or willful omissions of their own designated agents only to the extent allowed by§ 768.28, Florida Statutes; 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida and Federal law, and that such records shall be used only for purposes allowed under § 1002.22, Florida Statutes,and shall be shared only with written parental permission; and 4, Each party commits to support the other in its implementation and to work collaboratively with the other if any changes, adjustments, or improvements to this arrangement become necessary or desirable. Page 2 of 4 Packet Page-736- 5/26/2015 16.D.6. 5FWI)1 Park,Rtycreatiol6unorte1201.5 V.Duration of Memorandum of Understanding This Memorandum of Agreement shall begin when signed by all parties and shall end on September 15, 2015, except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that this agreement may be amended during the program year at the direction of the GPS Leadership or Naples Children and Education Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. VI.Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein upon no less than thirty(30)days advance notice to each of the other parties. In the event of termination by either party, payment will be made by SFWDB to Parks and Recreation for services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the spaces provided Tim Nance,Chairman Date Collier County Board of County Commissioners Joe Pates! o. Executi',e Director Date Southv('est Florida Workforce Development Board .L ST.. DWIGHT E. BROCK, Clerk Approved as to form and legality Page 3 of 4 ti Assistant County Attorney ' Packet Page -737- 5/26/2015 16.D.6. SF\\I>0 Pal k,F cea1)U':Lila-er-2nI Attachment A: Deliverables -NCEF Required with each Invoice Invoice Date Deliverables included with EACH Invoice : #1-June 30,2015 Q Attendance data documentation and the Average Daily Attendance (ADA) for the time period covered in the invoice for all students in the program(not #2-July 31,2015 those solely funded by GPS)* #3-August 31,2015 © Assessment data collected during the time period being invoiced Written Program Report: Description of how funds were spent during time period invoiced Summation of goals(WIGs)that have been met or what progress has been made toward each Listing of any personnel (staff/board) changes that have occurred Description of how the project's impact on the students or the broader community(include specific indicators of change and timeline) is being measured Q Receipts for any and all materials and payroll records to equal the total •—•■ amount of the funds requested in the invoice *Attendance Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance goals are at risk of not adequately meeting proposed levels of operation. O Programs falling below the 80%threshold will work with the GPS Coordinator to either(1) identify strategies to improve attendance during the next quarter; or(2)modify the attendance goals of the program O If the latter option (#2) is agreed upon, the GPS funding will be adjusted proportionately(e.g., 10% fewer students will result in 10% less funding) for the following quarters O If option 1 is implemented and a program continues to fail to meet its ADA goal,the GPS funding will be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10%lower than the 80%, then the GPS funding is reduced by 10%) 0 Within the MOU program year and budget, if a program documents increases to its original ADA goals, it may invoice according to the signed Memorandum of Understanding Page 4 of 4 Packet Page -738-