Agenda 05/12/2015 Item #11A Proposed Agenda Changes
Board of County Commissioners Meeting
May 12,2015
Add On Item 11A: Recommendation that the Board declares a public
emergency with respect to bridge repairs needed for bridge number 030137
on CR-846 indentified by the recent Florida Department of Transportation
(FDOT) inspection, approve installation of vehicle restriction signs, waives the
Purchasing Ordinance in the best interest of the County and authorize staff to
proceed with a design-build temporary bridge repair with a vendor that can
complete the work on the most expedited schedule. (Staff's request)
Move Item 17A to Item 9E: This item requires that ex parte disclosure be provided by Commission
members. Should a hearing be held on this item,all participants are required to be sworn in. A
recommendation to consider an Ordinance amending Ordinance Number 2004-41, as amended,the Collier
County Land Development Code,which includes the comprehensive zoning regulations for the
unincorporated area of Collier County, Florida by amending the appropriate zoning atlas map or maps by
changing the zoning classification of the herein described real property from the Estates(E)zoning district to
a Residential Planned Unit Development(RPUD)zoning district to be known as the Avalon of Naples RPUD
to allow a maximum of 160 multi-family residential dwelling units,or 82 single-family residential dwelling
units. The subject property,consisting of 22.83±acres, is located in the southeast quadrant of the intersection
of Davis Boulevard (SR 84)and County Barn Road in Section 8,Township 50 South, Range 26 East,Collier
County, Florida, and by providing an effective date IPUDZ-PL201400011791. (Commissioner Henning's
request)
Move Item 17B to Item 9F: This item has been continued from the April 14,2015 BCC meeting, then
again from the April 28,2015 BCC meeting: This item requires that ex parte disclosure be provided by
Commission members.Should a hearing be held on this item,all participants are required to be sworn
in. Recommendation to approve Petition VAC-PL20140000235,to vacate the 2.35-foot wide
conservation easement as recorded in Official Record Book 4251,Pages 1007 through 1018,of the
public records of Collier County,Florida,being a part of Tract M-1,Stella Maris,and approve an
Amendment to the Settlement Agreement and General Release,dated June 26,2007,as recorded in
Official Record Book 4251,Pages 1019 through 1024. (Commissioner Hiller's request)
Note:
Item 16E6: Please note that the new contract for Fleet parts is scheduled for Board action on the May
26,2015 BCC agenda.
Time Certain Items:
Item 9A to be heard at 9:30 a.m., immediately followed by Companion Item 9B
Item 9E to be heard immediately following Item 9B
5/13/21115 2:111 PM
Martha S. Vergara
From: Brock, MaryJo
Sent: Monday, May 11, 2015 12:15 PM
To: Brock, MaryJo; DLCOMM; Minutes and Records; Trish L. Morgan; Klatzkow, Jeff; Neet,
Virginia; Althouse, Tammy; Casalanguida, Nick; Yilmaz, George; Price, Len; Carnell, Steve;
Isackson, Mark; Sheffield, Michael; Bigelow, Catherine; BrownleeMichael; Flanagan, Jim;
Hayes, Karen; Pettit, Jim; Smith, Camden; WillerSpectorLee
Cc: Ochs, Leo; Teach, Scott
Subject: Executive Summary-Final-Add On Item 11A
Attachments: Add On Item 11A - Final 2015-05-11 Executive Summary-030137 - srt 051115 (6).docx
Good afternoon,
Please see the FINAL version of Add On Item 11A.
Thank you, MJ
M4ry-Jo Brock - Executive Assistant to Leo E. Ochs,Jr. - County Manager's Office
rnaryjobrock@colliergov.net
239.252.8364
Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send
electronic mail to this entity.Instead.contact this office by telephone or in writing.
1
Add On Item 11A
May 12, 2015
EXECUTIVE SUMMARY
Recommendation that the Board declares a public emergency with respect to bridge
repairs needed for bridge number 030137 on CR-846 indentified by the recent Florida
Department of Transportation (FDOT) inspection, approve installation of vehicle
restriction signs, waives the Purchasing Ordinance in the best interest of the County and
authorize staff to proceed with a design-build temporary bridge repair with a vendor that
can complete the work on the most expedited schedule.
OBJECTIVE: To immediately commence repairs to protect the safety and welfare of citizens
needing the services of the Immokalee Fire Department and approve installation of vehicle
restriction signs for bridge number 030137 on CR-846.
CONSIDERATIONS: Bridge number 030137 is constructed on timber piles. Deterioration of
the piles identified during recent routine inspection by the FDOT has resulted in a "Required
Prompt Corrective Action" letter to Collier County on April 24, 2015. In this letter the FDOT
informed the County of its responsibility to correct said deficiencies within thirty days. The letter
also indicated that a new load rating was being performed by the FDOT to determine the amount
of capacity reduction caused by the deterioration and that preliminary calculations show a
considerable reduction.
Upon receipt of this letter, staff contacted the consultant hired by the County (American
Consulting Engineers of Florida) to monitor the deterioration of this bridge. The consultant
immediately began the final inspection of a one year inspection program that involved three
inspections at approximately six month intervals. Preliminary results of the final inspection
revealed noticeable deterioration of the piles since the previous two inspections. This increased
rate of deterioration was not apparent between the first two inspections.
On May 07, 2015 the FDOT sent a "Posting Compliance — Posting Deficiency" letter to Collier
County indicating that the new load rating determined that the bridge requires vehicle weight
restrictions. The letter also states, "Due to the nature of this situation we recommend that actions
be taken much sooner than the thirty day limit." Consequently, staff is installing the required
posting signs as required by the FDOT letter.
Since many emergency response vehicles exceed the imposed vehicle weight restrictions,
response routes east of Immokalee are now limited, requiring long detours and increasing
response times. Because of this and the heavy volume of agricultural traffic, it is imperative that
these restrictions be removed. Temporary measures are necessary for timely removal of the
imposed vehicle weight restrictions. Long term, bridge number 030137 is scheduled in the five
year bridge program for replacement as soon as possible.
Staff has considered two options for completion:
1. A temporary bypass bridge at a cost estimate of $500,000 and an installation timeline
estimated at two (2) months or longer; and,
Add On Item 11A
May 12, 2015
2. Design-build temporary bridge repairs, at an estimated cost of$200,000 and an estimated
timeline of two (2) weeks, using either Thomas Marine Construction, Inc., Quality
Enterprises, Inc. or Wight Construction Service, L.I.,.C., depending on which vendor can
provide the most expedited schedule for repairs. Repairs would be commenced through the
issuance of a Purchase Order.
In the interest of minimizing the duration of time to repair completion and the impacts on the
public, staff recommends option two due to the need to expedite repairs. Once all of the
contractors have had an opportunity to respond, staff will select the preferred design-build team
based on each contractor's estimated time to completion and costs. American Consulting
Engineers of Florida is currently working with staff through the existing work order servicing
the bridge making them very familiar with the needed repairs, as such, they are the preferred
consultant for each of the design-build teams in the interest of minimizing time to repair
completion.
In order for the County staff to expedite the bridge repairs and protect the citizens, staff
recommends that the Board declare a public emergency per Florida Statutes section 287 (F.S.
section 287.055(3)(a)1. & 2.), waive the Purchasing Ordinance (Sections 9 (B3 and 4) and 25)
as it is in the best interest of the County and authorize staff to proceed with a design-build
temporary bridge repair.
FISCAL IMPACT: Presently unknown.
GROWTH MANAGEMENT IMPACT: There is no growth management impact to this
executive summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and comports
with the public emergency sections found in Florida Statutes §287.055(3)(a)1. & 2, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: Recommendation that the Board declares a public emergency with
respect to bridge repairs needed for bridge number 030137 on CR-846 indentified by the recent
Florida Department of Transportation (FDOT) inspection, approve installation of vehicle
restriction signs, waives the Purchasing Ordinance in the best interest of the County and
authorize staff to proceed with a design-build temporary bridge repair with a vendor that can
complete the work on the most expedited schedule.
SUBMITTED BY: Anthony Stolts, P.E., Senior Project Manager, Growth Management
Department
Attachments: Location Map, April 24, 2015 FDOT Letter, Required Prompt Corrective
Action; May 07, 2015 FDOT Letter, Posting Compliance –Posting Deficiency
Martha S. Vergara
From: Brock, MaryJo
Sent: Monday, May 11, 2015 9:50 AM
To: Brock, MaryJo; DLCOMM; Minutes and Records; Trish L. Morgan; Klatzkow, Jeff; Neet,
Virginia; Althouse, Tammy; Casalanguida, Nick; Yilmaz, George; Price, Len; Carnell, Steve;
Isackson, Mark; Sheffield, Michael; Bigelow, Catherine; BrownleeMichael; Flanagan, Jim;
Hayes, Karen; Pettit, Jim; Smith, Camden; WillerSpectorLee
Cc: Ochs, Leo
Subject: RE: Add On Item 11A
Attachments: Executive Summary Add On Item 11A May 12 2015.docx
Good morning, Please see revised Executive Summary with reference to tomorrow's add on (Item 11A).
The legal considerations portion has been revised.
Thank you, MJ
Mary-Jo Brock - Executive Assistant to Leo E. Ochs, Jr. - County Manager's Office
maryjobrock@colliergov.net
239.252.8364
From: BrockMaryJo
Sent: Monday, May 11, 2015 9:19 AM
To: DLCOMM; minutesandrecords @collierclerk.com; Trish L. Morgan; KlatzkowJeff; NeetVirginia; AlthouseTammy;
CasalanguidaNick; YilmazGeorge; PriceLen; CarnellSteve; IsacksonMark; SheffieldMichael; BigelowCatherine;
BrownleeMichael; FlanaganJim; HayesKaren; PettitJim; SmithCamden; WillerSpectorLee
Cc: OchsLeo; BrockMaryJo
Subject: Add On Item 11A
Good morning,
Please see attached add on (Item 11A) and back up to be included in tomorrow's BCC agenda.
Thank you, MJ
Mary-Jo Brock - Executive Assistant to Leo E. Ochs,Jr. - County Manager's Office
maryjobrock@colliergov.net
239.252.8364
Under Florida Law.e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send
electronic mail to this entity. Instead contact this office by telephone or in writing.
1
Add On Item 11A
May 12, 2015
EXECUTIVE SUMMARY
Recommendation that the Board declares a public emergency with respect to bridge
repairs needed for bridge number 030137 on CR-846 indentified by the recent Florida
Department of Transportation (FDOT) inspection, and approve installation of vehicle
restriction signs for bridge number 030137.
OBJECTIVE: To immediately commence repairs to protect the safety and welfare of citizens
needing the services of the Immokalee Fire Department and approve installation of vehicle
restriction signs for bridge number 030137 on CR-846.
CONSIDERATIONS: Bridge number 030137 is constructed on timber piles. Deterioration of
the piles identified during recent routine inspection by the FDOT has resulted in a "Required
Prompt Corrective Action" letter to Collier County on April 24, 2015. In this letter the FDOT
informed the County of its responsibility to correct said deficiencies within thirty days. The letter
also indicated that a new load rating was being performed by the FDOT to determine the amount
of capacity reduction caused by the deterioration and that preliminary calculations show a
considerable reduction.
Upon receipt of this letter, staff contacted the consultant hired by the County (American
Consulting Engineers of Florida) to monitor the deterioration of this bridge. The consultant
immediately began the final inspection of a one year inspection program that involved three
inspections at approximately six month intervals. Preliminary results of the final inspection
revealed noticeable deterioration of the piles since the previous two inspections. This increased
rate of deterioration was not apparent between the first two inspections.
On May 07, 2015 the FDOT sent a "Posting Compliance — Posting Deficiency" letter to Collier
County indicating that the new load rating determined that the bridge requires vehicle weight
restrictions. The letter also states, "Due to the nature of this situation we recommend that actions
be taken much sooner than the thirty day limit." Consequently, staff is installing the required
posting signs as required by the FDOT letter.
Since many emergency response vehicles exceed the imposed vehicle weight restrictions,
response routes east of Immokalee are now limited, requiring long detours and increasing
response times. Because of this and the heavy volume of agricultural traffic, it is imperative that
these restrictions be removed. Temporary measures are necessary for timely removal of the
imposed vehicle weight restrictions. Long term, bridge number 030137 is scheduled in the five
year bridge program for replacement as soon as possible.
Staff has considered three options for completion:
1. A temporary bypass bridge at a cost estimate of $500,000 and an installation timeline
estimated at two (2) months or longer; and,
2. Design-build temporary bridge repairs, at a cost estimate of$200,000 from Thomas Marine
and an estimated timeline of two (2) weeks. American Consulting Engineers of America has
an active design-build contract with Thomas Marine on another County project.
Add On Item 11A
May 12, 2015
3. Design-build temporary bridge repairs, through one of the County's bridge repair contract
(14-6212) contractors:
• Quality Enterprises or,
• Wight Construction.
In the interest of minimizing the duration of time to repair completion and the impacts on the
public, staff recommends options two or three with preference for option two due to the existing
working relationship between American Consulting Engineers of America and Thomas Marine.
Once all of the contractors have had an opportunity to respond, staff will select the preferred
design-build team based on each contractor's estimated time to completion and costs. American
Consulting Engineers of Florida is currently working with staff through the existing work order
servicing the bridge making them very familiar with the needed repairs, as such, they are the
preferred consultant for each of the design-build teams in the interest of minimizing time to
repair completion.
In order for the County staff to expedite the bridge repairs and protect the citizens, staff
recommends that the Board declare a public emergency per Florida Statutes section 287 (F.S.
section 287.055(3)(a)1. & 2.) and waive the Purchasing Ordinance (Sections 9 (B3 and 4) and
25) as it is in the best interest of the County.
FISCAL IMPACT: Presently unknown.
GROWTH MANAGEMENT IMPACT: There is no growth management impact to this
executive summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and comports
with the public emergency sections found in Florida Statutes §287.055(3)(a)1. & 2, and requires
majority vote for Board approval. Any proposed Agreement would be conditioned upon the
County obtaining all necessary permits. —SRT
RECOMMENDATION: That the Board of County Commissioners declares a public
emergency regarding the recent letters by the Florida Department of Transportation, requiring
immediate repair of bridge number 030137, approves the installation of vehicle restriction signs
and waives the Purchasing Ordinance in the best interest of the County.
SUBMITTED BY: Anthony Stolts, P.E., Senior Project Manager, Growth Management
Department
Attachments: Location Map, April 24, 2015 FDOT Letter, Required Prompt Corrective
Action; May 07, 2015 FDOT Letter,Posting Compliance–Posting Deficiency
Martha S. Vergara
From: Brock, MaryJo
Sent: Monday, May 11, 2015 9:19 AM
To: DLCOMM; Minutes and Records;Trish L. Morgan; Klatzkow, Jeff; Neet, Virginia;
Althouse, Tammy; Casalanguida, Nick; Yilmaz, George; Price, Len; Carnell, Steve;
Isackson, Mark; Sheffield, Michael; Bigelow, Catherine; BrownleeMichael; Flanagan, Jim;
Hayes, Karen; Pettit, Jim; Smith, Camden; WillerSpectorLee
Cc: Ochs, Leo; Brock, Mary Jo
Subject: Add On Item 11A
Attachments: Location Map (1).pdf; PCA 030137 04242015.pdf; 030137 Posting Compliance Letter
2015-05-07.pdf; 2015-05-11 Executive Summary-030137.doc
Good morning,
Please see attached add on (Item 11A) and back up to be included in tomorrow's BCC agenda.
Thank you, MJ
Mary-Jo Brock - Executive Assistant to Leo E. Ochs,Jr. - County Manager's Office
maryjobrock@colliergov.net
239.252.8364
Under Florida Law e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request.do not send
electronic mail to this entity.Instead,contact this office by telephone or in writing.
1
Add On Item 11A
May 12, 2015
EXECUTIVE SUMMARY
Recommendation that the Board declares a public emergency with respect to bridge
repairs needed for bridge number 030137 on CR-846 identified by the recent Florida
Department of Transportation (FDOT) inspection, and approve installation of vehicle
restriction signs for bridge number 030137.
OBJECTIVE: To immediately commence repairs to protect the safety and welfare of citizens
needing the services of the Immokalee Fire Department and approve installation of vehicle
restriction signs for bridge number 030137 on CR-846.
CONSIDERATIONS: Bridge number 030137 is constructed on timber piles. Deterioration of
the piles identified during recent routine inspection by the FDOT has resulted in a "Required
Prompt Corrective Action" letter to Collier County on April 24, 2015. In this letter the FDOT
informed the County of its responsibility to correct said deficiencies within thirty days. The letter
also indicated that a new load rating was being performed by the FDOT to determine the amount
of capacity reduction caused by the deterioration and that preliminary calculations show a
considerable reduction.
Upon receipt of this letter, staff contacted the consultant hired by the County (American
Consulting Engineers of Florida) to monitor the deterioration of this bridge. The consultant
immediately began the final inspection of a one year inspection program that involved three
inspections at approximately six month intervals. Preliminary results of the final inspection
revealed noticeable deterioration of the piles since the previous two inspections. This increased
rate of deterioration was not apparent between the first two inspections.
On May 07, 2015 the FDOT sent a "Posting Compliance — Posting Deficiency" letter to Collier
County indicating that the new load rating determined that the bridge requires vehicle weight
restrictions. The letter also states, "Due to the nature of this situation we recommend that actions
be taken much sooner than the thirty day limit." Consequently, staff is installing the required
posting signs as required by the FDOT letter.
Since many emergency response vehicles exceed the imposed vehicle weight restrictions,
response routes east of Immokalee are now limited, requiring long detours and increasing
response times. Because of this and the heavy volume of agricultural traffic, it is imperative that
these restrictions be removed. Temporary measures are necessary for timely removal of the
imposed vehicle weight restrictions. Long term, bridge number 030137 is scheduled in the five
year bridge program for replacement as soon as possible.
Staff has considered three options for completion:
1. A temporary bypass bridge at a cost estimate of $500,000 and an installation timeline
estimated at two (2) months or longer; and,
2. Design-build temporary bridge repairs, at a cost estimate of$200,000 from Thomas Marine
and an estimated timeline of two (2) weeks. American Consulting Engineers of America has
an active design-build contract with Thomas Marine on another County project.
Add On Item 11A
May 12, 2015
3. Design-build temporary bridge repairs, through one of the County's bridge repair contract
(14-6212) contractors:
• Quality Enterprises or,
• Wight Construction.
In the interest of minimizing the duration of time to repair completion and the impacts on the
public, staff recommends options two or three with preference for option two due to the existing
working relationship between American Consulting Engineers of America and Thomas Marine.
Once all of the contractors have had an opportunity to respond, staff will select the preferred
design-build team based on each contractor's estimated time to completion and costs. American
Consulting Engineers of Florida is currently working with staff through the existing work order
servicing the bridge making them very familiar with the needed repairs, as such, they are the
preferred consultant for each of the design-build teams in the interest of minimizing time to
repair completion.
In order for the County staff to expedite the bridge repairs and protect the citizens, staff
recommends that the Board declare a public emergency per Florida Statutes section 287 (F.S.
section 287.055(3)(a)1. & 2.) and waive the Purchasing Ordinance (Sections 9 (B3 and 4) and
25) as it is in the best interest of the County.
FISCAL IMPACT: Presently unknown.
GROWTH MANAGEMENT IMPACT: There is no growth management impact to this
executive summary.
LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney, is consistent
with Article XXI (Emergency Purchases) of the County's Purchasing policy, and is legally
sufficient for Board action. Any proposed Agreement would be conditioned upon the County
obtaining all necessary permits. A simple majority vote is required for approval.—SRT
RECOMMENDATION: That the Board of County Commissioners declares a public
emergency regarding the recent letters by the Florida Department of Transportation, requiring
immediate repair of bridge number 030137, approves the installation of vehicle restriction signs
and waives the Purchasing Ordinance in the best interest of the County.
SUBMITTED BY: Anthony Stolts, P.E., Senior Project Manager, Growth Management
Department
Attachments: Location Map, April 24, 2015 FDOT Letter, Required Prompt Corrective
Action; May 07, 2015 FDOT Letter, Posting Compliance–Posting Deficiency
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Centennial
FOOT
o s .
Florida Department of Transportation
RICK SCOTT 2916 Leslie Road JAMES BOXOLD
GOVERNOR Tampa,FL 33619 SECRETARY
April 24, 2015
Collier County Engineering Services
Attn: Mr. Gary Putaansuu, P.E.
2885 South Horseshoe Drive
Naples, FL 34104
Reference: Required Prompt Corrective Action
District 1 Local Government Owned Bridge Inspection Program
Bridge ID: 030137 /CR-846 over Drainage Canal
Dear Mr. Putaansuu:
As part of the referenced bridge inspection program, we identified the following
deficiencies that require Prompt Corrective Action for the subject structure:
The timber piles on the bridge have significant decay which will impact the
capacity of the bridge. Two of the four piling on Bent 3 have severe interior decay.
These particular piling have been jacketed in the past; however, the decay is in the
exposed section of the piling between the jacket and cap. The interior decay is up to
10in deep in the jacked piling and the unjacketed piling have decay up to full
circumference x 2ft. high x 3in deep. Refer to attached photos.
The current NBI Rating for the Substructure will be lowered to 4, putting the
structure on an annual inspection cycle.
If Jackets are used in this repair they should contact the bottom of the concrete
caps and extend to enough below the mud line to where lack of oxygen would prevent
rot and should be substantial enough to bear the load intended for the original timber
section. Additionally, jackets should be structurally tied in to the piling below the mud
line where the piling is sound.
www.dot.state.fl.us
PCA Bridge 030137
April 24, 2015
Page 12
A new load rating is being performed to determine the amount of capacity
reduction caused by the deterioration. Preliminary calculations show a considerable
reduction.
You are hereby notified that it is the County's responsibility to correct said
deficiencies within thirty days. Please notify me in writing of the action taken and the date
the action was completed. Help us protect your federal funds and reduce your potential
legal liability by expediting this requested response.
Should any questions arise, please contact me at email address
james.jacobsen @dot.state.fl.us, or at phone number (813) 975-7586.
Sincerely,
f ' "74.
F)P
James J. Jacobsen, P.E.
District Structures Maintenance Engineer
cc: Marshal Hampton, P.E., FDOT District 1
Annette Guidice, P.E., ICA .
PCA Bridge 030137
April 24, 2015
Page 13
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April 24, 2015
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Centennial
FDDT
, 1915*2015
Florida Department of Transportation
RICK SCOTT 2916 Leslie Road JAMES BOXOLD
GOVERNOR Tampa,FL 33619 SECRETARY
May 07, 2015
Collier County Engineering Services
2885 South Horseshoe Drive
Naples, FL 34104
Attn: Mr. Gary Putaansuu, P.E.
Reference: Posting Compliance-Posting Deficiency
District 1 Local Government Owned Bridge Inspection Program
Bridge ID: 030137/CR-846 over Drainage Canal
Dear Mr. Putaansuu
As part of the referenced bridge inspection program a new load rating was done for the
referenced structure that addressed the recently noted pile deficiencies. The results are that the structure
is noncompliant for posting of vehicle weight restrictions.
The posting should be as follows Single Unit Truck(SU): 6 tons, Combination Truck(C): 9 tons, Truck
with Trailer(ST5): 12 tons.
You are hereby notified that it is the County's responsibility to, within thirty days, post the bridge or
remediate deficiencies that warrant posting and submit a new load rating that addresses the repairs. Due
to the nature of this situation we recommend that actions be taken much sooner than the thirty day limit.
Please notify me in writing of the action taken and the date the action was completed. Help us
protect your federal funds and reduce your potential legal liability by expediting this requested response.
Should any questions arise, please contact me at email address james.jacobsen @dot.state.fl.us, or at
phone number(813)975-7586.
Sincerely,
James J. Jacobsen, P.E.
District Structures Maintenance Engineer
cc: Marshal Hampton, P.E., FDOT District 1
Annette Guidice, P.E., ICA