Agenda 04/28/2015 Item #16E3 4/28/2015 16.E.3.
EXECUTIVE SUMMARY
Recommendation to approve the purchase of emergency dispatch enhancement equipment from
Locution Systems,Inc.in the amount of$71,202 as well as the annual maintenance cost of$4,695,to
approve the installation of the equipment by Communications International in the amount of
$132,408, and to authorize waiver of competition in the best interest of the County. This Item is a
Companion to Item 16.K.2.
OBJECTIVE: To provide enhanced dispatch notification, including audio and visual
notifications, at all EMS stations.
CONSIDERATIONS: In 2013 the Collier County Sheriff's Office (CCSO) instituted an
enhanced emergency dispatch and station alerting system through Locution Systems, Inc. The
base system was purchased and installed by the Sheriff's Office at a cost of approximately
$546,000. Locution is a two way station alerting system and an enhancement to the current VHF
paging system (one way system) that is currently being utilized. Dispatchers will know if a
station is "on line" as well as if a station was successfully alerted, as opposed to the VHF system
which does not notify dispatchers if the page was received by the responding agencies. Locution
also allows for dispatching of multiple calls at the same time, as opposed to one call at a time.
Locution is separate from and an enhancement to the current 800 mHz two way radio
communication system.
Collier EMS has identified its needs to implement a comprehensive system in conjunction with
the CCSO. For each Fire and EMS department to use the system, they are required to purchase a
power supply, internet connectivity, the peripheral equipment and installation for each of their
stations. Since each department and station has different needs and specifications, each
department is responsible for paying for the peripheral equipment chosen by that department.
Communications International has been identified by Locution Systems as the only company
authorized to install Locution equipment. By contracting directly with Communications
International, the County is realizing a significant savings, verses contracting with Locution for
the installation by Communications International. The installation work will be awarded via
Purchase Order. The equipment being purchased is specifically designed for compatibility with
the Sheriff's Locution system. After this system is installed, it requires yearly maintenance in
order to insure its proper operation. Locution Systems does all their own maintenance, and is the
only factory authorized repair/maintenance dealer.
This item is a companion item to the Settlement Agreement with the Florida Department of
Health also on today's Consent Agenda. Pursuant to terms of Settlement Agreement, if approved
by the Board, the County is required to commit to $231,493 expenditure for this project over the
next year (within 365 days from execution of the Settlement Agreement).
The Settlement Agreement requires a total expenditure of $231,493. This initial purchase of
equipment, installation and first year's maintenance totals $208,305. Once the system is up and
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4/28/2015 16.E.3.
operational, staff will reevaluate what further upgrades are required within the one year time
period.
Pursuant to Purchasing Ordinance 2013-069, Section 9B4, staff believes that it is in the best
interest of the County to waive competition in order to be compatible with the CCSO, and fulfill
the settlement requirements. Therefore, staff requests that the Board waives the Purchasing
Ordinance and approves the purchase of emergency dispatch enhancement equipment from
Locution Systems, Inc. in the amount of $71,202 as well as the annual maintenance cost of
$4,695 and the installation of the equipment by Communications International in the amount of
$132,408.
FISCAL IMPACT: The current project cost is $208,305 (equipment $71,202, installation
$132,408, annual maintenance $4,695). Funds for these purchases are available in EMS Funds
490 and 493. Provisions for the balance of $23,188 necessary to meet the terms of the
Settlement Agreement in Companion Agenda Item 16.K.2 will be included in the FY16 EMS
budget,Funds 490.
GROWTH IMPACT: There is no Growth Management Impact resulting from this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval.—CMG
RECOMMENDATIONS: That the Board of County Commissioners approves the purchase of
emergency dispatch enhancement equipment from Locution Systems, Inc. in the amount of
$71,202 as well as the annual maintenance cost of$4,695, the installation of the equipment by
Communications International in the amount of $132,408, and to authorize waiver of
competition in the best interest of the County.
PREPARED BY: Artie R. Bay, Supervisor, Emergency Medical Services Admin.
Attachments: 1) Locution sole source letter, 2) Communications International rates, and
3) Communication International sole source letter
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4/28/2015 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.3.
Item Summary: Recommendation to approve the purchase of emergency dispatch
enhancement equipment from Locution Systems, Inc. in the amount of$71,202 as well as the
annual maintenance cost of$4,695,to approve the installation of the equipment by
Communications International in the amount of$132,408, and to authorize waiver of
competition in the best interest of the County. This Item is a Companion to Item 16K2.
Meeting Date: 4/28/2015
Prepared By
Name: BayArtie
Title: Supervisor-Accounting, EMS Operations
4/15/2015 3:34:13 PM
Approved By
Name: KopkaWalter
Title: Chief-Emergency Medical Services,EMS Operations
Date: 4/15/2015 5:20:23 PM
Name:NorthrupAdam
Title: Procurement Specialist, Purchasing&General Services
Date: 4/16/2015 8:32:13 AM
Name: MarkiewiczJoanne
Title: Division Director-Purchasing&Gen Svc, Purchasing&General Services
Date: 4/16/2015 8:33:35 AM
Name: PriceLen
Title: Department Head-Administrative Svc, Administrative Services Department
Date: 4/16/2015 10:27:27 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 4/16/2015 11:51:03 AM
Name: KimbleSherry
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4/28/2015 16.E.3.
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 4/16/2015 12:03:25 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/16/2015 3:53:36 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/17/2015 10:43:20 AM
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4/28/2015 16.E.3.
CiCOMMUNICATIONS
INTERNATIONAL
April 15, 2015
Collier County EMS
Lt. Geoffrey Swets
8075 Lely Cultural Pkwy
Suite 267
Naples, FL 34113
Lt.Swets,
This letter is intended to inform you that the price for labor on quote number QTE1500589 is
less than the contracted rate. QTE1500589 is for the installation of Locution equipment at the EMS
Stations. The contracted rate is$150 per hour and we normally charge Collier Agencies that have a
maintenance contract with us$105 which is the hourly labor rate on the quote.
Please feel free to contact me with any questions or concerns that you may have.
Sincerely,
Toni Wilson
Regional Manager
twilson @ask4ci.com
(239) 514-4428
C 3 ;,. _ C9 ?23 514-4428 I as54c.c,o`r
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Locution(ii
SYSTEMS INC.
1626 Cole Blvd.,Suite 325
Golden,CO 80401
303 932 0014
FAX 303 384 9014
www.locution.com
April 6, 2015
Artie Bay
Collier County EMS
8075 Lely Cultural Parkway, Suite 267
Naples, FL 34113
Dear Mr. Bay:
This is to confirm that Locution Systems, Inc. of Golden, Colorado, is presently the only
manufacturer, distributor, retailer, and provider of a dedicated automated voice
announcement system that provides a digitally recorded and complete automated voice
dispatch message for Fire and EMS emergency dispatching that is currently in operation in
Collier County. This automated alerting technology has been developed by Locution Systems
specifically for alerting and dispatching fire station personnel. Additionally, Locution's
hardware products, Station Control Unit (SCU) and Intelligent Audio Switch (IAS), are the only
hardware products presently compatible with Locution's automated voice announcement
system that provide full monitoring/test capability and audio muting capability required for
complete operation of the system at the station level.
To our knowledge, we are the only vendor that has access to information and programs
required to maintain this system, and therefore we are the only vendor that has the ability to
presently maintain this system. In addition, to our knowledge, we are the only authorized seller
of the visual components used in the station alerting system in operation in Collier County.
Sincerely,
ALs
Glenn Neal
President, Locution Systems, Inc.
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4/28/2015 16.E.3.
Locution
SYSTEMS INC.
1626 Cole Blvd.,Suite 325
Golden,CO 80401
303 932 0014
Fax 303 384 9014
www.locution.com
April 15, 2015
Geoffrey Swets
Collier County EMS
8075 Lely Cultural Parkway,Suite 267
Naples, FL 34113
Dear Mr. Swets:
This is to inform you that, in the Southwest Florida area, Communications International (CI) is
the only entity currently trained in the present installation of the PrimeAlert Fire Station
Alerting System in use in Collier County.
Sincerely,
Glenn Neal,
President, Locution Systems, Inc.
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