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Agenda 04/28/2015 Item #16A11 4/28/2015 16.A.11 . EXECUTIVE SUMMARY Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March 19, 2015 for Local Government Funding Request (LGFR) Ranking Analysis and Preparation in order to maintain eligibility for annual distribution of state funds for shore protection and inlet management projects; approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of S14,046; authorize the County Manager or his designee to execute the Work Order; authorize the necessary budget amendment and make a finding that this item promotes tourism (Project No. 90065). OBJECTIVE: To move forward in providing analysis of the previous year's project ranking, support the county with submittal of the 2016-2017 LGFR. CONSIDERATIONS: The Florida Department of Environmental Protection (FDEP) requests that counties submit an annual Local Government Funding Request (LGFR) for their projects in order to distribute state funds for shore protection and inlet management projects. This scope of work details the tasks required to assist the County with analyzing the FDEP's ranking procedure, identifying areas for improvement in the 2015-2016 submittal, submitting the 2016-2017 Local Government Funding Request to the FDEP and responding to both the FDEP's Application Review and Project Assessment for Collier's South Marco and County Beach Renourishment projects. This Scope of Work does not include preparation of LGFR's for any County Inlets. FISCAL IMPACT: Funding for the proposed work order is not presently included in the budget. However, sufficient funding is available in Tourist Development Tax Fund (195) reserves. A budget amendment will be necessary to move funds from reserves into Project No. 90065, FDEP LGFR Analysis. Funding for this project will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the April 9. 2015 CAC meeting this item was unanimously recommended for approval by a 6 to 0 vote. This item will be presented to the TDC for approval on April 27, 2015. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners accepts a proposal from CB&I Coastal Planning & Engineering dated March 19, 2015 for Local Government Funding Request (LGFR) Ranking Analysis and Preparation, approves a work order under Contract No. 13-6164-CZ for a not to exceed amount of$14,046.00, authorizes the County Manager or his Packet Page -899- 4/28/2015 16.A.11 . designee to execute the Work Order, and makes a finding that this item promotes tourism (Project No. 90065). Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division Attachments: A) Proposal; B) Work Order Packet Page-900- 4/28/2015 16.A.11 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.11. Item Summary: Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March 19, 2015 for Local Government Funding Request (LGFR) Ranking Analysis and Preparation, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of$14,046, authorize the County Manager or his designee to execute the Work Order, authorize the necessary budget amendment and make a finding that this item promotes tourism (Project No. 90065). Meeting Date: 4/28/2015 Prepared By Name: HambrightGail Title: Accountant, Coastal Zone Management 3/31/2015 9:41:34 AM Submitted by Title: Accountant, Coastal Zone Management Name: HambrightGail 3/31/2015 9:41:36 AM Approved By Name: JohnsonScott Title: Manager-Procurement, Purchasing&General Services Date: 4/8/2015 9:41:23 AM Name: McAlpinGary Title: Manager-Coastal Management Programs, Coastal Zone Management Date: 4/8/2015 2:30:13 PM Name:NorthrupAdam Title:Procurement Specialist, Purchasing&General Services Date: 4/9/2015 11:03:40 AM Packet Page-901- 4/28/2015 16.A.11 . Name: MarkiewiczJoanne Title: Division Director-Purchasing&Gen Svc,Purchasing&General Services Date: 4/10/2015 6:42:58 AM Name: PuigJudy Title: Operations Analyst,Community Development&Environmental Services Date: 4/10/2015 10:47:43 AM Name: PattersonAmy Title: Manager-Impact Fees &EDC,Business Management&Budget Office Date: 4/10/2015 12:02:11 PM Name: Tara Castillo Title: Management/Budget Analyst,Road Maintenance Date: 4/13/2015 9:39:28 AM Name: GreeneColleen Title: Assistant County Attorney, CAO General Services Date: 4/13/2015 9:42:33 AM Name: KearnsAllison Title: Manager Financial &Operational Support,Transportation Administration Date: 4/13/2015 11:50:18 AM Name: OberrathKaren Title: Accountant, Senior, Grants Management Office Date: 4/14/2015 9:28:35 AM Name: Casalana idaNick Title: Deputy County Manager, County Managers Office Date: 4/15/2015 8:23:42 AM Name: FinnEd Title: Management/Budget Analyst, Senior, Transportation Engineering& Construction Management Date: 4/15/2015 10:20:32 AM Name: StanleyTherese Title: Manager-Grants Compliance, Grants Management Office Date: 4/15/2015 12:15:16 PM Name: KlatzkowJeff Title: County Attorney, Date: 4/15/2015 1:47:54 PM Packet Page-902- 4/28/2015 16.A.11 . Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 4/15/2015 3:31:25 PM Packet Page-903- 4/28/2015 16.A.11 . °: CB&I Coastal Planning& Engineering, Inc. CB-1 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Tel:+1 561 391 8102 Fax:+1 561 391 9116 www.CBl.com March 19, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: 2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation (Contract No. 13-6164-CZ "Professional Services: Architect and Engineering") Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Coastal Planning & Engineering, Inc. (CB&I) to provide analysis of the previous year's project ranking, support the County with submittal of the 2016-2017 Local Government Funding Request (LGFR) and subsequent requests for additional information. The scope of work and associated cost proposal detail the elements required for submittal of the South Marco Island and Collier County Beach Renourishment projects' LGFRs for Collier_County. Included as Attachments are; the Scope of Work (Exhibit A), the Fee Proposal (Exhibit B), and the Rates Schedule (Exhibit C). The cost to provide the Services is $14,046.00 on a time and materials not- to-exceed basis. • Barring any unforeseen circumstances, all work will be completed within 240 days of receiving the Notice to Proceed. Very truly yours, Thomas P. Pierro, P.E., D.CE Vice President Coastal Planning & Engineering, Inc. cc: Gail Hambright, Collier County Government Tara Brenner, P.G., CB&I Packet Page-904- 4/28/2015 16.A.11. { Exhibit A Scope of Work Packet Page-905- 4/28/2015 16.A.11 . 2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation Collier County, Florida Scope of Work Contract Number 13-6164-CZ Introduction In order to distribute state funds for shore protection and inlet management projects, the Florida Department of Environmental Protection (FDEP) requests that counties submit an annual Local Government Funding Request (LGFR) for their projects. The FDEP has recently modified the LGFR application based on the updated 62B-36 Rule which was effective August 5, 2013 and fully implemented in 2014. This scope of work details the tasks required to assist the County with analyzing the FDEP's ranking procedure, identifying areas for improvement in the 2015- 2016 submittal, submitting the 2016-2017 Local Government Funding Request to the FDEP and responding to both the FDEP's Application Review and Project Assessment for Collier's South Marco and County Beach Renourishment projects. This Scope of Work does not include preparation of LGFR's for any County Inlets. 1. Ranking Analysis CB&I Coastal Planning & Engineering, Inc. (CB&I) will assist the County with analyzing the FDEP's ranking procedure as it relates to the Collier County LGFR application. We will analyze the scoring of projects similar to the Collier County projects, and review the scoring allotted to Collier's 2015-2016 LGFR application. We will identify areas of potential improvements for future LGFR submittals and provide suggestions on ways to improve scoring. Initially, the analysis will be a desktop study. We will discuss the findings of the desktop study with the County and then, upon approval by the County, we will work directly with FDEP staff to clarify any remaining questions. In order to improve the submittal from previous years, updated aerial photographs and parcel information (including hotel and commercial property information) will be provided to CB&I from Collier County early in the evaluation process. Typically, this information is obtained from the Collier County property appraiser. 2. Initial Submittal, Application Review and Respond to FDEP Project Assessment CB&I will assist the County with preparation of the 2016-2017 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. This will include research to identify public lodging establishments and updated county zoning. Additionally, we will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. The FDEP's ranking methodology document will serve as a guide for the responses we formulate on behalf of the County. Once we have completed a draft Packet Page-906- 4/28/2015 16.A.11. of the LGFR application we will provide it to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. Following application review and response, the FDEP reviews the applications in detail and provides initial project rankings and initial project assessments. The applicant then has the opportunity to respond to the initial project assessment. We will perform a review of the initial project assessment on behalf of Collier County and, if warranted,provide the County with a draft letter to the FDEP identifying the areas within the application that may provide additional points to the County. Summary This work will be performed on a time and materials (T&M) basis with a cost not to exceed $14,046.00 as outlined in the attached fee spreadsheet. The work will be completed within 240 days of receipt of the Notice to Proceed. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes,provided that if a contract is awarded to CB&I Environmental&Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source without restriction. F:\Marketing\_Proposals\Florida Counties\Collier\2015\LGFR and Analysis\Collier LGFR 2016-2017-Exhibit A-SOWrev.docx Packet Page-907- 4/28/2015 16.A.11. r CD Exhibit B Fee Proposal Packet Page-908- 4/28/2015 16.A.11 . o R y N M a, .E O r CO t` co '1.te U fa .Q Q y To O ,- N d M CO I Eft CO CO a- ... d _ CD co W Co Z O co M CO N Lt) r N M OP. C = to g w Q G. W y it V L Q1 F O.O C C 7 (O ~ c- ml Z d '� O N r r r N Q Cr) LL S Efl ER N m N a .rl " w Z d Q d L. l4 J ti M m Z O co C = (O (O ER O N Y m c E — CC • r J co O °-' ZO IX Z II II 11 9 LL LL L) 11) N 0 m Q J+�' N O O O D 0 0 ii I_ y O er N = CO CO m 0 W U v- 0 M (.0 c6 C m U a = O > > CO et X O F- y} r I— r J w 0.. E 40 ° _ O IwiZU m DI W U Z — - m I- 0 0 'o Z U � 0 W J °- E Q o` Z "' rY _ > E ~ o Q O W ° 0 y EL i W a) _1 Q co C y O C O c H <a LL L` 3 O G7 N co E ct O a0., N — _ y O Cu C5 I- Q .Q a Q Q y ea T Z c Q .o co 3 C co Y iy = w c C N _Packet Page-909- 4/28/2015 16.A.11 . Exhibit C Rate Schedule Packet Page-910- 4/28/2015 16.A.11 . SCHEDULE B: RATE SCHEDULE Standard Hourly Title Rate Principal $ 206.00 Senior Project Manager $ 172.00 Project Manager $ 147.00 Senior Engineer $ 157.00 Engineer $ 123.00 Senior Inspector $ 96.00 Inspector $ 75.00 Senior Planner $ 139.00 Planner $ 110.00 Senior Designer $ 114.00 Designer $ 94.00 Environmental Specialist $ 109.00 Senior Environmental Specialist $ 134.00 Scientist/Geologist $ 93.00 Senior Scientist/Geologist $ 118.00 Marine Biologist/Hydrogeologist $ 110.00 Senior Marine Biologist/Hydrogeologist $ 138.00 Senior GIS Specialist $ 139.00 GIS Specialist $ 102.00 Clerical/Administrative $ 62.00 Senior Technician $ 85.00 Technician $ 72.00 Surveyor and Mapper $ 120.00 CADD Technician $ 81.00 Survey Crew-2 man $ 130.00 Survey Crew-3 man $ 161.00 Survey Crew-4 man $ 189.00 Senior Architect $ 154.00 Architect $ 121.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 Packet Page-911- 4/28/2015 16.A.11 . vyORK9RDERi?ruRChASE ORuER Contract 13-6164-CZ'Professional Services: Architect&Engineering" Contract Expiration Date: March 8,2019.- This Work Order is for professional Engineering services for work known as: 2016-2017 Local Government funding Request(LGFR)Ranking Analysis and Preparation. Project Name: Local Government Funding Request(LGFR) Project No: 195- 90065 ✓ The work is specified in the proposal dated March 19, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: CB&I Coastal Planning& Engineering,Inc. (CB&I). Scope of Work: As detailed in the attached proposal and the following: * Task I Ranking Analysis * Task II Initial Submittal, RAI,Application Review&Assessment Schedule of Work: Complete work within 240 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement No. 13-6164-CZ gill survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ®Ti e &Material (T&M) (established hourly rate–Schedule B) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task I $ 3,364.00'✓ Task II $ 10,682.00 TOTAL FEE $ 14,046.00(T&M) PREPARED BY: 0//2075—? i - cAl in Manager Date APPROVED BY: Pod5triter".--- II/V/ a\\.") Amy j Paatt on,Division Director Date APPROVED BY?" : II ick Cas• ;1rida, D-partment Head aond Date Co # ( r )mr By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,that, to the best of their knowledge and belief, all relevant facts concerning past,present,or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Page 1 of 2 Packet Page-912- 4/28/2015 16.A.11 . Additionally, the Finn agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: CB&I Coastal Planning&Engineering, Inc. • r� 3 it/ao l s Thomas P. Pierro,P.E.Vice President Date Page 2 of 2 Packet Page -913- 4/28/2015 16.A.11. CB&I Coastal Planning&Engineering, Inc. C131 2481 NW Boca Raton Blvd. Boca Raton,FL 33431 Tel:+1 561 391 8102 Fax:4-1 561 391 9116 www.CBL.com March 19, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: 2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation (Contract No. 13-6164-CProfessional Services: Architect and Engineering") Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Coastal Planning & Engineering, Inc. (CB&I) to provide analysis of the previous year's project ranking, support the County with submittal of the 2016-2017 Local Government Funding Request (LGFR) and subsequent requests for additional information. The scope of work and associated cost proposal detail the elements required for submittal of the South Marco Island and Collier County Beach Renourishment projects' LGFRs for Collier County. Included as Attachments are; the Scope of Work (Exhibit A), the Fee Proposal (Exhibit B), and the Rates Schedule (Exhibit C). The cost to provide the Services is $14,046.00 qn a time and materials not- to-exceed basis. l/ Barring any unforeseen circumstances, all work will be completed within 240 days of receiving the Notice to Proceed. V. Very truly yours, Thomas P. Pierro, P.E., D.CE Vice President Coastal Planning& Engineering, Inc. cc: Gail Hambright, Collier County Government Tara Brenner, P.G., CB&I Packet Page -914- 4/28/2015 16.A.11. cg Exhibit A Scope of Work Packet Page -915- 4/28/2015 16.A.11 . 2016-2017 Local Government Funding Request(LGFR)Ranking Analysis and Preparation Collier County,Florida Scope of Work Contract Number 13-6164-CZ Introduction In order to distribute state funds for shore protection and inlet management projects, the Florida Department of Environmental Protection (FDEP) requests that counties submit an annual Local Government Funding Request (LGFR) for their projects. The FDEP has recently modified the LGFR application based on the updated 62B-36 Rule which was effective August 5, 2013 and fully implemented in 2014. This scope of work details the tasks required to assist the County with analyzing the FDEP's ranking procedure, identifying areas for improvement in the 2015- 2016 submittal, submitting the 2016-2017 Local Government Funding Request to the FDEP and responding to both the FDEP's Application Review and Project Assessment for Collier's South Marco and County Beach Renourishment projects. This Scope of Work does not include preparation of LGFR's for any County Inlets. 1. Ranking Analysis CB&I Coastal Planning & Engineering, Inc. (CB&I) will assist the County with analyzing the FDEP's ranking procedure as it relates to the Collier County LGFR application. We will analyze the scoring of projects similar to the Collier County projects, and review the scoring allotted to Collier's 2015-2016 LGFR application. We will identify areas of potential improvements for future LGFR submittals and provide suggestions on ways to improve scoring. Initially, the analysis will be a desktop study. We will discuss the findings of the desktop study with the County and then, upon approval by the County, we will work directly with FDEP staff to clarify any remaining questions. In order to improve the submittal from previous years, updated aerial photographs and parcel information (including hotel and commercial property information) will be provided to CB&I from Collier County early in the evaluation process. Typically, this information is obtained from the Collier County property appraiser. 2. Initial Submittal, Application Review and Respond to FDEP Project Assessment CB&1 will assist the County with preparation of the 2016-2017 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. This will include research to identify public lodging establishments and updated county zoning. Additionally, we will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. The FDEP's ranking methodology document will serve as a guide for the responses we formulate on behalf of the County. Once we have completed a draft Packet Page -916- 4/28/2015 16.A.11. of the LGFR application we will provide it to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. Following application review and response, the FDEP reviews the applications in detail and provides initial project rankings and initial project assessments. The applicant then has the opportunity to respond to the initial project assessment. We will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the application that may provide additional points to the County. Summary This work will be performed on a time and materials (T&M) basis with a cost not to exceed ✓$14,046.00 as outlined in the attached fee spreadsheet. The work will be completed within 240 days of receipt of the Notice to Proceed. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes, provided that if a contract is awarded to CB&I Environmental& Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source without restriction. F:\Marketing\_Proposals\Florida Counties\Collier\2015\LGFR and Analysis\Collier LGFR 2016-2017-Exhibit A-SOWrev.doex Packet Page-917- 4/28/2015 16.A.11. cE1 Exhibit B Fee Proposal Packet Page -918- 4/28/2015 16.A.11 . .� C 7 to h N M .a Q W \� p CD CL o �O N (D O co co co O M 1= �j• X Er* bq d 4 o c E n N i p C 7 N et„ coo Q cmnc z « � v co u' m co r5 W d d e c4 c(n N O co cD n o Y O m 2 rs va ce J IX Q \ N O a Z ) II it ii t LL LL N " w CD Ca Q _J n O et, G p cc U O m H y N o y! �t' co" I to m a W U r O co t0 C c z O > > c V c.j o o f C d W Z ♦- r W LL Z V I • W v 1 J J m LL Q I- z U I- 0 W J g z IX C w �' W m I 0 E d a- (..0 °' .8 J H Ui V d E Y OJ -a H 2 I-- LL C C) N — m E u; N C Y o to g H a a d in 1 to to i. z is E C d .0 C▪ N Y jp C 7.-., Ce c • 4- N Packet Page -919- 4/28/2015 16.A.11 . CE1 Exhibit C Rate Schedule Packet Page-920- 4/28/2015 16.A.11. Exhibit C SCHEDULE B: RATE SCHEDULE Standard Hourly Title Rate Principal $ 206.00 Senior Project Manager $ 172.00 Project Manager $ 147.00 Senior Engineer _ $ 157.00 Engineer $ 123.00 Senior Inspector $ 96.00 Inspector $ 76.00 Senior Planner $ 139.00 Planner $ 110.00 Senior Designer $ 114.00 Designer $ 94.00 Environmental Specialist $ 109.00_ Senior Environmental Specialist $ 134.00 Scientist/Geologist $ 93.00 Senior Scientist/Geologist $ 118.00 Marine Biologist/Hydrogeologist $ 110.00 Senior Marine Biologist/Hydrogeologist • $ 138.00 Senior GIS Specialist $ 139.00 GIS Specialist $ 102.00 Clerical/Administrative $ 62.00 Senior Technician $ 85.00 Technician $ 72.00 Surveyor and Mapper $ 120.00 CADD Technician $ 81.00 Survey Crew-2 man $ 130.00 Survey Crew-3 man $ 161.00 Survey Crew-4 man $ 189.00 Senior Architect $ 154.00 Architect $ 121.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 Packet Page -921-