Agenda 04/28/2015 Item #16A11 4/28/2015 16.A.11 .
EXECUTIVE SUMMARY
Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March
19, 2015 for Local Government Funding Request (LGFR) Ranking Analysis and Preparation in
order to maintain eligibility for annual distribution of state funds for shore protection and inlet
management projects; approve a work order under Contract No. 13-6164-CZ for a not to exceed
amount of S14,046; authorize the County Manager or his designee to execute the Work Order;
authorize the necessary budget amendment and make a finding that this item promotes tourism
(Project No. 90065).
OBJECTIVE: To move forward in providing analysis of the previous year's project ranking,
support the county with submittal of the 2016-2017 LGFR.
CONSIDERATIONS: The Florida Department of Environmental Protection (FDEP) requests
that counties submit an annual Local Government Funding Request (LGFR) for their projects in
order to distribute state funds for shore protection and inlet management projects.
This scope of work details the tasks required to assist the County with analyzing the FDEP's
ranking procedure, identifying areas for improvement in the 2015-2016 submittal, submitting the
2016-2017 Local Government Funding Request to the FDEP and responding to both the FDEP's
Application Review and Project Assessment for Collier's South Marco and County Beach
Renourishment projects. This Scope of Work does not include preparation of LGFR's for any
County Inlets.
FISCAL IMPACT: Funding for the proposed work order is not presently included in the
budget. However, sufficient funding is available in Tourist Development Tax Fund (195)
reserves. A budget amendment will be necessary to move funds from reserves into Project No.
90065, FDEP LGFR Analysis. Funding for this project will not be requested for reimbursement
from any grantor agency.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the April 9. 2015 CAC meeting
this item was unanimously recommended for approval by a 6 to 0 vote.
This item will be presented to the TDC for approval on April 27, 2015.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners accepts a proposal from
CB&I Coastal Planning & Engineering dated March 19, 2015 for Local Government Funding
Request (LGFR) Ranking Analysis and Preparation, approves a work order under Contract No.
13-6164-CZ for a not to exceed amount of$14,046.00, authorizes the County Manager or his
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4/28/2015 16.A.11 .
designee to execute the Work Order, and makes a finding that this item promotes tourism
(Project No. 90065).
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning,
Impact Fees and Program Management Division
Attachments: A) Proposal; B) Work Order
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4/28/2015 16.A.11 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.11.
Item Summary: Recommendation to accept a proposal from CB&I Coastal Planning &
Engineering dated March 19, 2015 for Local Government Funding Request (LGFR) Ranking
Analysis and Preparation, approve a work order under Contract No. 13-6164-CZ for a not to
exceed amount of$14,046, authorize the County Manager or his designee to execute the Work
Order, authorize the necessary budget amendment and make a finding that this item promotes
tourism (Project No. 90065).
Meeting Date: 4/28/2015
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
3/31/2015 9:41:34 AM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
3/31/2015 9:41:36 AM
Approved By
Name: JohnsonScott
Title: Manager-Procurement, Purchasing&General Services
Date: 4/8/2015 9:41:23 AM
Name: McAlpinGary
Title: Manager-Coastal Management Programs, Coastal Zone Management
Date: 4/8/2015 2:30:13 PM
Name:NorthrupAdam
Title:Procurement Specialist, Purchasing&General Services
Date: 4/9/2015 11:03:40 AM
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4/28/2015 16.A.11 .
Name: MarkiewiczJoanne
Title: Division Director-Purchasing&Gen Svc,Purchasing&General Services
Date: 4/10/2015 6:42:58 AM
Name: PuigJudy
Title: Operations Analyst,Community Development&Environmental Services
Date: 4/10/2015 10:47:43 AM
Name: PattersonAmy
Title: Manager-Impact Fees &EDC,Business Management&Budget Office
Date: 4/10/2015 12:02:11 PM
Name: Tara Castillo
Title: Management/Budget Analyst,Road Maintenance
Date: 4/13/2015 9:39:28 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 4/13/2015 9:42:33 AM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Date: 4/13/2015 11:50:18 AM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 4/14/2015 9:28:35 AM
Name: Casalana idaNick
Title: Deputy County Manager, County Managers Office
Date: 4/15/2015 8:23:42 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering& Construction Management
Date: 4/15/2015 10:20:32 AM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 4/15/2015 12:15:16 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/15/2015 1:47:54 PM
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Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/15/2015 3:31:25 PM
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4/28/2015 16.A.11 .
°: CB&I Coastal Planning& Engineering, Inc.
CB-1 2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel:+1 561 391 8102
Fax:+1 561 391 9116
www.CBl.com
March 19, 2015
Gary McAlpin, Director
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
Re: 2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation
(Contract No. 13-6164-CZ "Professional Services: Architect and Engineering")
Dear Gary:
This letter is in response to Collier County's request for a proposal for CB&I Coastal Planning &
Engineering, Inc. (CB&I) to provide analysis of the previous year's project ranking, support the County
with submittal of the 2016-2017 Local Government Funding Request (LGFR) and subsequent requests
for additional information. The scope of work and associated cost proposal detail the elements required
for submittal of the South Marco Island and Collier County Beach Renourishment projects' LGFRs for
Collier_County.
Included as Attachments are; the Scope of Work (Exhibit A), the Fee Proposal (Exhibit B), and the
Rates Schedule (Exhibit C). The cost to provide the Services is $14,046.00 on a time and materials not-
to-exceed basis.
•
Barring any unforeseen circumstances, all work will be completed within 240 days of receiving the
Notice to Proceed.
Very truly yours,
Thomas P. Pierro, P.E., D.CE
Vice President
Coastal Planning & Engineering, Inc.
cc: Gail Hambright, Collier County Government
Tara Brenner, P.G., CB&I
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{
Exhibit A
Scope of Work
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2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation
Collier County, Florida
Scope of Work
Contract Number 13-6164-CZ
Introduction
In order to distribute state funds for shore protection and inlet management projects, the Florida
Department of Environmental Protection (FDEP) requests that counties submit an annual Local
Government Funding Request (LGFR) for their projects. The FDEP has recently modified the
LGFR application based on the updated 62B-36 Rule which was effective August 5, 2013 and
fully implemented in 2014. This scope of work details the tasks required to assist the County
with analyzing the FDEP's ranking procedure, identifying areas for improvement in the 2015-
2016 submittal, submitting the 2016-2017 Local Government Funding Request to the FDEP and
responding to both the FDEP's Application Review and Project Assessment for Collier's South
Marco and County Beach Renourishment projects. This Scope of Work does not include
preparation of LGFR's for any County Inlets.
1. Ranking Analysis
CB&I Coastal Planning & Engineering, Inc. (CB&I) will assist the County with analyzing the
FDEP's ranking procedure as it relates to the Collier County LGFR application. We will analyze
the scoring of projects similar to the Collier County projects, and review the scoring allotted to
Collier's 2015-2016 LGFR application. We will identify areas of potential improvements for
future LGFR submittals and provide suggestions on ways to improve scoring. Initially, the
analysis will be a desktop study. We will discuss the findings of the desktop study with the
County and then, upon approval by the County, we will work directly with FDEP staff to clarify
any remaining questions.
In order to improve the submittal from previous years, updated aerial photographs and parcel
information (including hotel and commercial property information) will be provided to CB&I
from Collier County early in the evaluation process. Typically, this information is obtained from
the Collier County property appraiser.
2. Initial Submittal, Application Review and Respond to FDEP Project Assessment
CB&I will assist the County with preparation of the 2016-2017 LGFR for Collier County's shore
protection projects; South Marco Island and Collier County Beach Renourishment projects. All
the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and
guidance document will be evaluated in order to increase FDEP ranking and cost sharing
opportunities where practical. This will include research to identify public lodging
establishments and updated county zoning. Additionally, we will update the application response
to account for the modification of the LGFR based on the latest rating guidelines and rules and
current project cost information. The FDEP's ranking methodology document will serve as a
guide for the responses we formulate on behalf of the County. Once we have completed a draft
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4/28/2015 16.A.11.
of the LGFR application we will provide it to Collier County for review and comment prior to
submittal to the FDEP.
Following application submission, the FDEP will review the application and may request
additional information (RAI). CB&I will respond to FDEP's RAI and provide additional
information to the FDEP on behalf of Collier County as needed.
Following application review and response, the FDEP reviews the applications in detail and
provides initial project rankings and initial project assessments. The applicant then has the
opportunity to respond to the initial project assessment. We will perform a review of the initial
project assessment on behalf of Collier County and, if warranted,provide the County with a draft
letter to the FDEP identifying the areas within the application that may provide additional points
to the County.
Summary
This work will be performed on a time and materials (T&M) basis with a cost not to exceed
$14,046.00 as outlined in the attached fee spreadsheet. The work will be completed within 240
days of receipt of the Notice to Proceed.
Confidentiality Statement
The information contained in this proposal is confidential commercial information and shall not be disclosed, except
for evaluation purposes,provided that if a contract is awarded to CB&I Environmental&Infrastructure, Inc. as a
result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose
the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose
any technical data obtained from another source without restriction.
F:\Marketing\_Proposals\Florida Counties\Collier\2015\LGFR and Analysis\Collier LGFR 2016-2017-Exhibit A-SOWrev.docx
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4/28/2015 16.A.11.
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Exhibit B
Fee Proposal
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4/28/2015 16.A.11 .
Exhibit C
Rate Schedule
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4/28/2015 16.A.11 .
SCHEDULE B: RATE SCHEDULE
Standard Hourly
Title Rate
Principal $ 206.00
Senior Project Manager $ 172.00
Project Manager $ 147.00
Senior Engineer $ 157.00
Engineer $ 123.00
Senior Inspector $ 96.00
Inspector $ 75.00
Senior Planner $ 139.00
Planner $ 110.00
Senior Designer $ 114.00
Designer $ 94.00
Environmental Specialist $ 109.00
Senior Environmental Specialist $ 134.00
Scientist/Geologist $ 93.00
Senior Scientist/Geologist $ 118.00
Marine Biologist/Hydrogeologist $ 110.00
Senior Marine Biologist/Hydrogeologist $ 138.00
Senior GIS Specialist $ 139.00
GIS Specialist $ 102.00
Clerical/Administrative $ 62.00
Senior Technician $ 85.00
Technician $ 72.00
Surveyor and Mapper $ 120.00
CADD Technician $ 81.00
Survey Crew-2 man $ 130.00
Survey Crew-3 man $ 161.00
Survey Crew-4 man $ 189.00
Senior Architect $ 154.00
Architect $ 121.00
This list is not intended to be all inclusive. Hourly rates for other categories of
professional, support and other services shall be mutually negotiated by Collier County
and firm on a project by project basis as needed.
B-1
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4/28/2015 16.A.11 .
vyORK9RDERi?ruRChASE ORuER
Contract 13-6164-CZ'Professional Services: Architect&Engineering"
Contract Expiration Date: March 8,2019.-
This Work Order is for professional Engineering services for work known as: 2016-2017 Local
Government funding Request(LGFR)Ranking Analysis and Preparation.
Project Name: Local Government Funding Request(LGFR)
Project No: 195- 90065 ✓
The work is specified in the proposal dated March 19, 2015 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to: CB&I Coastal Planning& Engineering,Inc. (CB&I).
Scope of Work: As detailed in the attached proposal and the following:
* Task I Ranking Analysis
* Task II Initial Submittal, RAI,Application Review&Assessment
Schedule of Work: Complete work within 240 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 13-6164-CZ gill survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®Ti e &Material (T&M) (established hourly rate–Schedule B) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 3,364.00'✓
Task II $ 10,682.00
TOTAL FEE $ 14,046.00(T&M)
PREPARED BY: 0//2075—? i -
cAl in Manager
Date
APPROVED BY: Pod5triter".--- II/V/
a\\.") Amy
j Paatt on,Division Director Date
APPROVED BY?" : II
ick Cas• ;1rida, D-partment Head aond Date
Co # ( r )mr
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Page 1 of 2
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4/28/2015 16.A.11 .
Additionally, the Finn agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: CB&I Coastal Planning&Engineering, Inc.
• r� 3 it/ao l s
Thomas P. Pierro,P.E.Vice President Date
Page 2 of 2
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CB&I Coastal Planning&Engineering, Inc.
C131 2481 NW Boca Raton Blvd.
Boca Raton,FL 33431
Tel:+1 561 391 8102
Fax:4-1 561 391 9116
www.CBL.com
March 19, 2015
Gary McAlpin, Director
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
Re: 2016-2017 Local Government Funding Request(LGFR) Ranking Analysis and Preparation
(Contract No. 13-6164-CProfessional Services: Architect and Engineering")
Dear Gary:
This letter is in response to Collier County's request for a proposal for CB&I Coastal Planning &
Engineering, Inc. (CB&I) to provide analysis of the previous year's project ranking, support the County
with submittal of the 2016-2017 Local Government Funding Request (LGFR) and subsequent requests
for additional information. The scope of work and associated cost proposal detail the elements required
for submittal of the South Marco Island and Collier County Beach Renourishment projects' LGFRs for
Collier County.
Included as Attachments are; the Scope of Work (Exhibit A), the Fee Proposal (Exhibit B), and the
Rates Schedule (Exhibit C). The cost to provide the Services is $14,046.00 qn a time and materials not-
to-exceed basis. l/
Barring any unforeseen circumstances, all work will be completed within 240 days of receiving the
Notice to Proceed. V.
Very truly yours,
Thomas P. Pierro, P.E., D.CE
Vice President
Coastal Planning& Engineering, Inc.
cc: Gail Hambright, Collier County Government
Tara Brenner, P.G., CB&I
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4/28/2015 16.A.11.
cg
Exhibit A
Scope of Work
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2016-2017 Local Government Funding Request(LGFR)Ranking Analysis and Preparation
Collier County,Florida
Scope of Work
Contract Number 13-6164-CZ
Introduction
In order to distribute state funds for shore protection and inlet management projects, the Florida
Department of Environmental Protection (FDEP) requests that counties submit an annual Local
Government Funding Request (LGFR) for their projects. The FDEP has recently modified the
LGFR application based on the updated 62B-36 Rule which was effective August 5, 2013 and
fully implemented in 2014. This scope of work details the tasks required to assist the County
with analyzing the FDEP's ranking procedure, identifying areas for improvement in the 2015-
2016 submittal, submitting the 2016-2017 Local Government Funding Request to the FDEP and
responding to both the FDEP's Application Review and Project Assessment for Collier's South
Marco and County Beach Renourishment projects. This Scope of Work does not include
preparation of LGFR's for any County Inlets.
1. Ranking Analysis
CB&I Coastal Planning & Engineering, Inc. (CB&I) will assist the County with analyzing the
FDEP's ranking procedure as it relates to the Collier County LGFR application. We will analyze
the scoring of projects similar to the Collier County projects, and review the scoring allotted to
Collier's 2015-2016 LGFR application. We will identify areas of potential improvements for
future LGFR submittals and provide suggestions on ways to improve scoring. Initially, the
analysis will be a desktop study. We will discuss the findings of the desktop study with the
County and then, upon approval by the County, we will work directly with FDEP staff to clarify
any remaining questions.
In order to improve the submittal from previous years, updated aerial photographs and parcel
information (including hotel and commercial property information) will be provided to CB&I
from Collier County early in the evaluation process. Typically, this information is obtained from
the Collier County property appraiser.
2. Initial Submittal, Application Review and Respond to FDEP Project Assessment
CB&1 will assist the County with preparation of the 2016-2017 LGFR for Collier County's shore
protection projects; South Marco Island and Collier County Beach Renourishment projects. All
the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and
guidance document will be evaluated in order to increase FDEP ranking and cost sharing
opportunities where practical. This will include research to identify public lodging
establishments and updated county zoning. Additionally, we will update the application response
to account for the modification of the LGFR based on the latest rating guidelines and rules and
current project cost information. The FDEP's ranking methodology document will serve as a
guide for the responses we formulate on behalf of the County. Once we have completed a draft
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4/28/2015 16.A.11.
of the LGFR application we will provide it to Collier County for review and comment prior to
submittal to the FDEP.
Following application submission, the FDEP will review the application and may request
additional information (RAI). CB&I will respond to FDEP's RAI and provide additional
information to the FDEP on behalf of Collier County as needed.
Following application review and response, the FDEP reviews the applications in detail and
provides initial project rankings and initial project assessments. The applicant then has the
opportunity to respond to the initial project assessment. We will perform a review of the initial
project assessment on behalf of Collier County and, if warranted, provide the County with a draft
letter to the FDEP identifying the areas within the application that may provide additional points
to the County.
Summary
This work will be performed on a time and materials (T&M) basis with a cost not to exceed
✓$14,046.00 as outlined in the attached fee spreadsheet. The work will be completed within 240
days of receipt of the Notice to Proceed.
Confidentiality Statement
The information contained in this proposal is confidential commercial information and shall not be disclosed, except
for evaluation purposes, provided that if a contract is awarded to CB&I Environmental& Infrastructure, Inc. as a
result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose
the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose
any technical data obtained from another source without restriction.
F:\Marketing\_Proposals\Florida Counties\Collier\2015\LGFR and Analysis\Collier LGFR 2016-2017-Exhibit A-SOWrev.doex
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4/28/2015 16.A.11.
cE1
Exhibit B
Fee Proposal
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4/28/2015 16.A.11 .
CE1
Exhibit C
Rate Schedule
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4/28/2015 16.A.11.
Exhibit C
SCHEDULE B: RATE SCHEDULE
Standard Hourly
Title Rate
Principal $ 206.00
Senior Project Manager $ 172.00
Project Manager $ 147.00
Senior Engineer _ $ 157.00
Engineer $ 123.00
Senior Inspector $ 96.00
Inspector $ 76.00
Senior Planner $ 139.00
Planner $ 110.00
Senior Designer $ 114.00
Designer $ 94.00
Environmental Specialist $ 109.00_
Senior Environmental Specialist $ 134.00
Scientist/Geologist $ 93.00
Senior Scientist/Geologist $ 118.00
Marine Biologist/Hydrogeologist $ 110.00
Senior Marine Biologist/Hydrogeologist • $ 138.00
Senior GIS Specialist $ 139.00
GIS Specialist $ 102.00
Clerical/Administrative $ 62.00
Senior Technician $ 85.00
Technician $ 72.00
Surveyor and Mapper $ 120.00
CADD Technician $ 81.00
Survey Crew-2 man $ 130.00
Survey Crew-3 man $ 161.00
Survey Crew-4 man $ 189.00
Senior Architect $ 154.00
Architect $ 121.00
This list is not intended to be all inclusive. Hourly rates for other categories of
professional, support and other services shall be mutually negotiated by Collier County
and firm on a project by project basis as needed.
B-1
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