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Agenda 04/14/2015 Item #16F5 4/14/2015 16.F.5. EXECUTIVE SUMMARY Recommendation to approve Tourist Tax Category "B" funding to support two upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. OBJECTIVE: Review and recommend funding to support expenses for events that will bring visitors and media coverage to Collier County. CONSIDERATIONS: The promoters of the following events have submitted applications for funding assistance through the BCC approved Collier County Tourism Sports Event Assistance Program. The applications were reviewed by the sports marketing team and the recommendations below are supported by the projected number of hotel room nights generated for each event and projected future growth of each event. Event Host Dates Proi. # : Room Grant Request, Organization Visitor Nights Gus Macker 3 Rotary Club of 6/19-21, 2015 530 310 $5,000.00 on 3 Basketball Immokalee& Tournament Naples YMCA FYSA State Florida Fire 5/2-3, 2015 400 575 $4,200.00 Cup Juniors Soccer Club Staff Recommended Grant Awards: Event Host Organization Grant Recommend Request Grant Gus Macker 3 on 3 Basketball Rotary Club of $5,000.00 $5,000.00 Tournament Immokalee&Naples YMCA FYSA State Cup Florida Fire Juniors $4,200.00 $2,600.00 Soccer Club TOTAL $7,600.— Groups that are approved for funding from the Sports Event Assistance Program are required to comply with the Program Guidelines as approved by the BCC. The Tourism Department Sports Marketing team will advise each group of the approved grant amount award with a letter outlining the authorized use of the funds for event marketing expenses and site and event operating costs. FISCAL IMPACT: Funding in the amount of $7,600.00 for support of these events and this program is included in the FY 15 BCC approved Tourism Department budget and marketing plan using Fund 184. All expense reimbursements will be determined after the event promoters supply the Post Event Report with the required proof of those expenditures. Packet Page-1363- 4/14/2015 16.F.5. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The Tourist Development Council reviewed this item at their March 23, 2015 meeting and unanimously recommended approval 6-0. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.— CMG RECOMMENDATION: Recommend approval of Category "B" Tourist Tax funding in the amount of $7,600.00 to support two upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. PREPARED BY: Rob Wells, Sr. Sports Marketing Manager Packet Page-1364- 4/14/2015 16.F.5. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.F.16.F.5. Item Summary: Recommendation to approve Tourist Tax Category"B"funding to support two upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. Meeting Date: 4/14/2015 Prepared By Name: GreenKelly Title: Tourist Development Tax Coordinator,Tourism Division 3/31/2015 2:43:28 PM Submitted by Title: Division Director-Tourism,Tourism Division Name: WertJack 3/31/2015 2:43:29 PM Approved By Name: WertJack Title:Division Director-Tourism,Tourism Division Date: 3/31/2015 5:34:29 PM Name: GreeneColleen Title:Assistant County Attorney, CAO General Services Date: 4/1/2015 10:46:29 AM Name: KlatzkowJeff Title: County Attorney, Date: 4/1/2015 2:03:21 PM Name: FinnEd Title:Management/Budget Analyst, Senior,Transportation Engineering&Construction Management Date: 4/2/2015 4:49:52 PM Packet Page-1365- 4/14/2015 16.F.5. Name: OchsLeo Title: County Manager, County Managers Office Date: 4/3/2015 12:21:01 PM Packet Page-1366- 4/14/2015 16.F.5. 3tz/ /s" _ Estimated Room Nights Funding Range 500 and over $4,500-$6,500 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Snorts Event Assistance Application 1. Organization Making Request Ro Rt .Pk4 JrirJtots .S.2,cC&f' CLUB 2. Non-Profit Tax ID No. S 01 L:3. I 0 or Federal Tax ID No. 3. Contact Person/Responsible Party fob 4 r.clQ!$o n 4. Address _ E;),4- e c ll glee 5. City: 1\gpkS State Zip 341©q 6. Cell #: 231-3-50 - 14-410( Alternate phone# 7. Email: 0l3cinSSocCere Ig1ekoo . C�M 8. Name of Event: PIS A }c i c Cop 9. Website: PISA 0,4 Rvkt i q et ii ,Sumo/s 10.Venue: , ,At, Co(k -r (2&a) PG r it Sanctioning Organization: PISA \u--‘3,01/4 Y cL,k `roc c."( SS Cx: s. 12.Event Date(s) ( ci. 9..4 hen 13.Description of Event(Format, participants, sanctioning body, etc) tt� -R0,kr?l 't tFZ Sontari cq-c. .;\-z SiC't-e CUP n0 S4 `S 5c)r'CL/ ~!ecn5 RC*);'‘ C"‘ z)uer 4v4..04e. Cot4 t a c -\o Jq/*es ‘A-c.) Co F-( e4 4 Packet Page -1367- 4/14/2015 16.F.5. 14.History of Event(Past cities event has been held in, past participants, past number of participants and visitors, etc) "iti .. fle on itrc. -ukua-S itoue t't4 J -C`(50+ gt4t. Co? '€r1 4■10 PctS� 3 *WS. . ,5 LS 4t,e cask one we Vk4v. haA -gt,, fdAd of 16 ctk Ncg.P. 15. Proposed Use of Funds (Please support request with attached budget page) Eligible expense(s)to be considered for funding (see page 2) Expense Description $ Amount Eligible Category KICRP 15 [s.r1E 3,2_00 caP ce-ei ( j X3 I iWO g Total $ Et.2.o() How will this funding increase number of visitors and impact the success of your event? OA. Rem ' �='- What is your plan to track the impact of this funding? W,?_ W A 41- Cf. 4L..e ltr. et alo ksla *^( 2 - S- 1.1.-;...4c4%ed.eirrvorek w kV S'cuc Uc et br -1( L. cF 'tec:frkC 44,K (-11-,e ostm 4,,e6-.<; tc,+._ We will qS0 Q. ('Kde -4 ,•1 CAI 4 jury 4`k 644.134.in 4.1,r 4...ft -lrwncw�i - Summarize your marketing plan for the event including all media. P-tsk IS ricrkkNE -\Lis elk k ci.s .4 . c {Uclrcii. j . 1 Economic Impact/participant projections 1. Total expected Participants (competitors, coaches._ trainers, officials, etc.) ADULT Out-of-State: .------- In-State: _ :b -(1-3y: sc-,, YOUTH Out-of-State: .— In-State: it-oo -tv 4.sc 2. Total expected Spectators (fans, family, friend. etc.) ADULT Out-of-State: c.. In-State: 'p pto3 YOUTH Out-of-State: — In-State: 4100 pity S 3. Total expected Media Out-of-State: — In-State: -(3 r 2 Total Participants/Spectators=I Q5C Total overnight visitors= 4 5 Packet Page -1368- 4/14/2015 16.F.5. Expected Ho tel Rooms Date Room Date Room Date Room Nights Nights Nights S Additional information to support visitor and participant projections (Number of teams, competitors, players/spectator per team, etc) W hoj 4 > 2 fivs 4 e-ms (( Otte? 4- cc v) 6ACecft 4 he/e. to I\4( s MCP for - w- c(. !tea tt S We- ((Sam- (..) VeQ bU P2,c4v tl (D 6 Packet Page -1369- 4/14/2015 16.F.5. EVENT BUDGET INCOME SOURCES: TOURIST TAX FUNDING REQUEST $ 4,2_00 ADDTITONAL FUNDING SOURCES $ rI TOTAL ADDITIONAL FUNDING SOURCES TOTAL INCOME-ALL SOURCES $ 20 C) EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Tax(TDT) funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. $ Total Tourist Tax Funds Utilized: $ Other Project Expenses not using Tourist tax grant funds: t�CP.P raigta k(S $ 3:2ov Cyci F MS cv,- Sic4T )43 $ -7 5 e WeeVe..cP $ SOO Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ 1(00 Profit(Loss) $ L0S i S . LeSS 7 Packet Page-1370- 4/14/2015 16.F.5. Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original in blue ink. Please attach written authorization from organizing entity showing authority to apply for. Name: j - R0 . A Nat Ni Please Print or Type Organization: cL,(LkDA .,RF 30 )ton..S Please Print or Type (Signature) (Date) Please return the original plus four(3)copies of the Application and the Certification & Compliance Page to: Chris O'Brien 2800 Horseshoe Drive Naples, FL 34104 239-252-4267 chrisobrien colliergov.net 8 Packet Page-1371- 4/14/2015 16.F.5. Packet Page -1372- 4/14/2015 16.F.5. Estimated Room Nights Funding Range 500 and over $4,500-$6,500 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request / o -p(t.) C`tiIs, 0r ..rio&n/w q G6+�: 11),11131-t.=-"..6 2. Non-Profit Tax ID No. 3 b / 76z/ 7 CL/ or Federal Tax ID No. 3. Contact Person/Responsible Party ]n;4/ r'- Roe/ 2QY 'rv16-A PA IA—LTHE/!,/ 4. Address /q,7_1 P/ R , 5. City: f API—I :3 State aCL- Zip 3'//02o 6. Cell #: ,;Z39.- �/�i(�.46-a/ Alternate phone# alez - go tj,3.21 6 7. Email: `7x-- ac73 Ro AI)t : Co4 1 8. Name of Event: 61-1_5' / /t?j 2 0,03 g rei 9. Website: frU11/(4,/,/r'�(GL'f-A , Cow 10.Ven ue: /v4 - - k<1.-0 2r DA- . 11.Sanctioning Organization: 12.Event Date(s) .JUNG l I -.2..// (2 O/5 13.Description of Event(Format, participants,sanctioning body, etc) 3 Gait) 3 13 r LE A L - 1 ver04)11I & t; 'J P/oPLE pit) A r6 r)A_A)f.:✓I r%Q Rv, 5 A i)/aP411 SU,vo A 4; 60-5 14,1444==-P-- g4z,r-' %i3 v 4 4-6-1 iLL.3• i5 c- /)&rte"' .G;,voop 1 4 0 4.3 O i.-C) U ` 5, ' 041 5,jr o,U 1 S CA 4 Packet Page-1373- 4/14/2015 16.F.5. 14.History of Event(Past cities event has been held in, past participants, past number of participants and visitors, etc) She E2crir��Uc 15. Proposed Use of Funds (Please support request with attached budget page) Eligible expense(s) to be considered for funding (see page 2) Expense Description $Amount Eligible Category /PAD i1 ,�✓f ANr9/Urtv6Pic ,5'e70U Total $ 5-00p How will this funding increase number of visitors and impact the success of your event? Es( c 7 )6e `-re4`v S O r/zoM Ovr' -7-764"/1)9 7 A4:CL) '7 F1fld /�-►�� sue` e2A) £'#457 et,A.5 `'A 4 1p P 02G u.-pd, What is your plan to track the impact of this funding? Summarize your marketing plan for the event including all media. as p :4 nF r —y-o 1 q k / »'! x' 45,c.' r` �x POs c.>'►�r Economic Impact/ participant projections 1. Total expected Participants (competitors, coaches, trainers, officials, etc.) ADULT Out-of-State: In-State: 5b YOUTH Out-of-State: In-State: go 2. Total expected Spectators (fans, family, friends, etc.) ADULT Out-of-State: In-State: /60 YOUTH Out-of-State: In-State: Bd 3. Total expected Media Out-of-State: In-State: Total Participants/Spectators = liv-00 Total overnight visitors= .6"3c' 5 Packet Page-1374- 4/14/2015 16.F.5. i-e Expected Hotel Rooms Date Room Date Room Date Room Nights Nights Nights 6/1q/�, /33 / o/5 /3.3 Additional information to support visitor and participant projections (Number of teams, competitors, players 1 spectator per team, etc) ‘77.../1.5 (S c)(7 t'l 4 57 l,'05-,q •la-/ 5/e A/:C 4c.L 5Y rO.f, Y2 D 41 6 US /17 A f- ' :Q f-ii 4- 6 Packet Page-1375- 4/14/2015 16.F.5. EVENT BUDGET INCOME SOURCES: TOURIST TAX FUNDING REQUEST $ O Ole ne, ADDITIONAL FUNDING SOURCES / 4 ,/ 1;N , P f L) J/D, f, OA) $ /, ziCn) SPb,J 50A- $ ? $ TOTAL ADDITIONAL FUNDING SOURCES $ / s t/31 y a/ TOTAL INCOME-ALL SOURCES $ pi c)(— EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Tax(TDT) funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. btiC A r i5M14'Nt RAND ,-4V• $ /O r IA-47 PA Pr. $ $ Total Tourist Tax Funds Utilized: $ Other Project Expenses not using Tourist tax grant funds: G-06 /71 ACKE/- $ (,2.0 nvc-2 Dt=1'iCfi9e-ff) $ >I4 :) 4/ $ $ Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) S 7 Packet Page -1376- 4/14/2015 16.F.5. Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original in blue ink. Please attach written authorization from organizing entity showing authority to apply for. Name: d Y 10 I e rLk. Please Print or Type Organization: 1 o7,12te CL ', Ur $1o1'r'k 41-EF Please Print or Type .x /4 3 - //- /L' C) (Signat`ure (Date) Please return the original plus four(3) copies of the Application and the Certification & Compliance Page to: Chris O'Brien 2800 Horseshoe Drive Naples, FL 34104 239-252-4267 chrisobrien(a�colliergov.net 8 Packet Page-1377-