Agenda 04/14/2015 Item #12A 4/14/2015 12.A.
EXECUTIVE SUMMARY
/'■
Recommendation to appoint a member and an alternate member to the County Canvassing
Board for the 2016 Election Cycle.
OBJECTIVE: To appoint a member of the Board to serve on the canvassing board, as well as
an alternative.
CONSIDERATION: This Executive Summary was prepared at the request of the Supervisor of
Elections.
Florida Statutes 102.141 states, in relevant part,as follows:
(1) The county canvassing board shall be composed of the supervisor of elections; a
county court judge, who shall act as chair; and the chair of the board of county
commissioners. Alternate canvassing board members must be appointed
pursuant to paragraph (e). In the event any member of the county canvassing
board is unable to serve, is a candidate who has opposition in the election being
canvassed, or is an active participant in the campaign or candidacy of any candidate
who has opposition in the election being canvassed, such member shall be replaced
as follows:
(c) If the chair of the board of county commissioners is unable to serve or is
n disqualified,the board of county commissioners shall appoint as a substitute member
one of its members who is not a candidate with opposition in the election being
canvassed and who is not an active participant in the campaign or candidacy of any
candidate with opposition in the election being canvassed.
(d) If a substitute member or alternate member cannot be appointed as provided
elsewhere in this subsection, or in the event of a vacancy in such office, the chief
judge of the judicial circuit in which the county is located shall appoint as a
substitute member or alternate member a qualified elector of the county who is not a
candidate with opposition in the election being canvassed and who is not an active
participant in the campaign or candidacy of any candidate with opposition in the
election being canvassed.
(e)(2) The chair of the board of county commissioners shall appoint a
member of the board of county commissioners as an alternate member of the
county canvassing board or, if each member of the board of county
commissioners is unable to serve or is disqualified, shall appoint an alternate
member who is qualified to serve as a substitute member under paragraph (d).
(emphasis added)
Paragraph one (1) above sets forth the required composition of the canvassing board,
which includes the chair of the board of county commissioners. Subsections (1)(c) and (d) and
(1)(e)(2) state the procedure in a substitute member to the canvassing board in the event that the
county commission's chairman is unable to serve and an selecting an alternate member.
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4/14/2015 12.A.
The appointment is being requested at this time because the Florida State Association of
Supervisors of Elections provides a Canvassing Board Workshop prior to the commencement of
each election cycle to help prepare Canvassing Board Members as to changes in election laws
and to educate them as to their role in the election process. The Canvassing Board Workshop is
scheduled for January 14,2016,in Orlando,Florida.
As a reminder to the Board,the Florida Division of Elections has defined the circumstance
by which a commissioner is disqualified to serve on a canvassing board by becoming an "active
participant" in the campaign or candidacy of any candidate who has opposition in the election
being canvassed. To be an "active participant," one undertakes an action intentionally to
demonstrate or generate public support in favor of a candidate. Merely making a campaign
contribution may not be sufficient, in itself,to become an"active participant." Rather, an active
participant would include activities such as: "being a member of an election or re-election
committee for a candidate; public endorsement with or without financial support of a candidate;
holding campaign signs, wearing a campaign tee-shirt, or other public display of support for a
candidate; signing an endorsement card for a candidate; attending a candidate's campaign
fundraiser; or chairing or co-chairing an ongoing election campaign or fundraiser for a
candidate." See DE-09-07 (October 15,2009).
Lastly, in keeping with a request from the Supervisor of Elections' Chief Deputy, please
note that Dudley Goodlette has offered to serve as an alternate if needed.
FISCAL IMPACT: None.
GROWTH MANAGEMENT IMPACT:None.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval. -JAK
RECOMMENDATION: That the Board of County Commissioners select a member and an
alternate member to serve as its representative on the Collier County Canvassing Board.
Prepared by: Jeffrey A. Klatzkow,County Attorney
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4/14/2015 12.A.
COLLIER COUNTY
Board of County Commissioners
Item Number: 12.12.A.
Item Summary: Recommendation to appoint a member and an alternate member to the
County Canvassing Board for the 2016 Election Cycle.
Meeting Date: 4/14/2015
Prepared By
Name:NeetVirginia
Title: Legal Assistant/Paralegal, CAO Office Administration
4/1/2015 3:47:29 PM
Submitted by
Title: County Attorney,
Name: KlatzkowJeff
4/1/2015 3:47:30 PM
Approved By
Name: KlatzkowJeff
Title: County Attorney,
Date:4/6/2015 4:08:24 PM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 4/6/2015 4:53:15 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/7/2015 8:26:17 AM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 4/7/2015 11:34:20 AM
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4/14/2015 12.A.
KlatzkowJeff
Subject: FW:2016 FSASE Canvassing Board Workshop Announcement ,/",
From: BlazierMelissa
Sent: Tuesday, February 10, 2015 3:22 PM
To:TeachScott; PepinEmily
Cc: BlazierMelissa
Subject: FW: 2016 FSASE Canvassing Board Workshop Announcement
Hi Scott and Emily,
Please see the email below regarding the 2016 Canvassing Board workshop. We're starting to gather Board members
now and will soon be making hotel reservations and finalizing our attendee list. Will both of you or one of you be willing
to attend? Also, we will need 2 county commissioners—most likely Nance and Taylor? How do you two want to move
forward with their appointment? Thanks, Melissa
Melissa Blazier,CERA,MFCEP
Chief Deputy Supervisor of Elections
Jennifer J Edwards
Supervisor of Elections
Rev Dr Martin Luther King Jr Building
Collier Government Complex
3295 Tamiami Trl E
Naples Fl 34112-5758
239-252-8333
FAX 239-252-8934
www.CollierVotes.com
From:Christine Rebuck<Christine.Rebuck @ocfelections.com>
Date: February 4, 2015 at 10:12:54 AM EST
To:Alachua - Pam Carpenter<pwc @alachuacounty.us>, "Baker-Nita D. Crawford"
<vote @bakercountyfl.org>, Bay- Mark Andersen <baysuper @bayvotes.org>, Bradford-Terry Vaughan
<Terry vaughan @bradfordcountyfl.gov>, Brevard- Lori Scott<Iscott @votebrevard.com>, Broward-
Brenda Snipes<brenda.snipes @browardsoe.org>, "Calhoun-Margie C. Laramore"
<mlaramore @votecalhoun.com>,Charlotte-Paul Stamoulis<paulstamoulis @charlottevotes.com>,
Citrus-Susan Gill<susan.Rill @elections.citrus.fl.us>, "Clay-Chris H. Chambless"
<cchambless @clayelections.com>,EdwardsJennifer<J enniferEdwards Cc@colliergov.net>,"Columbia-
Elizabeth P. Horne" <election @votecolumbia.com>, "Desoto-Mark F. Negley"
<mnegley @votedesoto.com>, "Dixie -Starlet E. Cannon" <dixiecountvsoe @bellsouth.net>, Duval-Jerry
Holland <iholland @coi.net>, Escambia - David Stafford <dstafford @escambiavotes.com>,
"klenhart @flaglerelections.com"<klenhart@flaglerelections.com>, Franklin- Ida Cooper Elliott
<icelliott @votefranklin.com>, Gadsden-Shirley Green Knight<info @gadsdensoe.com>, "Gilchrist-
Connie D. Sanchez" <elections @gilchrist.fl.us>,Glades- Holly Whiddon
<hollywhiddon @embarqmail.com>,John Hanlon<jhanlon @fairpoint.net>, Hamilton -Laura Dees
<elect @windstream.net>, Hardee-Jeffery Ussery<hardeesoe @comcast.net>, Hendry- Brenda Hoots
<supervisor @hendryelections.org>, Hernando-Shirley Anderson
<shirleyanderson @hernandocounty.us>, "Penny Ogg(pogg @hcbcc.org)"<pogg @hcbcc.org>,
Hillsborough -Craig Latimer<clatimer @hcsoe.org>, Holmes- Debbie Wilcox Morris
<debbie@holmeselections.com>, Leslie Rossway Swan<lswan @voteindianriver.com>, "Jackson -Sylvia
D.Stephens" <sylvia @iacksoncountysoe.org>,Jefferson- Marty Bishop<soeieffersonco @aol.com>,
Lafayette-Travis Hart<travishart @gmail.com>, "Lake-Emogene W. Stegall"
<elections @lakecountyfl.gov>, "Lee-Sharon L. Harrington" <sharrington @leeelections.com>, "Leon-
1
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4/14/2015 12.A.
Ion V.Sancho"<ion @leoncountyfl.gov>,Tammy Jones<tammv @votelevy.com>, Liberty-Gina
McDowell<vote @libertyelections.com>,Tommy Hardee<thardee @votemadison.com>, Manatee-
�.. Michael Bennett<mike @votemanatee.com>,Wesley Wilcox<wwilcox @votemarion.com>,Martin-
Vicki Davis<vdavis @martinvotes.com>, Penny Townsley<coop2 @miamidade.gov>, "Joyce Griffin
(rjg @keys-elections.org)" <rig @keys-elections.org>, "Nassau-Vicki P. Cannon"
<vcannon @votenassau.com>,Okaloosa- Paul Lux<plux@co.okaloosa.fl.us>,Okeechobee-Diane Hagan
<diane @voteokeechobee.com>,Osceola-Mary Jane Arrington<marviane @voteosceola.com>, Palm
Beach-Susan Bucher<susanbucher @obcelections.org>, Pasco- Brian Corley
<bcorlev @pascovotes.com>, Pinellas-Deborah Clark<dclark @votepinellas.com>, Polk-Lori Edwards
<loriedwards @polkelections.com>,"St.Johns-Vicky Oakes" <voakes @sicvotes.us>,St Lucie-Gertrude
Walker<elections @slcelections.com>, "Tappie A.Villane" <villane @santarosa.fl.gov>,'Sarasota - Kathy
Dent'<kdent @sarasotavotes.com>,Seminole-Michael Ertel<ertel @voteseminole.org>,"Sumter-
Karen S. Krauss"<kkrauss @sumterelections.org>,Suwannee-Glenda Williams
<gwilliams @suwanneevotes.com>,Taylor-Dana Southerland <tavlorelections @gtcom.net>, "Union-
Deborah K.Osborne"<debbie.osborne @unionflvotes.com>,Volusia Ann McFall
<amcfall @co.voiusia.fl.us>,"Wakulla- Henry F. Buddy Wells" <hwells @mywakulla.com>,Walton-
Bobby Beasley<bbeaslev @co.walton.fl.us>,Washington-Carol Finch Rudd<crudd @wcsoe.org>,
Putnam-Charles Overturf<charles.overturf @putnam-fl.com>
Cc: Bill Cowles<Bill @ocfelections.com>, "Maria Matthews Esq. (maria.matthews @dos.myflorida.com)"
<maria.matthews @dos.mvflorida.com>, "Gary Holland Esq. (garv.holland @dos.mvflorida.com)"
<garv.holland @dos.myflorida.com>, "SecretarvofState @DOS.MyFlorida.com"
<SecretarvofState @DOS.MyFlorida.com>
Subject:2016 FSASE Canvassing Board Workshop Announcement
Fellow Supervisors:
I have been asked, by FSASE President-Elect Brian Corley,to chair and host the 2016 FSASE Canvassing
Board Workshop here in Orlando. In June, at the FSASE Annual Conference,you will receive a packet
with details for you and your Canvassing Board members.
The Canvassing Board Workshop will be held Thursday,January 14,2016,at the Caribe Royale
Orlando. The workshop will start at 10:00 a.m. The ending time will be determined once the program is
finalized, but will not be any later than 4:00 p.m. I will let you know when you can start making your
hotel reservations. The room rate will be$139.00/night and is available 3 days before and 3 days after
the event date—or until the block is full. Cut-off date is December 16,2015. The hotel offers
complimentary self-parking and NO resort fees.
The workshop registration fee has not yet been determined. Lunch will be provided at the workshop.
No other meals will be provided.
I recommend that you begin the recruitment/selection of your 2016 Canvassing Board members now.
Once selected, let them know the date of the Canvassing Board Workshop so they can block it out on
their calendars now!
After you receive the packet with the Fact Sheet and Registration Form,you can distribute detailed
information to them. As a reminder, review FS 102.141 for your Canvassing Board make up. The
Alternates are invited to attend the workshops.
Of course, if any Supervisor would like to help with updating the Canvassing Board Manual (once again
to be provided on a CD),or is interested in helping with check-in at the workshop please let me know. In
addition, if you have topics that you think should be covered, let me know those as well.
2
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Sincerely,
131.(.(. COWL2.y
Bill Cowles
BC/cr
Disclaimer: Florida has a very broad public records law. As a result, any written communication
created or received by the Orange County Supervisor of Elections Office will be made available
to the public and media, upon request,unless otherwise exempt. Under Florida law, e-mail
addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this office. Instead, contact our office by
phone or in writing.
3
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KlatzkowJeff
��From: BlazierMelissa
Vent: Monday,April 06,2015 8:42 AM
i o: KlatzkowJeff
Cc: TeachScott
Subject: RE:Appointment to Canvassing Board
Hi Jeff,
Thanks so much for putting this together. The one thing that we wanted to let you know, was that Dudley Goodlette has
in fact offered to serve as an alternate once again if needed. Thanks, Melissa
Melissa Blazier,CERA,MFCEP
Chief Deputy Supervisor of Elections
Jennifer J Edwards
Supervisor of Elections
Rev Dr Martin Luther King Jr Building
Collier Government Complex
3295 Tamiami Trl E
Naples F134112-5758
239-252-8333
FAX 239-252-8934
www.CollierVotes.com
From: KlatzkowJeff
Sent: Thursday, April 02, 2015 1:26 PM
To: BlazierMelissa
—Cc: TeachScott; EdwardsJennifer
Subject: Appointment to Canvassing Board
Melissa: In keeping with your recent request 1 will be placing this on the next BCC agenda. Please advise me of any changes your
office would like to see.
-Jeff
Under Florida Law.e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send
electronic mail to this entity.Instead,contact this office by telephone or in writing.
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