Agenda 03/24/2015 Item #16D7 3/24/2015 16.D.7.
EXECUTIVE SUMMARY
Recommendation to approve a substantial amendment to the FY2013-2014 and FY2014-2015 U.S.
Department of Housing and Urban Development Annual Action Plans authorizing Community and
Human Services staff to administer a rental assistance program to prevent homelessness using
Emergency Solutions Grant funds in the amount of $96,226 and approve necessary budget
amendments.
OBJECTIVE: To provide rental assistance to individuals and families who are homeless or at risk of
homelessness in Collier County.
CONSIDERATIONS: Funding Approval Agreements issued by U.S. Department of Housing and Urban
Development (HUD) and approved by the Board on June 24, 2014 fund Collier's Emergency Solutions
Grant(ESG) program (Agenda item 16D8). The Funding Approval Agreements require grant funds to be
used for homelessness prevention and recovery projects in accordance with 24 CFR 576.
CHS staff and the United Way 211 Helpline track incoming calls related to service requests. Housing
assistance is a frequent request, and the lack of rental housing presents one of the largest needs in our
community.
ESG funds must be committed no later than twenty-four months after the County executes a funding
contract with HUD. Of the total FY2013 ESG allocation of$96,226, $43,108 must be spent no later than
October 2015, or the funds will be recaptured by HUD. Such forfeiture would further erode Collier
County citizens' access to assistance in securing safe and secure housing to prevent homelessness.
Community and Human Services (CHS) has made numerous attempts to find one or more organizations
or agencies to administer the ESG homelessness prevention and rapid re-housing project as a
subrecipient. however we did not receive any proposals in the last application cycle in April 2014 nor the
March 2015 cycle. The county has been without a Subrecipient, over six months, to administer the ESG
homelessness prevention and rapid re-housing program. CHS believes that, due to the stringent program
compliance requirements as well as a dollar for dollar match requirements for the program, it will be
difficult to secure an organization or agency to administer the program. The previous subrecipient was
Catholic Charities, Diocese of Venice, Inc. The contract with Catholic Charities, Diocese of Venice,Inc.
terminated on September 30, 2014.
CHS staff is proposing to take the lead and administer an ESG homelessness prevention and rapid re-
housing project in house. CHS will staff the program using current employees who have experience
managing Emergency Solutions Grant programs or similar projects. The county will continue to solicit
organizations or agencies to administer the ESG for future allocations.
CHS staff has identified $43,108 from ESG FY2013-2014 funding and $53,118 from ESG FY2014-2015
funding, for a total of$96,226 that can be put toward this project. The ESG requires a 100% match that
will be provided from the existing CHS Client Assistance budget in the General Fund (001). To ratify
this project, staff must amend the HUD Annual Action Plans for the affected years. The Board approved
the FY2013-2014 HUD Annual Action Plan at the August 13, 2013 absentia meeting and ratified it at the
September 10, 2013 Board meeting (Agenda item 16F1) and the FY2014-2015 HUD Annual Action Plan
at the June 24, 2014 Board meeting(Agenda item 16D8).
The following substantial amendment is proposed to each Annual Action Plan:
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3/24/2015 16.D.7.
Project: Community and Human Services Homelessness Prevention and Rapid Re-
Housing Project — ESG —Project Scope: Fund up to 3 months of short term rental
assistance plus up to 6 months of rental arrearage; rental security deposits and last
month's rent; and/or supportive costs such as, but not limited to rental application fees,
utility deposits and arrearage, and housing stability case management in order to keep
individuals/families in housing and prevent eviction and/or homelessness; Project Level
Accomplishments: 10; Proposed Outcome: Rental assistance and supportive services;
Matrix Code: N/A; Proposed Amount: $96,226 (Project combines FY2013-2014 funds
with FY2014-2015 funds to complete the project)
HUD regulations and the Five-Year HUD Consolidated Plan require citizen participation whenever a
substantial plan amendment is proposed. The required notice was published in the Naples Daily News on
Monday, February 23, 2015. The advertisement identified a thirty-day public comment period from
February 23, 2015 to March 23, 2015.No comments regarding the substantial amendment were received.
CHS staff has completed a compatibility analysis with the Consolidated Plan, the FY2013-2014 and
FY2014-2015 HUD Annual Action Plans and amendments, and the Priority Needs Category to assure the
viability of the project. Board approval of the project confirms the basis upon which payment is to be
made, which may only change thereafter by Board-approved substantial amendment. CHS staff confirms
that the project is consistent with the Consolidated Plan and the FY2013-2014 and FY2014-2015 HUD
Annual Action Plans, once amended.
FISCAL IMPACT: The funding source for the grant award is the Emergency Solutions Grant(ESG).
The remaining ESG grant award from FY13-14 and FY14-15 is $96,226. It is budgeted in Housing Grant
Fund (705)under Project Nos. 33291 and 33366 (ESG Grants).
The ESG grant requires a 100% match. The match amount of$96,226 will be provided from the CHS
Client Assistance Cost Center in the General Fund (001-155930); $43,108 is being secured from FY
2015's budget and $53,118 will be budgeted in FY 2016. A budget amendment will be processed that
reduces Client Assistance personal services and operating budgets in the General Fund (001)and transfers
matching funds to Housing Grants Match Fund (706).
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will
further certain Goals, Objectives, and Policies within the Housing Element of the Growth Management
Plan.
LEGAL CONSIDERATIONS: Whether to administer an "in-house" rental assistance program is a
policy decision for the Board. This item is approved for form and legality and requires a majority vote for
Board approval. -JAB
RECOMMENDATION: That the Board of County Commissioners approves a substantial amendment to
the FY2013-2014 and FY2014-2015 U.S. Department of Housing and Urban Development Annual
Action Plans authorizing Community and Human Services staff to administer a rental assistance program
to prevent homelessness using Emergency Solutions Grant funds in the amount of$96,226 and approve
necessary budget amendments.
Prepared by: Elly Soto McKuen, Senior Grant and Housing Coordinator and Gino Santabarbara, Grant
Coordinator; Community and Human Services Department
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3/24/2015 16.D.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.7.
Item Summary: Recommendation to approve a substantial amendment to the FY2013-
2014 and FY2014-2015 U.S. Department of Housing and Urban Development Annual Action
Plans authorizing Community and Human Services staff to administer a rental assistance
program to prevent homelessness using Emergency Solutions Grant funds in the amount of
$96,226 and approve necessary budget amendments.
Meeting Date: 3/24/2015
Prepared By
Name: SantabarbaraGino
Title: Grants Coordinator, Community&Human Services
3/2/2015 2:18:52 PM
Submitted by
Title: Grants Coordinator, Community &Human Services
Name: SantabarbaraGino
3/2/2015 2:18:54 PM
Approved By
Name: SonntagKristi
Title: Manager-Federal/State Grants Operation, Community &Human Services
Date: 3/2/2015 4:26:40 PM
Name: MesaNancy
Title: Accountant, Community &Human Services
Date: 3/3/2015 6:41:29 AM
Name: GrantKimberley
Title: Division Director-Cmnty &Human Svc, Community &Human Services
Date: 3/8/2015 5:13:04 PM
Name: MagonGeoffrey
Title: Supervisor-Grants Compliance, Community&Human Services
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3/24/2015 16.D.7.
Date: 3/9/2015 8:55:14 AM
Name: McKuenElly
Title: Grants and Housing Coordinator, Senior, Community &Human Services
Date: 3/9/2015 9:47:17 AM
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 3/9/2015 10:16:40 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 3/10/2015 11:29:45 AM
Name: Bendisa Marku
Title: Supervisor-Accounting, Community &Human Services
Date: 3/13/2015 9:28:44 AM
Name: TownsendAmanda
Title: Division Director-Operations Support,Public Services Department
Date: 3/13/2015 11:38:57 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 3/16/2015 11:02:57 AM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 3/16/2015 11:53:54 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/16/2015 1:00:33 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 3/16/2015 1:38:51 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/16/2015 2:46:57 PM
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3/24/2015 16.D.7.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2014-2015 HUD ACTION PLAN
AI)D A NEW PROJECT - COMMUITY AND HUMAN SERVLCES HOMELESSNESS
PREVENTION AND RAPID RE-HOUSING PROGRAM (ESG)
Jurisdiction(s): Collier Counts',Naples ESG Contact Person: Eli) Soto McKuen
Lead Agency: Collier County Address: 3339 E. Tamiami Trail. Suite 211,
Jurisdiction Web Address: www.colliereov.net Naples, FL 34112
(URL where ESG Substantial Amendment Telephone: (239)252-2664
materials are posted) Fax: (239) 252-2664
Email: el lvmckuen( .colliereov.net
The FY2014-2015 HUD Action Plan approved by the Board of County Commissioners (BCC) on June 24, 2014 and is
hereby amended as follows:
Words Struck Through are deleted; Words Underlined are added:
* * *
ADD NEW PROJECT(PAGE 2):
The proposed One Year Action Plan for fiscal year 2014-2015 includes the following projects and the approximate
funding amounts.-
Project/Organization Location Description Funding Type 1
* * * * * * I * * * * * * * *
Collier County County vide I Fund up to 3 months 553.118 ESG
Community and of short term rental
Human Services assistance plus up to 6
months of rental
arrearaiie: rental
security deposits and
last month's rent:
and/or supportive
costs such as. but not
limited to rental
application fees,
utility deposits and
{ arrcarage: and
I housing stability case
management in order
1 to keep
individuals/families in
housrna and prevent
eviction and/or
I homelessness
* * 1 * * * 1 * * * * * * I * * *
lth-
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3/24/2015 16.0.7.
Note: The remaining paces of the Action Plan are also amended to reflect project changes/amendment/modification as
applicable.
* * *
ADD PROJECT INFORMATION SHEET(Pane 58):
Project: Community and Human Services Homelessness Prevention and Rapid Re-Housing. Program
Project Scope: Fund up to 3 months of short term rental assistance plus up to 6 months of rental arrearate: rental security
deposits and last month's rent: and/or supportive costs such as. but not limited to rental application fees. utility deposits
and arrearace: and housing stability case management in order to keep individuals/families in housing and prevent
eviction and/or homelessness
Funding Amount: $53.118 ($43.108 from FY2013-2014 for a total of$96.2266)
Matrix Code: N/A.
Project Level Accomplishment: 10
Project Outcome: Rental assistance and supportive services
* * *
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3/24/2015 16.D.7.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2013-2014 HUD ACTION PLAN
ADD A NEW PROJECT - COMMUITY AND HUMAN SERVICES HOMELESSNESS
PREVENTION AND RAPID RE-HOUSING PROGRAM (ESG)
Jurisdiction(s): Collier County, Naples ESG Contact Person: Elly Soto McKuen
Lead Agency: Collier County Address: 3339 E. Tamiami Trail, Suite 211,
Jurisdiction Web Address: wwwwv,colliereoy.net I Naples, FL 341 12
(URL where ESG Substantial Amendment Telephone: (239)252-2664
materials are posted) Fax: (239)252-2664
Email: ellvmekuen C&colliereov.nct
The FY2013-2014 HUD Action Plan approved by the Board of County Commissioners (BCC) on August 13. 2013
absentia meeting and ratified it on September 10, 2013 and is hereby amended as follows:
Words Struck Through are deleted; Words Underlined are added:
* * *
ADD NEW PROJECT(PAGE 2):
The proposed One Year Action Plan for fiscal year 2013-2014 includes the following projects and the approximate
funding amounts-
Project/Organization Location Description Funding Type
* * * * * * * * * * * * * *
Collier County Countywide Fund up to 3 months S43.108 ESG
Community and of short term rental
Human Services assistance plus up to 6
months of rental
arrearagc: rental
security deposits and
last month's rent:
and/or supportive
costs such as.but not
limited to rental
application fees_
utility deposits and
arrearace: and
housing stability case
management in order
to keen
individuals/families in
housing and prevent
eviction andlor
homelessness
* * ! * * * * * * * * * I * *
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3/24/2015 16.D.7.
Note: The remaining paces of the Action Plan are also amended to reflect project chances/amendment/modification as
applicable.
* * *
ADI) PROJECT INFORMATION SHEET(Pace 47b):
Project: Community and Human Services Homelessness Prevention and Rapid Re-1 tousine Prouram
Project Scope: Fund up to 3 months of short term rental assistance plus up to 6 months of rental arrearace: rental security
deposits and last month's rent: and/or supportive costs such as. but not limited to rental application fees. utility deposits
and arrearace: and housing stability case manacement in order to keep individuals/families in housine and prevent
eviction and/or homelessness
Funding Amount: 543.108 (S53,118 from FY2014-2015 fora total of$96,226)
Matrix Code: N/A
Project Level Accomplishment: 10
Project Outcome: Rental assistance and supportive services
* * *
0
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