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Agenda 03/24/2015 Item #16C3 3/24/2015 16.C.3. EXECUTIVE SUMMARY Recommendation to approve a S495,140.95 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-23 for Underground Utility Contracting Services for the Wastewater Pump Station 147.00 Rehabilitation Project, Project Number 70046; and, authorize the necessary budget amendment. OBJECTIVE: To bring outdated utility infrastructure into compliance with current standards while meeting the demand for service, protecting public health and safety, providing proactive environmental protections, and supplying backup pumping capability during power outages. CONSIDERATIONS: On June 10, 2014, as Agenda Item 11C, the Board of County Commissioners (Board) approved the Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study. The proposed scope of work is consistent with Project 70046, "Wastewater Pump Station TSP," on page 3-186, line 75 of the user rate study. Funding for project 70046 is available in and is consistent with the FY2015 CIP Budget. Pump Station 147.00 is located within Kensington Golf and Country Club. Kensington is a 370-acre community developed in the 1990s, located on Pine Ridge Road approximately 1.5 miles west of I-75. Wastewater service to this community is comprised of four pump stations (147.00, 147.01, 147.02 and 147.03). All of these stations collect sewage from a small local gravity system. Three of these pump stations operate in a cascading series, with pumps discharging into a downstream collection system to be re-pumped. Pump station 147.00 discharges wastewater flows into an eight-inch diameter force main, which conveys wastewater from the sewer basins into a larger force main transmission system at a tie-in location located at the intersection of Kensington High Street and Pine Ridge Road. The service area of pump station 147.00 contains 562 residential households, and one commercial parcel, which includes a clubhouse with a community pool and tennis courts. The scope of work includes the addition of a standby diesel pump as part of the emergency power program. When any of the following four conditional criteria are met, then a permanent generator or standby diesel pump is operationally required: 1) pump stations that have 25 horsepower or greater motors, 2) pump stations that are fed by four or more other pump stations, 3) pump stations that pump directly to a wastewater force main that pumps directly to the plant or, 4) pump stations that are operationally critical to hospitals, nursing homes, and environmentally sensitive areas. This project meets two of the four criteria. The condition of this asset is defined as "Red: Level 3 —Risked Compliance" as reported to the Board at the October 1, 2013 Asset Assessment and Management Workshop. The emergency diesel pump will allow the continued pumping of wastewater flows during power outages, and increases station reliability. The existing pumps are appropriate for the capacity of pump station 147.00; however, the installation of variable frequency drives will allow the station to operate at reduced speeds, which reduces pump wear and power cost. The confined space valve vault will be eliminated by moving piping and appurtenances above grade. The Procurement Services Division electronically distributed Request for Quotation 14-6213-23, Pump Station 147.00 Improvements, on January 20, 2015, to the six vendors under the Fixed-Term Underground Utilities Contract No. 14-6213. Four of those contractors submitted quotations by the February 13, 2015, deadline. The quotations are summarized below. Packet Page-644- 3/24/2015 16.C.3. VENDOR QUOTE Quality Enterprises $495,140.95 Mitchell & Stark $ 547,000.00 Douglas N Higgins $ 554,167.00 Haskins, Inc. $ 677,000.00 Kyle Construction Did Not Quote Southwest Utility Systems,Inc. Did Not Quote The engineer's opinion of probable construction cost was $567,400. Staff reviewed the quotations and determined Quality Enterprises USA, Inc., to be the lowest qualified and responsive bidder at approximately 13 percent below the engineer's cost estimate. The quote tabulation and graph are Attachments 1 and 2, respectively. The Procurement Services Division concluded that bidding was competitive and representative of market conditions. The project design professional, Stantec Consulting Services, Inc., also recommends award of this work order to Quality Enterprises USA, Inc., per the attached letter dated February 19, 2015 (Attachment 3). Quality Enterprises USA, Inc., has a satisfactory performance and warranty record on other similar county utility-related construction projects. The bid specifications informed the bidders there may be unforeseen conditions associated with the project. The project cost includes an allowance of$47,000 for owner-directed work due to unforeseen corrosive or geological conditions that include, but are not limited to, repairs due to structural deterioration, and/or replacement of defective mechanical equipment and deficient electrical components. Subject to the Purchasing Ordinance, staff will negotiate a price for any additional work due to unforeseen conditions prior to the start of any work. FISCAL IMPACT: Funding is available in, and is consistent with,the FY2015 Capital Budget approved by the Board on June 10, 2014. The source of funding is the Wastewater User Fee Fund (414). A budget amendment is required from Project 73950, Fund (414), in the amount of$495,140. The operating budget impact of the completed project is reflected in the table below. The total capital cost to implement Project 70046 Pump Station 147.00 Rehabilitation is $495,140.95. While this asset is being replaced due to its condition and criticality, an additional benefit is the resulting annual cost savings of approximately $414 based on an approximate 15 percent reduction in power required. There will be an increase in maintenance cost for the standby pump of approximately $1,060. The resultant operating cost increase is $646 annually. Elements FY 2015 FY 2016 FY 2016-FY2036 Capital Outlay $495,140.95 $0 $0 Operating Cost Change* $0 $646 $12,920 *Approximate cost change in the annual operating budget for each fiscal year over the life of the asset. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. Packet Page-645- 3/24/2015 16.C.3. RECOMMENDATION: That the Board of County Commissioners, Ex-officio Governing Board of the Collier County Water-Sewer District, approve a $495,140.95 work order under Request For Quotation 14-6213-23 to Quality Enterprises USA, Inc.; authorize the Chairman to sign and execute the work order after approval by the County Attorney's Office; and, approve the necessary Budget Amendment to transfer funds in the amount of $495,140.95 from 73950 — NCWRF CAP BTG 30.6, to 70046 — WW Pump Station TSP. Prepared By: Corinne Trtan, Project Manager, Public Utilities Planning and Project Management Division Attachments: Attachment 1-Quote tabulation Attachment 2-PPMD Quote Analysis Attachment 3-Recommendation Letter Attachment 4-Work Order Packet Page -646- 3/24/2015 16.0.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.3. Item Summary: Recommendation to approve a $495,140.95 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-23 for Underground Utility Contracting Services for the Wastewater Pump Station 147.00 Rehabilitation Project, Project Number 70046; and, authorize the necessary budget amendment. Meeting Date: 3/24/2015 Prepared By Name: TrtanCorinne Title: Project Manager, Public Utilities Engineering 2/25/2015 3:12:33 PM Submitted by Title: Project Manager,Public Utilities Engineering Name: TrtanCorinne 2/25/2015 3:12:34 PM Approved By Name: NagySteve Title: Manager- Wastewater Collection, Wastewater Date: 2/25/2015 3:32:56 PM Name: HapkeMargie Title: Recycling Coordinator, Solid &Hazardous Waste Management Date: 2/26/2015 8:52:47 AM Name: JacobsSusan Title: Operations Analyst, Wastewater Date: 2/26/2015 3:01:30 PM Name: Joseph Bellone Title:Director-Operations Support,Utilities Finance Operations Date: 2/26/201.5 4:30:40 PM Packet Page-647- 3/24/2015 16.C.3. Name: MarkiewiczJoanne Title: Director-Purchasing/General Services, Purchasing&General Services Date: 2/27/2015 6:58:17 AM Name: JohnssenBeth Title: Director-Wastewater, Wastewater Date: 2/27/2015 9:30:33 PM Name: JohnsonScott Title: Manager-Procurement,Purchasing&General Services Date: 3/2/2015 8:26:52 AM Name: ChmelikTom Title: Division Director-Public Utilities Eng, Public Utilities Engineering Date: 3/2/2015 1:02:14 PM Name: HerreraSandra Title: Manager-Procurement, Purchasing& General Services Date: 3/2/2015 3:23:02 PM Name: HallSwainson Title: Procurement Specialist,Purchasing& General Services Date: 3/4/2015 2:00:50 PM Name: PajerCraig Title:Project Manager,Principal, Public Utilities Engineering Date: 3/4/2015 2:45:07 PM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 3/9/2015 11:14:36 AM Name: YilmazGeorge Title: Department Head-Public Utilities,Public Utilities Department Date: 3/13/2015 8:19:05 AM Name: KlatzkowJeff Title: County Attorney, Date: 3/13/2015 8:39:45 AM Name: IsacksonMark Title: Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget Date: 3/13/2015 9:35:12 AM Packet Page-648- 3/24/2015 16.C.3. Name: OchsLeo Title: County Manager, County Managers Office Date: 3/13/2015 4:10:15 PM Packet Page-649- 3/24/2015 16.C.3. l I o 10 f to WI R m ', '' h o :ti,. ' 8 8 0 0. 0 tti G t O I G M g A G CI trt Lq fV M4i w , o° °o 8 S g 0 ri A N F :. 66 a N '6:si 0C: d S ': r. V ..,,,, O N O N 1A @ G 0 0 N a �:.' f.. N y ' tH O .) e• 7 av o O Q p O■ O O .,U C 0 O 0d R a •U ; n W a ,n a ka g a m _T 0 tv p p 7. 7 h t() a •7 a O i CD W rn w o w V p 0. o m Q b4 w a N m u m av 0 r a d m I m 4 0 o CO a ,. in c ° O .D 7 N in E 3 qq 3 a o _•Z- 0 at Z O s E E a it s 0 C 0 a CW. L r N M 0 Packet Page -650- 3/24/2015 16.C.3. C an cum `Y' v ac' o _ o C� W - .a w 't o v o CU ° u -a Q ° L a o `° c c w .) - > v o 0 -c L _c > Y N E ,N W Y N CO f9 L. C Y 0 Q 0 + 0 0 + aai 0 0 U () o L a c U O N C IV }i = .CI I I I 03 I I I • I ec I I I 0 I c C I � s o I\ d 1 l"I � I I 'I � o O 1 it ++ I I I CI3 I 11 Y m 4J I I +� t I • I 7. CD ++ . To 0 _ VI 4-1 1 C �4 L Li , w � CO 1 1 1 1 I 00 0 00 00 00 00 00 0 C 0 if i 0 0 0 0 0 0 0 0 0 0 6 6 0 0 6 0 0 o N. 0 0 0 0 0 0 in i.n. if). in in IA- in. i Packet Page -651- 3/24/2015 16.C.3. Stantec Consulting Services Inc. iipi E- hy� F R �.�s JLVU DUIICy LUI IC, ttLUU, INUI.IIC�, �I VIIUU J`i IUJ February 19, 2015 File: 177310566 Attention: Ms. Corinne Trtan Project Manager Collier County PPMD 3339 Tamiami Trail East, Suite 301 Naples, FL 34112 Dear Ms. Trtan, Reference: PS 147.00 Improvements (Collier County PPMD Project#70046.18.2), Bid Tabulation Quotes for the referenced project were opened at 3:00 pm on February 13, 2015. Four (4) bids were received and subsequently tabulated by Stantec. The apparent responsive, responsible, and qualified, low bidder was Quality Enterprises USA, Inc.with a bid of$495,104.95. The Engineer's Opinion of Probable Cost for the project is$520,100.00. The bids have been tabulated, along with the engineer's estimate, and are being provided as an attachment to this letter. Please let us know if we can be of further assistance in concluding the Bidding Phase for this project. Regards, STANTEC CONSULTING SERVICES INC. Project Manager Phone: 239-910-2757 marc.lean@sfantec.com Attachment: Bid Tabulation, PS 147.00 Packet Page-652- 3/24/2015 16.C.3. aE° r, n e - w » »w » N S u 8 E n e io i H o a N 8 k I N a - f ;r g° to w E 8 8 8 2 t o 0 8 E w w w t a tP - a Q g. n w E E a i o m3 - w w E i III° < a N if, ?I' w w w » IN to W u N a L -I - 3 I1 r _ 1a 1 3 3 1 E 3 E 0 El I C U a i o f E, 1- 4 n n Packet Page -653- 3/24/2015 16.C.3. , WORK ORDER/PURCHASE ORDER 1/Contract 14-6213 "Annual Underground Utility Contractors" Contract Expiration Date: July 7, 2016 RFQ 14-6213-23 This Work Order is for Utility Contractor services for work known as: Project Name: Pump Station 147.00 improvements (Kensington) ✓ Project No: 70046.18.3 The work is specified in the proposal dated February 13, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Quality Enterprises USA,Inc. Scope of Work: As detailed in the attached proposal and the following: /* Task ] Rehabilitation of New Pump Station / * Task Il Mobilization/Demobilization /* Task III Owner Directed Allowance i Schedule of Work: Complete work within 365 days (substantial completion within 305 days) from the date of the Notice to Proceed which is accompanying this Work Order. The Vendor agrees that any Work Order that V extends beyond the expiration date of Agreement #14-6213 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s):) ® Negotiated Lump Sum (NLS), Lump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate— Schedule A) ❑Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task I �$ 433,140.95 NLS Task 11 $ 15,000.00 NLS Task I I %$ 47,000.00 T&M TOTAL FEE $ 495,140.95 / PREPARED BY: — ' / c:,--/(*)/5 Corinne Trtan, Project Manager Date -112i°\ APPROVED BY: Z /23 /1 Craig P rive al Project Manager Date APPROVED BY: 7X('To Chmelik, PPMD Department Director Date Page 1 of 3 Packet Page -654- da 3/24/2015 16.C.3. APPROVED BY: //� Steve Nagy, Wastewater Collections Manager Date APPROVED :eth Johnssen astewater Director Da APPROVED BY: -� - 7 = -----�/ Z—�Z� George Yilmaz, Division Administrator Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity(financial, contractual, organizational, or otherwise)which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Quality Enterprises USA, Inc. Louis J. Gaudio, Vice President Date Page 2 of 3 roD Packet Page -655- 3/24/2015 16.C.3. IN WITNESS WHEREOF, the parties hereto,have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA By: By: Tim Nance, Chairman Dated: (SEAL) Quality Enterprises USA, Inc. / 2� r ( � By: First Witness Lou J. Gaudio, Vice President Print ° ,y\\N) C ; Second Witness Print Ap oved as to Form Leg ity: Scott R. Teach, Deputy aunty Attorne7 Page 3of3 Packet Page -656- 3/24/2015 16.C.3. Cofer County Adrrindstrativve Services Division Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities & General Contractors" Date: January 20, 2015 From: Swainson Hall, Procurement Strategist 239-252-8935, Telephone Number 239-252-6334, Fax Number swalnsonhall(c collierdov.net To: Potential Proposers Subject: RFQ #14-6213-23 Pump Station 147.00 Improvements As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: 3:00 PM 1/30/2015 Q&A Deadline: 5:00 PM 1/26/2015 Non-Mandatory 2:00 PM 1/23/2015 Purchasing Conference Room Pre-Quote Meeting 3327 Tamiaml Trail East, Naples, FL 34112 Number of Days to Final Completion: 305 days substantial/60 days final/365 total Scope Provided Yes Plans and Specs: Yes Estimated Value Attached __ Liquidated Damages: $1,002.50 per day Payment & Performance Bonds Yes, if project value exceeds$200,000 Direct Material Purchase No Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Quality Enterprises USA, Inc. Firm's Complete Legal Name 239-435-7200 239-435-7202 Teleph Nar r Fax Number Signature Vice President Title Louis 3. Gaudio 2/13/15 Print Name Date C: Corinne Trtan I Project Manager 1 RFQ 14-6213-23 Packet Page -657- 3/24/2015 16.C.3. f 11 10 o f C I{} t,, - O RC .:YV::i 8 g C w 1 el s OI 111' o w II.i,li O 0 I1 m m O C C N N y ? H © rr` 0o D N (O N 8 8 S F2:: p O 8 cri '! 'ice w 1, 0 M,; o S 0 o gJ 1' o „c m I r, o o p p p o o $ 7- 'o 1 E N U p C C z arm c 4 Q 0 n C b9 a m m w: f;I 3 N �. u ' .- a f °In E IN E m -0 h m ~ N aE 0 J r J o 1- m A 3 TO co c O I4„ g 7 I -.0..v.,.',i i rn E g N d . 2 c .a 0 O m Zi 0 c 0 2 ,- N C e Packet Page -658- 1 3/24/2015 16.C.3. Q. ENTER ■Rl5ES MEMORANDUM To: Swain Hall, Procurement Strategist Collier County Purchasing From: Louis J. Gaudio Vice President Date: February 20, 2015 Subject: RFQ# 14-6213-23 Pump Station 147.00 Improvements I hereby acknowledge receipt of Addendums 1 —6 for R FQ# 14-6213-23 Pump Station 147.00 Improvements. Louis J. Gaudio Vice President . 208 Tiintern Court 3894 Mannix Drive,Suite 216 Packet Page -659- Chesapeake,VA 23320 Naples,F134114-54061 (757)548,8000 (239)435-7200 Fax(757)548-2600 Fax(239)435 7202 Lick CB CAS 7231