Agenda 03/24/2015 Item #16C1 3/24/2015 16.0.1.
EXECUTIVE SUMMARY
Recommendation to approve a $340,537 work order to Quality Enterprises USA, Inc., under
Request for Quotation 14-6213-21 for Underground Utility Contracting Services for the
Wastewater Pump Station 104.05 Rehabilitation Project,Project Number 70046.
OBJECTIVE: To bring outdated utility infrastructure into compliance with current standards while
meeting the demand for service, protecting public health and safety and providing proactive
environmental protections.
CONSIDERATIONS: On June 10, 2014, as Agenda Item 11 C, the Board of County Commissioners
(Board) approved the Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate
Study. The proposed scope of work is consistent with Project 70046, "Wastewater Pump Station TSP"on
page 3-186, line 75 of the user rate study. Funding for project 70046 is available in and is consistent with
the FY2015 CIP Budget.
Pump station 104.05 is located on Mill Pond Circle within the Emerald Lakes community. Emerald
Lakes is a 90-acre residential community adjacent to the southwest intersection of Airport Road and
Orange Blossom Drive. Wastewater service to the Emerald Lakes community is comprised of three pump
stations (104.05, 104.06, and 104.09) that serve local gravity sewer systems. Pump station 104.05 is a
community pump station that receives flows from the other two pump stations, as well as a gravity
system. The service area of pump station 104.05 contains 526 residential households, and one commercial
parcel, which includes a clubhouse with a community pool and tennis courts.
When any of the following four conditional criteria are met, then a permanent generator or standby diesel
pump is operationally required: 1) pump stations that have 25 horsepower or greater motors, 2) pump
stations that are fed by four or more other pump stations, 3) pump stations that pump directly to a
wastewater force main that pumps directly to the plant or, 4) pump stations that are operationally critical
to hospitals, nursing homes, and environmentally sensitive areas. This project meets two of the four
criteria. As part of the emergency power program, the constructed site will provide accommodations for
future deployment of a standby diesel pump or permanent generator as dictated by operational need. The
condition of this asset has progressed to "Red: Level 3 —Risked Compliance" as reported to the Board at
the October 1, 2013, Asset Assessment and Management Workshop.
The existing pumps are appropriate for the capacity of pump station 104.05; however, the installation of
variable frequency drives will allow the station to operate at reduced speeds, which reduces pump wear
and power cost. The confined space valve vault will be eliminated by moving piping and appurtenances
above grade.
The Procurement Services Division electronically distributed Request for Quotation 14-6213-21, Pump
Station 104.05 Improvements, on January 20, 2015, to the six vendors under the Fixed-Term
Underground Utilities Contract No. 14-6213. Five of those contractors submitted quotations by the
February 11, 2015, deadline. The quotations are summarized below.
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3/24/2015 16.0.1 .
VENDOR QUOTE
Quality Enterprises $ 340,537
Mitchell & Stark $ 390,000
Haskins, Inc. $442,000
Kyle Construction $ 444,700
Douglas N Higgins $451,422
Southwest Utility Systems, Inc. Did Not Quote
The engineer's opinion of probable construction cost was $346,788. Staff reviewed the quotations and
determined Quality Enterprises USA, Inc., to be the lowest qualified and responsive bidder at
approximately 1.8 percent below the engineer's cost estimate. The quote tabulation and graph are
Attachments 1 and 2, respectively. The Procurement Services Division concluded that bidding was
competitive and representative of market conditions. The project design professional, Stantec Consulting
Services, Inc., also recommends award of this work order to Quality Enterprises USA, Inc., per the
attached letter dated February 19, 2015 (Attachment 3).
Quality Enterprises USA, Inc., has a satisfactory performance and warranty record on other similar
county utility-related construction projects. The bid specifications informed the bidders there may be
unforeseen conditions associated with the project. The project cost includes an allowance of$31,000 for
owner-directed work due to unforeseen corrosive or geological conditions that include, but are not limited
to, repairs due to structural deterioration, and/or replacement of defective mechanical equipment and
deficient electrical components. Subject to the Purchasing Ordinance, staff will negotiate a price for any
additional work due to unforeseen conditions prior to the start of any work.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is the Wastewater User Fee Fund (414).
The operating budget impact of the completed project is reflected in the table below. The total capital
cost to implement Project 70046 Pump Station 104.05 Rehabilitation is $340,537. While this asset is
being rehabilitated, due to its condition and criticality, an additional benefit is the resulting annual cost
savings of approximately $414 based on an approximate 15 percent reduction in power required.
Elements FY 2015 FY 2016 FY 2016-FY2036
Capital Outlay $340,537 $0 $0
Operating Cost Change * $0 ($414) ($8.280)
*Approximate cost change in the annual operating budget for each fiscal year over the life of the
asset.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio Governing Board of the
Collier County Water-Sewer District, approve a $340,537 work order under Request For Quotation 14-
6213-21 to Quality Enterprises USA, Inc.; and, authorize the Chairman to sign and execute the work
order after approval by the County Attorney's Office.
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3/24/2015 16.C.1 .
Prepared By: Corinne Than, Project Manager, Public Utilities Planning and Project Management
Department.
Attachments:
Attachment 1-Quote tabulation
Attachment 2-PPMD Quote Analysis
Attachment 3-Recommendation Letter
Attachment 4-Work Order
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3/24/2015 16.C.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.1.
Item Summary: Recommendation to approve a $340,537 work order to Quality
Enterprises USA, Inc., under Request for Quotation 14-6213-21 for Underground Utility
Contracting Services for the Wastewater Pump Station 104.05 Rehabilitation Project, Project
Number 70046.
Meeting Date: 3/24/2015
Prepared By
Name: TrtanCorinne
Title: Project Manager, Public Utilities Engineering
2/25/2015 2:48:18 PM
Submitted by
Title:Project Manager,Public Utilities Engineering
Name: TrtanCorinne
2/25/2015 2:48:19 PM
Approved By
Name: NagySteve
Title: Manager-Wastewater Collection, Wastewater
Date: 2/25/2015 3:32:46 PM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 2/25/2015 4:30:50 PM
Name: HapkeMargie
Title: Recycling Coordinator, Solid &Hazardous Waste Management
Date: 2/26/2015 8:48:27 AM
Name: JacobsSusan
Title: Operations Analyst, Wastewater
Date: 2/26/2015 2:08:15 PM
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3/24/2015 16.0.1 .
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 2/27/2015 6:57:12 AM
Name: JohnssenBeth
Title: Director-Wastewater, Wastewater
Date: 2/27/2015 9:30:14 PM
Name: JohnsonScott
Title: Manager-Procurement,Purchasing&General Services
Date: 3/2/2015 8:26:38 AM
Name: ChmelikTom
Title: Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 3/2/2015 1:01:20 PM
Name: HerreraSandra
Title: Manager-Procurement,Purchasing&General Services
Date: 3/2/2015 3:20:24 PM
Name: HallSwainson
Title: Procurement Specialist,Purchasing&General Services
Date: 3/4/2015 2:01:04 PM
Name: PajerCraig
Title: Project Manager, Principal, Public Utilities Engineering
Date: 3/4/2015 2:43:48 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/9/2015 9:59:42 AM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 3/13/2015 8:18:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/13/2015 8:39:10 AM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 3/13/2015 9:40:38 AM
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3/24/2015 16.C.1.
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/13/2015 4:1 1:09 PM
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3/24/2015 16.C.1 .
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3/24/2015 16.C.1 .
Stantec Consulting Services Inc.
g 3200 Valley Lane, #200, Naples, Florida 3Y 05
February 19, 2015
File: 177310565
Attention: Ms. Corinne Trtan
Project Manager
Collier County PPMD
3339 Tamiami Trail East, Suite 301
Naples, FL 34112
Dear Ms.Trtan,
Reference: PS 104.05 Improvements (Collier County PPMD Project#70046.19.2), Bid Tabulation
Quotes for the referenced project were opened at 3:00 pm on February 11, 2015. Five (5) bids
were received and subsequently tabulated by Stantec. The apparent responsive, responsible,
and qualified, low bidder was Quality Enterprises USA, Inc.with a bid of$340,537.00. The
Engineer's Opinion of Probable Cost for the project is $346,788.00.The bids have been tabulated,
along with the engineer's estimate, and are being provided as an attachment to this letter.
Please let us know if we can be of further assistance in concluding the Bidding Phase for this
project.
Regards,
STANTEC CONSULTING SERVICES INC.
Y J —_'
Project Manager
Phone:239-910-2757
marc.lean@stantec.com
Attachment: Bid Tabulation, PS 104.05
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3/24/2015 16.0.1.
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Packet Page -616-
3/24/2015 16.C.1.
WORK ORDER/PURCHASE ORDER
L/Contract 14-6213 "Annual Underground Utility Contractors"
Contract Expiration Date: July 7, 2016 4.7'
RFQ 14-6213-21
This Work Order is for Utility Contractor services for work known as: /
Project Name: Pump Station 104.05 Improvements (Emerald Lakes) c/
Project No: 70046.19.3 ,/
The work is specified in the proposal dated February 11, 2015 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work
Order/Purchase Order is assigned to: Quality Enterprises USA, Inc. /
Scope of Work: As detailed in the attached proposal and the following:
* Task I Rehabilitation of New Pump Station
* Task II Mobilization/Demobilization
* Task III Owner Directed Allowance ✓
Schedule of Work: Complete work within 365 days(substantial completion within 305 days) from the date of
the Notice to Proceed which is accompanying this Work Order. The Vendor agrees that any Work Order that
extends beyond the expiration date of Agreement #14-6213 will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
/Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in
accordance with following method(s):) ® Negotiated Lump Sum (NLS), Lump Sum Plus Reimbursable
Costs (LS+RC) [S]Time & Material (T&M) (established hourly rate — Schedule A) Cost Plus Fixed Fee
(CPFF), as provided in the attached proposal.
Task 1 $ 295,613.00 NLS
Task 11 $ 13,924.00 NLS
Task 11 $ 31,000.00 T&M
TOTAL FEE $ 340,537.00 vr-
gy PREPARED BY: L -(A-61-4'L: a//1 dIA--- a/o2Q//5
Corinne Trtan, Project Manager Date
APPROVED BY: " _ 2 l /15".
Craig Paincip "Project Manager Date
APPROVED BY: a ,
'om Chmelik, PPMD Department Director Date
Page 1 of 3
Packet Page -617-
3/24/2015 16.C.1 .
APPROVED BY: 44,1 4" T
Steve Nagy, Wastewater Collections Manager Date
APPROVED :4
Bet, Johnssen, astewater Director Date
r APPROVED BY:
George Yilmaz, Division Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,
that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity(financial, contractual, organizational, or otherwise)which relates to the proposed work; and
bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any
actual or potential conflict of interest that arises during the Work Order and/or project duration,
ACCEPTED BY: Quality Enterprises USA, Inc.
a -moo -
�
Louis J. Gaudio, Vice President Date
Page 2 of 3
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3/24/2015 16.C.1 .
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Tim Nance, Chairman
Dated:
(SEAL)
Quality Enterprises USA, Inc.
--)Ittaxi- ails__ Eis :
First Witness Lou J. Gaudio, Vice President
fl t CJP N
Print
Second Witness
\c \ L,sz y
Print
App o d as to Fo d gality:
Scott R. Teach, Deputy County Attorney
Page 3 of 3
Packet Page -619-
U
3/24/2015 16.C.1 .
Ter Cody
Administralive Services Division
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
#14-6213
"Annual Contract for Underground Utilities &General Contractors"
Date: January 20, 2015
From: Swainson Hall, Procurement Strategist
239-252-8935, Telephone Number
239-252-6334, Fax Number
swainsonhallecoliieraov.net
To: Potential Proposers
Subject: RFQ #14-6213-21 Pump Station 104.05 Improvements
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 3:00 PM 1/30/2015
Q&A Deadline: 5:00 PM 1/26/2015
Non-Mandatory 2:00 PM 1/23/2015
Purchasing Conference Room
Pre-Quote Meeting 3327 Tamiaml Trail East, Naples, FL 34112
Number of Days to Final Completion: 305 days substantial/60 days final/365 total
Scope Provided Yes
Plans and Specs: Yes
Estimated Value _ Attached
Liquidated Damages: $1,002.50 per day
Payment & Performance Bonds Yes, if project value exceeds $200,000
Direct Material Purchase No
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Quality Enterprises USA, Inc,
Firm's Complete Legal Name
239-435-7200 239-435-7202
T= _410.11_ . ...- /Fax Number
Signature
Vice President
Title
Louis J. Gaudio 2/11/15
Print Name Date
C: Corinne Trtan I Project Manager
1
RFQ 14-6213-21
Packet Page-620-
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3/24/2015 16.C.1 .
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ENTERPRISES
MEMORANDUM
To: Swain Hall, Procurement Strategist
Collier County Purchasing
From: Louis J. Gaudio
Vice President
-Date: February 20, 2015
Subject: RFQ# 14-6213-21 Pump Station 104.05 Improvements
(
I hereby acknowledge receipt of Addendums 1 —6 for R FQ# 14-6213-21 Pump Station 104.05
Improvements.
4
Louis J. Gaudio
Vice President
•
•
)
208 Tintem Court 3894 Mannix Drive,Suite 216
Packet Page -622- Chesapeake,VA 23320 Naples,FL 34114.5406
(757)548-8000 (239)435-7200
Fax(757)548-2600 Fax(239)435-7202
Lic#C8CA57231