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Agenda 03/10/2015 Item #16D 6
3/10/2015 16.D.6. EXECUTIVE SUMMARY Recommendation to approve an after-the-fact grant application for a 3-year U.S. Department of Justice, Office on Violence Against Women -Justice for Families Grant that is part of the Victims Advocacy Organization Grant Program. OBJECTIVE: To expand the visitation and safe exchange program for children and families in our community. CONSIDERATIONS: This solicitation was from the U.S. Department of Justice, Office on Violence Against Women for the Justice for Families grant application. This application is a Victims Advocacy Organization (VAO) collaboration. The VAO organizations involved in this application are Collier County Child Advocacy Council (also known as the Children's Advocacy Center(CAC), The Shelter for Abused Women & Children (The Shelter), and the Collier County Sheriff's Office (CCSO). In addition, the Twentieth Judicial Circuit Court of Florida is also a partner. The County departments involved in the application were Community and Human Services (CHS),the Clerk of Courts and the Grants Compliance Office of the Office of Management and Budget (OMB). A working group of the partners and County departments met to decipher the regulations develop a budget, project narrative and Memorandum of Understanding for the application. The purpose of this application is to forge local partnerships among police, prosecutors, judges, victim advocates, health care providers, faith leaders and others to provide victims with the protection and services they need to pursue safe and healthy lives, while improving communities' capacity to hold offenders accountable for their crimes. The grant was authorized in the Violence Against Women Reauthorization Act (VAWA) of 2013 to improve the response of all aspects of the civil and criminal justice system to families with a history of domestic violence, dating violence, sexual assault, or stalking, or in cases involving allegations of child sexual abuse. The application is focused on three purpose areas for the community: (1) Supervised visitation and safe exchange, (2) Training for court-based and court- related personnel and (3)Juvenile court resources. Collier County and our collaborative partners are requesting a 3-year total of$481,763. There is no match required to implement this program,when awarded. Although, this is a new application, an award would result in the continuation of the existing DOJ Safe Haven's program and grant. The focus of the existing program is supervised visitation and safe exchange and was awarded in 2012 and will expire on September 30, 2015. The new award will begin on October 1, 2015 and end on September 30, 2018. CHS currently partners with CAC, The Shelter, CCSO, the Twentieth Judicial Circuit Court and Legal Aid Services of Collier County. The proposed grant application requests continued funding to expand the existing program and to develop two new purpose areas:training for court-based and court-related personnel, as well as,juvenile court resources. If the grant is awarded, the grant agreement and associated subsequent awards will be brought to the Board at a later date for approval and signature. Also, it will be fully vetted through the VAO process as to ability to execute. As fiscal agent of the grant, the County will be responsible for ensuring compliance with the programmatic and financial reporting requirements of the grant. The sub-award contracts will include requirements for the subrecipients to provide information as needed for these reports. The award will include the need to create a sole source subrecipient award contract with the CAC since they are the only victim's visitation center in the County. The Shelter for Abused Women&Children will Packet Page-992- 3/10/2015 16.D.6. be a sub-consultant through CAC and as such, will submit all invoices to CAC who will, in turn, include them with their invoices for reimbursement through the County. The grant was released/announced on December 31, 2014 with a submittal due date on February 11, 2015. With such a short response time to address the grant announcement and the coordination with outside agencies, staff was not able to complete the application in time for a board meeting prior to submission. Collier County CMA#5330 authorizes the County manager to approve the submittal of grant applications with subsequent Board action at the next regularly scheduled board meeting to ratify the approval as an after-the-fact application.The County manager approved the grant application on February 10, 2015. FISCAL IMPACT: If the grant is awarded, federal funds from DOJ VAWA in the amount of$481,763 will be appropriated into Human Services Grant Fund 707 via a Budget Amendment at the time of Board acceptance of the grant.No County match is required for this grant. The following table reflects the three- year budget period: Budget Category Grant Amount County Personnel $ 28,463 County Fringe/Benefits $ 4,450 Travel $ 6,408 Supplies $ 600 VAO Partners $441,842 Total Project Cost $481,763 LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote for Board action. — JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management impact due for this request. RECOMMENDATION: That the Board of County Commissioners approves an after-the-fact grant application for a 3-year U.S. Department of Justice, Office on Violence Against Women — Justice for Families Grant that is part of the VAO Grant program. Prepared By: Lisa Carr, Grant Coordinator and Elly Soto McKuen, Senior Grant and Housing Coordinator; Community and Human Services Packet Page -993- 3/10/2015 16.D.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.6. Item Summary: Recommendation to approve an after-the-fact grant application for a 3- year U.S. Department of Justice, Office on Violence Against Women -Justice for Families Grant that is part of the Victims Advocacy Organization Grant Program. Meeting Date: 3/10/2015 Prepared By Name: McKuenElly Title: Grants and Housing Coordinator, Senior, Community &Human Services 2/13/2015 8:48:14 AM Submitted by Title: Grants and Housing Coordinator, Senior, Community&Human Services Name: McKuenElly 2/13/2015 8:48:15 AM Approved By Name: Bendisa Marku Title: Supervisor-Accounting, Community &Human Services Date: 2/24/2015 8:51:01 AM Name: TownsendAmanda Title:Director-Operations Support,Public Services Department Date: 2/24/2015 12:13:29 PM Name: GrantKimberley Title: Director-Community and Human Services, Community&Human Services Date: 2/24/2015 7:05:30 PM Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 2/25/2015 10:11:58 AM Packet Page-994- 3/10/2015 16.D.6. Name: SonntagKristi Title: Manager-Federal/State Grants Operation,Community &Human Services Date: 2/25/2015 12:30:59 PM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 2/25/2015 12:43:13 PM Name:BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 2/26/2015 2:23:25 PM Name: CarnellSteve Title:Administrator-Public Services,Public Services Department Date: 2/27/2015 9:09:44 AM Name: KlatzkowJeff Title: County Attorney, Date: 2/27/2015 9:20:46 AM Name: StanleyTherese Title:Manager-Grants Compliance, Grants Management Office Date: 2/27/2015 1:21:24 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 3/2/2015 3:58:04 PM Packet Page-995- 3/10/2015 16.D.6. GO ler CraiiintY Office of Management & Budget Grant Application Reviewed and A.proved by County get)or designe ' \ c-- r 2 County M alter 1t,3\1`D (date) After-the-Fact Approval by the BCC is required at the March 10,2015 BCC meeting TO: Leo Ochs,County Manager CC: Kim Grant,CHS Director • FROM: Joshua Thomas,Grants Support Specialist 41 SUBJECT: County Manager review and approval of a 2015 Justice for Families Grant application sponsored by the Office on Violence against Women in the amount of$481,763. February 9,2015 Collier County Community and Human Services Department(CHS) is applying for Justice for Families Grant funding that will assist Collier County,particularly the undeserved population by allowing the county's local supervised visitation center to continue to provide accessible and high quality supervised visitation services. Funding will also improve the quality of victim services through enhanced evidence- based training opportunities for the court and court related personnel. Finally,funding will provide resources for the juvenile court to respond to dating violence and sexual assault.There are no match requirements for this grant Funding was announced December 31,2014 and the application is due February 11,2015. Due to the short turnaround,we are asking your approval for OMB to submit the application in www.grants.gov followed by after the fact approval by the Board of County Commissioners at the March 10,2015 BCC meeting. Once you have reviewed the application,please sign in the box above and call me for pickup at 239-252-8989. • Thank you,and please let me know if you have any questions regarding this request. &Lk.'t'. UN 3299 Tamiami Trail East,Suite 201 •Manloe Flnririn U119_6741 •239-252-8973•FAX 239-252-8828 Packet Page-996- 3/10/2015 16.D.6. Proposal Abstract The Collier County Board of County Commissioners, Collier County, Florida is applying for the Justice for Families Grant Program to enhance and strengthen existing supervised visitation services; educate the court and court based personnel on issues related to domestic violence, dating violence, sexual assault and stalking and to build capacity for a coordinated community response to battered women and their children in our community. Additionally we will provide civil legal assistance including legal information and resources in cases where the victim proceeds pro se and to victims of domestic violence and for non-offending in civil matters involving child sexual abuse and in which the other parent is represented by counsel. We are requesting $ 481,763 for the three year grant. Collier County Board of County Commissioners intends collaborate with the local domestic violence shelter, The Shelter for Abused Women & Children to provide an advocate onsite at the visitation center and to renew the contract with the Collier County Child Advocacy Council to provide: supervised visitation and safe exchanges for battered women and their children, a juvenile family court advocate to respond to dependency and delinquency court and coordinate training for court and related personnel . A county employee will serve as grant coordinator to act as the point of contact with the Office on Violence Against Women to ensure compliance with the statutory, mandatory and reporting requirements of the grant. The goals of this proposal focus on increasing access to supervised visitation and exchange, implementing services including family advocacy services which are responsive to the needs of battered women and their children, and improving our coordinated community response to domestic violence. The partnership will be enhanced through opportunities for court and court 1 Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-997- 3/10/2015 16.D.6. related personnel training to further improve the legal response to victims of domestic violence, sexual assault, dating violence and stalking. Located in Southwest Florida, Collier County is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. Collier's child population continues to become increasingly more diverse with a population of 48% Hispanic, 36% White, 12% African American and Haitian, and 2% mixed Asian and 1% Asian and 1% Native American (Collier County Public Schools, 2015.) More than 50% of our students live in non-English homes, where English is not the first language and sometimes isn't even spoken. The percent of school age children eligible for free or reduced price lunch has increased from 50.9 percent in 2009 to 61.2 percent in 2013 with over 26,000 students categorized as economically needy. (Kids Count Data Center, 2014.) The overall total crime index from 2013 to the first half of 2014 went up by 6.3% in Collier County; the number of murders increased by 33% the number of forcible rapes increased by 20% and aggravated assault increased by 35% (Florida Department of Law Enforcement.) Provision of supervised visitation services and advocacy for victims to meet the needs of this underserved, economically and culturally diverse population is challenging and requires community support and expertise. The Justice for Families Grant Program funding is critical to the safety of the some of the most vulnerable citizens of our community. The funding will further improve the community's capacity to prevent, solve and control the crimes of domestic violence, sexual assault, dating violence, and stalking. 2 Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-998- 3/10/2015 16.D.6. Project Narrative Purpose of the Application The Justice for Families Grant funding will assist Collier County, particularly the underserved population, by allowing our local supervised visitation center to continue providing accessible and high quality supervised visitation services (Purpose area 1), improving the quality of victim services through enhanced evidence-based training opportunities for the court and court related personnel (Purpose area 3), and providing resources for the juvenile court to respond to dating violence, domestic violence, sexual assault (including child sexual abuse), and stalking (Purpose area 4). Problem to be addressed Newspaper headlines all too frequently report tragedies in which women and their children killed or seriously injured in situations involving domestic violence. Separation may increase the risk of homicide for battered women, sometimes occurring in relation to custody hearings and visitation exchanges (Saunders, D. G., &Browne, A. 2000.) The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.)Although many assume that intimate partner violence will end by one party exiting an abusive relationship, research indicates that leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden &Thoennes, 2000.) In addition, child protection system case workers identify a history of domestic violence in 45percent of families when active universal screening for domestic violence occurs. The batterer may minimize his personal responsibility and use the legal system to continue the abuse of the victim. One of the many ways abusers continue to abuse victims is Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Farr Packet Page-999-=itation 1 3/10/2015 16.D.6. take them to court repeatedly in order to gain increased parenting time, harass the victim, and exhaust their finances (Hardesty, 2002; Miller& Smolter, 2011; NCJFCJ, 2008; Pollet, 2011) Safe supervised visitation services and victim assistance for juvenile courts can be fundamental in avoiding further incidences of domestic violence. Families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women (Saunders &Browne, 2000.) The 2013 Florida State Domestic Violence Fatality Review Team report states that the victims in the cases reviewed had little contact with service workers and domestic violence advocates and more than half of the decedents had children (66%), and nearly half of all incidents included child witnesses or additional victims other than the decedent(43%). More than half of the perpetrators in the reviewed incidents attempted suicide following the attack (52%). Apart from prior domestic violence and criminal activity, the reviewers also identified, in almost all incidents, a substantial number of lethality risk factors including substance abuse, weapons use, economic loss, and some form of obsessiveness,jealousy, or perceived betrayal on the part of the perpetrator. The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and further improve these services by providing increased outreach and advocacy to clients involved in the juvenile justice system and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. The Collier County Child Advocacy Council has considerable experience working with victims of domestic violence and have partnered with The Shelter for Abused Women &Children(Collier Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1000-itation 2 3/10/2015 16.D.6. County's domestic violence shelter) for over 15 years. The local visitation center at the serves over 85 families each year and is the only center in the county serving victims of domestic violence and their children. The visitation center operates in accordance with the Safe Havens OVW Guiding Principles. Parents receiving visitation services are treated respectfully with equal regard for the safety of adult and child victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns. Domestic violence advocacy is provided to the battered women and children using the center's services through the local non-governmental domestic violence agency known as The Shelter. Our court partner has made considerable improvements in creating unified family court and in instituting a process to hold perpetrators accountable by monitoring batterer's intervention compliance. Research on abused children and in child fatality reviews suggests a 30 to 60 percent overlap of child maltreatment and domestic violence (Edelson, 1999.) A Family Advocate for juvenile courts will greatly enhance services of court. Unidentified domestic violence or unsafe intervention in domestic violence situations may contribute to poor outcomes for families involved in juvenile matters and for juvenile offenders who have histories of trauma. The advocate can assist in the identification of domestic violence, dating violence, sexual assault and stalking. In these high risk cases, a collaborative approach is needed to prevent further harm to the child and to the adult victim. Effective domestic violence courts share an emphasis on victim safety, defendant accountability and informed decision-making. This advanced training will help to create a more trauma-informed court and further enhance the partnership by providing relevant information on evidence-based innovations in services for families utilizing the court services. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1001-itation 3 3/10/2015 16.D.6. The Need: Community Service Area and Demographics Our local community faces many challenges providing services to underserved families due to geographic location, language barriers, and immigrant status. Located in Southwest Florida, the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. According to the National Coalition Against Domestic Violence, domestic violence is one of the most chronically underreported crimes. Only 25% of all physical assaults, 20%of all rapes, and 50%of all stalking perpetrated against females by their partners are reported to the police. For the small number of cases that do get reported, on average, a woman will be assaulted by her partner or ex-partner 35 times before reporting it to the police. The overall total crime index from 2013 to the first half of 2014 went up by 6.3%in Collier County; the number of murders increased by 33%the number of forcible rapes increased by 20% and aggravated assault increased by 35% (Florida Department of Law Enforcement.) Collier's child population continues to grow and become increasingly more diverse with about 60 percent of children coming from non-white ethnic groups. The schools report a student population of 48%Hispanic, 36%White, 12%African American and Haitian, and 2%mixed Asian and 1%Asian and 1% Indian (Collier County Public Schools, 2012.). The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. The economic volatility of recent years has produced a significant increase in families living at 200 percent of poverty or below. The percent of school age children eligible for free or reduced price lunch has increased from 50.9 percent in 2009 to 61.2 percent in 2013 with over 26,000 students categorized as economically needy(Kids Count Data Center, 2014.) More Collier families face increased hunger and possible Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1002-itation 4 3/10/2015 16.D.6. homelessness. The total pounds of food delivered to local agencies in southwest Florida from FY 2012-13 to FY 2013-14 increased for 16.6 million pounds to 18.7 million pounds (Harry Chapin Food Bank) and in 2013 Collier County Public Schools identified more than 1200 children classified as homeless. Although domestic violence occurs at all socio-economic levels, some research suggests that the prevalence rates are higher among those who live in poverty(Tolman &Raphael, 2000.) With overall 48%Hispanic and immigrant students, many of the parents and children do not speak English at home. Language barriers isolate immigrant women from community resources and legal remedies as well as causing them to be wary of requesting help from officials based on their experiences with similar institutions in their home county(Erez, 2000.) Immigrant women are commonly isolated,prohibited from work outside of the home and possibly illiterate in their native language; "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships" (Shetty and Kaguyutan, 2002.) Current Services and Gaps For the fiscal year 2013/2014, The Shelter for Abused Women & Children provided emergency shelter to 482 battered women and their children, served 2,305 in outreach services and assisted in the development of 28,813 safety plans. The Shelter has developed a partnership with the Florida Department of Children and Families. Next to substance misuse, "family violence threatens child" is the most common alleged maltreatment reported to the Florida Abuse Hotline every year. The Department now rarely charges the non-offending victim parent in child welfare/domestic violence cases for the maltreatment of`failure to protect'; they are employing an alternative approach. This model recognizes the most successful approach to Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1003-itation 5 3/10/2015 16.D.6. protecting the children is by keeping children safe at home by developing a successful partnership with the non-offending parent. Furthermore Collier County benefits from the InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and the domestic violence center to provide enhanced services to domestic violence victims and to monitor domestic violence perpetrators. In 2013-2014 local law enforcement and advocates reviewed 2,129 domestic violence police reports to identify high risk cases. Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of the InVEST program are to develop partnerships between law enforcement and domestic violence advocates,bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. From October 1, 2012 to the present, the visitation center, with funding from the OVW Safe Havens grant,provided services to 167 adult victims and 259 children. Thirty-seven percent of those clients were Hispanic and at least half of those were limited or non-English speaking. The target population will benefit by the continued employment of a case manager who is fluent in Spanish and by a Creole interpreter on staff at the agency and by providing culturally sensitive local services. In 70%of the cases referred to the center, there was a domestic violence injunction for protection in which the Court determines and stipulates if respondent will have contact with the children and the type of contact that will occur at the visitation agency. There are no fees for the visitation center services nor are there are no other supervised visitation agencies in Collier County specifically for domestic violence cases. Collaboration with the partnering organizations and a community domestic violence plan continues to enhance services to domestic violence victims by creating a comprehensive plan for domestic violence response Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far,packet Page-1004-itation 6 3/10/2015 16.D.6. with improved and appropriate utilization of supervised visitation. The ability to make meaningful referrals to other services that families need is also viewed favorably within partnership structure (i.e., coordinated response.) The center staff accesses OVW approved educational resources and opportunities concerning domestic violence and supervised visitation. In addition to the Safe Havens grant funded program, the Collier County Child Advocacy Council provides advocacy services in schools and in the criminal court for child abuse cases. A family advocate helps the families referred by the Florida Department of Children and Families and law enforcement to the Child Protection Team for forensic interviews and medical examinations. This advocate works with the non-offending parent to locate counseling and community resources. Additional advocacy services are needed for cases when the Florida Department of Children and Families identifies adult victims of domestic violence, dating violence, sexual assault or stalking in order to support the healing process and keep the non- offending parent and child safe and together whenever possible in order to minimize trauma to children. These services can also assist the when these cases are identified by the juvenile delinquency court for participating children and families with past trauma due to domestic violence, dating violence, sexual assault or stalking. The advocate will support them in accessing appropriate services including trauma counseling and safety planning as many of the interventions designed for juvenile offenders are not successful with traumatized children and may even traumatize them further. What Will Be Done Safety Needs of Victims The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1005-itation 7 3/10/2015 16.D.6. Havens OVW Guiding Principles. This is accomplished by promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic violence and the post-separation risks. Policies and procedures are designed with safety as the primary goal that includes the need to protect the way information is released and shared. Practices and operations have been developed to reduce the perpetrator's ability to re-abuse the victim and to provide the victim with the advocacy and support she/he needs. Over the years the center has developed insight concerning the potential issues that arise when providing services to families that have been impacted by domestic violence, have hired and trained competent staff, and cultivated the necessary community partnerships to ensure that the treatment of families in a respectful manner is considered at all times and the resources families may need are identified. The center has also been open concerning the identification of areas where improvements to policy and practice need to be made. As a result of their transparent nature, families that use the center benefit and the community has a safe place for services to occur. The center understands the need for each member of the family to be treated fairly and respectfully while identifying how the use of power and control by the perpetrator may affect service provision. The center links adult victims using visitation services to an advocate from the local domestic violence center. "Women who work with advocates experienced less violence over time, reported higher quality of life and social support, and had less difficulty obtaining community resources over time." (Sullivan, C.M., 2012.) The Court works with the partners to ensure that the orders of protection including visitation and exchange are clearly stated and have dates for regular review or case closure. The visitation center works with the courts to be aware of the limitations of the services and reports any critical incidents to the courts. The center does not discriminate against any client due to race, religion, Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1006-itation 8 3/10/2015 16.D.6. gender, sexual orientation, national origin, age, or disability.No off-site visitation or exchange services are provided; the center does not accept cases where the state has jurisdiction such as in foster care or protective supervision and does not promote activities that compromise domestic violence victim safety such as mediation or family counseling or requiring a court order for services. Families receive services for an average of six months to a year; however there is no time limit to the families requesting services. The individual intake orientation meeting assists the parents in understanding the scope of the services as well as providing referrals and linkages to other community agencies. Information received is specifically to assess safety needs. Releases of confidential information confidential are time bound and specific to the site. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. The visitation site meets the following specifications: separate roads to enter and exit the site; accessible parking is available, general lighting for evening hours, entrance and exit doors that can be open and closed from the outside via key, separate entrances/exits for victim and abuser, separate waiting rooms are available to alleviate any possibility that there will be contact physically, visually or auditorally in the center, an alarm system with panic buttons,walkie talkies for immediate staff assistance, and all persons are screened by staff prior to entry. Staff training is crucial to safety and all visitation staff members are trained in secure visitation practice involving a thorough knowledge of the dynamics of domestic violence. Staff receives weekly case review with a domestic violence advocate and program director and ongoing training on such topics as battering tactics, the intersection of child abuse, substance abuse and domestic violence, and stalking. Custodial parents may wait on or off site. The visitation rooms can be monitored by a one-way mirror and have recording capability. Recordings are kept for Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far packet Page-1007-itation 9 3/10/2015 16.D.6. one week only however, to allow for staff supervision. An off-duty uniformed Naples police officer is employed Sundays and in evenings when the visits and exchanges occur. The center may reject a case for which they cannot reasonably ensure the safety of all clients, staff or volunteers including, but not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a visiting parent cannot be redirected by staff to change their behavior that may compromise or endanger the safety of the children, adult victims or center staff, the visit will be concluded, services suspended and a critical incident report sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. The abuser, identified at intake, arrives fifteen to twenty minutes prior to a visit or exchange and leaves fifteen to twenty minutes after to avoid confrontation or stalking. Time may be lengthened depending upon the mode of transportation or specific circumstances. The local law enforcement agency responds appropriately and promptly to requests for assistance. A written objective observational report of critical incidents is completed for each visit and maintained in the file. Only factual reports of critical incidents or case closure are sent to the court. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are confidential and will only be released by subpoena from the requesting party. All domestic violence information is confidential per VAWA. Confidential information regarding a victim's address or other identifying information will be redacted when a request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication with the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1008-itation 10 3/10/2015 16.D.6. domestic violence agency about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique needs of victims. With the addition of the Family Advocate program as a resource for the juvenile courts, it is anticipated that this advocate would interface with the Florida Department of Children and Families and local law enforcement to identify domestic violence risk in cases sent to juvenile dependency court or even prevent court interventions when necessary safety has been established. "Juvenile courts are recognizing that many of the parents of the minors that enter the juvenile system are coping with adult intimate partner violence in their lives. And tragically, too many communities have mourned the death of adolescent victims of homicide at the hands of their partners or former partners. Until recently, there has been no comprehensive effort to explore the research, present promising practices, and give the judiciary guidance for informed and effective decision-making when it comes to adolescent relationship violence." (National Council of Juvenile and Family Court Judges, 2014) The advocate will assist the abused parent in establishing protection for her children by providing safety planning; making referrals for emergency and legal services; provide information on the effects of violence on children; and, with the appropriate releases from the adult victim, providing input to the Child Protection Team and Florida Department of Children and Families on services and case planning. In cases where a juvenile offender or offender's parent was identified as a past victim, services would be offered to that child and family if appropriate. The Family Advocate may attend hearings and if the child is willing, speak on behalf of the child as to needs for victim assistance including trauma counseling. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page -1009-itation 11 3/10/2015 16.D.6. By having the opportunity to observe the court process and receive feedback from court participants, the staff of the Justice for Families project is in a unique position to give input to the court and to help focus the court training to improve outcomes for domestic violence victims and their children. Effective domestic violence courts share an emphasis on victim safety, defendant accountability and informed decision-making. Judicial decisions in domestic violence may be improved through training and intensive experience(Henning and Klesges 1999; Steketee et al. 2000.) Further training of court staff and court personnel such as child protection workers and guardians on risk assessment and safety planning is especially important in domestic violence and intimate partner sexual assault cases as victims may be in greatest danger when they attempt to leave or when they are newly separated from abusive partners (Fleury, Sullivan, &Bybee, 2000). Overcoming barriers for underserved or marginalized Overcoming barriers for serving the underserved and marginalized is a continuous process. Therefore it is critical to recognize and work against institutional gaps that adversely affect underserved communities. "Class, race, gender, sexual orientation, religion, and disability may influence victim/survivor choices in reporting offenses and use of services." (Tolman&Raphael, 2000.) Working closely with the victim advocates from the domestic violence shelter, the visitation center staff and family advocate will assess the experiences of victims receiving services and strive to accommodate policies and procedures to meet their needs. The agency values multiculturalism and diversity and this is evident in the s practice of utilizing bilingual staff and interpreters, providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Training in Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page -1010-itation 12 3/10/2015 16.D.6. cultural competency is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with staff and community partners. Interpreters will be provided for other languages and deaf individuals as needed. Linkages for outreach to culturally specific organizations are also identified such as the Haitian churches and the Amigos Center. The research based training for the court and court related personnel will assist in further identifying disparities in service provision for serving the underserved and marginalized for the agencies as well as the court. Assessing needs of the underserved and marginalized population will be addressed on an ongoing basis by the partners and in specific training sessions. Goals and Objectives Recognizing the unique needs of our community, the immediate goals of this proposal include providing access to supervised visitation and exchange services particularly for the underserved population, providing family advocacy for the juvenile court which is responsive to the needs of battered women and their children and improving the coordinated community response to battering by providing intensive training for court and court related personnel including custody evaluators, guardian ad litem and child protective services workers. As the family court advocacy in juvenile court is a new program, it is anticipated that the numbers served may be lower in the first year of operation. Court and court related personnel will receive training in local our community at least annually; however as technical assistance opportunities are presented through the Justice for Families grant project,partners anticipate be attending OVW sponsored conferences and training with designated funds set aside for this purpose. Goal 1: To increase access to supervised visitation and exchange services Objectives: Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1011-itation 13 3/10/2015 16.D.6. 1. To provide visitation services for a minimum of 85 families annually. 2. To offer advocacy services to 100% of the adult victims over the course of the grant period to assess safety and conduct safety planning. 3. To conduct a client satisfaction survey of services on an annual basis. 4. To document number of referrals, intakes, and supervised visits and exchanges. Goal 2: To provide family advocacy services which are responsive to the needs of battered women and their children Objectives: 1. To provide advocacy services for at least 30 victims and their families in year one and 50 victims and their families in each of years two &three. 2. To document the number of referrals, intakes, number of clients and types of cases. 3. To conduct a client satisfaction survey of services annually. Goal 3: To improve the coordinated community response to battered women and their children through education for court and court related personnel. Objectives: 1. To provide at least annual training to court personnel and court related staff on the dynamics of domestic violence, dating violence, sexual assault and stalking. Topics will include: understanding perpetrator behavior, evidence based risk factors for domestic violence dating violence and homicide, and issues relating to victims including safety, security,privacy and confidentiality. Rosters of participants will be maintained along with training evaluations. 2. To further develop a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation and advocacy services by continued Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1012-itation 14 3/10/2015 16.D.6. coordination and collaboration. Stakeholder evaluations will be conducted annually by the partners. Timeline The collaborative partners will continue to hold scheduled quarterly partner meetings and annual training sessions. Partners will explore and further develop culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi-annual reporting will be executed by Collier County Department of Community and Human Services as the representative of the fiscal entity. October 1, 2015 the visitation center will continue operations and will initiate the juvenile court family advocacy program as outlined in this proposal. The visitation center program director will assist with the coordination of the training for court and court related personnel and program evaluation. Evidence based approach measuring success Evidence-based practices are founded on sound measurement of practices and outcomes. Measuring what is done and how that activity translates into outcomes is critical to understanding whether and how well a program works. Each of the three components of the project: supervised visitation and exchange services, family advocacy services and court training will maintain statistics of the services provided and conduct evaluation surveys. Numbers achieved per goals and positive response will indicate success. However, even negative responses to surveys may be useful to further analyze the safe and effective provisions of services and the effectiveness of enhanced training. Who Will Implement the Project Expertise of applicant Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1013-itation 15 3/10/2015 16.D.6. It is critical that the partnership establish a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of safe visitation programs. This is a collaborative grant proposal establishes the ongoing commitment from Collier County Board of County Commissioners as the applicant and fiscal agent. The County served as the fiscal agent of the first three cycles of the Safe Havens Supervised Visitation and Exchange Grant and will continue to provide the oversight of the grant program, designate a coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. The coordinator will ensure compliance with the statutory and mandatory requirements of the grant program and reporting requirements of the Office on Violence Against Women, serve as the point of contact with OVW and technical assistance providers, convene the partnership meetings, and coordinate site visits and assist with onsite technical assistance events. The applicant has attended grantee orientation trainings, Department of Justice financial reporting training, as well as training regarding serving victims of domestic violence and stalking. Expertise of Partners and Qualifications of Agencies The Shelter for Abused Women & Children,the only certified domestic violence shelter in Collier County, will assist domestic violence victims in accessing visitation services and juvenile court advocacy through their outreach program. The Shelter provides an array of victim services, such as emergency shelter or victim support group counseling, which are available for clients referred by the family advocate. Working as a team, staff from the visitation center and the domestic violence agency attend the weekly domestic violence court and assist victims with understanding the court process and the purpose of the visitation services. An advocate from the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1014-itation 16 3/10/2015 16.D.6. Shelter is onsite at the visitation program and devotes four hours per week to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. The Shelter hosts domestic violence core competency training for staff, volunteers and community members. Staff from the visitation center can attend this training as part of their preparation for working with battered women and their children. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center and designate a judge to serve on the core partnership committee. The visitation program has a formal agreement that is updated annually with the Court. The Twentieth Judicial Circuit Court has recently instituted a unified family court in Collier County as The Florida Supreme Court has recognized Unified Family Court as the best way to handle cases that involve children and families. Unified Family Court is a fully integrated, comprehensive approach to handling all cases involving children and families, while at the same time resolving family disputes in a fair, timely, efficient, and cost effective manner. Domestic violence respondents are held accountable for their actions because a single judge knows the full history of each case. The local Court currently hears a separate civil domestic violence docket one day per week. The Collier County Sheriff's Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. The Sheriff advises the partners on issues of safety and security and conducts annual safety assessments of the visitation center. The InVest program for high lethality cases has reinstated a fatality review team and provided training by the National Domestic Violence Review Initiative to the members of the local domestic violence task force including the Shelter staff and the visitation center director. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far packet Page 1015 itation 17 3/10/2015 16.D.6. The Collier County Child Advocacy Council is a community based non-profit victim- service organization providing services to child victims of abuse, neglect, domestic violence and sexual assault and operates the visitation program. Other programs include the school-based Child Victim Rapid Response Program to provide early identification and services to child victims of crime and the Court and Family Advocacy Program. Calling upon sixteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The agency will be responsible for the day-to-day operations of the visitation center and report to the fiscal agent. They will be responsible for maintaining the standards of visitation as set forth by the Safe Havens OVW Guiding Principles. These include standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance, termination and reports to the court. Key Personnel The Program Coordinator, with assistance from the Accountant and Fiscal Support, employed by Collier County Community and Human Services, will insure programmatic and fiscal management and compliance with Office on Violence Against Women. The coordinator will support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings and submit required programmatic and financial reports. The county will assist the partner agencies in developing community block grant applications and other sources of continuation funding and coordinate collaborative training funding for partners and visitation center staff with the approval of OVW grant manager as provided by Justice for Families technical assistance training funds. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page-1016-itation 18 3/10/2015 16.D.6. The Collier County Child Advocacy Council will employ a full time Visitation Program Director and two full time Case Managers, each funded 50%by Justice for Families funding. The Family Advocate, fluent in Creole and English and funded 25% from the grant will be assigned to families referred by the juvenile court, law enforcement and Florida Department of Children and Families due to the co-occurrence of domestic violence, dating violence, sexual assault, stalking, and child abuse. One of the Case Managers, employed by the center since 2006, is fluent in Spanish and English and will also be responsible for increasing the outreach to the Hispanic population by presenting informational outreach sessions for women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve this underserved population. Translators for other languages including sign language are employed as required. An off duty Naples Police Department officer is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An Advocate employed by The Shelter for Abused Women & Children will be funded for four hours per week by Justice for Families to provide onsite advocacy to battered women at the visitation program and link services for victims enrolled in the family advocacy program with the Shelter programs. The Visitation Center Program Director, employed in this position since 1999, is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services including court training with the collaborating partners. Current visitation center staff has participated in extensive training from OVW technical assistance providers. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.Packet Page -1017-itation 19 3/10/2015 16.D.6. supervised visitation services and with the family advocate to assess their needs for Shelter and other domestic violence services. Collier County Sheriffs Office will not receive funding from the Justice for Families project as they are already funded to assist the partners' safety concerns as a community service. History of Partnership The partnership was convened in 2005 with the receipt of the first Safe Havens grant funding. The core partners have met on a quarterly basis. The goal of this partnership agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. A further goal is to continue to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. At the partnership meetings, The Collier County Child Advocacy Council shares updated data; reviews safety concerns with the partners; discusses referral resources and explores ways to better reach the underserved population. The Shelter for Abused Women & Children contributes expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The Collier County Sheriff's Office consults with the partners regarding safety and security issues and provides direction for improving communication and coordination of services with local law enforcement. The Court is made aware of the services available, addresses how to communicate with the court and relates the needs of the court to the partners. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far.packet Page-1018-itation 20 3/10/2015 16.D.6. Budget Narrative A. Personnel A Collier County Community and Human Services (formerly Collier County Housing, Human, and Veteran Services) Grant Coordinator for the Justice for Families grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program reports, reviewing consultant/contract invoices for compliance, and ensuring compliance with the reporting requirements of OVW. A Community and Human Services Accountant and additional fiscal support staff will perform specialized accounting for the administration of the Justice for Families grant including receiving, preparing and processing financial documents, preparing records, reports, and summaries regarding assigned fiscal operations, and submitting required financial reports in accordance with OVW requirements. This budget is based on first year salaries rounded to the nearest dollar, and assumes annual increases of 2%. Totals are rounded to the nearest dollar. These are estimates and therefore may fluctuate, and occur in differing amounts, earlier, later, or not at all. Payment is based on the budget application by the award category total, as per OVW. The personnel activity logs will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for which the employee is compensated, be signed by the employee or an official having first-hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Packet Page-1019- 3/10/2015 16.D.6. Year 1-3 Salaries Position Approx Cost % Years Approx Total Grant Coordinator $ 58,022.00 x 8.00% x 3 $ 13,925 Accountant $ 52,239.00 x 8.00% x 3 $ 12,537 Fiscal Support $ 54,059.00 x 1.00% x 3 $ 1,622 Total: $ 28,084 Year 2—Anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,641.76 x 2.00% x 1 $ 93 Accountant $ 4,179.12 x 2.00% x 1 $ 84 Fiscal Support $ 540.59 x 2.00% x 1 $ 11 Total: $ 188 Year 3 —Anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,734.60 x 2.00% x 1 $ 95 Accountant $ 4,262.70 x 2.00% x 1 $ 85 Fiscal Support $ 551.40 x 2.00% x 1 $ 11 Total: $ 191 TOTAL PERSONNEL: $ 28,463 Packet Page -1020- 3/10/2015 16.D.6. B. Fringe Benefits Collier County Community and Human Services (CHS) requests fringe benefits for the Grant Coordinator, Accountant, and Fiscal Support staff. These benefits are estimated at 15.02% of only the salary to be reimbursed, which reflects the cost of fringe benefits, for current full time employees of CHS, with a projected .5% annual increase in retirement benefits. Health insurance is available to employees, but not allocated to grant programs. Payment is based on the budget application by the award category total, as per OVW. Totals have been rounded to the nearest dollar. FICA 7.65% Retirement 7.37% Total Fringe 15.02% Year 1 Position Approx Cost % Years Approx Total Grant Coordinator $ 4,641.76 x 15.02% x 1 $ 697 Accountant $ 4,179.12 x 15.02% x 1 $ 628 Fiscal Support $ 540.59 x 15.02% x 1 $ 81 Total: $ 1,406 Year 2—with anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,734.60 x 15.52% x 1 $ 735 Accountant $ 4,262.70 x 15.52% x 1 $ 662 Fiscal Support $ 551.40 x 15.52% x 1 $ 86 Total: $ 1,483 Year 3 —with anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,829.29 x 16.02% x 1 $ 774 Packet Page-1021- 3/10/2015 16.D.6. Accountant � $ 4,347.96 x 16.02% x 1 $ 697 Fiscal Support $ 562.43 x 16.02% x 1 $ 90 Total: $ 1,561 Total Fringe Benefits: $ 4,450 TOTAL PERSONNEL AND FRINGE BENEFITS: $ 32,913 Packet Page-1022- 3/10/2015 16.D.6. C. Travel $24,000 of the $25,000 OVW mandated minimum travel and technical assistance budget has been allocated for partner travel and can be found in section G. Consultants. CHS intends to send the Grant Coordinator to three trainings, and the Accountant to two trainings, locations to be determined, each estimated at 3 days. The figures budgeted, as well as the number of persons attending, and number of trainings, are estimates as costs are unknown and/or fluctuate. All expenditures will comply with Collier County guidelines. Prior approval will be obtained for any travel costs for non-OVW sponsored trainings. Payment is based on the budget application by the award category total, as per OVW. Totals have been rounded to the nearest dollar. Description Approx Cost Persons Occurrences Approx Total Transport/Airfare $400.00 x 1.67 x 3 $2,004 Hotel/Lodging $200.00 x 1.67 x 9 $3,006 Meals $66.00 x 1.67 x 9.5 $1,047 Ground Transportation, etc. $35.00 x 1.67 x 6 $351 Total Travel: $6,408 D. Equipment TOTAL EQUIPMENT: al E. Supplies Office Supplies (paper, toner, pens, etc.) $200 x 3 years $600 Supplies are needed for the general operation of the program. Payment is based on the budget application by the award category total, as per OVW. TOTAL SUPPLIES: S 600 Packet Page -1023- 3/10/2015 16.D.6. F. Construction TOTAL CONSTRUCTION: �0 G. Consultants/Contracts a) Personnel The Collier County Child Advocacy Council (CC CAC) Program Director will oversee the operations of the Supervised Visitation Center (Center), provide supervision to the Case Managers, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the Center to the advisory board. The Program Director will provide CHS with semi-annual and final progress reports on project activities for the specified period, providing a summary of progress toward achieving the award goals and objectives. The Program Director will also coordinate training for the purposes of preparing court and court related personnel to address the needs of domestic violence, dating violence, sexual assault, and stalking. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The Family Advocate will be assigned cases by the Program Director when the need for family support is warranted or as referred to the Center. The Family Advocate will provide support to both our victims and their families, will track and document their services, and will provide statistics related to their services annually. A Shelter for Abused Women & Children (Shelter) non-governmental Victim Advocate will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning and receive feedback regarding visits and exchanges. The budget for salaries listed is based on currently held positions and are rounded to the nearest dollar. The salaries in years two and three of the grant assume a 3% cost of living Packet Page-1024- 3/10/2015 16.D.6. increase annually. These amounts are estimates and therefore may fluctuate and may occur in differing amounts, earlier, later, or not at all. Payment is based on the budget application by the award category total, as per OVW. The time sheets provided by each employee will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for which the employee is compensated, be signed by the employee or an official having first-hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Year 1-3 Salaries Position Approx Cost % Years Approx Total Program Director $ 70,718 x 50% x 3 $ 106,077 Case Manager $ 53,675 x 50% x 3 $ 80,513 Case Manager $ 43,260 x 50% x 3 $ 64,890 Family Advocate $ 39,253 x 25% x 3 $ 29,440 Non-Gov Victim Advocate $ 38,192 x 10% x 3 $ 11,458 Total: $ 292,378 Year 2—Anticipated annual increases Program Director $ 35,359 x 3% x 1 $ 1,061 Case Manager $ 26,838 x 3% x 1 $ 805 Case Manager $ 21,630 x 3% x 1 $ 649 Family Advocate $ 9,813 3% x 1 $ 294 Non-Gov Victim Advocate $ 3,819 x 3% x 1 $ 115 Total: $ 2,924 Year 3 —Anticipated annual increases Program Director $ 36,420 x 3% x 1 $ 1,093 Packet Page-1025- 3/10/2015 16.D.6. Case Manager $ 27,643 x 3% x 1 $ 1,093 Case Manager $ 22,279 x 3% x 1 $ 829 Family Advocate $ 10,108 x 3% x 1 $ 668 Non-Gov Victim Advocate $ 3,934 x 3% x 1 $ 303 Total: $ 3,011 Total Consultant Personnel: $ 298,313 Packet Page-1026- 3/10/2015 16.D.6. b) Fringe CC CAC is requesting fringe benefits for the Program Director, two Case Managers, and a Family Advocate. These benefits are paid at the individual percentage rates budgeted, which reflect employer paid portions of benefits including FICA, Workers Compensation Insurance, and 401K match amounts. Also listed are Insurance Premiums including Health, Life, AD&D, LTD, and Dental insurance. CC CAC provides health insurance on each employ'ee's behalf at the rate of 75% of the total premium amount for that specific employee; all other insurance premiums are provided at 100% of the premium amount. The budget is based upon the current costs with assumptions regarding future 401K participation and anticipated annual increases of 15% for insurance premiums for current full time employees of the Collier County Child Advocacy Council. The Shelter for Abused Women & Children requests fringe benefits for the non- governmental Victim Advocate for employer paid portions of benefits including FICA and insurance, which includes health, life, and long and short term disability insurances, all based on current costs and anticipates a 5% increase in insurance premiums. Workers Compensation is provided,but not allocated to the grant. All amounts are pro-rated to reflect the position allocations in the personnel section Payment is based on the budget application by the award category total, as per OVW. Program Case Case Manager/Family Non-Gov Director Manager Advocate Advocate FICA 7.65% 7.65% 7.65% 7.65% Workers Comp 1.44% 1.44% 1.44% Retirement 4.00% 3.00% (3%in yr 2 &3) Total Fringe 13.09% 12.09% 9.09% (12.09%in yr 2 & 3) 7.65% Packet Page -1027- 3/10/2015 16.D.6. Year 1 Position Approx Cost % Insurance Approx Cost Program Director $ 35,359 x 13.09% + $ 6,508 $ 11,136 Case Manager $ 26,838 x 12.09% + $ 3,289 $ 6,534 Case Manager $ 21,630 x 9.09% + $ 3,027 $ 4,993 Family Advocate $ 9,813 x 9.09% + $ 3,049 $ 3,941 Non-Gov Victim Advocate $ 3,819 x 7.65% + $ 748 $ 1,040 Total: $ 27,644 Year 2-with anticipated annual increases Program Director $ 36,420 x 13.09% + $ 7,352 $ 12,119 Case Manager $ 27,643 x 12.09% + $ 3,680 $ 7,022 Case Manager $ 22,279 x 12.09% + $ 3,418 $ 6,112 Family Advocate $ 10,108 x 12.09% + $ 3,471 $ 4,693 Non-Gov Victim Advocate $ 3,934 x 7.65% + $ 785 $ 1,086 Total: $ 31,032 Year 3 -with anticipated annual increases Program Director $ 37,512 x 13.09% + $ 8,323 $ 13,233 Case Manager $ 28,472 x 12.09% + $ 4,129 $ 7,571 Case Manager $ 22,947 x 12.09% + $ 3,867 $ 6,641 Family Advocate $ 10,411 x 12.09% + $ 3,957 $ 5,216 Non-Gov Victim Advocate $ 4,052 x 7.65% + $ 822 $ 1,132 Total: $ 33,793 Total Consultants Fringe Benefits: $ 92,469 Total Consultants Personnel and Fringe Benefits: $ 390,782 Packet Page-1028- 3/10/2015 16.D.6. c) Travel and Training $6,408 of the $25,000 OVW mandated minimum travel and technical assistance budget has been allocated to cover costs for Collier County Community and Human Services staff. The Collier County Child Advocacy Council has budgeted $24,000 for travel and technical assistance. The sites of the training sessions are unknown at this time. Prior approval will be obtained for any travel costs for non-OVW sponsored trainings. Payment is based on the budget application by the award category total, as per OVW. Approx Cost Persons Occurrences Approx Total Transport/Airfare $ 400 x 4 x 5 $ 8,000 Hotel/Lodging $ 200 x 4 x 15 $ 12,000 Meals $ 50 x 4 x 15 $ 3,000 Ground Transportation, etc. $ 50 x 4 x 5 $ 1,000 Total Consultant Travel: $ 24,000 d) Equipment Consultant Equipment: $ 0 e) Supplies Consultant Supplies: $ 0 f) Construction Consultant Construction: $ 0 Packet Page-1029- 3/10/2015 16.D.6. g) Consultants/Contracts The Children's Advocacy Center has also included $27,060 for collaboration with an approved professional trainer(s) to perform domestic violence trainings, law enforcement officers to provide security, and translation services. Funds have been allocated to pay for three separate occurrences with an OVW approved professional Consultant/Trainer. Approximately 27% of the cost associated with City of Naples Police Department providing security for the visitation program is budgeted, with the balance to be paid by the Collier County Child Advocacy Council through private donations. Translation services will provide additional support to help ensure individuals with disabilities, deaf individuals, and people with limited English proficiency are appropriately assisted. The Children's Advocacy Center will pay each of these agencies directly and submit for reimbursement through the Collier County Government through regular invoicing. Payment is based on the budget application by the award category total, as per OVW. Service Approx Cost Hours Occurrences Approx Total City of Naples On-Site Security $ 42.50 x 12 x 36 $ 18,360 Approved Training $ 2,500.00 x 3 $ 7,500 Translation Services $ 100.00 x 1 x 12 $ 1,200 Total Consultant Contracts: $ 27,060 h) Other Costs Consultant Other Costs: $ 0 i) Indirect Costs Consultant Indirect Costs: $ 0 TOTAL CONTRACTS AND CONSULTANTS: $ 441,842 H.Other Costs TOTAL OTHER COSTS: I. Indirect Costs TOTAL INDIRECT COSTS: Packet Page-1030- 3/10/2015 16.D.6. Budget Summary—When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $ 28,463 B. Fringe Benefits $ 4,450 C. Travel $ 6,408 D. Equipment $ - E. Supplies $ 600 F. Construction $ - G. Consultants and Contracts $ 441,842 H. Other Costs $ - Total Direct Costs $ - I. Indirect Costs $ - TOTAL PROJECT COSTS $ 481,763 Federal Share Requested $ 481,763 Non-Federal (Match) Amount $ - Packet Page -1031- 3/10/2015 16.D.6. Afg- Office of the County Manager Ff'd Leo E Ochs, Jr s 3299 Tamiami Trail East,Suite 202•Naples Florida 34112-5746•(239)252-8383•FAX.(239)252-4010 February 9,2015 Director Office on Violence Against Women 145 N Street NE Suite 10.W Washington,DC 20530 Dear Director: This letter serves to certify that,in fulfillment of the statutory applicant requirement, Collier County Board of County Commissioners will: Demonstrate that adequate security measures,including adequate facilities,procedures, and personnel capable of preventing violence, and adequate standards are,or will be,in place(including the development of protocols or policies to ensure that confidential information is not shared with courts,law enforcement agencies,or child welfare agencies unless necessary to ensure the safety of any child or adult using the services of a program funded by OVW),if the applicant proposes to operate supervised visitation programs and services or safe visitation exchange. Sincerely, 00-V Leo E. Ochs,Jr. County Manager Packet Page-1032- 1 3/10/2015 16.D.6. i'if � � ce \ U.S.Department of Justice �p A. .:f-"',,' Office on Violence Against Women 'Xii ., ± 3/10/2015 16.D.6. If a minor or a person with a legally appointed guardian is permitted by law to receive services without the parent's or guardian's consent,the minor or person with a guardian may release information without additional consent. (C)Release If release of information described in subparagraph (B)is compelled by statutory or court mandate- (i) grantees and subgrantees shall make reasonable attempts to provide notice to victims affected by the disclosure of information;and (ii)grantees and subgrantees shall take steps necessary to protect the privacy and safety of the persons affected by the release of the information. (D)Information sharing (i)Grantees and subgrantees may share— (I)nonpersonally identifying data in the aggregate regarding services to their clients and nonpersonally identifying demographic information in order to comply with Federal, State, tribal, or territorial reporting,evaluation,or data collection requirements; (II) court-generated information and law enforcement-generated information contained in secure, governmental registries for protection order enforcement purposes; and (III)law enforcement-generated and prosecution-generated information necessary for law • enforcement and prosecution purposes. (ii)In no circumstances may— (I)an adult,youth, or child victim of domestic violence,dating violence, sexual assault, or stalking be required to provide a consent to release his or her personally identifying information as a condition of eligibility for the services provided by the grantee or subgrantee; (II)any personally identifying information be shared in order to comply with Federal,tribal, or State reporting,evaluation,or data collection requirements,whether for this program or any other Federal,tribal, or State grant program. (E)Statutorily mandated reports of abuse or neglect Nothing in this section prohibits a grantee or subgrantee from reporting suspected abuse or neglect, as those terms are defined and specifically mandated by the State or tribe involved. (F) Oversight Nothing in this paragraph shall prevent the Attorney General from disclosing grant activities authorized in this Act to the chairman and ranking members of the Committee on the Judiciary of the House of Representatives and the Committee on the Judiciary of the Senate exercising Congressional oversight authority. All disclosures shall protect confidentiality and omit personally identifying information, including location information about individuals. (G) Confidentiality assessment and assurances Grantees and subgrantees must document their compliance with the confidentiality and privacy provisions required under this section. 1 Packet Page-1034- 3/10/2015 16.D.6. As the duly authorized representative of the applicant,I hereby acknowledge that the applicant has received notice of that if awarded funding they will comply with the above statutory requirements. This acknowledgement shall be treated as a material representation of fact upon which the Department of Justice will rely if it determines to award the covered transaction,grant,or cooperative agreement. Leo E.Ochs, Jr. County Manager Typed Name of Authorized Representative Title Telephone Number (239)252- 8383 :4\\\A;--, Signature o Authorized Representative/ ate Signed Collier County Board of County Commissioners Agency Name Public Reporting Burden Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms that are accurate,can be easily understood,and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this form is 60 minutes per form. If you have comments regarding the accuracy of this estimate,or suggestions for making this form simpler, you can write to the Office on Violence Against Women,U.S.Department of Justice, 145 N Street, NE, 10th Floor,Washington,DC 20530. 2 Packet Page -1035- 3/10/2015 16.D.6. Collier County Board of County Commissioners US Department of Justice, Office on Violence Against Women Justice for Families Grant Application OMB Number: 1122-0020 1. Will all funds awarded under this program be maintained in a manner that they will be accounted for separately and distinctly from other sources of revenue/funding? Please provide a brief description of the organization's policies and procedures that ensure funds will be tracked appropriately. Response: Yes. Collier County Community and Human Services partners with the County's Office of Management and Budget to establish separate grant accounting funds and projects and does not co-mingle grant funds with general funds. 2. Does the applicant have written accounting policies and procedures? How often are these policies and procedures updated? Please provide a brief list of the topics covered in the organization's policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process. Response: Yes. Collier County reviews our accounting policies and procedures on a periodic basis as needed. Some policy and procedures topics are: Delegations of Authority, Timekeeping Guide, Travel Guide, Procurement Policy and Procedures, Standards for Use of Federal Funds, Staff Code of Conduct/Statement of Ethics, Document Retention Policy, Grants Compliance Office Internal Controls. 3. Is the applicants' financial management system able to track actual expenditures and outlays with budgeted amounts for each grant or subgrant? Please provide a brief summary of the organization's process for tracking expenditures. Response: Yes. Collier County tracks budget to actuals including outlays through SAP, an electronic accounting software system. The system has a specialized Grants Management System (GMS) module to track individual grants. 4. Does the applicant have procedures in place for minimizing the time elapsing between transfer of funds from the United States Treasury and disbursement for project activities? Please provide a short summary of the organization's policy for requesting payments for grant awards. Packet Page-1036- 3/10/2015 16.D.6. Response: Yes. Collier County has a written internal control for preparation and execution of draws targeted at quarterly unless the grantor stipulates more frequently. 5. Does the applicant have effective internal controls in place to adequately safeguard grant assets and to ensure that they are used solely for authorized purposes? Please provide a brief description. Response: Yes. Collier County monitors semi-annually and at project closeout.Collier County's Finance Department oversee's the inventory of capital assets through its financial software system's (SAP) inventory module and asset tagging policy that tracks all assets over$1,000. A physical inventory is performed annually. 6. Does the applicant have a documented records retention policy? If so,briefly describe the policy. Response: Yes. Collier County retains documents consistent with the requirements outlined in the State of Florida General Records Schedule for State and Local Government. Link http://dos.myflorida.com/library-archives/records- managem ent/general-records-schedules/ 7. Is the individual primarily responsible for fiscal and administrative oversight of grant awards familiar with the applicable grants management rules, principles, and regulations including the new Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CRF Part 200) issued on December 26, 2013? Please provide a short list of the individuals/experience. Response: The Collier County staff has administrated the Financial and Administrative functions of the Department of Justice, Safe Havens grant for the last nine years. Staff has attended in-person and webinars trainings in order to administer the grant as required. These trainings have provide instructions on submitting progress reports, using the GMS system, Grant Adjustment Notices (GANs), financial requirements, grant compliance and monitoring, and training and technical assistance. Staff collaborates with the consultant to ensure program compliance. Packet Page-1037- 3/10/2015 16.D.6. Office of the County Manager If Jr FI.�! Leo E. Ochs, J . 3299 Tamiami Trail East,Suite 202•Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010 II February 10, 2015 Director Office on Violence Against Women 145 N St.,NE Washington,DC 20530 To Whom It May Concern: Collier County Board of County Commissioners certifies that any funds awarded through the Collier County Justice for Families Grant will be used to supplement existing funds for program activities and will not replace(supplant)nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence, dating violence and child victimization. The Collier County Board of County Commissioners understands that supplanting violations can result in a range of penalties,including suspension of future funds under this program, suspension or debarment from federal grants,recoupment of monies provided under this grant,and civil and/or criminal penalties. Sincerely, Leo E. Ochs, Jr. County Manager Packet Page-1038- 3/10/2015 16.D.6. fy' : Office of the County Manager xr LAO E. Ochs, Jr. 3299 Tamiami Trail East,Suite 202.Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010 February 11,2015 Director Office on Violence Against Women 145 N Street,NE Suite 10W Washington,DC 20530 Dear Director: This letter serves to certify that Collier County Board of County Commissioners is in compliance with the following statutory requirements and hereby certifies that our organization does not require mediation or counseling involving offenders and victims physically together,in cases where sexual assault, domestic violence, dating violence,stalking or child sexual abuse in an issue. Collier County Board of County Commissioners further certifies that our organization or our consultants do not charge a fee for any services provided. Sincerely, '\k-7-)-ee,e- - Leo E. Ochs,Jr. County Manager Packet Page -1039- 3/10/2015 16.D.6. Co le r. County Public Services Division Community&Human Services MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is entered into between the Collier County Board of County Commissioners and the Collier County Child Advocacy Council, The Shelter for Abused Women& Children,the 20th Judicial Circuit Court, and the Collier County Sheriffs Office (hereafter called the "Collaborative") have come together to collaborate to make an application for the U.S. Department of Justice, Office on Violence Against Women Justice for Families Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before February 11,2015. Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the • past four grant cycles for the Safe Havens Supervised Visitation and Safe Exchange Grant and served as the fiscal agent providing the oversight of the grant program, responsible for convening the partners for regular collaboration meetings and submitting required program and financial reports. The Collier County Board of County Commissioners will continue to be the lead applicant in the Justice for Families Program. The collaborative supports the efforts to seek funding to sustain programs designed to assist victims of domestic violence, dating violence,sexual assault and/or stalking. The Shelter for Abused Women & Children's (The Shelter's) mission is to lead the community to prevent, protect, and prevail over domestic violence through advocacy, Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 1 Packet Page-1040- OP 3/10/2015 16.D.6. empowerment, and social change. This is the only certified domestic violence program in Collier County providing emergency shelter as well as extensive outreach services. The Collier County Child Advocacy Council has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to improve the lives of abused children. The agency strives to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriff's Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce all laws to protect the citizens of the County. The Collier County Sheriff's Office will be a partner in this program to enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff, budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family,criminal and domestic violence court judges. II. History of the Relationship The Shelter for Abused Women& Children began collaborating with the local supervised visitation agency in 1997. The respective CEO's communicate the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, The Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children including trauma informed care. The Shelter assists their clients in seeking safe supervised visitation services. The visitation center refers clients identified to The Shelter for crisis intervention, safety planning, follow-up, and advocacy. Additionally, the directors and staff continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended national level training opportunities through the years of Safe Havens funding. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 2 Packet Page-1041- CY 1 3/10/2015 16.D.6. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and The Shelter are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the Collier County Community and Human Services to pay for medical exams of abused children. Currently, through the existing Safe Havens grant since 2005, the collaborative partners expanded the program to include the court system. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges received training and the current judges participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct legal and advocacy services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. III. Development of the Application As this formal partnership continues, the applicant, Collier County Board of County Commissioners, collaborated with the visitation agency and The Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, Praxis International, the Futures Without Violence, the National Council of Family and Juvenile Court Judges,the Vera Institute of Justice,Inspire Action for Social Change, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. With the Justice for Families Program, the partners plan to include three purpose areas; supervised visitation and exchange,juvenile court resource assistance and training for court-based and court-related personnel. Recent discussions among the Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 3 Packet Page-1042- tY 3/10/2015 16.D.6. agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women & Children will work with the supervised visitation center to improve cross-agency collaboration among the child abuse and neglect organizations, law enforcement, courts, legal advocates and community groups by meeting with key staff on a regular basis and cross training. The Shelter will refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow-up on the outcome of the referrals. The Shelter will contact the visitation program on a quarterly basis and as needed to provide feedback and information on any challenges the victims are facing while receiving supervised visitation. With the use of grant funds, provide an advocate to attend weekly case staff meetings and respond to the visitation center as scheduled for advocacy for new clients and existing clients as needed. Collier County Child Advocacy Council will: Dedicate staff and a program director to provide supervised visitation and safe exchange services using Justice for Families Program grant funds. Provide a family advocate as a resource for the juvenile court to respond to dating violence, domestic violence,sexual assault(including child sexual abuse), and stalking. Provide office space including appropriate visitation rooms with security, clerical support staff, and security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services in accordance with VAWA 2013. Present programmatic data to the County for partnership meetings and provide data to the County for submission to Office on Violence Against.Women. Review all policies and procedures of the visitation services with the partners to conform to OVW Guiding Principles and Standards for Safety and Security Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 4 Packet Page-1043- 99- } 3/10/2015 16.D.6. Coordinate and promote training/education of collaborative partners and court and court related as approved by the Office on Violence Against Women. �. 20th Judicial Circuit Court Designate a judicial officer, judge or magistrate,e istrate, to serve on the collaborative partners g committee to attend quarterly partnership meetings and assist in developing policies for supervised visitation services and civil legal assistance. Submit appropriate referrals and relevant case information to local visitation center. Provide direction for improving communication between the Court and the supervised visitation provider. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using OVW funding as needed. Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and local law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for co llaboration partners on the legal system stem and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Office on Violence Against Women funding as needed. Designate a representative to participate in the collaboration meetings. Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with Office on Violence Against Women and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Justice for Families grant project and offer staff supports using Office on Violence Against Women funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 5 Packet Page -1044- 3/10/2015 16.D.6. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by Office on Violence Against Women. Participate in community partner trainings; attend Office on Violence Against Women sponsored technical assistance training events and the Office of Justice Programs Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. Coordinate collaborative training for partners and visitation staff as provided by Justice for Families technical assistance training funds. Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2015 through September 30,2018. VI. Commitment to Partnership • 1. The collaboration service area includes Collier County, Florida. 2. The partners agree to collaborate and provide supervised visitation services, civil legal assistance and advocacy for victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non-lead partners contribution to this project will be provided as outlined in the attached Office on Violence Against Women budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 6 Packet Page-1045- 03) 3/10/2015 16.D.6. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein,and approve it in its entirety. VII. Termination Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten (10) days written notice. Copies of the termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. -1 Collier County Board of County Commissioners Approval' for form and legal; Y ` � of Collier County,Florid. -Stdleieney: By: c: i Da& 10\1-- 0 '- K -) Leo E. Ochs,Jr. Jennifer Belpedio Collier County Manager Assistant County Attorney„u(3 -2-1 ( '-S A .royal for form and legal Collier County Sheriff's Office p df cy• B y: i�!� Date d 1 r . _ ...i,It KeviiitC•i b•s!Sheriff Or The Shelter for Abused Women& Children,Inc. By: �'. ""`� �"�' Date: �/ `4//.S_” 3�. Linda Oberhaus,Executive Director Collier County C hild Advocacy Council By: %� �c1 -/L Date: y. /6-,7/.c----- Jac eline Gr ftli Step ens,Chief Executive Officer L 20th hid' ial Circuit Court By: 60 A. 1.�.J.�.--- -- Date: v�C/f�/3 Sco t A. Wilsker,Trial Court Administrator Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 7 Packet Page -1046- 3/10/2015 16.D.6. OMB Number:1122-0020 Expiration Date:8/31/2015 Summary of Current and Recent OVW Projects Applicant Name Service Area:Collier County Size of Service Area:2025 square miles Size of Target Population:240,000 Extension Award Award End Award Needed: Justification for Number Date Program Amount Amount Remaining Timeframe Grant-Individual(s)and Job Title(s) Remaining Funds Total: 123,096.82 Individual(s) Job Title(s) A.Personnel: 1,506.74 _Yes Grant B.Fringe: 595.98 x No Coordinator, Safe C.Travel 863.04 Grant Havens D.Equipment: - Lisa Carr, Accountant, Super- E.Supplies: - Jacquelyn DeSear, Case Manager, vised F.Construction: - Alina Borges,Gail Program Visita-tion G.Consultants and Contracts: 120,131.06 Tunnock,John Director,Case 2009-CW- and H.Other Costs: - Barr,Kristi Manager,Grant Supervised visitation AX-K011 9/30/2015 Exchange $700,000 I.Indirect Costs: - Sonntag Manager and safe exchange Packet Page-1047- 3/10/2015 16.D.6. SUMMARY DATA SHEET Authorizing Official: Leo Ochs County Manager Collier County Board of County Commissioners 3301 Tamiami Trail East Naples,Florida 34112 leoochs(&colliergov.net Legal Name of Applicant: Collier County Board of County Commissioners Primary Contact: Kimberley Grant Collier County Interim Director Housing and Human Services 239-252-8442 -phone 239-252-2638—fax kimberlevgrantn.colliergov.net Type of Agency: Local unit of government Jurisdiction: Collier County, Florida Type of Applicant The applicant will serve as a fiscal agent for the organizations that will implement the project. The county will be responsible for all statutory,fiscal and programmatic requirement as well as project deliverables. Applicant's Federal Grant For the fiscal year ending September 30, 2014, the Expenditures: county expended more than $500,000 in federal funds. Current DOJ Federal Funding: OVW Safe Havens Supervised Visitation and Exchange Purpose Areas: 1. Supervised Visitation and Exchange 3. Training for Court Based and Court Related Personnel 4.Juvenile Court Resources Purpose Area 4: Funds will not be used to support custody evaluation or guardian ad litem services Collier County Board of County Commissioners 1 OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-1048- 3/10/2015 16.D.6. Percentage of Grant Activities: Sexual Assault 10% Domestic Violence 75% Dating/teen dating Violence 5% Stalking 5% Child Sexual Abuse 5% Summary of Current OVW Projects: See chart(attached) Collier County Board of County Commissioners 2 OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page -1049- 3/10/2015 16.D.6. Grant Application Package c,FtAN7-s.C3C?v- portunity Title: OVw FY 2015 Justice for Families Program .,rfering Agency: Office on Violence Against Women CFDA Number: 16.021 CFDA Description: Justice Systems Response to Families Opportunity Number: ovW-2015-9035 Competition ID: ovw-2015-4035 Opportunity Open Date: 12/31/2014 Opportunity Close Date: 02/11/2015 Agency Contact: Ginger Baran E-mail: OVW.JFF @usdoj.gov Phone: (202)305-2093 This opportunity is only open to organizations,applicants who are submitting grant applications on behalf of a company,state,local or tribal government,academia,or other type of organization. Application Filing Name: Collier County Justice for Families Select.Forms to Complete Mandatory Application for Federal Assistance(SF-424) Attachments Project Narrative Attachment.,[=Qnm, Budget Narrative Attachment,forrr Assurances for Non-Construction Programs(SF-424E3,) Disclosure of Lobbying Activities(SF-I-LL) Optional Instructions Show Instructions » This electronic grants application is intended to be used to apply for the specific Federal funding opportunity referenced here. If the Federal:funding opportunity listed is not the opportunity for which you wantto'apply'close this application package by clicking on the "Cancel"button at the',top of this screen.You will then need to locate the correct Federal funding opportunity,download its application.and then apply. Packet Page -1050- 3/10/2015 16.D.6. OMB Number:4040-0004 Expiration Date:8/31/2016 1 Application for Federal Assistance SF-424 *1.Type of Submission: *2.Type of Application: *If Revision,select appropriate letter(s): Preapplication © New © Application 0 Continuation •Other(Specify): Li Changed/Corrected Application 0 Revision •3.Date Received: 4.Applicant Identifier: 02/11/2015 5a.Federal Entity Identifier: 5b.Federal Award Identifier: State Use Only: 6.Date Received by State: 7.Stale Application Identifier: 8.APPLICANT INFORMATION: *a.Legal Name: Collier County Board of County Commissioners *b.Employer/Taxpayer Identification Number(EIN/TIN): 'c.Organizational DUNS: 59-60000558 0769977900000 d.Address: *Streets: 3299 Tamiami Trail East Suite 202 Street2: •City: Naples County/Parish: *State: FL: Florida Province: *Country: USA: UNITED STATES *Zip/Postal Code: 34112-4902 e.Organizational Unit: Department Name: Division Name: !Community and Human Services Public Services f.Name and contact information of person to be contacted on matters involving this application: Prefix: *First Name: Kimberley Middle Name: *Last Name: Grant Suffix: Title: Director, Community and Human Services Organizational Affiliation: *Telephone Number: 2 39-252-6287 Fax Number: *Email: KimberleyGrant @colliergov.net Packet Page -1051- 3/10/2015 16.D.6. Application for Federal Assistance SF-424 *9.Type of Applicant 1:Select Applicant Type: B: County Government Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: 'Other(specify): *10,Name of Federal Agency: Office on Violence Against Women 11.Catalog of Federal Domestic Assistance Number: 16.021 CFDA Title: Justice Systems Response to Families *12.Funding Opportunity Number: OVW-2015-4035 "Title: OVW FY 2015 Justice for Families Program 13.Competition Identification Number: OVW-2015-4035 Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): IAdd;Attachment I Dcl to t\i.f;:,It ne il. I View lAtiadleclent '15.Descriptive Title of Applicant's Project: Collier County Justice for Families Attach supporting documents as specified in agency instructions. Add Attachments .1 I I I te,r t m fits I '/ .c!,.i1:: hu 9nts Packet Page -1052- 3/10/2015 16.D.6. Application for Federal Assistance SF-424 16.Congressional Districts Of: a.Applicant 14 •b.Program/Project 14 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment De'ale u..ds iii 14rt' IN. Atta(:',hinefru 17.Proposed Project: *a.Start Date, 10/01/2015 'b.End Date: 09/30/2018 18.Estimated Funding($): •a.Federal 481,763.00 *b.Applicant 0.00 *c.State 0.00 d.Local 0.00 *e.Other 0.00 `f. Program Income 0.00 'g.TOTAL 981,763.00 `19.Is Application Subject to Review By State Under Executive Order 12372 Process? a,This application was made available to the State under the Executive Order 12372 Process for review on n b.Program is subject to E.O.12372 but has not been selected by the State for review. c.Program is not covered by E.O.12372. *20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) ❑Yes © No If"Yes",provide explanation and attach Add Ali chment DsI Ie iL.ichi e V "Adu..h rent 21.*By signing this application, I certify (1)to the statements contained in the list of certifications`*and(2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances*` and agree to comply with any resulting terms if I accept an award,I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) **I AGREE "The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. `First Name: Leo Middle Name: E. 'Last Name: Ochs Suffix: Jr. `Title: County Manager `Telephone Number. 239-252-8383 Fax Number: 'Emall: 'Leoochs @colliergov.net *Signature of Authorized Representative: Therese Stanley *Date Signed: 02/1112015 Packet Page -1053- 3/10/2015 16.D.6. ATTACHMENTS FORM Instructions: On this form,you will attach the various files that make up your grant application.Please consult with the appropriate Agency Guidelines for more information about each needed file.Please remember that any files you attach must be in the document format and named as specified in the Guidelines. Important: Please attach your files in the proper sequence.See the appropriate Agency Guidelines for details. 1)Please attach Attachment 1 summary Data Sheet.docx d-'!,tt ac,{,i ,: l I Delete Attachment View Attachment 2)Please attach Attachment 2 Summary Data Sheet Current oe I ii.'.F�tf.cl,ir..;i I ;Delete Attachment.` View Attachment 3)Please attach Attachment 3 proposal Abstract.docx I Z'at«tfi tea 1 1 Delete Attachment: View Attachment 4)Please attach Attachment 4 Mou.pdf I /arid i Yta hi it iii 1 I Delete.Attachment View Attachment 5)Please attach Attachment 5 Confidentiality Notice Form.] te,ei!tt�e l urmnt 1 1 pelete.Attachment.;� Vlew Attaehment 6)Please attach Attachment 6 Letter of Nonsupplanting.pdf t�%°'at -I't !tt I ;Delete Attachment,'1 View Attachment `` 7)Please attach Attachment 7 Financial Accounting Practice d r tt e1+1 rot I •DeleteAttachment;;1 View Attachment :. 8)Please attach Attachment 8 Certification Letter.pdf ei`? fl+chr r_-nt • Delete Attachment!'j View Attachment 9)Please attach Attachment 9 Mediation Cert.pdf Ad !11�u7,rFfll 1 I Delete Attachment,)1 View Attachment 10)Please attach Attachment 10 J Add Attachment 1 ! 'tic Ir rc , flat hrnenl: 11)Please attach Attachment 11 I Add Attachment ` l ,1::).i 4.L40 -ic Allecien n.(!.. View Alt<tchnt nt 12)Please attach Attachment 12 Add Attachment I lJ 1 l.-fltichlraeni` •V)-9 Aitanl;nient 13)Please attach Attachment 13 I Add Attachment itch eo ,t1.,AClur,vnt:) Ji i , ita,ltin nt 14)Please attach Attachment 14 I Add Attachment ) 1...,00c*•.410 I ite nt. Jie;V.1 Ad c01.1-le nt 1 15)Please attach Attachment 15 Add Attachment I D t(+ .All nt. I Ait,.).0q Aril 1 Packet Page -1054- • 3/10/2015 16.D.6. Project Narrative File(s) *Mandatory Project Narrative File Filename; Project Narrative.docx ,rl,,r, ier I , I;fa'f lu,u I Delete Mandatory Project Narrative.Filel I View Mandatory Project Narrative File,] To add more Project Narrative File attachments,please use the attachment buttons below. Add Optional Project Narrative File :.iii:r. ..;1i.ii' ,I pi fc i;i f,.,,r.]( 'e rift I dl 4i ptio I f mr ct Nan ative I rIel Packet Page -1055- 3/10/2015 16.D.6. Budget Narrative File(s) Mandatory Budget Narrative Filename: Budget Narrative.docx I ,a!f 1A ,,:iiiory E. ,,.,,.,,:l a,mti. ..1 'Delete Mandatory Budget Narrative,] I View Mandatory.Budget Narrative 1 To add more Budget Narrative attachments,please use the attachment buttons below. 1 Add Optional Budget Narrative 1 :+t1 1: 01.0 , al!Budge!iLal rat lye 1 I •Vie%iv rj unai ' ,d Icy r•l jiEK31.1vc:• Packet Page-1056- 3/10/2015 16.D.6. OMB Number:4040-0007 Expiration Date:06/30/2014 ASSURANCES-NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources,gathering and maintaining the data needed, and completing and reviewing the collection of information, Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0040),Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions,please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973, as amended(29 U.S.C. §794),which and the institutional,managerial and financial capability prohibits discrimination on the basis of handicaps;(d) (including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975, as amended(42 U. of project cost)to ensure proper planning,management S.C. §§6101-6107),which prohibits discrimination on and completion of the project described in this the basis of age;(e)the Drug Abuse Office and application. Treatment Act of 1972(P.L. 92-255),as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency,the Comptroller General abuse; (f)the Comprehensive Alcohol Abuse and of the United States and,if appropriate,the State, Alcoholism Prevention,Treatment and Rehabilitation through any authorized representative, access to and Act of 1970(P.L.91-616),as amended, relating to the right to examine all records, books,papers,or nondiscrimination on the basis of alcohol abuse or documents related to the award;and will establish a alcoholism;(g)§§523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 accepted accounting standards or agency directives. ee-3),as amended, relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil 3. Will establish safeguards to prohibit employees from Rights Act of 1968(42 U.S.C. §§3601 et seq.),as using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing;(i)any other conflict of interest, or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made; and,(j)the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s)which may apply to the agency. application. 7. Will comply, or has already complied,with the 5. Will comply with the Intergovernmental Personnel Act of requirements of Titles II and III of the Uniform 1970(42 U.S.C.§§4728-4763)relating to prescribed Relocation Assistance and Real Property Acquisition standards for merit systems for programs funded under Policies Act of 1970(P.L. 91-646)which provide for one of the 19 statutes or regulations specified in fair and equitable treatment of persons displaced or Appendix A of OPM's Standards for a Merit System of whose property is acquired as a result of Federal or Personnel Administration(5 C.F.R.900,Subpart F). federally-assisted programs.These requirements apply to all interests in real property acquired for 6. Will comply with all Federal statutes relating to project purposes regardless of Federal participation in nondiscrimination. These include but are not limited to: purchases. (a)Title VI of the Civil Rights Act of 1964(P.L.88-352) which prohibits discrimination on the basis of race,color 8. Will comply,as applicable,with provisions of the or national origin;(b)Title 1X of the Education Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328) Amendments of 1972,as amended (20 U.S.C.§§1681- which limit the political activities of employees whose 1683, and 1685-1686),which prohibits discrimination on principal employment activities are funded in whole the basis of sex; (c)Section 504 of the Rehabilitation or in part with Federal funds. Previous Edition Usable Standard Form 424B(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 Packet Page -1057- 3/10/2015 16.D.6. g. Will comply, as applicable,with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act with Section 106 of the National Historic Preservation (40 U.S.C.§276c and 18 U.S.C. §874), and the Contract Act of 1966, as amended(16 U.S.C.§470), EO 11593 Work Hours and Safety Standards Act(40 U.S.C. §§327- (identification and protection of historic properties),and 333), regarding labor standards for federally-assisted the Archaeological and Historic Preservation Act of construction subagreements. 1974(16 U.S.C.§§469a-1 et seq.). 10. Will comply, if applicable,with flood insurance purchase 14. Will comply with P.L. 93-348 regarding the protection of requirements of Section 102(a)of the Flood Disaster human subjects involved in research,development,and Protection Act of 1973(P.L. 93-234)which requires related activities supported by this award of assistance. recipients in a special flood hazard area to participate in the 15. Will comply with the Laboratory Animal Welfare Act of program and to purchase flood insurance if the total cost of 1966(P.L.89-544,as amended,7 U.S.C. §§2131 et insurable construction and acquisition is$10,000 or more, seq.)pertaining to the care,handling, and treatment of 11. Will comply with environmental standards which may be warm blooded animals held for research,teaching,or prescribed pursuant to the following;(a)institution of other activities supported by this award of assistance. environmental quality control measures under the National 16. Will comply with the Lead-Based Paint Poisoning Environmental Policy Act of 1969(P.L. 91-190)and Prevention Act(42 U.S.C.§§4801 et seq.)which Executive Order(ED) 11514;(b)notification of violating Prevention the use(42 lead-based paint seq.) construction.)whi or facilities pursuant to EO 11738;(c)protection of wetlands rehabilitation of residence structures. pursuant to EO 11990; (d)evaluation of flood hazards in floodplains in accordance with ED 11988;(e)assurance of 17. Will cause to be performed the required financial and project consistency with the approved State management compliance audits in accordance with the Single Audit program developed under the Coastal Zone Management Act Amendments of 1996 and OMB Circular No.A-133, Act of 1972(16 U.S.C. §§1451 et seq.); (f)conformity of "Audits of States, Local Governments,and Non-Profit Federal actions to State(Clean Air) Implementation Plans Organizations." under Section 176(c)of the Clean Air Act of 1955, as amended(42 U.S.C. §§7401 et seq.);(g)protection of 18. Will comply with all applicable requirements of all other underground sources of drinking water under the Safe Federal laws,executive orders, regulations,and policies Drinking Water Act of 1974, as amended(P.L.93-523); governing this program. and, (h)protection of endangered species under the Endangered Species Act of 1973, as amended (P.L.93- 19. Will comply with the requirements of Section 106(g)of 205). the Trafficking Victims Protection Act(TVPA)of 2000, as amended(22 U.S.C. 7104)which prohibits grant award 12. Will comply with the Wild and Scenic Rivers Act of recipients or a sub-recipient from(1)Engaging in severe 1968(16 U.S.C.§§1271 et seq.)related to protecting forms of trafficking in persons during the period of time components or potential components of the national that the award is in effect(2)Procuring a commercial wild and scenic rivers system. sex act during the period of time that the award is in effect or(3)Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Therese Stanley County Manager APPLICANT ORGANIZATION DATE SUBMITTED Collier County Board of County Commissioners 02/11/2015 Standard Form 424B(Rev.7-97)Back • Packet Page -1058- 3/10/2015 16.D.6. DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 0348-0046 1.*Type of Federal Action: 2.*Status of Federal Action: 3.*Report Type: ❑a.contract 0 a.bldlofferlappication ©a.initial filing © b.grant © b.initial award ❑b,material change c.cooperative agreement ❑ c post-award d,loan e.loan guarantee f. loan insurance 4. Name and Address of Reporting Entity: ©Prime El SubAwardee 'Name Collier County Board of County Commissioners 'Skeet 1 Street 2 3299 Tamiami Trail East, Suite 202 City Slate Zip Naples FL: Florida 34112 Congressional District,if known: 14 5. If Reporting Entity in No.!4 fS aubeweidee,Enter 1,1tine and /4(itireGs cif Primo: 6.*Federal Department/Agency: 7.*Federal Program Name/Description: Department of Justice Justice Systems Response to Families CFDA Number,N applicable: 16.021 8.Federal Action Number,if known: 9.Award Amount,if known: 10.a.Name and Address of Lobbying Registrant: Prefix 'First Name Vol Middle Name •Lasf Name Suffix Gelnovatch Skeet 1 Street 2 1130 Connecticut Avenue 'City Washington Slate DC; District of Columbia Zip 20036 b. Individual Performing Services(including address if different from No.10a) Prefix 'First Name Val Middle Name 'Last Name Ce1 nova rch Suffix •Street 1 Street 2 1130 Connecticut Avenue City Washington Stale DC: District of Columbia Zrp 20036 11. Information requested through this form is authorized by title 31 U.S.C.section 1352.This disclosure of lobbying activities is a material representation of tact upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C.1352.This information will be reported to the Congress semi-annually and will be available for public inspection- Any person who faits to Ste the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure. •Signature: Therese Stanley `Name: Prefix 'First Name Middle Name Leo f 'Last Name Ochs Suffix Jr. Title: County Manager Telephone No.: 239-252-e3e3 Date: e2/11/z015 lv" ll 1 r r - A „ � � "/ c' r f e to i 4 O` aSM � } Authorized for L.,Reproduction Feie e : f L l yf y ^Y Sim-wawa Form.LLL(Rev.7-97); a Packet Page-1059- 3/10/2015 16.D.6. Budget Narrative A. Personnel A Collier County Community and Human Services (formerly Collier County Housing, Human, and Veteran Services) Grant Coordinator for the Justice for Families grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program reports, reviewing consultant/contract invoices for compliance, and ensuring compliance with the reporting requirements of OVW. A Community and Human Services Accountant and additional fiscal support staff will perform specialized accounting for the administration of the Justice for Families grant including receiving, preparing and processing financial documents, preparing records, reports, and summaries regarding assigned fiscal operations, and submitting required financial reports in accordance with OVW requirements. This budget is based on first year salaries rounded to the nearest dollar, and assumes annual increases of 2%. Totals are rounded to the nearest dollar. These are estimates and therefore may fluctuate, and occur in differing amounts, earlier, later, or not at all. Payment is based on the budget application by the award category total, as per OVW. The personnel activity logs will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for which the employee is compensated, be signed by the employee or an official having first-hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Packet Page-1060- 3/10/2015 16.D.6. Year 1-3 Salaries Position Approx Cost % Years Approx Total Grant Coordinator $ 58,022.00 x 8.00% x 3 $ 13,925 Accountant $ 52,239.00 x 8.00% x 3 $ 12,537 Fiscal Support $ 54,059.00 x 1.00% x 3 $ 1,622 Total: $ 28,084 Year 2—Anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,641.76 x 2.00% x 1 $ 93 Accountant $ 4,179.12 x 2.00% x 1 $ 84 Fiscal Support $ 540.59 x 2.00% x 1 $ 11 Total: $ 188 Year 3 —Anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,734.60 x 2.00% x 1 $ 95 Accountant $ 4,262.70 x 2.00% x 1 $ 85 Fiscal Support $ 551.40 x 2.00% x 1 $ 11 Total: $ 191 TOTAL PERSONNEL: $ 28,463 Packet Page-1061- 3/10/2015 16.D.6. B. Fringe Benefits Collier County Community and Human Services (CHS) requests fringe benefits for the Grant Coordinator, Accountant, and Fiscal Support staff. These benefits are estimated at 15.02% of only the salary to be reimbursed, which reflects the cost of fringe benefits, for current full time employees of CHS, with a projected .5% annual increase in retirement benefits. Health insurance is available to employees, but not allocated to grant programs. Payment is based on the budget application by the award category total, as per OVW. Totals have been rounded to the nearest dollar. FICA 7.65% Retirement 7.37% Total Fringe 15.02% Year 1 Position Approx Cost % Years Approx Total Grant Coordinator $ 4,641.76 x 15.02% x 1 $ 697 Accountant $ 4,179.12 x 15.02% x 1 $ 628 Fiscal Support $ 540.59 x 15.02% x 1 $ 81 Total: $ 1,406 Year 2—with anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,734.60 x 15.52% x 1 $ 735 Accountant $ 4,262.70 x 15.52% x 1 $ 662 Fiscal Support $ 551.40 x 15.52% x 1 $ 86 Total: $ 1,483 Year 3 —with anticipated annual increases Position Approx Cost % Years Approx Total Grant Coordinator $ 4,829.29 x 16.02% x 1 $ 774 Packet Page-1062- 3/10/2015 16.D.6. Accountant $ 4,347.96 x 16.02% x 1 $ 697 Fiscal Support $ 562.43 x 16.02% x 1 $ 90 Total: $ 1,561 Total Fringe Benefits: $ 4,450 TOTAL PERSONNEL AND FRINGE BENEFITS: $ 32,913 Packet Page-1063- 3/10/2015 16.D.6. C. Travel $24,000 of the $25,000 OVW mandated minimum travel and technical assistance budget has been allocated for partner travel and can be found in section G. Consultants. CHS intends to send the Grant Coordinator to three trainings, and the Accountant to two trainings, locations to be determined, each estimated at 3 days. The figures budgeted, as well as the number of persons attending, and number of trainings, are estimates as costs are unknown and/or fluctuate. All expenditures will comply with Collier County guidelines. Prior approval will be obtained for any travel costs for non-OVW sponsored trainings. Payment is based on the budget application by the award category total, as per OVW. Totals have been rounded to the nearest dollar. Description Approx Cost Persons Occurrences Approx Total Transport/Airfare $400.00 x 1.67 x 3 $2,004 Hotel/Lodging $200.00 x 1.67 x 9 $3,006 Meals $66.00 x 1.67 x 9.5 $1,047 Ground Transportation, etc. $35.00 x 1.67 x 6 $351 Total Travel: $6,408 D. Equipment TOTAL EQUIPMENT: Q E. Supplies Office Supplies (paper,toner, pens, etc.) $200 x 3 years $600 Supplies are needed for the general operation of the program. Payment is based on the budget application by the award category total, as per OVW. TOTAL SUPPLIES: $ 600 Packet Page -1064- 3/10/2015 16.D.6. F. Construction TOTAL CONSTRUCTION: G. Consultants/Contracts a) Personnel The Collier County Child Advocacy Council (CC CAC) Program Director will oversee the operations of the Supervised Visitation Center (Center), provide supervision to the Case Managers, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the Center to the advisory board. The Program Director will provide CHS with semi-annual and final progress reports on project activities for the specified period, providing a summary of progress toward achieving the award goals and objectives. The Program Director will also coordinate training for the purposes of preparing court and court related personnel to address the needs of domestic violence, dating violence, sexual assault, and stalking. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The Family Advocate will be assigned cases by the Program Director when the need for family support is warranted or as referred to the Center. The Family Advocate will provide support to both our victims and their families, will track and document their services, and will provide statistics related to their services annually. A Shelter for Abused Women & Children (Shelter) non-governmental Victim Advocate will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning and receive feedback regarding visits and exchanges. The budget for salaries listed is based on currently held positions and are rounded to the nearest dollar. The salaries in years two and three of the grant assume a 3% cost of living Packet Page-1065- 3/10/2015 16.D.6. increase annually. These amounts are estimates and therefore may fluctuate and may occur in differing amounts, earlier, later, or not at all. Payment is based on the budget application by the award category total, as per OVW. The time sheets provided by each employee will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for which the employee is compensated,be signed by the employee or an official having first-hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Year 1-3 Salaries Position Approx Cost % Years Approx Total Program Director $ 70,718 x 50% x 3 $ 106,077 Case Manager $ 53,675 x 50% x 3 $ 80,513 Case Manager $ 43,260 x 50% x 3 $ 64,890 Family Advocate $ 39,253 x 25% x 3 $ 29,440 Non-Gov Victim Advocate $ 38,192 x 10% x 3 $ 11,458 Total: $ 292,378 Year 2—Anticipated annual increases Program Director $ 35,359 x 3% x 1 $ 1,061 Case Manager $ 26,838 x 3% x 1 $ 805 Case Manager $ 21,630 x 3% x I $ 649 Family Advocate $ 9,813 3% x 1 $ 294 Non-Gov Victim Advocate $ 3,819 x 3% x 1 $ 115 Total: $ 2,924 Year 3 —Anticipated annual increases Program Director $ 36,420 x 3% x 1 $ 1,093 Packet Page-1066- 3/10/2015 16.D.6. Case Manager $ 27,643 x 3% x 1 $ 1,093 Case Manager $ 22,279 x 3% x 1 $ 829 Family Advocate $ 10,108 x 3% x 1 $ 668 Non-Gov Victim Advocate $ 3,934 x 3% x I $ 303 Total: $ 3,011 Total Consultant Personnel: $ 298,313 Packet Page-1067- 3/10/2015 16.D.6. h) Fringe CC CAC is requesting fringe benefits for the Program Director, two Case Managers, and a Family Advocate. These benefits are paid at the individual percentage rates budgeted, which reflect employer paid portions of benefits including FICA, Workers Compensation Insurance, and 401K match amounts. Also listed are Insurance Premiums including Health, Life, AD&D, LTD, and Dental insurance. CC CAC provides health insurance on each employee's behalf at the rate of 75% of the total premium amount for that specific employee; all other insurance premiums are provided at 100% of the premium amount. The budget is based upon the current costs with assumptions regarding future 401K participation and anticipated annual increases of 15% for insurance premiums for current full time employees of the Collier County Child Advocacy Council. The Shelter for Abused Women & Children requests fringe benefits for the non- governmental Victim Advocate for employer paid portions of benefits including FICA and insurance, which includes health, life, and long and short term disability insurances, all based on current costs and anticipates a 5% increase in insurance premiums. Workers Compensation is provided, but not allocated to the grant. All amounts are pro-rated to reflect the position allocations in the personnel section Payment is based on the budget application by the award category total, as per OVW. Program Case Case Manager/Family Non-Gov Director Manager Advocate Advocate FICA 7.65% 7.65% 7.65% 7.65% Workers Comp 1.44% 1.44% 1.44% Retirement 4.00% 3.00% (3% in yr 2 & 3) Total Fringe 13.09% 12.09% 9.09% (12.09%in yr 2 & 3) 7.65% Packet Page-1068- 3/10/2015 16.D.6. Year 1 Position Approx Cost % Insurance Approx Cost Program Director $ 35,359 x 13.09% + $ 6,508 $ 11,136 Case Manager $ 26,838 x 12.09% + $ 3,289 $ 6,534 Case Manager $ 21,630 x 9.09% + $ 3,027 $ 4,993 Family Advocate $ 9,813 x 9.09% + $ 3,049 $ 3,941 Non-Gov Victim Advocate $ 3,819 x 7.65% + $ 748 $ 1,040 Total: $ 27,644 Year 2-with anticipated annual increases Program Director $ 36,420 x 13.09% + $ 7,352 $ 12,119 Case Manager $ 27,643 x 12.09% + $ 3,680 $ 7,022 Case Manager $ 22,279 x 12.09% + $ 3,418 $ 6,112 Family Advocate $ 10,108 x 12.09% + $ 3,471 $ 4,693 Non-Gov Victim Advocate $ 3,934 x 7.65% + $ 785 $ 1,086 Total: $ 31,032 Year 3 -with anticipated annual increases Program Director $ 37,512 x 13.09% + $ 8,323 $ 13,233 Case Manager $ 28,472 x 12.09% + 4,129 $ 7,571 Case Manager $ 22,947 x 12.09% + $ 3,867 $ 6,641 Family Advocate $ 10,411 x 12.09% + $ 3,957 $ 5,216 Non-Gov Victim Advocate $ 4,052 x 7.65% + $ 822 $ 1,132 Total: $ 33,793 Total Consultants Fringe Benefits: $ 92,469 Total Consultants Personnel and Fringe Benefits: $ 390,782 Packet Page-1069- 3/10/2015 16.D.6. c) Travel and Training $6,408 of the $25,000 OVW mandated minimum travel and technical assistance budget has been allocated to cover costs for Collier County Community and Human Services staff. The Collier County Child Advocacy Council has budgeted $24,000 for travel and technical assistance. The sites of the training sessions are unknown at this time. Prior approval will be obtained for any travel costs for non-OVW sponsored trainings. Payment is based on the budget application by the award category total, as per OVW. Approx Cost Persons Occurrences Approx Total Transport/Airfare $ 400 x 4 x 5 $ 8,000 Hotel/Lodging $ 200 x 4 x 15 $ 12,000 Meals $ 50 x 4 x 15 $ 3,000 Ground Transportation, etc. $ 50 x 4 x 5 $ 1,000 Total Consultant Travel: $ 24.000 d) Equipment Consultant Equipment: $ 0 e) Supplies Consultant Supplies: $ 0 f) Construction Consultant Construction: $ 0 Packet Page-1070- 3/10/2015 16.D.6. g) Consultants/Contracts The Children's Advocacy Center has also included $27,060 for collaboration with an approved professional trainer(s) to perform domestic violence trainings, law enforcement officers to provide security, and translation services. Funds have been allocated to pay for three separate occurrences with an OVW approved professional Consultant/Trainer. Approximately 27% of the cost associated with City of Naples Police Department providing security for the visitation program is budgeted, with the balance to be paid by the Collier County Child Advocacy Council through private donations. Translation services will provide additional support to help ensure individuals with disabilities, deaf individuals, and people with limited English proficiency are appropriately assisted. The Children's Advocacy Center will pay each of these agencies directly and submit for reimbursement through the Collier County Government through regular invoicing. Payment is based on the budget application by the award category total, as per OVW. Service Approx Cost Hours Occurrences Approx Total City of Naples On-Site Security $ 42.50 x 12 x 36 $ 18,360 Approved Training $ 2,500.00 x 3 $ 7,500 Translation Services $ 100.00 x 1 x 12 $ 1,200 Total Consultant Contracts: $ 27,060 h) Other Costs Consultant Other Costs: $ 0 i) Indirect Costs Consultant Indirect Costs: $ 0 TOTAL CONTRACTS AND CONSULTANTS: $ 441,842 H.Other Costs TOTAL OTHER COSTS: ill I. Indirect Costs TOTAL INDIRECT COSTS: Packet Page-1071- 3/10/2015 16.D.6. Budget Summary—When you have completed the budget worksheet,transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $ 28,463 B. Fringe Benefits $ 4,450 C. Travel $ 6,408 D. Equipment $ - E. Supplies $ 600 F. Construction $ - G. Consultants and Contracts $ 441,842 H. Other Costs $ - Total Direct Costs $ - I. Indirect Costs $ - TOTAL PROJECT COSTS $ 481,763 Federal Share Requested $ 481,763 Non-Federal (Match) Amount $ - Packet Page -1072- 3/10/2015 16.D.6. Office of the County Manager 14 Leo E. Ochs, Jr. , 3299 Tamiami Trail East,Suite 202 Naples Florida 34112-5746 (239)252-8383.FAX:(239)252-4010 February 9,2015 Director Office on Violence Against Women 145 N Street NE Suite 10.W Washington,DC 20530 Dear Director: This letter serves to certify that,in fulfillment of the statutory applicant requirement,Collier County Board of County Commissioners will: Demonstrate that adequate security measures,including adequate facilities,procedures, and personnel capable of preventing violence, and adequate standards are,or will be, in place(including the development of protocols or policies to ensure that confidential information is not shared with courts,law enforcement agencies,or child welfare agencies unless necessary to ensure the safety of any child or adult using the services of a program funded by OVW),if the applicant proposes to operate supervised visitation programs and services or safe visitation exchange. Sincerely, /} Leo E. Ochs, Jr. County Manager Packet Page-1073- 3/10/2015 16.D.6. Office of the County Manager „is Leo E Ochs, Jr. 3299 Tamiami Trail East,Suite 202•Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010 February 10,2015 Director Office on Violence Against Women 145 N St.,NE Washington,DC 20530 To Whom It May Concern: Collier County Board of County Commissioners certifies that any funds awarded through the Collier County Justice for Families Grant will be used to supplement existing funds for program activities and will not replace(supplant)nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence,dating violence and child victimization. The Collier County Board of County Commissioners understands that supplanting violations can result in a range of penalties,including suspension of future funds under this program, suspension or debarment from federal grants,recoupment of monies provided under this grant,and civil and/or criminal penalties. Sincerely, Leo E. Ochs, Jr. County Manager Packet Page -1074- 3/10/2015 16.D.6. 4, F Office of the County Manager AV Leo E. Ochs, Jr. 3299 Tamiami Trail East,Suite 202.Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010 February 11,2015 Director Office on Violence Against Women 145 N Street,NE Suite l0W Washington,DC 20530 Dear Director: This letter serves to certify that Collier County Board of County Commissioners is in compliance with the following statutory requirements and hereby certifies that our organization does not require mediation or counseling involving offenders and victims physically together,in cases where sexual assault, domestic violence, dating violence, stalking or child sexual abuse in an issue. Collier County Board of County Commissioners further certifies that our organization or our consultants do not charge a fee for any services provided. Sincerely, Ve>c5;" Leo E. Ochs,Jr. County Manager Packet Page-1075- 3/10/2015 16.D.6. Gorier: County Public Services Division Community&Human Services MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is entered into between the Collier County Board of County Commissioners and the Collier County Child Advocacy Council, The Shelter for Abused Women& Children,the 20111 Judicial Circuit Court, and the Collier County Sheriff's Office (hereafter called the "Collaborative") have come together to collaborate to make an application for the U.S. Department of Justice, Office on Violence Against Women Justice for Families Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before February 11,2015. • Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the past four grant cycles for the Safe Havens Supervised Visitation and Safe Exchange Grant and served as the fiscal agent providing the oversight of the grant program, responsible for convening the partners for regular collaboration meetings and submitting • required program and financial reports. The Collier County Board of County Commissioners will continue to be the lead applicant in the Justice for Families Program. The collaborative supports the efforts to seek funding to sustain programs designed to assist victims of domestic violence, dating violence,sexual assault and/or stalking. The Shelter for Abused Women & Children's (The Shelter's) mission is to lead the community to prevent, protect, and prevail over domestic violence through advocacy, Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 1 Packet Page-1076- goP 3/10/2015 16.D.6. empowerment, and social change. This is the only certified domestic violence program in Collier County providing emergency shelter as well as extensive outreach services. The Collier County Child Advocacy Council has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to improve the lives of abused children. The agency strives to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriff's Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce all laws to protect the citizens of the County. The Collier County Sheriff's Office will be a partner in this program to enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff, budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family,criminal and domestic violence court judges. II. History of the Relationship The Shelter for Abused Women& Children began collaborating with the local supervised visitation agency in 1997. The respective CEO's communicate the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, The Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children including trauma informed care. The Shelter assists their clients in seeking safe supervised visitation services. The visitation center refers clients identified to The Shelter for crisis intervention, safety planning, follow-up, and advocacy. Additionally, the directors and staff continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended national level training opportunities through the years of Safe Havens funding. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 2 Packet Page -1077- 3/10/2015 16.D.6. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and The Shelter are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with.the visitation provider, Collier County Child Advocacy Council, since 1992 working through the Collier County Community and Human Services to pay for medical exams of abused children. Currently, through the existing Safe Havens grant since 2005, the collaborative partners expanded the program to include the court system. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges received training and the current judges participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct legal and advocacy services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. III. Development of the Application As this formal partnership continues, the applicant, Collier County Board of County Commissioners, collaborated with the visitation agency and The Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, Praxis International, the Futures Without Violence, the National Council of Family and Juvenile Court Judges,the Vera Institute of Justice,Inspire Action for Social Change, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. With the Justice for Families Program, the partners plan to include three purpose areas; supervised visitation and exchange,juvenile court resource assistance and training for court-based and court-related personnel. Recent discussions among the Collier County Board of County Commissioners • OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 3 Packet Page-1078- 037 3/10/2015 16.D.6. agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women & Children will work with the supervised visitation center to improve cross-agency collaboration among the child abuse and neglect organizations, law enforcement, courts, legal advocates and community groups by meeting with key staff on a regular basis and cross training. The Shelter will refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow-up on the outcome of the referrals. The Shelter will contact the visitation program on a quarterly basis and as needed to provide feedback and information on any challenges the victims are facing while receiving supervised visitation. With the use of grant funds, provide an advocate to attend weekly case staff meetings and respond to the visitation center as scheduled for advocacy for new clients and existing clients as needed. Collier County Child Advocacy Council will: • • Dedicate staff and a program director to provide supervised visitation and safe exchange • services using Justice for Families Program grant funds. • Provide a family advocate as a resource for the juvenile court to respond to dating violence, domestic violence,sexual assault(including child sexual abuse), and stalking. Provide office space including appropriate visitation rooms with security, clerical support staff, and security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services in accordance with VAWA 2013. Present programmatic data to the County for partnership meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services with the partners to conform to OVW Guiding Principles and Standards for Safety and Security Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 4 Packet Page -1079- 993 3/10/2015 16.D.6. Coordinate and promote training/education of collaborative partners and court and court related as approved by the Office on Violence Against Women. 20th Judicial Circuit Court Designate a judicial officer, judge or magistrate, to serve on the collaborative partners committee to attend quarterly partnership meetings and assist in developing policies for supervised visitation services and civil legal assistance. Submit appropriate referrals and relevant case information to local visitation center. Provide direction for improving communication between the Court and the supervised visitation provider. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using OVW funding as needed. Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and local law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. • Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Office on Violence Against Women funding as needed. Designate a representative to participate in the collaboration meetings. Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with Office on Violence Against Women and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Justice for Families grant project and offer staff supports using Office on Violence Against Women funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 5 Packet Page -1080- 3/10/2015 16.D.6. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by Office on Violence Against Women. Participate in community partner trainings; attend Office on Violence Against Women sponsored technical assistance training events and the Office of Justice Programs Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. Coordinate collaborative training for partners and visitation staff as provided by Justice for Families technical assistance training funds. Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2015 through September 30,2018. VI. Commitment to Partnership 1. The collaboration service area includes Collier County, Florida. • 2. The partners agree to collaborate and provide supervised visitation services, civil legal assistance and advocacy for victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non-lead partners contribution to this project will be provided as outlined in the attached Office on Violence Against Women budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 6 Packet Page -1081- c3) 3/10/2015 16.D.6. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it in its entirety. VII. Termination Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten (10) days written notice. Copies of the . termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. Collier County Board of County Commissioners Approval for form and legal;4y of Collier County,Florida Suffieieey:• By: c ' - DatAA O VS et ;%----g()-----D ed Bel fer Leo E. Ochs,Jr. Jenni p Collier County Manager Assistant County Attorney,,ca6 Collier County Sheriffs Office Approval for form and legal cif cy. 4 ' .�� to -) ', ,,erA,� KeviA.1 b•s , Sheriff The Shelter for Abused Women& Children,Inc. By: <f r ,.-t,--,-' Date: ,2/4//3— Linda Oberhaus,Executive Director Collier County Child Advocacy Council By: ice(/ '--A--"f- Date: oV 7/___C--- Jacqueline Gr6t1i Step ens, Chief Executive Officer L 20th Jud' ial Circuit ^Court By: x,,24'A. IALLA------. Date: 02/r//S---- Scot A. Wilsker, Trial Court Administrator Collier County Board of County Commissioners OVW-2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Page 7 Packet Page-1082- 3/10/2015 16.D.6. Project Narrative Purpose of the Application The Justice for Families Grant funding will assist Collier County, particularly the underserved population, by allowing our local supervised visitation center to continue providing accessible and high quality supervised visitation services (Purpose area 1), improving the quality of victim services through enhanced evidence-based training opportunities for the court and court related personnel (Purpose area 3), and providing resources for the juvenile court to respond to dating violence, domestic violence, sexual assault (including child sexual abuse), and stalking (Purpose area 4). Problem to be addressed Newspaper headlines all too frequently report tragedies in which women and their children killed or seriously injured in situations involving domestic violence. Separation may increase the risk of homicide for battered women, sometimes occurring in relation to custody hearings and visitation exchanges (Saunders, D. G., & Browne, A. 2000.) The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.)Although many assume that intimate partner violence will end by one party exiting an abusive relationship, research indicates that leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden & Thoennes, 2000.) In addition, child protection system case workers identify a history of domestic violence in 45percent of families when active universal screening for domestic violence occurs. The batterer may minimize his personal responsibility and use the legal system to continue the abuse of the victim. One of the many ways abusers continue to abuse victims is Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page -1083-itation 1 3/10/2015 16.D.6. take them to court repeatedly in order to gain increased parenting time,harass the victim, and exhaust their finances (Hardesty, 2002; Miller& Smolter, 2011;NCJFCJ, 2008; Pollet, 2011) Safe supervised visitation services and victim assistance for juvenile courts can be fundamental in avoiding further incidences of domestic violence. Families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women (Saunders &Browne, 2000.) The 2013 Florida State Domestic Violence Fatality Review Team report states that the victims in the cases reviewed had little contact with service workers and domestic violence advocates and more than half of the decedents had children(66%), and nearly half of all incidents included child witnesses or additional victims other than the decedent(43%). More than half of the perpetrators in the reviewed incidents attempted suicide following the attack (52%). Apart from prior domestic violence and criminal activity, the reviewers also identified, in almost all incidents, a substantial number of lethality risk factors including substance abuse, weapons use, economic loss, and some form of obsessiveness,jealousy, or perceived betrayal on the part of the perpetrator. The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and further improve these services by providing increased outreach and advocacy to clients involved in the juvenile justice system and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. The Collier County Child Advocacy Council has considerable experience working with victims of domestic violence and have partnered with The Shelter for Abused Women & Children (Collier Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page 1084-station 2 3/10/2015 16.D.6. County's domestic violence shelter) for over 15 years. The local visitation center at the serves over 85 families each year and is the only center in the county serving victims of domestic violence and their children. The visitation center operates in accordance with the Safe Havens OVW Guiding Principles. Parents receiving visitation services are treated respectfully with equal regard for the safety of adult and child victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns. Domestic violence advocacy is provided to the battered women and children using the center's services through the local non-governmental domestic violence agency known as The Shelter. Our court partner has made considerable improvements in creating unified family court and in instituting a process to hold perpetrators accountable by monitoring batterer's intervention compliance. Research on abused children and in child fatality reviews suggests a 30 to 60 percent overlap of child maltreatment and domestic violence (Edelson, 1999.) A Family Advocate for juvenile courts will greatly enhance services of court. Unidentified domestic violence or unsafe intervention in domestic violence situations may contribute to poor outcomes for families involved in juvenile matters and for juvenile offenders who have histories of trauma. The advocate can assist in the identification of domestic violence, dating violence, sexual assault and stalking. In these high risk cases, a collaborative approach is needed to prevent further harm to the child and to the adult victim. Effective domestic violence courts share an emphasis on victim safety, defendant accountability and informed decision-making. This advanced training will help to create a more trauma-informed court and further enhance the partnership by providing relevant information on evidence-based innovations in services for families utilizing the court services. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1085-itation 3 3/10/2015 16.D.6. The Need: Community Service Area and Demographics Our local community faces many challenges providing services to underserved families due to geographic location, language barriers, and immigrant status. Located in Southwest Florida,the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. According to the National Coalition Against Domestic Violence, domestic violence is one of the most chronically underreported crimes. Only 25% of all physical assaults, 20% of all rapes, and 50%of all stalking perpetrated against females by their partners are reported to the police. For the small number of cases that do get reported, on average, a woman will be assaulted by her partner or ex-partner 35 times before reporting it to the police. The overall total crime index from 2013 to the first half of 2014 went up by 6.3% in Collier County; the number of murders increased by 33%the number of forcible rapes increased by 20% and aggravated assault increased by 35% (Florida Department of Law Enforcement.) Collier's child population continues to grow and become increasingly more diverse with about 60 percent of children coming from non-white ethnic groups. The schools report a student population of 48%Hispanic, 36%White, 12%African American and Haitian, and 2%mixed Asian and 1%Asian and 1% Indian (Collier County Public Schools, 2012.). The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. The economic volatility of recent years has produced a significant increase in families living at 200 percent of poverty or below. The percent of school age children eligible for free or reduced price lunch has increased from 50.9 percent in 2009 to 61.2 percent in 2013 with over 26,000 students categorized as economically needy (Kids Count Data Center, 2014.)More Collier families face increased hunger and possible Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page -1086-itation 4 3/10/2015 16.D.6. homelessness. The total pounds of food delivered to local agencies in southwest Florida from FY 2012-13 to FY 2013-14 increased for 16.6 million pounds to 18.7 million pounds (Harry Chapin Food Bank) and in 2013 Collier County Public Schools identified more than 1200 children classified as homeless. Although domestic violence occurs at all socio-economic levels, some research suggests that the prevalence rates are higher among those who live in poverty (Tolman &Raphael, 2000.) With overall 48%Hispanic and immigrant students, many of the parents and children do not speak English at home. Language barriers isolate immigrant women from community resources and legal remedies as well as causing them to be wary of requesting help from officials based on their experiences with similar institutions in their home county (Erez, 2000.) Immigrant women are commonly isolated,prohibited from work outside of the home and possibly illiterate in their native language; "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships" (Shetty and Kaguyutan, 2002.) Current Services and Gaps For the fiscal year 2013/2014, The Shelter for Abused Women & Children provided emergency shelter to 482 battered women and their children, served 2,305 in outreach services and assisted in the development of 28,813 safety plans. The Shelter has developed a partnership with the Florida Department of Children and Families.Next to substance misuse, "family violence threatens child"is the most common alleged maltreatment reported to the Florida Abuse Hotline every year. The Department now rarely charges the non-offending victim parent in child welfare/domestic violence cases for the maltreatment of`failure to protect'; they are employing an alternative approach. This model recognizes the most successful approach to Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1087-itation 5 3/10/2015 16.D.6. protecting the children is by keeping children safe at home by developing a successful partnership with the non-offending parent. Furthermore Collier County benefits from the InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and the domestic violence center to provide enhanced services to domestic violence victims and to monitor domestic violence perpetrators. In 2013-2014 local law enforcement and advocates reviewed 2,129 domestic violence police reports to identify high risk cases.Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of the InVEST program are to develop partnerships between law enforcement and domestic violence advocates, bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. From October 1, 2012 to the present,the visitation center, with funding from the OVW Safe Havens grant, provided services to 167 adult victims and 259 children. Thirty-seven percent of those clients were Hispanic and at least half of those were limited or non-English speaking. The target population will benefit by the continued employment of a case manager who is fluent in Spanish and by a Creole interpreter on staff at the agency and by providing culturally sensitive local services. In 70% of the cases referred to the center,there was a domestic violence injunction for protection in which the Court determines and stipulates if respondent will have contact with the children and the type of contact that will occur at the visitation agency. There are no fees for the visitation center services nor are there are no other supervised visitation agencies in Collier County specifically for domestic violence cases. Collaboration with the partnering organizations and a community domestic violence plan continues to enhance services to domestic violence victims by creating a comprehensive plan for domestic violence response Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1088-itation 6 3/10/2015 16.D.6. with improved and appropriate utilization of supervised visitation. The ability to make meaningful referrals to other services that families need is also viewed favorably within partnership structure (i.e., coordinated response.) The center staff accesses OVW approved educational resources and opportunities concerning domestic violence and supervised visitation. In addition to the Safe Havens grant funded program,the Collier County Child Advocacy Council provides advocacy services in schools and in the criminal court for child abuse cases. A family advocate helps the families referred by the Florida Department of Children and Families and law enforcement to the Child Protection Team for forensic interviews and medical examinations. This advocate works with the non-offending parent to locate counseling and community resources. Additional advocacy services are needed for cases when the Florida Department of Children and Families identifies adult victims of domestic violence, dating violence, sexual assault or stalking in order to support the healing process and keep the non- offending parent and child safe and together whenever possible in order to minimize trauma to children. These services can also assist the when these cases are identified by the juvenile delinquency court for participating children and families with past trauma due to domestic violence, dating violence, sexual assault or stalking. The advocate will support them in accessing appropriate services including trauma counseling and safety planning as many of the interventions designed for juvenile offenders are not successful with traumatized children and may even traumatize them further. What Will Be Done Safety Needs of Victims The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1089-itation 7 3/10/2015 16.D.6. Havens OVW Guiding Principles. This is accomplished by promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic violence and the post-separation risks. Policies and procedures are designed with safety as the primary goal that includes the need to protect the way information is released and shared. Practices and operations have been developed to reduce the perpetrator's ability to re-abuse the victim and to provide the victim with the advocacy and support she/he needs. Over the years the center has developed insight concerning the potential issues that arise when providing services to families that have been impacted by domestic violence, have hired and trained competent staff, and cultivated the necessary community partnerships to ensure that the treatment of families in a respectful manner is considered at all times and the resources families may need are identified. The center has also been open concerning the identification of areas where improvements to policy and practice need to be made. As a result of their transparent nature, families that use the center benefit and the community has a safe place for services to occur. The center understands the need for each member of the family to be treated fairly and respectfully while identifying how the use of power and control by the perpetrator may affect service provision. The center links adult victims using visitation services to an advocate from the local domestic violence center. "Women who work with advocates experienced less violence over time, reported higher quality of life and social support, and had less difficulty obtaining community resources over time." (Sullivan, C.M., 2012.) The Court works with the partners to ensure that the orders of protection including visitation and exchange are clearly stated and have dates for regular review or case closure. The visitation center works with the courts to be aware of the limitations of the services and reports any critical incidents to the courts. The center does not discriminate against any client due to race, religion, Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page -1090-itation 8 3/10/2015 16.D.6. gender, sexual orientation,national origin, age, or disability.No off-site visitation or exchange services are provided; the center does not accept cases where the state has jurisdiction such as in foster care or protective supervision and does not promote activities that compromise domestic violence victim safety such as mediation or family counseling or requiring a court order for services. Families receive services for an average of six months to a year;however there is no time limit to the families requesting services. The individual intake orientation meeting assists the parents in understanding the scope of the services as well as providing referrals and linkages to other community agencies. Information received is specifically to assess safety needs. Releases of confidential information confidential are time bound and specific to the site. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. The visitation site meets the following specifications: separate roads to enter and exit the site; accessible parking is available, general lighting for evening hours, entrance and exit doors that can be open and closed from the outside via key, separate entrances/exits for victim and abuser, separate waiting rooms are available to alleviate any possibility that there will be contact physically,visually or auditorally in the center, an alarm system with panic buttons,walkie talkies for immediate staff assistance, and all persons are screened by staff prior to entry. Staff training is crucial to safety and all visitation staff members are trained in secure visitation practice involving a thorough knowledge of the dynamics of domestic violence. Staff receives weekly case review with a domestic violence advocate and program director and ongoing training on such topics as battering tactics,the intersection of child abuse, substance abuse and domestic violence, and stalking. Custodial parents may wait on or off site. The visitation rooms can be monitored by a one-way mirror and have recording capability. Recordings are kept for Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far packet Page-1091-itation 9 3/10/2015 16.D.6. one week only however,to allow for staff supervision. An off-duty uniformed Naples police officer is employed Sundays and in evenings when the visits and exchanges occur. The center may reject a case for which they cannot reasonably ensure the safety of all clients, staff or volunteers including,but not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a visiting parent cannot be redirected by staff to change their behavior that may compromise or endanger the safety of the children, adult victims or center staff,the visit will be concluded, services suspended and a critical incident report sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. The abuser, identified at intake, arrives fifteen to twenty minutes prior to a visit or exchange and leaves fifteen to twenty minutes after to avoid confrontation or stalking. Time may be lengthened depending upon the mode of transportation or specific circumstances. The local law enforcement agency responds appropriately and promptly to requests for assistance. A written objective observational report of critical incidents is completed for each visit and maintained in the file. Only factual reports of critical incidents or case closure are sent to the court. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are confidential and will only be released by subpoena from the requesting party. All domestic violence information is confidential per VAWA. Confidential information regarding a victim's address or other identifying information will be redacted when a request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication with the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1092-itation 10 3/10/2015 16.D.6. domestic violence agency about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique needs of victims. With the addition of the Family Advocate program as a resource for the juvenile courts, it is anticipated that this advocate would interface with the Florida Department of Children and Families and local law enforcement to identify domestic violence risk in cases sent to juvenile dependency court or even prevent court interventions when necessary safety has been established. "Juvenile courts are recognizing that many of the parents of the minors that enter the juvenile system are coping with adult intimate partner violence in their lives. And tragically,too many communities have mourned the death of adolescent victims of homicide at the hands of their partners or former partners. Until recently, there has been no comprehensive effort to explore the research, present promising practices, and give the judiciary guidance for informed and effective decision-making when it comes to adolescent relationship violence." (National Council of Juvenile and Family Court Judges, 2014)The advocate will assist the abused parent in establishing protection for her children by providing safety planning; making referrals for emergency and legal services; provide information on the effects of violence on children; and, with the appropriate releases from the adult victim, providing input to the Child Protection Team and Florida Department of Children and Families on services and case planning. In cases where a juvenile offender or offender's parent was identified as a past victim, services would be offered to that child and family if appropriate. The Family Advocate may attend hearings and if the child is willing, speak on behalf of the child as to needs for victim assistance including trauma counseling. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1093-itation 11 3/10/2015 16.D.6. By having the opportunity to observe the court process and receive feedback from court participants, the staff of the Justice for Families project is in a unique position to give input to the court and to help focus the court training to improve outcomes for domestic violence victims and their children. Effective domestic violence courts share an emphasis on victim safety, defendant accountability and informed decision-making. Judicial decisions in domestic violence may be improved through training and intensive experience (Henning and Klesges 1999; Steketee et al. 2000.) Further training of court staff and court personnel such as child protection workers and guardians on risk assessment and safety planning is especially important in domestic violence and intimate partner sexual assault cases as victims may be in greatest danger when they attempt to leave or when they are newly separated from abusive partners (Fleury, Sullivan, & Bybee, 2000). Overcoming barriers for underserved or marginalized Overcoming barriers for serving the underserved and marginalized is a continuous process. Therefore it is critical to recognize and work against institutional gaps that adversely affect underserved communities. "Class, race, gender, sexual orientation, religion, and disability may influence victim/survivor choices in reporting offenses and use of services." (Tolman & Raphael, 2000.) Working closely with the victim advocates from the domestic violence shelter,the visitation center staff and family advocate will assess the experiences of victims receiving services and strive to accommodate policies and procedures to meet their needs. The agency values multiculturalism and diversity and this is evident in the s practice of utilizing bilingual staff and interpreters, providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Training in Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1094-station 12 3/10/2015 16.D.6. cultural competency is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with staff and community partners. Interpreters will be provided for other languages and deaf individuals as needed. Linkages for outreach to culturally specific organizations are also identified such as the Haitian churches and the Amigos Center. The research based training for the court and court related personnel will assist in further identifying disparities in service provision for serving the underserved and marginalized for the agencies as well as the court. Assessing needs of the underserved and marginalized population will be addressed on an ongoing basis by the partners and in specific training sessions. Goals and Objectives Recognizing the unique needs of our community, the immediate goals of this proposal include providing access to supervised visitation and exchange services particularly for the underserved population, providing family advocacy for the juvenile court which is responsive to the needs of battered women and their children and improving the coordinated community response to battering by providing intensive training for court and court related personnel including custody evaluators, guardian ad litem and child protective services workers. As the family court advocacy in juvenile court is a new program, it is anticipated that the numbers served may be lower in the first year of operation. Court and court related personnel will receive training in local our community at least annually; however as technical assistance opportunities are presented through the Justice for Families grant project, partners anticipate be attending OVW sponsored conferences and training with designated funds set aside for this purpose. Goal 1: To increase access to supervised visitation and exchange services Objectives: Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far packet Page -1095-station 13 3/10/2015 16.D.6. 1. To provide visitation services for a minimum of 85 families annually. 2. To offer advocacy services to 100%of the adult victims over the course of the grant period to assess safety and conduct safety planning. 3. To conduct a client satisfaction survey of services on an annual basis. 4. To document number of referrals, intakes, and supervised visits and exchanges. Goal 2: To provide family advocacy services which are responsive to the needs of battered women and their children Objectives: 1. To provide advocacy services for at least 30 victims and their families in year one and 50 victims and their families in each of years two &three. 2. To document the number of referrals, intakes, number of clients and types of cases. 3. To conduct a client satisfaction survey of services annually. Goal 3: To improve the coordinated community response to battered women and their children through education for court and court related personnel. Objectives: 1. To provide at least annual training to court personnel and court related staff on the dynamics of domestic violence, dating violence, sexual assault and stalking. Topics will include: understanding perpetrator behavior, evidence based risk factors for domestic violence dating violence and homicide, and issues relating to victims including safety, security,privacy and confidentiality. Rosters of participants will be maintained along with training evaluations. 2. To further develop a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation and advocacy services by continued Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far packet Page-1096-itation 14 3/10/2015 16.D.6. coordination and collaboration. Stakeholder evaluations will be conducted annually by the partners. Timeline The collaborative partners will continue to hold scheduled quarterly partner meetings and annual training sessions. Partners will explore and further develop culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi-annual reporting will be executed by Collier County Department of Community and Human Services as the representative of the fiscal entity. October 1, 2015 the visitation center will continue operations and will initiate the juvenile court family advocacy program as outlined in this proposal. The visitation center program director will assist with the coordination of the training for court and court related personnel and program evaluation. Evidence based approach measuring success Evidence-based practices are founded on sound measurement of practices and outcomes. Measuring what is done and how that activity translates into outcomes is critical to understanding whether and how well a program works. Each of the three components of the project: supervised visitation and exchange services, family advocacy services and court training will maintain statistics of the services provided and conduct evaluation surveys.Numbers achieved per goals and positive response will indicate success. However, even negative responses to surveys may be useful to further analyze the safe and effective provisions of services and the effectiveness of enhanced training. Who Will Implement the Project Expertise of applicant Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1097-itation 15 3/10/2015 16.D.6. It is critical that the partnership establish a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of safe visitation programs. This is a collaborative grant proposal establishes the ongoing commitment from Collier County Board of County Commissioners as the applicant and fiscal agent. The County served as the fiscal agent of the first three cycles of the Safe Havens Supervised Visitation and Exchange Grant and will continue to provide the oversight of the grant program, designate a coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. The coordinator will ensure compliance with the statutory and mandatory requirements of the grant program and reporting requirements of the Office on Violence Against Women, serve as the point of contact with OVW and technical assistance providers, convene the partnership meetings, and coordinate site visits and assist with onsite technical assistance events. The applicant has attended grantee orientation trainings, Department of Justice financial reporting training, as well as training regarding serving victims of domestic violence and stalking. Expertise of Partners and Qualifications of Agencies The Shelter for Abused Women & Children,the only certified domestic violence shelter in Collier County, will assist domestic violence victims in accessing visitation services and juvenile court advocacy through their outreach program. The Shelter provides an array of victim services, such as emergency shelter or victim support group counseling, which are available for clients referred by the family advocate. Working as a team, staff from the visitation center and the domestic violence agency attend the weekly domestic violence court and assist victims with understanding the court process and the purpose of the visitation services. An advocate from the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1098-itation 16 3/10/2015 16.D.6. Shelter is onsite at the visitation program and devotes four hours per week to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. The Shelter hosts domestic violence core competency training for staff,volunteers and community members. Staff from the visitation center can attend this training as part of their preparation for working with battered women and their children. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center and designate a judge to serve on the core partnership committee. The visitation program has a formal agreement that is updated annually with the Court. The Twentieth Judicial Circuit Court has recently instituted a unified family court in Collier County as The Florida Supreme Court has recognized Unified Family Court as the best way to handle cases that involve children and families. Unified Family Court is a fully integrated, comprehensive approach to handling all cases involving children and families,while at the same time resolving family disputes in a fair, timely, efficient, and cost effective manner. Domestic violence respondents are held accountable for their actions because a single judge knows the full history of each case. The local Court currently hears a separate civil domestic violence docket one day per week. The Collier County Sheriff's Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. The Sheriff advises the partners on issues of safety and security and conducts annual safety assessments of the visitation center. The InVest program for high lethality cases has reinstated a fatality review team and provided training by the National Domestic Violence Review Initiative to the members of the local domestic violence task force including the Shelter staff and the visitation center director. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1099-itation 17 3/10/2015 16.D.6. The Collier County Child Advocacy Council is a community based non-profit victim- service organization providing services to child victims of abuse, neglect, domestic violence and sexual assault and operates the visitation program. Other programs include the school-based Child Victim Rapid Response Program to provide early identification and services to child victims of crime and the Court and Family Advocacy Program. Calling upon sixteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The agency will be responsible for the day-to-day operations of the visitation center and report to the fiscal agent. They will be responsible for maintaining the standards of visitation as set forth by the Safe Havens OVW Guiding Principles. These include standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance,termination and reports to the court. Key Personnel The Program Coordinator,with assistance from the Accountant and Fiscal Support, employed by Collier County Community and Human Services, will insure programmatic and fiscal management and compliance with Office on Violence Against Women. The coordinator will support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings and submit required programmatic and financial reports. The county will assist the partner agencies in developing community block grant applications and other sources of continuation funding and coordinate collaborative training funding for partners and visitation center staff with the approval of OVW grant manager as provided by Justice for Families technical assistance training funds. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1100-itation 18 3/10/2015 16.D.6. The Collier County Child Advocacy Council will employ a full time Visitation Program Director and two full time Case Managers, each funded 50%by Justice for Families funding. The Family Advocate, fluent in Creole and English and funded 25%from the grant will be assigned to families referred by the juvenile court, law enforcement and Florida Department of Children and Families due to the co-occurrence of domestic violence, dating violence, sexual assault, stalking, and child abuse. One of the Case Managers, employed by the center since 2006, is fluent in Spanish and English and will also be responsible for increasing the outreach to the Hispanic population by presenting informational outreach sessions for women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve this underserved population. Translators for other languages including sign language are employed as required. An off duty Naples Police Department officer is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An Advocate employed by The Shelter for Abused Women & Children will be funded for four hours per week by Justice for Families to provide onsite advocacy to battered women at the visitation program and link services for victims enrolled in the family advocacy program with the Shelter programs. The Visitation Center Program Director, employed in this position since 1999, is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services including court training with the collaborating partners. Current visitation center staff has participated in extensive training from OVW technical assistance providers. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page-1101-itation 19 3/10/2015 16.D.6. supervised visitation services and with the family advocate to assess their needs for Shelter and other domestic violence services. Collier County Sheriffs Office will not receive funding from the Justice for Families project as they are already funded to assist the partners' safety concerns as a community service. History of Partnership The partnership was convened in 2005 with the receipt of the first Safe Havens grant funding. The core partners have met on a quarterly basis. The goal of this partnership agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. A further goal is to continue to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. At the partnership meetings, The Collier County Child Advocacy Council shares updated data; reviews safety concerns with the partners; discusses referral resources and explores ways to better reach the underserved population. The Shelter for Abused Women & Children contributes expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The Collier County Sheriffs Office consults with the partners regarding safety and security issues and provides direction for improving communication and coordination of services with local law enforcement. The Court is made aware of the services available, addresses how to communicate with the court and relates the needs of the court to the partners. Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Far Packet Page -1102-itation 20 3/10/2015 16.D.6. Proposal Abstract The Collier County Board of County Commissioners, Collier County, Florida is applying for the Justice for Families Grant Program to enhance and strengthen existing supervised visitation services; educate the court and court based personnel on issues related to domestic violence, dating violence, sexual assault and stalking and to build capacity for a coordinated community response to battered women and their children in our community. Additionally we will provide civil legal assistance including legal information and resources in cases where the victim proceeds pro se and to victims of domestic violence and for non-offending in civil matters involving child sexual abuse and in which the other parent is represented by counsel. We are requesting $ 481,763 for the three year grant. Collier County Board of County Commissioners intends collaborate with the local domestic violence shelter, The Shelter for Abused Women & Children to provide an advocate onsite at the visitation center and to renew the contract with the Collier County Child Advocacy Council to provide: supervised visitation and safe exchanges for battered women and their children, a juvenile family court advocate to respond to dependency and delinquency court and coordinate training for court and related personnel . A county employee will serve as grant coordinator to act as the point of contact with the Office on Violence Against Women to ensure compliance with the statutory, mandatory and reporting requirements of the grant. The goals of this proposal focus on increasing access to supervised visitation and exchange, implementing services including family advocacy services which are responsive to the needs of battered women and their children, and improving our coordinated community response to domestic violence. The partnership will be enhanced through opportunities for court and court 1 Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-1103- 3/10/2015 16.D.6. related personnel training to further improve the legal response to victims of domestic violence, sexual assault, dating violence and stalking. Located in Southwest Florida, Collier County is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. Collier's child population continues to become increasingly more diverse with a population of 48% Hispanic, 36% White, 12% African American and Haitian, and 2% mixed Asian and 1% Asian and 1% Native American (Collier County Public Schools, 2015.) More than 50% of our students live in non-English homes, where English is not the first language and sometimes isn't even spoken. The percent of school age children eligible for free or reduced price lunch has increased from 50.9 percent in 2009 to 61.2 percent in 2013 with over 26,000 students categorized as economically needy. (Kids Count Data Center, 2014.) The overall total crime index from 2013 to the first half of 2014 went up by 6.3% in Collier County; the number of murders increased by 33% the number of forcible rapes increased by 20% and aggravated assault increased by 35% (Florida Department of Law Enforcement.) Provision of supervised visitation services and advocacy for victims to meet the needs of this underserved, economically and culturally diverse population is challenging and requires community support and expertise. The Justice for Families Grant Program funding is critical to the safety of the some of the most vulnerable citizens of our community. The funding will further improve the community's capacity to prevent, solve and control the crimes of domestic violence, sexual assault, dating violence, and stalking. 2 Collier County Board of County Commissioners OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-1104- 3/10/2015 16.D.6. OMB Number:1122-0020 Expiration Date:8/31/2015 Summary of Current and Recent OVW Projects Applicant Name Service Area:Collier County Size of Service Area:2025 square miles Size of Target Population:240,000 Extension Award Award End Award Needed: Justification for Number Date Program Amount Amount Remaining Timeframe Grant-Individual(s)and Job Title(s) Remaining Funds Total: 123,096.82 Individual(s) Job Title(s) A.Personnel: 1,506.74 _Yes Grant B.Fringe: 595.98 x No Coordinator, Safe C.Travel 863.04 Lisa Carr, Grant Havens D.Equipment: - Jacquelyn Accountant, Super- E.Supplies: - DeSear,Alina Case Manager, vised F.Construction: - Borges,Gail Program Visita-tion G.Consultants and Contracts: 120,131.06 Tunnock,John Director,Case 2009-CW- and H.Other Costs: - Barr,Kristi Manager,Grant Supervised visitation AX-K011 9/30/2015 Exchange $700,000 I.Indirect Costs: - Sonntag Manager and safe exchange Packet Page 4105- 3/10/2015 16.D.6. SUMMARY DATA SHEET Authorizing Official: Leo Ochs County Manager Collier County Board of County Commissioners 3301 Tamiami Trail East Naples,Florida 34112 leoochs(a1colliergov.net Legal Name of Applicant: Collier County Board of County Commissioners Primary Contact: Kimberley Grant Collier County Interim Director Housing and Human Services 239-252-8442 - phone 239-252-2638—fax kimberley2rant(&colliergov.net Type of Agency: Local unit of government Jurisdiction: Collier County,Florida Type of Applicant The applicant will serve as a fiscal agent for the organizations that will implement the project. The county will be responsible for all statutory, fiscal and programmatic requirement as well as project deliverables. Applicant's Federal Grant For the fiscal year ending September 30,2014, the Expenditures: county expended more than $500,000 in federal funds. Current DOJ Federal Funding: OVW Safe Havens Supervised Visitation and Exchange Purpose Areas: 1. Supervised Visitation and Exchange 3. Training for Court Based and Court Related Personnel 4.Juvenile Court Resources Purpose Area 4: Funds will not be used to support custody evaluation or guardian ad litem services Collier County Board of County Commissioners 1 OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page-1106- 3/10/2015 16.D.6. Percentage of Grant Activities: Sexual Assault 10% Domestic Violence 75% Dating/teen dating Violence 5% Stalking 5% Child Sexual Abuse 5% Summary of Current OVW Projects: See chart(attached) Collier County Board of County Commissioners 2 OVW 2015-4035 Grant Application OVW Fiscal Year 2015 Justice for Families Program Solicitation Packet Page -1107-