Agenda 03/10/2015 Item #16A13 3/10/2015 16.A.13.
EXECUTIVE SUMMARY
Recommendation to cancel the Adopt-a-Road Agreement with sponsor Palmetto Ridge High School
Band to allow the roadway segment of Oil Well Road from Immokalee Road to east of the High
School to become available for adoption as part of the Adopt-a-Road Program.
OBJECTIVE: To remove the volunteer group Palmetto Ridge High School Band as a sponsor,
from the Adopt-a-Road Program for the roadway segment of Oil Well Road from Immokalee
Road to east of the High School, and allow this portion of roadway to be available for adoption
as part of the Adopt-a-Road Program.
CONSIDERATIONS: Sponsor has emailed the Road Maintenance Department on December
10, 2014 to discontinue their participation in the program.
The Collier County Adopt-A-Road program is an environmental protection program developed
through a public/private partnership that is dedicated to providing safe and clean roads by the
removal of roadside litter. The Collier County Adopt-A-Road program encourages citizens to
demonstrate civic pride by taking group action to help keep county roads beautiful and free of
litter. The Adopt-A-Road program is an excellent example of the public and private sector
working together to solve a community problem.
Through this program, local civic, community, neighborhood and business groups can adopt a
two-mile segment of roadway, whereby they contract with the County to pick up litter on a
monthly basis. Groups are required to attend a meeting, organized by the sponsor, to review
safety guidelines and procedures. The sponsor is provided with literature on safety topics and
procedural guidelines reviewed by the county.
FISCAL IMPACT: There is no Fiscal Impact associated to this item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires a majority vote for Board approval.- SAS
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: To cancel the Adopt-a-Road Agreement with sponsor Palmetto Ridge
High School Band, for the roadway segment of Oil Well Road from Immokalee Road to east of
the High School, and allow this portion of roadway to be available for adoption by another
volunteer group.
Prepared by: Diane Lynch, Supervisor Operations, Road Maintenance Department, GMD
Attachments: 1) Original Agreement: and 2) Location Map.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.13.
Item Summary: Recommendation to cancel the Adopt-a-Road Agreement with sponsor
Palmetto Ridge High School Band to allow the roadway segment of Oil Well Road from
Immokalee Road to east of the High School to become available for adoption as part of the
Adopt-a-Road Program.
Meeting Date: 3/10/2015
Prepared By
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
2/13/2015 11:51:47 AM
Approved By
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 2/20/2015 11:07:05 AM
Name: GossardTravis
Title: Superintendent-Roads&Bridges,Road Maintenance
Date: 2/23/2015 10:55:44 AM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Date: 2/23/2015 10:56:58 AM
Name: VlietJohn
Title: Director-Road Maintenance,Road Maintenance
Date: 2/23/2015 12:41:38 PM
Name: ShueGene
Title:Director-Operations Support,Transportation Administration
Date: 2/23/2015 2:26:33 PM
Name: LaPierreBarbara
Title: Management/Budget Analyst,Transportation Administration
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3/10/2015 16.A.13.
Date: 2/24/2015 10:02:35 AM
Name: MarcellaJeanne
Title:Executive Secretary,Transportation Planning
Date: 2/25/2015 9:31:34 AM
Name: StoneScott
Title:Assistant County Attorney, CAO Land Use/Transportation
Date: 2/25/2015 1:21:13 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/25/2015 1:45:42 PM
Name: IsacksonMark
Title:Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 3/2/2015 9:35:58 AM
Name:DurhamTim
Title:Executive Manager of Corp Business Ops,
Date: 3/2/2015 11:40:50 AM
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3/10/2015 16.A.13.
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this Cda
Y
of //"2i-j' ,20e'lby and between Collier County(hereinafter the"COUNTY"), and the
volunteer group, Palmetto Ridge High School Marching Band (hereinafter the"GROUP"),
whose address is 1655 Victory Lane,Naples,Florida 34120.
WITNESSETH:
WHEREAS,the COUNTY and the GROUP recognize the need and desire for litter-free
roads,and enter this Agreement to
�' permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below,the GROUP agrees to adopt the segment of roadway
known as Oil Well Road from Immokalee Road to East of Palmetto Ridge High School (the
"Adopted Roadway"), acknowledges the hazardous nature of picking up litter, and agrees to the
following terms and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices,the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate),all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
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3/10/2015 16.A.13.
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier.County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only,in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites,in tunnels,on bridges or over-passes,and on
medians,or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests,traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup,the adopting GROUP coordinator will file a report detailing the
number of people involved,number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
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B. THE COUNTY SHALL:
1. Provide safety vests,trash bags,pickup sticks,and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash
bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances,i.e.,to
remove large,heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other
' y party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party,the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action,neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement,whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County,and its officers,
employees or agents.
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E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties,and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above,have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed as of
the date written above.
BOARD OF COUNTY COMMISSIONERS
A'fI EST: OF COLLIER COUNTY,FLORIDA
DWIGHT E. BRO•c .`Clerk
i. �f 14�r'-'' s y•iffy.Clerk D
-�; .„ _# • -y Do a Fiala, Chairman
ffi• ` ,�r_ • .
v :�FfiRS```‘`;\ GROUP: Palmetto Ridge High School Marching
Band
By: (J(%� .(�;?�,.. �'. /..:,,,,a9..-
Name(print): tail/i't5 i,y, 2?aii e C
Title(print):
Phone#(day):p3a- yi 7- y j 1-7
Phone#(night): SP- c;9 ci Syr-f,a,
Appr i ed . o ,'•rm and legal sufficiency: -- Item# 4.69
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1 41 Agenda
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