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Agenda 02/24/2015 Item #16D7 2/24/2015 16.D.7. EXECUTIVE SUMMARY Recommendation to approve a no cost Modification to a Disaster Recovery Grant Agreement for disaster relief and long term recovery or mitigation with the Florida Department of Economic Opportunity. OBJECTIVE: To maintain compliance with grantor requirements for a Disaster Recovery Initiative (DRI)grant agreement. CONSIDERATIONS: On December 9, 2014, the Board approved Modification 11 to a DRI grant agreement to reallocate funds among projects (Agenda item 16.D.1). Modification 11 contained Work Plan, Attachment"A" where $5,881.45 was reallocated from a completed project to the Robert's Center project in Immokalee. Staff submitted Modification 11 to the Department of Economic Opportunity (DEO). In response,the DEO requested that Attachment `B", "Project Work Plan," also be modified to show the$5,881.45 reallocation in the revised budgets. The DEO's standard attachment`B" form is now updated to show the $5,881.45 allocation and included with the forms for the modification. FISCAL IMPACT:The proposed actions have no new fiscal impact.The funding source for the grants is the Florida Department of Economic Opportunity. Funds are budgeted in the Housing Grants Fund(705), Project 33104. GROWTH MANAGEMENT IMPACT: Implementation of DRI will help facilitate efforts to meet the goals,objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: The Board approved Modification 11 to the Subgrant Agreement was not approved by the DEO and therefore did not become legally binding. The proposed Modification 11 with revised Attachment`B" is approved as to form and legality and requires a majority vote for Board action-JAB RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to sign: 1)modifications to Disaster Recovery grant agreement#10DB-D4-09-21-01-K09 ; and 2)the associated cover letter to the DEO. Prepared By:Lisa Oien,Grants Coordinator,Community and Human Services /".■ Packet Page-550- 2/24/2015 16.D.7. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.7. Item Summary: Recommendation to approve a no cost Modification to a Disaster Recovery Grant Agreement for disaster relief and long term recovery or mitigation with the Florida Department of Economic Opportunity. Meeting Date: 2/24/2015 Prepared By Name: OienLisa Title: Grants Coordinator,Community&Human Services 1/30/2015 4:51:08 PM Submitted by Title: Grants Coordinator,Community&Human Services Name: OienLisa 1/30/2015 4:51:09 PM Approved By Name: KushiEdmond Title:Accountant,Community&Human Services Date: 2/6/2015 8:55:03 AM Name: TownsendAmanda Title:Director-Operations Support,Public Services Department Date: 2/6/2015 9:15:16 AM Name: SonntagKristi Title: Manager-Federal/State Grants Operation,Community&Human Services Date: 2/8/2015 7:05:29 PM Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 2/9/2015 10:46:01 AM Packet Page-551- 2/24/2015 16.D.7. Name: GrantKimberley Title: Director-Community and Human Services, Community&Human Services Date: 2/9/2015 11:28:46 AM Name: RobinsonErica Title: Accountant, Senior,Grants Management Office Date: 2/9/2015 2:02:31 PM Name: CarnellSteve Title:Administrator-Public Services, Public Services Department Date:2/9/2015 2:09:20 PM Name: BelpedioJennifer Title:Assistant County Attorney, CAO General Services Date:2/10/2015 11:38:20 AM Name: KlatzkowJeff Title: County Attorney, Date: 2/12/2015 9:39:55 AM Name: StanleyTherese Title:Manager-Grants Compliance, Grants Management Office Date: 2/12/2015 2:31:33 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 2/16/2015 12:54:55 PM Packet Page-552- 2/24/2015 16.D.7. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/i/2013 MODIFICATION NUMBER 11 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida,Department of Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"),to modify DEO/DCA Contract Number 10DB-D4-09-21-01-K09, award dated June 22, 2010 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $ 9,963,208.00 to Recipient under the Disaster Recovery Initiative Program ("DRI") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, ^ the parties agree as follows: n Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. Li Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of ® Revise Activity Work Plan 3. The Attachment 13, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference, M Revise Program Budget and Scope of Work 4, The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Packet Page-553- 2/24/2015 16.D.7. Department of Economic Opportunity-Disaster Recovery Initiative Modification to Subgrant Agreement 6!112013 Modification Number: 11 DEO/DCA Contract Number: l ODB-D4-09-21-01-K09 Recipient: Collier County Page 2 ^] Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ( Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. (1 Change in Number of Accomplishments and/or Beneficiaries 8, The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ( ] Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. Other: Packet Page -554- 2/24/2015 16.D.7. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: I I DEO/DCA Contract Number: 10DB-D4-09-21-01-K09 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Recipient: Collier County By: By: Name: Robert Dennis Name: Tim Nance Title: Chief, Community Revitalization Title: Chairman, BCC Commissioners Date: Date: ATTEST Approved as to form and legality DWIGHT E. BROOK, Clerk By: taiworroMMAMeL,geWmfavasiOMMUMMIMMOOMeams. istant Coun y ttomey fit, G., ?> Packet Page -555- 2/24/2015 16.D.7. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1(2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the"Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number, 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties,"type in the names where indicated, 9. If the reason for the modification is not one of the seven common reasons,put an"X"in the check box before "Other"at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be hand written. (The person signing the modification must have signature authority.) 1 I. Submit three originals of the modification along with the required supporting documentation. Packet Page -556- Ul 2/24/2015 16.D.7._, O O o co.) w� m rn x �,. _. n n i� W N I -{- lA x ;0 _ U1 Cn - � > O C 73 D ,7 ➢a TH. 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Madison Street, MSC-400 Tallahassee, FL 32399 Re: Disaster Recovery Initiative Contract#10DB-D4-09-21-01-K09 Modification #11 Dear Mr. Burgess: Please accept this modification to Collier County's Disaster Recovery Initiative grant agreement#10DB-D4-09-21-01-K09. Requested changes will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. This modification will accommodate the following activities: Revise the Program Budget o Reallocate Public facility funds in the amount of $5,881.45 from service area #5 to service area #10 • Revise the Activity Work Plans o Update allocation amounts on the Work Plans for service area #5 and #10 On February 24, 2015,the enclosed modification was approved by the Board of Collier County Commissioners. Sincerely, ..pprovcd as to iorm and legality Tim Nance Chairman, Board of Commissioners Collier County, Florida Assistant County Attorney ( \ Packet Page-565-