Agenda 02/24/2015 Item #16D1 2/24/2015 16.D.1 .
EXECUTIVE SUMMARY
Recommendation to approve a no cost transportation coordination agreement with Hope Hospice
& Community Services, Inc.
OBJECTIVE: To assist in the transportation services for those individuals receiving service from Hope
Hospice&Community Service,Inc.
CONSIDERATIONS: Collier County is the Community Transportation Coordinator (CTC) responsible
for coordinating transportation services within the County. Hope Hospice & Community Services, Inc.
has requested that Collier County, as the CTC, enter into a Coordination Agreement to support their use
of Federal Transit Administration Section 5310 grant funds. The grant funds awarded to Hope Hospice &
Community Services, Inc. are to be utilized to purchase a vehicle that will transport individuals who
attend their programs. The agreement formalizes the information required by Hope Hospice &
Community Service, Inc. on an annual basis. Information to be provided includes the annual operating
report which the CTC is required to submit to the Commission for the Transportation Disadvantaged, and
Federal Transit Administration required drug and alcohol testing verification.
FISCAL IMPACT: No fiscal impact is associated with this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and objectives of
the Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves the execution of the
Transportation Coordination Agreement with Hope Hospice&Community Services,Inc.
Prepared by: Trinity Scott,Public Transit Manager
Attachment: Transportation Coordination Agreement
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to approve a no cost transportation coordination
agreement with Hope Hospice & Community Services, Inc.
Meeting Date: 2/24/2015
Prepared By
Name: Scott Trinity
Title:Manager-Public Transit,Alternative Transportation Modes
1/14/2015 2:38:07 PM
Submitted by
Title:Manager-Public Transit, Alternative Transportation Modes
Name: Scott Trinity
1/14/2015 2:38:08 PM
Approved By
Name: ArnoldMichelle
Title:Director-Alt Transportation Modes,Public Transit&Neighborhood Enhancemt
Date: 1/27/2015 2:58:16 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 2/2/2015 2:54:53 PM
Name: TownsendAmanda
Title:Director-Operations Support,Public Services Department
Date: 2/4/2015 4:19:26 PM
Name: TeachScott
Title:Deputy County Attorney,County Attorney
Date: 2/5/2015 1:40:36 PM
Name: CarnellSteve
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2/24/2015 16.D.1 .
Title:Administrator-Public Services,Public Services Department
Date: 2/6/2015 6:58:12 AM
Name: OberrathKaren
Title:Accountant, Senior, Grants Management Office
Date: 2/17/2015 12:00:40 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/17/2015 1:08:06 PM
Name: StanleyTherese
Title:Manager-Grants Compliance, Grants Management Office
Date: 2/18/2015 8:52:14 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/18/2015 9:13:42 AM
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Coordination Agreement
1. Hope Hospice & Community Services, Inc., hereinafter, the "Grantee", agrees to
coordinate transportation services to children, young people, and the elderly who may
have mental or behavioral problems or who are at risk receiving services at facilities
operated by Grantee, as required by the Collier County Community Transportation
Coordinator,herein referred to as the"Coordinator."
2. Grantee will identify client transportation needs and refer those who are appropriate to
the Coordinator.
3. Grantee acknowledges that, if feasible, vehicles purchased with Federal funds shall be
made available to the Coordinator upon execution of a rate agreement between the
Coordinator and the Grantee.
4. Grantee shall maintain daily records of ridership and mileage and provide such to the
Coordinator monthly. Additional data may be required as specified in the FY Annual
Operating Report Instructions from the Commission for the Transportation
Disadvantaged.
5. Grantee has developed and implemented a system Safety Program Plan (SSPP) and
agrees to abide by said policy.
6. Grantee shall conduct a criminal background screening, pre-employment drug screening,
pre-employment physical for all drivers. Grantee will provide training to include safety,
vehicle operations,and passenger sensitivity in accordance with Florida Statutes 427.
7. Grantee agrees to submit the following items annually:
• Annual Operating Report—by July 15 (covering period of July 1 to June 30)
• Certifications of Compliance—by July 15 (covering period of July 1 to June 30)
• Federal Transit Adminsitration Drug and Alcohol Reports by February 1 (covering
period of January 1 to December 31)
• Quality Assurance Report — by February 1 (covering period of January 1 to
December 31)
8. To the maximum extent permitted by Florida law,the Grantee shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals'
fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the Grantee or anyone employed or utilized by the Grantee in the performance
of this Agreement. This indemnification obligation shall not be construed to negate,
abridge or reduce any other rights or remedies which otherwise may be available to an
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indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of the County.
9. The Parties may provide any notices to one another as follows:
Grantee: Hope Hospice& Community Services, Inc.
Attn: Samira Beckwith
9470 Healthpark Circle
Fort Myers, Florida 33908
(855)454-3404
(Insert Contact Name,Address& Phone Number)
Coordinator: Collier County Board of County Commissioners
Attn: Trinity Scott, Public Transit Manager
3299 Tamiami Trail East
Naples, FL 34112
Tel: (239)252-5832
10. The Coordinator may cancel this Agreement without cause upon 30 days notice to the
Grantee. Otherwise, the Agreement may be terminated upon the mutual agreement of
both parties or when the vehicle operated by Grantee has reached its useful life or ceases
to be operated for the intended purpose of this Agreement,whichever is later.
IN WITNESS WHEREOF, the below parties hereto have caused this Agreement to be
executed by their appropriate officials, as of this day of , 2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk , CHAIRMAN
Approved as to form and legality:
Scott R. Teach
Deputy County Attorney
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Hope Hospice&Community Services. inc.
Grantee
By:
First Witness Signature
By:
Type/print witness name Samira Beckwith, CEO
Second Witness
Type/print witness name
(r)
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