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Forest Lakes MSTU Agenda 02/06/2018 February 6, 2018 Forest Lakes MSTU 1/1 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 AGENDA FEBRUARY 6, 2018 I. CALL TO O RDER II. A TTENDANCE Advisory Committee George E. Fogg – Chair (4/21/2020) Marianne Fanning – Vice Chair (4/21/2018) Richard Barry (4/21/2018) Barbara Bell (4/21/2019) John Goody (4/21/2019) Staff Michelle Arnold – Director Dan Schumacher – Project Manager Contractors Aaron Gross – Ground Zero (12/31/2017) Scott Windham – Windham Studio (12/24/2017) III. A PPROVAL OF A GENDA IV. A PPROVAL OF M INUTES – J ANUARY 9, 2018 V. CONTRACTOR R EPORTS: A. Windham Studio – Scott Windham (not present) 1. Irma tree damage assessed & prospective replacements presented at the Jan 9th meeting. 2. Design proposal being prepared for committee review. B. Ground Zero Landscape Maintenance – Aaron Gross VI. P ROJECT M ANAGERS R EPORT: A. Budget Report. B. MSTU Officers – 1. Election & Installation of 2018-19 officers. 2. Bylaws, Article IV. C. Resident’s Survey – BCC sponsored and 3rd party administered by Qualtrics. D. Main Entrance Traffic Signs. E. Quotes – 1. Quotes: i. McShea/Roadway Thermoplastic – Final details. 2. PO’s Issued: n/a. 3. PO’s Requested: i. Davey Tree – Woodshire Clean-up (Irma). ii. Municipal Supply & Sign – STOP/Street signs. F. Light Pole Number Duplicates. VII. NEW B USINESS VIII. O LD B USINESS IX. P UBLIC C OMMENTS X. ADJOURNMENT NEXT M EETING: MARCH 6, 2018 - 10:00 AM FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE 1058 F OREST LAKES D RIVE, N APLES, FL 34112 January 9, 2018 Forest Lakes MSTU 1/5 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 MINUTES JANUARY 9, 2018 I. CALL TO ORDER Chairman Fogg called the meeting to order at 10:06 A.M. A quorum was established. II. ATTENDANCE Advisory Committee George Fogg - Chair Marianne Fanning - Vice Chair Richard Barry Barbara Bell John Goody Staff Michelle Arnold - Director (Excused) Dan Schumacher - Project Manager Contractors Aaron Gross - Ground Zero Landscaping Scott Windham - Windham Studio Wendy Warren - JuriSolutions Community Attendees Doug Burnham - Quail Run GC Marti Taylor Robert Monico III. APPROVAL OF AGENDA Chairman Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee subject to the following change: Add: VIII. A. New Business: Entrance Signing Second by Ms. Fanning. Carried unanimously 5 - 0. IV. APPROVAL OF MINUTES – December 4, 2017 Ms. Fanning moved to approve the minutes of the December 4, 2017 Forest Lakes Advisory Committee as presented. Second by Ms. Bell. Carried unanimously 5 - 0. V. CONTRACTORS REPORTS A. Windham Studio – Scott Windham Mr. Windham reported the original vision for the Forest Lakes M.S.T.U. Street Tree Project focused on juxta positioning seasonal color (taller and courtyard flowering trees) with shade trees along the roadway. He distributed two reports: the Forest Lakes Phase 1 and 1A Irma Tree Lost List and Recommended Replacement Tree Images. 1. Irma tree damage.  Forest Lakes Phase 1 and 1A Irma Tree Lost List dated January 8, 2018 was distributed. Ninety-eight hardwood trees (59%) were lost and one Palm tree. January 9, 2018 Forest Lakes MSTU 2/5  The spread sheet indicated the Royal Poinciana, Muskogee Crepe Myrtle and Queen Crepe Myrtle trees faired best. Crepe Myrtle demonstrated great resilience County wide.  The White Geiger, Floss Silk and Cassia trees (fifteen of which had been replaced Pre-Irma with Bougainvillea Standards) were decimated. 2. Prospective replacements.  The Recommended Replacement Tree Images spread sheet dated January 8, 2018 categorized trees in four areas – Large Flowering Trees, Small Flowering Trees, Midsize-Large Shade Trees and Small Evergreen Trees – as candidates to be introduced in the refurbishment effort.  Mr. Windham discussed the pros and cons of each species.  Mr. Windham will research to determine if the Golden Rain Tree is on Collier County’s invasive species list prohibiting planting. During Committee discussion the following was noted:  Absence of irrigation from the Street Tree Project vicinity is a consideration for specimen selection. Weekly inspection of the new plantings will be conducted by the landscape contractor.  Plant selection for areas housing utility structures, including lift stations, should address accessibility for trucks and equipment.  The Crepe Myrtle Trees proved to be resilient during the storm, offers multiple color choices and blooms fairly consistently.  The Shady Lady Tree is not deciduous but can be susceptible to caterpillars.  Some people are susceptible to allergies from Bottlebrush pollen.  Trees susceptible to rodents should be identified.  The small scale of the Ligustrum Tree does not provide sufficient shade.  The Geiger Tree requires regular irrigation.  Flowering trees do lose foliage.  The Silver Buttonwood Tree is very attractive and strong reaching a height in the thirty foot range.  Viewing of the following trees is suggested: Bridalveil (Old 41, Bonita Springs), Bulnesia Tree (Naples Boulevard area) and Satin Leaf (Clam Pass).  Trees will be planted for shade and color – not specific to residences – with attention given to spacing to accommodate future growth.  All trees are in a similar price range.  Clarify the entity which bears the cost of tree replacement from storm damage – Mr. Schumacher noted FEMA bore the cost of hurricane clean up; he will investigate if FEMA covers replacement of damaged assets. The project will be funded by the Forest Lakes M.S.T.U. budget if not covered by FEMA. Mr. Windham will contact Pam Lulich, Manager, Landscape Operations, Road Maintenance Division, to ascertain County species of trees which showed resiliency from the storm. Mr. Windham noted he has the “as built” plans for the original design. He recommended preparing a three-phase proposal with recommendations by location for presentation to the Committee at the March 2018 meeting. The scope would include an on-site evaluation of existing conditions, conceptual, color coded plan with photographs incorporating seasonal color sequence blended with green shade trees, and construction drawings with cost estimates. January 9, 2018 Forest Lakes MSTU 3/5 Chairman Fogg motioned to authorize Windham Studio’s, Inc. design a Street Tree Replacement Plan for trees destroyed in Hurricane Irma for presentation at the March 2018 meeting. Second by Mr. Barry. Carried unanimously 5 – 0. B. Ground Zero Landscape Maintenance – Aaron Gross Mr. Gross reported on landscape maintenance as follows:  Fertilizer application is complete.  One Bougainvillea Standard lost its leaves; new growth is forging. Health will be monitored.  An irrigation head at the front entrance was replaced. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, January 9, 2018” for FY18 noting:  FY18 Ad Valorem property tax revenue budget is $256,100.00 of which $204,736.74 has been collected.  Total revenue FY18 is $488,800.00 including investment interest, transfers and contributions (minus a 5% reserve of $12,900).  Operating Expense Budget is $162,100.00 of which $80,293.24 is committed; $15,917.13 is expended.  Unencumbered Operating Expense funds available are $65,889.63.  A Purchase Order in the amount of $6,300.00 (of which $575.00 is committed) has been issued to Mettauer Environmental for aquatic vegetation maintenance in the Quail Run Golf Club lakes.  A Purchase Order in the amount of $11,220.00 has been issued to Preferred Material for asphalt milling of a sixty-foot lane width area of pavement at the Forest Lakes Boulevard front entrance. Work is complete.  A Purchase Order in the amount of $6,150.00 and Notice to Proceed have been issued for Windham Studio’s. The FY-17 purchase order balance of $1,500.00 will be canceled on pending processing of any unpaid invoices.  A Purchase Order for Ground Zero Landscaping in the amount of $12,000.00 for swales maintenance is reflected in the budget.  The outstanding balance for Hannula Landscaping, a carry-over from the FY17 swale maintenance contract, will be cancelled.  The stormwater “Drainage Improvements” project will go out to bid in the first quarter of 2018 with construction scheduled in mid-April, as requested by the Quail Run Golf Club. Funds are allocated in the FY18 budget.  Total available FY-18 balance is $387,021.75. Mr. Schumacher reported on the fountain repair for Lake 14:  Hart’s Electrical Inc. repaired the electrical mast on the meter box which powers the #2 and #3 fountains in Lake 14.  Florida Power & Light reconnected the meter which powers the fountain for the Emerald Greens Condo Association Lake.  Clocks have been re-set. January 9, 2018 Forest Lakes MSTU 4/5 B. Election of Officers Mr. Schumacher reported on the procedure for Election of Advisory Committee Officers to the Forest Lakes M.S.T.U. Advisory Committee as follows: 1. February meeting. i. Nominations for officers will be tendered, the election held, and officers seated at the February 6, 2018 meeting. 2. Bylaws, Article IV. i. Forest Lakes M.S.T.U. Bylaws, ARTICLE IV, Election of Officers dated September 19, 2014 was distributed to the committee members. C. Hurricane Irma – September 10th – Woodshire clean-up – PO requested, awaiting issue. Mr. Schumacher reported a Purchase Order has been requested for The Davey Tree Expert Company, the contractor retained for removal of debris on Woodshire Lane resulting from Hurricane Irma. D. Quotes Mr. Schumacher reported as follows: 1. Quote(s) Requested: i. (a) McShea/Roadway Thermoplastic – update to include Forest Lakes Dr. and Quail Forest Blvd. The committee’s approval of up to $65K to perform the roadway work was presented to and accepted by McShea Contracting. A Purchase Order request has been prepared and will be submitted pending receipt of a final proposal from McShea. (b) Sprinkler system shut-downs need to be coordinated. The striping project requires two to three days during which irrigation in the work location must be off. Mr. Schumacher will coordinate the job schedule with McShea and consider the feasibility of performing the work during the day versus their traditional over-night time frame for work. ii. Municipal Sign/Street & Stop sign replacement. A quote has been requested from Municipal Sign & Supply Company for sign replacement including stop signs for Quail Forest and Forest Lakes. 2. PO’s issued: Preferred Materials/Pavement Repair – job completed 12/20/2017. Mr. Schumacher distributed photographs of the pavement repairs at the entrance of Forest Lakes and Forest Lakes and Quail Forest Boulevards and reported the work is complete. 3. PO requested: Ground Zero Landscape Maintenance. (Dec-31). Mr. Schumacher reported Ground Zero Landscaping has been awarded the contract for landscape maintenance for the Forest Hills M.S.T.U. A Purchase Order has been requested. E. Light Pole Number Duplicates Mr. Schumacher will follow up with Mr. Goody to ascertain the method used by the Turtle Lake Golf Condominium Association to clean the light pole numbers. January 9, 2018 Forest Lakes MSTU 5/5 VII. NEW BUSINESS A. Entrance Signing Mr. Schumacher distributed photographs depicting the marking for the entry into Forest Lakes from Pine Ridge Road and the median which was moved back during construction to widen the exit from Forest Lakes to Pine Ridge Road. The Committee noted Entrance and Exit Only signs (verbiage and placement to be determined) should be installed at the entrance to the Forest Lakes community. Mr. Schumacher will:  Confer with Traffic Operations regarding the options for entrance signage and report his findings to the Committee.  Include repair/replacement of the left turn sign from Pine Ridge Road onto Woodshire Lane to the sign list.  Investigate the feasibility for placement of traffic deterrents (cones) on Woodshire Lane to prevent left hand turns by automobiles into the Publix parking lot. VIII. OLD BUSINESS None IX. PUBLIC COMMENTS Robert Monico, 1065 Forest Lakes Drive, informed the Committee of his interest in serving on the Forest Lakes M.S.T.U. Advisory Committee if an opening becomes available. X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:51 AM. NEXT MEETING: FEBRUARY 6, 2018 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES FL 34112 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE ________________________________ George Fogg, Chairman The Minutes were approved by the Committee on , 2018 , as presented ____, or as amended _______. FOREST LAKES MSTU FUND 159 February 6, 2018 FY-18 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX (256,100.00)$ (211,525.53)$ (44,574.47)$ 2 DEL AD VALOREM -$ -$ 3 OVERNIGHT INTEREST -$ (317.39)$ 317.39$ 4 INVESTMENT INTEREST -$ (801.51)$ 801.51$ 5 INTEREST TAX COLLECTOR -$ -$ 6 REVENUE STRUCTURE (256,100.00)$ (212,644.43)$ (43,455.57)$ 7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$ 8 CARRY FORWARD OF ENCUMB AMT -$ -$ 9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$ 10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$ 11 TOTAL REVENUE (488,800.00)$ -$ (212,644.43)$ (276,155.57)$ 12 ENGINEERING FEES 12,000.00$ 12,000.00$ Windham Studio, Inc. Landscape Architect 4500183530 6,150.00$ -$ Windham Studio, Inc. To pay Invoices- FY17 TBD-10257167 1,500.00$ -$ 13 ENGINEERING FEES OTHER 8,000.00$ 7,650.00$ -$ 350.00$ 14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 2,400.00$ 2,400.00$ -$ 15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$ Ground Zero Landscape Incidentals 4500172242 -$ (150.00)$ Ground Zero Landscape Incidentals 4500182149 959.00$ 1,041.00$ Ground Zero Landscape Incidental (interim) 4500184455 3,150.00$ -$ 16 LANDSCAPE INCIDENTALS 5,000.00$ 4,109.00$ 891.00$ -$ Ground Zero Grounds Maintenance 4500182149 2,018.50$ 4,981.50$ Ground Zero Grounds Maintenance - 2018 4500184455 16,304.00$ -$ Ground Zero Swales Maintenance 4500183632 9,192.00$ 2,808.00$ Preferred Materials Asphalt Milling 4500183633 -$ 11,220.00$ Mattauer Aquatic Vegetation - Lakes 4500183270 5,775.00$ 525.00$ Hannula Swale Maintenance 4500183577 -$ 1,570.25$ Annat Inc Sign Replacement/Restand TBD-10258865 2,293.97$ -$ 17 OTHER CONTRACTUAL 90,000.00$ 35,583.47$ 21,104.75$ 33,311.78$ 18 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$ 19 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 9,676.65$ 3,523.35$ 1,800.00$ 20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 1,143.09$ 356.91$ 1,500.00$ 21 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) TBD 300.00$ -$ -$ 300.00$ 22 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 100.00$ 100.00$ -$ 23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 873.16$ 126.84$ 500.00$ 24 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$ -$ 25 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services 4500182830 5,000.00$ 1,591.20$ 1,308.80$ 2,100.00$ 26 OTHER MISCELLANEOUS Juristaff, Inc. Transcriptionist 4500182120 3,500.00$ 2,293.62$ 206.38$ 1,000.00$ 27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.76$ 16.24$ 100.00$ 28 COPYING CHARGES JM Todd Monthly CPC (shared) TBD 300.00$ 488.63$ 77.49$ (266.12)$ SITEONE LANDSCAPE SUP Fertilizer 4500182234 300.00$ -$ Florikan 4500182918 273.25$ 726.75$ 29 FERT HERB CHEM 1,500.00$ 573.25$ 726.75$ 200.00$ 30 OTHER OPERATING SUPPLIES 200.00$ 200.00$ 31 OPERATING EXPENSE 162,100.00$ 67,665.83$ 30,838.51$ 63,595.66$ 32 IMPROVEMENTS GENERAL 179,900.00$ -$ -$ 179,900.00$ 33 CAPITAL OUTLAY 179,900.00$ -$ -$ 179,900.00$ 34 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$ 35 TRANSFERS 50,700.00$ -$ -$ 50,700.00$ 36 Budget Trans from Appraiser 2,000.00$ 801.60$ 1,198.40$ 37 Budget Trans from Tax Collector 5,700.00$ 4,902.06$ 797.94$ 38 TRANSFERS CONST 7,700.00$ -$ 5,703.66$ 1,996.34$ 39 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$ 40 RESERVES 88,400.00$ -$ -$ 88,400.00$ 41 TOTAL EXPENDITURES 488,800.00$ 67,665.83$ 36,542.17$ 384,592.00$ 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,671,629 FY-18 Oct Taxable Value 15.05% Increase, FY-17 to FY-18 Operating Budget Summary Millage Summary FY-18 Gross Taxable Value 190,671,629 FY 18 FY 17 Debt Service Operations Total Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760 FY-17 Net Taxable Value 187,986,736 Revenue: $256,091 $189,554 $401,700 $76,300 $478,000 Property Tax Summary Forest Lakes MSTU Bylaws Jan 09, 2018 1/1 Sep 19, 2014