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Agenda 02/24/2015 Item #11Cn 2/24/2015 11.C. EXECUTIVE SUMMARY Recommendation to authorize the conversion of 20 job bank and four contract labor positions to create 24 Full Time Equivalent positions in the Public Utilities Division to respond to the growth in the demand for services. OBJECTIVE: Maintain levels of service across the entire spectrum of the Public Utilities Division (PUD) departments providing essential water, sewer, and solid and hazardous waste services that protect public health and safety, promote and support continued growth in Collier County, and provide for consistent and improved financial services and controls. CONSIDERATIONS: On September 18, 2014, the Board of County Commissioners (Board) approved the PUD FY2015 Budget that included 28 job bank associate positions and 14 contract labor positions (total of 42) to assist with the efficient operation of the PUD's various functions, and maintain service levels for residents and visitors. The PUD employed 21 job bankers throughout its various departments in FY2014 who worked alongside staff to train and contribute to the division's mission. While the economic downturn reduced the rate of growth in the county, the PUD continued to operate and maintain the existing infrastructure and customer base while adding new infrastructure and customers. Unemployment rates in Collier County and overall in Florida are currently between five and six percent, significantly lower than in previous years. This development has tightened the job market considerably rendering the option to use job bankers no longer practical due to recruiting and retention issues. Contract labor supplements existing staff in technical areas of the meter services section and is subject to the same recruiting and retention issues. The Growth Management Division (GMD) successfully demonstrated within the last 18 months that expanded services were necessary as a direct result of the upward trend in business activity. Those increases experienced in GMD activities have resulted in a significant increase in PUD service requests. A significant increase in the number of utility locates to protect existing underground infrastructure. A substantial increase in new water meter installations that coincided with the increase in permitted properties. More water and wastewater above and underground utility infrastructure. This proposal was vetted with the Development Services Advisory Committee at its February 4, 2015, meeting. The committee agreed the current level of service provided related to timely utility locates and meter installations met their needs. Operational integrity, environment stewardship and the customer experience all contribute to making Collier County a desirable place to live and visit. The committee unanimously endorsed the plan to convert the job bank positions to full time employees. Annual maintenance of the PUD's infrastructure is critical, and materials procurement/management must keep pace. Financial support in billing, accounting, customer service, utility ordinance compliance and internal controls must support the ever growing number of water -sewer and residential curbside solid waste collection customers. As the asset base grows, the effort to maintain the complex GIS databases to track and manage those assets increases. A business case for each position is included as Attachment 1, and growth trends in each business area are shown on Attachment 2. Since 2008, the PUD reduced overall staffing levels by 13 Full Time Equivalent (FTE) positions. The Collier County Water -Sewer District (CCWSD) reduced through attrition 16 FTEs while the Solid and Packet Page -64- 2/24/2015 11.C. Hazardous Waste Management Department increased by three FTEs due to the reorganization of the Pollution Control Department in FYI 3. The following 23 positions are being sought as conversions from job bankers and contract labor to FTEs in the CCWSD Operating Fund (408): • One Utility Locates Maintenance Specialist • One Senior Programmer GIS Analyst • One GIS Technician • One Applications Analyst (PUD Dedicated Software Applications) • Four Fiscal Technicians (one each in billing, accounting, customer service, and centralized inventory/materials procurement) • One Utility Ordinance Education and Compliance Investigator • Two Utility Project Management QA/QC Engineering Inspectors • Two Water Treatment Plant Operator Trainees • Four Meter Section Maintenance Specialists (these are contract service resources through the county's contract with Balance Professionals rather than job bank) • Three Wastewater Treatment Plant Operator Trainees • Two Wastewater Field Operations Utility Technicians • One Instrumentation/Electrical Technician (I/E) The following position is being sought as a conversion from job bank to FTE in the Solid and Hazardous Waste Disposal Fund (470): • Environmental Specialist FISCAL IMPACT: The proposed positions will be funded with current user fees and tipping fees that were budgeted in FY2015 as job bank and contractual labor positions and will have no impact on reserves. There is no fiscal impact of the proposed conversions to FTE positions in FY2015. Funding of $721,800 is available in personal services and $562,200 in operating expense in the CCWSD Operating Fund (408); and $65,900 in personal services in the Solid and Hazardous Waste Disposal Fund (470). The FY2015 operating budget in these funds will be monitored for expense savings during the regularly scheduled quarterly forecast updates of revenue and expense so that there is no impact on budgeted reserves. Beginning in FYI 6, these positions will be eligible for health benefits which will increase the CCWSD Fund expense by approximately $288,000, and the Solid Waste Disposal Fund expense by $12,000. LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney, raises no legal issues, and requires majority vote for Board approval. —SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this item. RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of the Collier County Water -Sewer District, authorize the conversion of 24 budgeted job bank and contract labor positions to Full Time Equivalent positions, authorize hiring one new position in the Public Utilities Division, and authorize any necessary budget amendments to reallocate funds. PREPARED BY: Joseph Bellone, Director, Financial Operations, Public Utilities ATTACHMENTS: Attachment 1– Division Business Case Packet Page -65- /111 2/24/2015 11.C. Attachment 2 — FTE and Infrastructure Growth Charts Packet Page -66- COLLIER COUNTY Board of County Commissioners Item Number: 11.11.C. 2/24/2015 11.C. Item Summary: Recommendation to authorize the conversion of 20 job bank and four contract labor positions to create 24 Full Time Equivalent positions in the Public Utilities Division to respond to the growth in the demand for services. (George Yilmaz, Public Utilities Administrator) Meeting Date: 2/24/2015 Prepared By Name: Joseph Bellone Title: Director - Operations Support, Utilities Finance Operations 2/13/2015 1:51:17 PM Submitted by Title: Director - Operations Support, Utilities Finance Operations Name: Joseph Bellone 2/13/2015 1:51:18 PM Approved By Name: Joseph Bellone Title: Director - Operations Support, Utilities Finance Operations Date: 2/13/2015 2:10:23 PM Name: YilmazGeorge Title: Administrator - Public Utilities, Public Utilities Department Date: 2/13/2015 2:53:11 PM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 2/17/2015 9:40:43 AM Name: KlatzkowJeff Title: County Attorney, Date: 2/17/2015 10:24:55 AM Packet Page -67- 2/24/2015 11.C. Name: FinnEd Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management Date: 2/17/2015 5:55:35 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 2/18/2015 11:04:48 AM Packet Page -68- 2/24/2015 11 .C. PUBLIC UTILITIES DIVISION Business Case: Full Time Equivalents (FTE) Conversion Maintenance Specialist- Utility Locates The Stakes and Locates team (9 FTE's) services the entire Collier County Water-Sewer District. This includes the location of all Utility owned underground utilities (Water, Wastewater, and IQ/Reuse). Stakes and Locates is responsible for the timely and efficient location of approximately 2,144 miles of underground infrastructure (pipe) in addition to the location of the communications and electricity infrastructures at 793 lift stations, 4 treatment facilities, 108 raw water sites, 13 IQ/Reuse pumping stations, 5 water aquifer storage and recovery (ASR) sites, 34 IQ/Reuse ponds, and the expanded Northeast Service Area which is not currently included in the above referenced statistics. The number of locates performed in the first six weeks of FY15 indicates there is the potential for close to 38,000 locate requests by the end of the year. Number of Collier County Locates-Average Tickets Per FTE 35,000 - - 4,500 32,500 - 3,903 30,000 - 4,000 3,557 3,659 27500 - 25,000 - 3,500 i 1 22,500 - - 3,000 20,000 - 2,500 • 17,500 i 15,000 - 31,227 2,000 28,456 29,270 12,500 - ,443 22786 24 21 T�67 - 1,500 1 10,000 - 7,500 1,000 5,000 I 2,500 500 0 0 2009 2010 2011 2012 2013 2014 NE Tot al Tickets -*-Tickets per FTE It is the intention to request the current Job Bank Locator be converted to a Full time FTE as a Senior Crew Leader. This will provide appropriate span of leadership making the direct reports, one (1) Senior Crew Leader to four (4) Maintenance Specialist locators. This also provides carrier progression and succession planning within the stakes and locates program. Senior Programmer Analyst (GIS) The FY15 budget included the staffing and resources required to implement and maintain the Geographical Information System (GIS) centric asset management program with a job bank position. The core of the GIS-centric asset management software, Cityworks, is the underlining geo-database. Implementation and maintenance of this intricate and complex database requires one highly skilled Programmer Analyst with advanced training in GIS programming. This resource will need to be maintained through the life of the GIS-centric asset management program to perform advanced administration, quality control on data model or schema, database programming functions and streamlined coordination with Agency GIS on upgrades, testing, and change management. 1 Packet Page-69- 2/24/2015 11 .C. GIS Technician The FY15 budget included staffing and resources required to implement and maintain the Geographical Information System (GIS) centric asset management program and the increased capabilities of ESRI's GIS platform. In the FY15 budget, two part time job bank GIS Technicians were budgeted to supplement the current staff. To meet these needs, one job bank GIS Technician would be converted to a full time FTE to assist the team above with daily GIS operations including: • on-boarding of new linear and vertical assets from engineering capital projects, • collaboration with Growth Management on all new developments to include processing and field verifying preliminary acceptance of water, wastewater, and reuse submittals, • investigation cif vacation of easement requests for decision making, and • maintenance of GIS locations and core attributes of all vertical and linear assets within the water, sewer, reuse, and solid and hazardous waste. This maintenance includes field verification and red line updates on over 2000+ miles with 100,000+ accoutrements such as: valves, fire hydrants, man holes, water meters, Reuse meters, service connections, and flow meters connected and set as feature classes in GIS with a specific location address. This position also supports water/sewer mobile GIS end users that perform inspections and maintenance by creating and syncing the hydrant, valve, and ARV maps weekly to provide FDEP mandated compliance reporting. Additional planning and informational layers are also maintained by this section including: private lift stations, customer service layers, and engineering planning and project layers. Applications Analyst— PUD Dedicated Applications To meet the demands of the 50+ dedicated applications across the water/sewer district, a job bank Application Analyst was also budgeted in FY15 and has been in place since the 3rd quarter of fiscal year 2014. This section is responsible for the end user training and support for all PUD users on the new asset management software, a 1/2 of the supervisory FTE has been dedicated to this role and will require 1/2 to 1 full time FTE after implementation. The Application Analyst is providing critical support to the 24/7/365 water and security dedicated applications. This includes all testing, upgrades, troubleshooting and implementation of all water operations and security operations applications and back-up support on wastewater and solid and hazardous waste applications. Fiscal Technician — Utility Billing Section The FY15 budget group includes one Revenue Supervisor, one Accounting Technician, and four Fiscal Technicians as FTEs, plus one Fiscal Technician job bank position that has been in place prior to 2008. The section is responsible for calculating and issuing approximately 60,000 customer utility bills each month, including quality assurance reviews for each bill. This staff creates new customer accounts, maintains approximately 150 rate codes in the billing system, maintains up to date individual meter attributes that accompany meter change outs, opens/reviews/closes meter work orders, and applies customer adjustments, penalties and miscellaneous charges. Daily reconciliation of general ledger to the billing sub-ledger balances is essential, and the group must provide final bills to customers that result from ownership transfers (aka move in/move out) for property sales transactions. This request converts the long standing job bank position in this section to a full time equivalent staff position. 2 Packet Page-70- 2/24/2015 11 .C. Fiscal Technician -Client Accounting In the FY15 budget, this section includes one Accounting Supervisor, two Accounting Technicians, and eight Fiscal Technicians as full time employees, plus one Fiscal Technician job bank position that has been in place prior to 2008. This financial group is responsible for receipting, recording and safeguarding all cash collections for the two Public Utilities Division's enterprise services (water-sewer utility and solid waste collection and disposal)with total annual revenues in FY15 of approximately $145 million. Other core functions include roll administration for MSTU special assessments with over 114,000 customers, cashiering and daily account and ledger balancing, lock box/bank draft/credit card payment processing, landfill scale house billing and account receivables management. This request converts the long standing job bank position in this section to a full time equivalent position. Fiscal Technician -Customer Service The Customer Service team has the responsibility to provide first call resolution to customers' inquiries regarding services provided by the Water-Sewer District and residential solid waste curbside collection services provided by the county's two franchisees. The organization of customer service, with flexible front office and back office teams, has proven to be a highly effective means of dealing with the varying complexity of written service requests and calls. In the FY15 budget, this section includes one Revenue Supervisor, two Operations Coordinators (one lead for front office incoming calls, one lead for back office customer research, responses to the utility bill email account and outbound calls and correspondence), seven Fiscal Technicians as full time employees, plus two Fiscal Technician job bank employees. One Fiscal Technician job bank position was created during FY14 to replace a full time position that was re- classed to create a supervisory role in the newly created centralized inventory section. The loss of one full time position has negatively impacted the average daily abandon call rate (performance goal is 1% or less), and has caused a backlog in back office tasks that delays responses to difficult or complex customer inquiries and has increased overtime expense. Unlike other business operations, the utility has not experienced a downturn in activity as a result of the economic situation in recent years; to the contrary, foreclosures and property turnover activities continued to increase as did the customer base. The second job bank position has been included in the past few budget years to maintain service levels given the increasing call and email volumes. This request converts one job bank position in the FY15 budget to restore this group to prior year FTE staffing levels. The following chart illustrates the increase in back office tasks in the coming year(s) based on an average increase of 11% each ear over the past two years. Back Office Task Minutes to No.of Tasks No.of Minutes Equivalent FTEs Anticipated Anticipated Anticipated Complete FY14 Actual FY14 Actual FY14(1) FY15(2) FY16(2) FY17(2) Work Order Reporting 7 I 27,567 l 192,969 1.72 1.85 1.99 2.14 Change of Address 6 6,795 40,770 0.36 0.39 0.42 0.45 Property Turnovers 9 5,113 46,017 0.41 0.44 0.47 0.51 Billing Adjustments 10 2,423 24,230 0.22 0.23 0.25 0.27 Meter Unlocks 3 6,582 19,746 0.18 0.19 0.20 0.22 Trash Functions 5 13,091 65,455 0.58 0.63 0.67 0.72 Face to Face(Lobby) 20 196 3,920 0.03 0.04 0.04 0.04 Total ';_ 61,767 1 393,107 i 3.50 3.77 4.05 4.35 (1)Assumes full time FTE annual hours 2,080 less 88 hours holidays and 122 hours vacation/personal/sick (2)Assumes modest annual increase in the number of tasks at 7.5%per year Fiscal Technician -Materials Procurement/Inventory Control In the FY15 Budget, this group includes one Senior Operations Analyst in a supervisory role, two Accounting Technicians, two Fiscal Technicians, one Parts Clerk, and one Maintenance Worker as full time employees, plus one Fiscal Technician job bank position that was added in FY14. This group provides for the management and control of the Public Utilities Division 3 Packet Page-71- 2/24/2015 11 .C. inventory for operating department functions, including water distribution, meter section, well field maintenance, wastewater collections, IQ water transmission, water and wastewater power systems, and the two water treatment plants. The two wastewater treatment plants now procure materials separately, but staff wishes to provide all materials procurement services within the inventory control group for separation of duties that is critical to maintain fiscal control. In addition, inventory is housed in two main warehouse facilities (one at the Public Utilities Operations Center on Mercantile Avenue and the other at the Shirley Street facility), one at each of the four treatment facilities, and on hundreds of water and sewer utility vehicles. Responsibilities of this group include utility parts contract administration, materials management and procurement, parts receiving/stocking/picking in the multiple facility scenario, assembly of cross connection control devices, and periodic (quarterly) inventory physical counts. Staff is located strategically in the two main warehouse facilities. This request converts the job bank Fiscal Technician position to a full time equivalent staff position to provide coverage for plant operations and support across all four treatment plant facilities to monitor materials procurement and parts receiving/stocking/picking tasks. This scenario relieves the Plant Mechanics of the responsibility to procure the materials, receive and stock them, and account for their use to provide for improved material internal controls. Utility Ordinance Education and Compliance Investigator The FY15 budget includes one job bank Investigator along with five Investigators and two Senior Investigators to cover the jurisdiction of the Collier County Water-Sewer District. This team also patrols the mandatory solid waste collection and disposal districts 1 and 2 covering most of Collier County, including Lake Trafford, Immokalee, Ave Maria, City of Marco Island, Everglades City and Ochopee. This request ensures that the team is fully staffed with permanent employees to provide exemplary customer service to the water and sewer customers of the Collier County Water-Sewer District, and to solid waste collection customers of the unincorporated county, Everglades City and the City of Marco Island. Proactive patrols are intended to serve the Water-Sewer District and Solid Waste equally to identify: • FOG compliance • Potential sewer ingress and inflow • Overgrown and blocked meters and other appurtenances • Illegal tampering • Illegal & Unlawful Connections • Illegal irrigation and rain sensor violations • Curbside collection violations • Solid Waste Franchisee collection service monitoring • Franchisee Agreement and Ordinance compliance education • Franchisee vehicle inspections • Mandatory Commercial Trash and Recycling service violations • Litter violations • Sunshine 811 violations • Developer and contractor job site compliance In FY14, 3,329 work orders were forwarded from customer service, accounting, and billing to the Investigators for follow-up. Another 19,249 work orders were created by UEC staff. There has been an increase in service requests for: • Illegal tampering, illegal/unlawful connections to the public potable water system • Oversight of Franchisee spills and property damage complaints • Site development plan meetings and reviews 4 Packet Page -72- 2/24/2015 11 .C. • Fire backflow testing and reporting compliance • Sunshine 811 violations • Proactive customer education 60,000 Historic&Projected Demand for Services in Work Orders 50,000 40,000 , ■Work orders from Patrols 74gfl3 s `, ,a. 30,000 �j ■Assigned Work Orders 20,000 0 'Ams ; �' :;Total Work Orders ', •Streets Patrolled ta� 1 keillifr YK': 0,000 - Am: i £ f i)k ryry 1 I I I I 2012 2013 2014 2015 2016 2017 Issues such as franchisee spills and property damage, illegal tampering and connections, fire backflow compliance, and Sunshine 811 violations, draw investigative staff off routine patrols resulting in fewer streets being proactively patrolled, fewer collection vehicle services monitored, and increasing numbers of solid waste curbside collection violations being found during patrols. The City of Marco Island Code Enforcement and the Immokalee MSTU and CRA have requested additional UEC presence to assist with residential and commercial solid waste compliance. Presently, staff only works spills and property damage on Marco Island and we refer enforcement to Marco Island Code Enforcement. Marco Island Code Enforcement has no authority to enforce the Franchise Agreement and their nuisance Ordinance does not include Curbside or Commercial collection. Routine patrol of Marco Island will add 17,390 commercial and residential properties. Staff anticipates a 5-10% increase in proactive education opportunities, and small increases in the number of Notices and Citations as a result of this change. Senior Accountant—Internal Controls (new) The FY15 budget included one Internal Controls Manager position to develop and implement a division wide internal controls program. The program is based on the 2013 Committee of Sponsoring Organizations (COSO) Framework and Sarbanes-Oxley Compliance. COSO includes the American Accounting Association, American Institute of Certified Public Accountants, Financial Executives International, Institute of Internal Auditors, and Institute of Management Accountants and is a voluntary private initiative dedicated to improving organizational performance and governance through effective internal control, enterprise risk management and fraud deterrence. The Manager is tasked with establishing the control environment, performing risk assessments, identifying necessary control activities and communicating that to key managers and staff. Once completed, monitoring activities need to be performed on an on-going basis to ensure the necessary control activities are in place and effective. A new Senior Accountant position would need to be created in financial operations as a full time equivalent position to perform the monitoring activities across the operating departments including water, wastewater, solid and 5 Packet Page-73- 2/24/2015 11 .C. hazardous waste, planning and project management and financial operations. This position would conduct financial, compliance, and performance assessments which includes preparing and executing assessment surveys and programs, mapping controls, performing field audit work and preparing working papers documenting controls and business processes. Field audit work helps identify areas of non-compliance, process weaknesses for financial and non-financial reporting and control gaps or deficiencies to mitigate fraud. Utility Project Management QA/QC Engineering Inspectors In the FY15 budget, the quality assurance/quality control section includes one Senior Field Inspector, one Field Inspector, and two job bank Inspector positions that have been in place since 2009. Use of job bankers for these positions is no longer feasible in the long term. Due primarily to an improving economy, recruiting and retaining qualified job bank inspectors has not been successful. This section assures that smaller CIP work orders are constructed according to specification where a contracted professional CEI would not be cost effective. This section also provides QA/QC oversight of large capital construction contracts. These two full time inspector positions would be converted from the budgeted long standing inspector job bank positions. Plant Operator Trainees — North and South County Regional Water Treatment Plants The two county regional water treatment plants have constructed capacity to provide 52 million gallons of potable water per day to protect the health of the residents and visitors of Collier County. Florida Administrative Code (FAC) 62-699, Treatment Plant Classification and Staffing, states that Class "A" plants must be staffed by a class "C" or higher Operator 24 hours/day, 7 days/week. Both plants are staffed 24/7/365 by a minimum of 2 personnel per shift. Currently, four Florida Department of Environmental Protection (FDEP) certified Plant Operators are enrolled in the DROP program and will retire within the next 3 years. To effectively position the facilities to replace the loss of plant knowledge and licensed staff and maintain compliance with FDEP regulations, the addition of Plant Operator Trainees is critical for consistent, reliable and compliant operations. A Plant Operator is required to obtain a Drinking Water Operator License within 24 months of hire. The License requires employees to fulfill 2,080 hours of actual plant operation and successfully pass an approved course for operations and maintenance of water treatment plants. Conversion of two job bank positions (one at each plant) budgeted in FY15 will provide for a seamless transition to replace the retiring Plant Operators. Maintenance Specialists— Meter Services Meter Services is a highly regulated enterprise that provides a managed infrastructure to protect and provide for the health, safety and welfare of Collier County's citizens and visitors. The Meter Replacement and Backflow (aka Cross Connection Control Device) Retrofitting Section of Meter Services will directly support this mission by providing essential services for repair, replacement and maintenance of over 58,000 meters and 48,000 backflow devices. These services assist with protecting the potable drinking water system and providing an accurate means of billing residential and commercial accounts. Meter Services is solely responsible for the installation, reading, maintenance, repair and auditing of the utility's meters referred to as cash registers. As such, the Meter Installation Section of Meter Services will directly support all aspects of new meter installation requests received through Utility Billing and Customer Service as building permits are issued by Growth Management. These services will support all aspects of new meter and backflow device installations for new accounts being generated through new home construction. New meter 6 Packet Page-74- 2/24/2015 11 .C. installs increased nearly 42% in FY14 compared to the prior year which saw an 11% increase over FY12. This request converts four budgeted contract labor positions into four permanent Maintenance Specialist positions in the Meter Services Section. Two of these positions will complete meter change outs/backflow retrofitting meters and devices 3/4", 1", 1 1/2" and 2" in size. The other two positions will complete all new meter installations 3/", 1", 1 1/" and 2". These four positions will enable Meter Services to be self-reliant with meter change outs, backflow retrofits and new meter installation requests. Benefits of full time staffing: • Allows for personnel needed to complete increased number of new meter requests. ✓ New meter requests have increased 18% from same period in 2013. • Provides for redundancy with meter change out crew and install crews within Meter Services. • Eliminates the need to contract the retrofitting of backflow devices to the private sector which is becoming increasingly difficult to find trained staffing with the improving economy. • Provides the needed properly trained resources to complete meter replacements in conjunction with retrofitting backflow devices. • Allows for personnel needed to respond to failed devices within the meter services team. • Will provide needed resources for future repair, replacement and maintenance of over 48,000 devices and 59,000 meters. • Provides immediate resources to work full time on the retrofitting meter replacement program resulting in increased revenue through the fully functional new meters. Plant Operator Trainees — North and South County Regional Wastewater Treatment Plants The Wastewater Department is a highly regulated enterprise that provides a managed infrastructure to protect and provide for the health, safety and welfare of Collier County's citizens and visitors. Converting three existing temporary positions into permanent Operator and Operator Trainee positions within the North and South Wastewater Treatment facilities will provide for succession planning and a reduction in overtime costs associated with Operator leave time and press operations. Additionally these full time positions will enable the implementation of a cross training program between the two wastewater plants providing for greater operational reliability and sustainability. Utility Technician —Wastewater Field Operations The FY15 budget included two job bank Utility Technician positions. This request includes converting two budgeted job bank positions in the Field Collections group to permanent FTEs. The wastewater infrastructure continues to grow and age requiring increasing preventative maintenance and repair. Within approximately the last three years, 40 additional pump stations have been added to the wastewater collections system, bringing the total number of stations to almost 800, without an increase in permanent FTEs. Converting two existing temporary positions to permanent is the minimum required to meet the ongoing maintenance needs. 7 Packet Page -75- 2/24/2015 11 .C. i5'795 ' 09/10/2014,793 • ' 4 09/10/2014,792 • � f,-i'- .4' DFS Pump Stations 09/09/2014,791 • 7,0,,1",/, * � _.... f 08/15/2014,790 • k " System Growth for 3 years 07/22/2014,789 • 'z, Online Date,Total Pump Station Count 07/12/2014,788 • i -.. _ .. ..`. 07/03/2014,787 • 07/03/2014,786 785 07/02/2014,785 • 4:t" • C i 1, 06/05/2014,783 • 05/25/2014,782 • O j U 05/16/2014,781 • C 780 04/29/2014,780 • r '1 04/09/2014,779 • ,,I ' ve� ' .. 04/08/2014,778 • iliVli 4/1 ' 03/28/2014,777 • xr ry 0 O�""-' $ = 002/04/2014,77-, • ; 7s /05/2013,775 • F-44:1, s ` 10/23/2013,77, • Tr' ° 08/15/2013,7 04/26/2013,772 t 04/16/2013,771 ,. x 7U _ 04%6/2013770 � , .', J. xk. '3' 02/06/2013,769 1W,+ 41;744:1,,,,- °4 12/14/2012,7 ,-,A 08/30/2012,767 ��* 08/24/2012,7 765 05/26/2012,76 03/10/2012,764 03/09/2012,763 01/25/2012 09/09/2011,761 C 760. 02/26/2011 09/02/2011 03/08/2012 09/12/2012 03/19/2013 09/23/2013 03/30/2014 10/04/2014 t;, _ Instrumentation Technician (I/E) -Wastewater Power Systems Associated with the increase in stations is the continued support of the associated power and telemetry systems, converting one temporary I/E Technician in the support of these critical SCADA systems to a full time FTE. Environmental Specialist—SHWD/Small Quantity Generator I In the FY15 budget, the Small Quantity Generator (SQG) program was budgeted for one Environmental Specialist and one job bank Environmental Specialist. The core functions performed by this team are the inspections of business facilities that could potentially create hazardous waste such as: auto repair shops, gas stations, and doctors offices. The state mandates the program to have all business on the small quantity generator assessment roll to be inspected within a 5 year cycle. To meet this state mandated objective, between 1,200 and 1,400 facilities must be inspected for proper disposal of their generated hazardous waste annually. If they are not in compliance, education, follow-up paperwork and a follow-up inspection is required. It is estimated that 25% of all inspections are not in compliance and require education and follow-up inspections. This section is also tasked with education and outreach to local vocational groups on the SQG program. This includes brochures, post card mail outs, and lectures on the program, to ensure compliance. The hazardous recovery within the county has increased over 20% each year over the last five (5) years. This trend shows that through education more customers and businesses �-. are disposing of hazardous waste materials in a compliant manor. 8 Packet Page-76- 2/24/2015 11 .C. The FY15 actual year-to-date inspections report for the first quarter is indicative of the activity necessary to meet the objectives identified above. Hazardous Materials Section FY2015 Weekly Reports for December 2014 Weekly Enhansed& Cumulative FY 2015(Oct14 Small Quantity Generator Program Verification Inspections Sep15) YTD Week Mon -Sun December 1-7, 2014 0 729 Week Mon-Sun December 8-14, 2014 26 755 Week Mon-Sun December 15-21, 2014 1 756 Week Mon -Sun December 22-28, 2014 0 756 Week Mon-Sun December 29-Jan 4, 2015 Cumulative FY 2015(Oct14 Petroleum Storage Tanks Program Weekly Routine Inspections Sep15) YTD Week Mon-Sun December 1-7, 2014 3 62 Week Mon -Sun December 8-14, 2014 10 72 Week Mon -Sun December 15-21, 2014 12 84 Week Mon-Sun December 22-28, 2014 0 84 Week Mon-Sun December 29-Jan 4, 2015 Weekly Release Detection& Cumulative FY 2015(Oct14 Interdepartmental Tanks Program Tanks Inspections&Training Sep15) YTD Week Mon -Sun December 1-7, 2014 4 59 Week Mon-Sun December 8-14, 2014 18 77 Week Mon-Sun December 15-21, 2014 5 82 Week Mon-Sun December 22-28, 2014 3 85 Week Mon -Sun December 29-Jan 4, 2015 Weekly HHW Collected at Cumulative FY 2015(Oct14 Interdepartmental Tanks Program Collection Center(Pounds) Sep15) YTD Week Mon -Sun December 1-7, 2014 800 16,221 Week Mon -Sun December 8-14, 2014 3,380 19,601 Week Mon -Sun December 15-21, 2014 1,300 20,901 Week Mon-Sun December 22-28, 2014 2,200 23,101 Week Mon-Sun December 29-Jan 4, 2015 9 Packet Page-77- 2/24/2015 11 .C. to i r s 2 , -=... .....1,' '' ' ' Cf) (I) . 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