Agenda 01/27/2015 Item #16F 5 Proposed Agenda Changes
Board of County Commissioners Meeting
January 27,2015
Move Item 16D10 to Item 11C: Recommendation to approve the use of the previous awarded
Invitation to Bid 14-6278RR"Aquatic Maintenance Support Services"with Tri-City Pools,Inc for
budget approved capital and operating expenses. (Commissioner Henning's request)
Move Item 16J6 to Item 13A: To provide the Board of County Commissioners the Clerk of the Circuit
Court's Office regarding Audit Report 2015-1 Library Department—Cash Review issued on January 21,
2015. (Commissioner Taylor's request)
Note:
Item 16F5 (with approval by Southwest Florida Economic
Development Alliance) revise the agreement as follows:
Article V, MAINTENANCE OF RECORDS
Add paragraph 2 as follows:
"In addition, Alliance shall:
(a) Keep and maintain public records that
ordinarily and necessarily would be required by
the public agency in order to perform the service.
(b) Provide the public with access to public
records on the same terms and conditions that the
public agency would provide the records and at a
cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or
confidential and exempt from public records
disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public
records and transfer, at no cost, to the public
agency all public records in possession of the
contractor upon termination of the contract and
destroy any duplicate public records that are
exempt or confidential and exempt from public
records disclosure requirements. All records stored
electronically must be provided to the public
agency in a format that is compatible with the
information technology systems of the public
agency."
1/27/2015 16.F.5.
EXECUTIVE SUMMARY
Recommendation to approve an Agreement with the Southwest Florida Economic
Development Alliance, Inc. ("Alliance") to assist the Alliance in its mission to market and
attract new businesses to the region, in an annual estimated amount of$100,000.
OBJECTIVE: To formalize an economic development strategy to grow and diversify the regional economy
through targeted marketing and business outreach activities.
CONSIDERATION: The Southwest Florida Economic Development Alliance was incorporated in 2013
as a 501c(6)organization in the State of Florida. It was formed through the collaboration of the Lee
County Horizon Council,the Naples Area Chamber of Commerce and the Florida Gulf Coast University.
The mission of the Alliance is to be a marketing engine representing the five-county region comprising
Southwest Florida to attract businesses to the region. The Alliance serves as a non-parochial economic
development coordinator to site selectors,real estate consultants and targeted companies,working in
collaboration with the local economic development organizations.
On September 10, 2013, Agenda Item 11.C.,the BCC approved the Office of Business &Economic
Development's FY 2014 Business Plan including a goal of establishing a regionally structured economic
development relationship. Since that time, staff has continued to advance that economic development
goal under the BCC's direction provided at several BCC meetings. On December 10, 2013, Agenda Item
10.A,the Board"pledged its support to the regional economic development initiative",the Alliance, as a
"Cornerstone member in the amount of$10,000 per year for three years"and the Board honored its
pledge in 2014. This Agreement is the progressive next step to implement the Business Plan with
activities for 2015 and beyond. The specific initiatives and action plans outlined in the Scope of
Services will provide specific deliverables to further economic development in Southwest Florida
through coordination of marketing and national and international business development activities.
FISCAL IMPACT: The total cost of the Agreement will not exceed $100,000 in FY 2015.
Funding is available in the approved Business and Economic Development Department FY 2015 budget,
within the Economic Development Fund(001).
GROWTH MANAGEMENT IMPACT: This project supports the goals and objectives of the
Economic Element of the adopted Collier County Growth Management Plan.
LEGAL CONSIDERATIONS: This Agreement can only be terminated"for cause"and not for
convenience. This item is approved for form and legality and requires a majority vote for Board
approval. —JAB
RECOMMENDATION: That the Board of County Commissioners approves the proposed Agreement
with the Southwest Florida Economic Development Alliance,Inc.("Alliance").
Prepared by: Bruce Register, Director, Office of Business & Economic Development.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.5.
Item Summary: Recommendation to approve an Agreement with the Southwest Florida
Economic Development Alliance, Inc. ("Alliance")to assist the Alliance in its mission to market
and attract new businesses to the region, in an annual estimated amount of$100,000.
Meeting Date: 1/27/2015
Prepared By
Name: JenniferLeslie
Title:Administrative Assistant, Office of Business&Economic Development
1/20/2015 9:49:09 AM
Approved By
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 1/21/2015 4:01:02 PM
Name: IsacksonMark
Title:Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 1/21/2015 4:31:21 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/21/2015 4:39:31 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/21/2015 4:49:04 PM
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AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA
AND
SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE,INC.
This AGREEMENT is made and entered into this day of January, 2015, by and
between Collier County, a political subdivision of the State of Florida (the "COUNTY") and Southwest
Florida Economic Development Alliance, Inc. ("ALLIANCE"), a Florida not-for-profit corporation.
WITNESSETH
WHEREAS, the COUNTY has determined that strategic marketing and business outreach
activities provided through the ALLIANCE will help promote a more diverse and prosperous
regional economy and such activities are in the public interest and serve a lawful and beneficial
purpose for the COUNTY and the Southwest Florida Region; and
WHEREAS, the COUNTY has determined that it is in the best interests of Collier County to
support regional economic development efforts and that support further the goals and objectives identified
in the County's Business and Economic Development Business Plan; and
WHEREAS, the ALLIANCE is a business and economic development organization with a mission
to enhance the Southwest Florida Region's economic well-being and to create a vision to maintain and
strengthen the economy of the Southwest Florida Region; and
WHEREAS, the ALLIANCE desires to be collaborate with the COUNTY in the achievement of the
economic development goals and objectives of the Collier County Board of County Commissioners (the
"BCC"); and
WHEREAS, the ALLIANCE, in concert with the BCC, has determined that the strategies to achieve such
objectives include those below:
• Marketing Collier County in conjunction with the Southwest Florida Region to recruit employment
opportunities for residents;
• Strengthening and maintaining a communications network that promotes the image and assets of
Collier County in conjunction with the Southwest Florida Region; and
WHEREAS, the COUNTY desires to have the ALLIANCE provide private sector leadership to achieve
the strategies set forth above and the ALLIANCE is willing to undertake such functions under the terms of
this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained
herein, and other good and valuable consideration, the COUNTY and the ALLIANCE agree as follows.
ARTICLE I
SCOPE OF SERVICES
The ALLIANCE shall promote economic development for the COUNTY by providing the services
and activities described in Exhibit "A", Scope of Services, attached hereto and by reference made a part
hereof.
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ARTICLE II
PERIOD OF AGREEMENT
This Agreement shall be effective upon execution by both parties and shall cover services provided
from January 1, 2015, until September 30, 2015, unless otherwise terminated in accordance with this
Agreement or extended by mutual written Agreement of the parties.
ARTICLE III
CONSIDERATION AND LIMITATION
For its performance under this Agreement, the ALLIANCE will receive funds from the COUNTY
in an amount not to exceed One Hundred Thousand Dollars($100,000.00). It is intended that the services
performed by ALLIANCE shall be on a cost reimbursement methodology for actual eligible expenditures.
Actual expenditures eligible as a basis for reimbursement can and shall include salaries and employee
benefits, costs for ALLIANCE personnel performing services described in Exhibit "B", as well
as ALLIANCE costs of operating and maintaining its website. ALLIANCE shall be entitled to
compensation upon BCC approval of the Agreement,distributed no more frequently than on a quarterly
basis for reimbursement of eligible expenses approved by the County and Clerk of Court,beginning January
1,2015. Each quarterly payment will equal up to one-third of the total given that the
Agreement has been executed at the beginning of the second quarter of the County fiscal
year.
All invoices shall be submitted in accordance with COUNTY procedures and in a form acceptable
to the COUNTY and the ALLIANCE as generally outlined in Exhibit"B" —Method of Payment and
Budget Detail for Services and Exhibit "C" — Request for Payment Form,attached hereto and by
reference made apart hereof.
Eligible operating expenses incurred to provide services consistent with the scope of services
described in Exhibit "A"are outlined in Exhibit "B". No COUNTY funds will be expended for the
ALLIANCE's purchase of equipment (with the exception of software and other digital and electronic
tools, i.e. website creation, Business Retention/Expansion software, etc.), food, beverages or
entertainment costs or in support of electioneering
ARTICLE IV
PAYMENT AND REPORTING REQUIREMENTS
For its performance under this Agreement,County shall pay to the ALLIANCE three(3)equal
payments of$33,333,upon submittal of a quarterly report and completion of the deliverables referenced in
Exhibit A, Scope of Services. All payment requests by the ALLIANCE to the COUNTY shall be submitted
with a completed Program Performance Report and Exhibit"D"Payment Record Chart in a form acceptable to
the COUNTY and the ALLIANCE, as generally outlined and set forth in Exhibit "C" attached hereto and by
reference made a part hereof. Payments to the ALLIANCE will be made within thirty (30)days of requests
therefore in accordance with the procedures specified by Exhibit "B"Method of Payment and Budget Detail
for Services. Ifthe COUNTY determines, through its inspection or review that the ALLIANCE has
performed, or is performing less than the total agreed upon services, then the COUNTY shall notify the
ALLIANCE in writing specifying those services which it alleges have not been performed or fully performed
and the ALLIANCE shall have thirty (30) days from receipt thereof to submit a then current Program
Performance Report which shall address such allegations in detail and/or shall meet with the appropriate
representatives of the COUNTY to discuss resolution thereof and cure or remedy any services not fully
performed, and upon failure thereof, the COUNTY shall be entitled to reduce payment otherwise due for
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such services not fully performed on a pro-rata basis. Performance will be measured by the defined Scope of
Services set out in Exhibit "A" or a percentage of defined service goals completed and by such other standards
as the parties may agree upon in writing. The ALLIANCE shall submit its first payment request, a n d
Program Performance Report on or before March 31,2015, and its second request on or before June 30,
2015. The ALLIANCE shall submit its final payment request, Program Performance Report, and year-end
analysis, and any other required reports within forty five(45)days of the expiration of the term of this
Agreement,or earlier termination of this Agreement. If the ALLIANCE fails to comply with the
requirements of this Article, the COUNTY may refuse to honor or be liable for payment of any late request
for payment.
ARTICLE V
MAINTENANCE OF RECORDS
The ALLIANCE shall maintain such financial records and accounts, including invoices,purchase orders
and backup materials or documents as are deemed necessary to assure a proper accounting for all COUNTY
funds for which the COUNTY is obligated to reimburse the ALLIANCE under the terms of this Agreement.
The aforesaid records and accounts shall be made available for inspection purposes at reasonable times and
upon reasonable notice during normal business hours and as often as the COUNTY may deem necessary to
verify reimbursements and any other financial records or matters covered by this Agreement.The
ALLIANCE shall also provide timely and reasonable access to the ALLIANCE's CEO at times convenient
for the CEO for the purpose of questions or explanations related to such records and accounts. The
ALLIANCE shall retain for such inspection all of its records and supporting documentation applicable to
this Agreement for five(5)years after receipt of final payment from the COUNTY, or until any or all
questioned costs have been resolved or litigation,if any, is completed, in the event funds expended under
this Agreement are questioned or become the subject of litigation.
ARTICLE VI
INDEMNIFICATION
The ALLIANCE shall indemnify, hold harmless, and defend the COUNTY, its agents and employees
from and against any and all liabilities, losses, claims, damages, demands, expenses or actions, either at
law or in equity, including court costs and attorneys' fees,that may hereafter at any time be made or
brought by anyone on account of personal injury, property damage, loss of monies, or other loss,
allegedly caused or incurred, in whole or in part, as a result of any negligent, wrongful, or intentional
act or omission, or based on any act of fraud or defalcation by the ALLIANCE, its agents,
subcontractors, assigns, heirs, and employees during performance under this Agreement. The extent of its
indemnification shall be limited by the insurance available to ALLIANCE in accord with Article X of
this Agreement. In any and all claims against the COUNTY or any of its agents or employees by any
employee of the ALLIANCE, any subcontractor, heir, assign, anyone directly or indirectly employed
by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation
under this paragraph shall be limited to the amount or type of damages, compensation or benefits payable
by or for the ALLIANCE or any subcontractor under workers'compensation acts, disability benefit acts
or other employee benefit acts.
ARTICLE VII
TERMINATION
This Agreement may be terminated for cause by either party by giving thirty(30) days prior
written notice of such intent specifying the reason and the cause. For this purpose cause means that a
party has failed in a material way to have performed as required hereunder. The party giving the notice
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shall specify the specific grounds for cause. The party receiving the notice shall have a period of thirty
(30)days in order to attempt to cure the deficiencies or cause prior to any termination thereof.
The aforesaid termination notices,as well as all other notices required herein, shall be
considered received by the ALLIANCE and the COUNTY if sent by certified mail, return receipt
requested, or by overnight personal delivery service requiring a signature for delivery,and addressed
as provided for in Article XXVIII of this Agreement.
ARTICLE VIII
EQUAL OPPORTUNITY CLAUSE
The ALLIANCE agrees to abide by the provisions contained in Collier County CMA #5 3 8 3 ,
as amended,which is incorporated herein by reference to Exhibit F.
ARTICLE IX
STATEMENT OF ASSURANCE
During the performance of this Agreement, the ALLIANCE assures the COUNTY that the
ALLIANCE is in compliance with Title VII of the 1964 Civil Rights Act, as amended,the Florida Civil
Rights Act of 1992, as amended, and the Collier County Human Rights Ordinance (Ordinance No. 00-37), in
that the ALLIANCE does not, on the grounds of race, color, national origin, religion, sex, age, handicap or
marital status, discriminate in any form or manner against the ALLIANCE's employees or applicants for
employment.Further, the ALLIANCE assures the COUNTY of the ALLIANCE s compliance with the
Americans with Disabilities Act of 1990, as amended, as applicable. The ALLIANCE understands and
agrees that this Agreement is conditioned upon the veracity of such statements of assurance.Furthermore,
the ALLIANCE assures the COUNTY that it will comply with Title VI of the Civil Rights Act of 1964
when federal grant(s) is/are involved. Other applicable Federal and State Iaws, Executive Orders, and
regulations prohibiting discrimination as hereinabove referenced are included by this reference thereto. This
statement of assurance shall be interpreted to include Vietnam-Era Veterans and Disabled Veterans within its
protective range of applicability.
ARTICLE X
INSURANCE
The ALLIANCE shall provide and maintain the following insurance coverage's in the amounts
specified throughout the period of this Agreement on behalf of the ALLIANCE and the COUNTY, by naming
the COUNTY as an additional insured under the policies of insurance that it maintains, a copy of the
declarations page thereof being attached as Exhibit E, as follows: Commercial General Liability insurance:
with coverage limits of $500,000, general which shall apply to claims that may be asserted against the
COUNTY by reason of the act or activities of the ALLIANCE. The ALLIANCE shall maintain workers'
compensation coverage as required by Florida law.
All insurance shall be from responsible companies duly authorized to do business in the State of
Florida. Every insurance policy must provide for up to thirty (30) days prior written notice to the
COUNTY of any cancellation, intent not to renew, or reduction in the policy coverage. Coverage shall be
documented by a Certificate of Insurance.
ARTICLE XI
CONFLICT OF INTEREST
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The ALLIANCE represents that it presently has no interest, and shall acquire no such interest:
financial or otherwise, direct or indirect, nor engage in any business transaction or professional activity; or
incur any obligation of any nature which would conflict in any manner with the performance of service
required hereunder.
ARTICLE XII
DRUG FREE WORKPLACE
The ALLIANCE shall administer, in good faith, a policy designed to ensure that the ALLIANCE's
employees, agents and subcontractors are free from the illegal use,possession, or distribution of drugs or
alcohol.
ARTICLE XIII
GOVERNING LAW; VENUE
This Agreement shall be governed by the laws, rules, and regulations of the State of Florida, or the
laws, rules, and regulations of the United States if the ALLIANCE is providing services funded by the
United States Government. Venue shall be in Collier County,Florida.
ARTICLE XIV
COMPLIANCE
The ALLIANCE shall comply with the requirements of all federal, state, and local laws, rules,
codes, ordinances and regulations pertaining to this Agreement.
ARTICLE XV
ASSIGNMENT
Neither party may assign or transfer its rights or obligations under this Agreement without the prior
written consent of the other party.
ARTICLE XVI
HEADINGS
Article headings have been included in this Agreement solely for the purpose of convenience and
shall not affect the interpretation of any of the terms of this Agreement.
ARTICLE XVII
WAIVER
A waiver of any performance or default by either party shall not be construed to be a continuing
waiver of other defaults or non-performance of the same provision or operate as a waiver of any
subsequent default or non-performance of any of the same terms, covenants, and conditions of this
Agreement. The payment or acceptance of funds for any period after a default shall not be deemed a waiver
of any right or acceptance of defective performance.
ARTICLE XVIII
ADDITIONAL RIGHTS AND REMEDIES
Nothing contained herein shall be construed as a limitation on such other rights and remedies
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available to the parties at law, or in equity, which may now or in the future be applicable..
ARTICLE XIX
ORDER OF PRECEDENCE
In the event of any conflict between the provisions of the Articles of this Agreement and the
exhibits hereto, the contents of the Articles of this Agreement shall control over the contents of the
exhibits.
ARTICLE XX
SEVERABILITY
In the event any section, sentence, clause, or provision of this Agreement is held to be invalid
or illegal, the remainder of the Agreement shall not be affected by such invalidity or illegality and shall
remain in full force and effect.
ARTICLE XX1
PROJECT PUBLICITY
Any news release or other type of publicity pertaining to the services performed by the
ALLIANCE pursuant to this Agreement must recognize the contribution of the BCC as a funding source.
The ALLIANCE being a not-for-profit corporation receiving public funding or non-monetary contributions
through the COUNTY shall recognize the COUNTY for its contribution in all promotional materials and
at any event or workshop for which COUNTY funds are allocated. In written materials, the reference
to the COUNTY must appear in the same size letters and font type as the name of any other funding
sources.
In addition, any development project announcement, ceremonial business opening, or publicity
event resulting from efforts of the ALLIANCE, and particularly those projects induced with COUNTY
funded financial incentives or other contributions, will be planned in cooperation with the COUNTY's
Economic Development and Communications Departments for purposes of coordinating COUNTY's
official COUNTY protocol and public recognition. Prior notification to the two Departments for such
events will be no less than 15 working days whenever possible or practicable, and potential prospects
will be made aware of the COUNTY's publicity protocol before final inducement with any incentive packages
or contributions.
ARTICLE XXII
SURVIVABILITY
Any term, condition, covenant or obligation which requires performance by either party subsequent
to termination of this Agreement shall remain enforceable against such party subsequent to such termination.
ARTICLE XXIII
THIRD PARTY BENEFICIARIES
This Agreement is for the benefit of the COUNTY and the ALLIANCE. No third party is an
intended beneficiary so as to entitle that person to sue for an alleged breach of this Agreement.
ARTICLE XXIV
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POLITICAL ACTION
The ALLIANCE shall not engage, participate or intervene in any form of political campaign on
behalf of, or in opposition to, any candidate for political office.
ARTICLE XXV
MERGER; MODIFICATIONS
This writing embodies the entire agreement and understanding between the parties hereto and there
are no other agreements and/or understandings, oral or written, with respect to the subject matter hereof, that
are not merged herein and superseded hereby. This Agreement may not be modified, amended, extended, or
canceled, verbally or by conduct of the parties, but only by a written instrument executed by the COUNTY
and the ALLIANCE. Similarly, no contract which purports to affect the terms of this Agreement shall be
valid as it affects this Agreement, unless in writing and executed by the COUNTY and the ALLIANCE.
ARTICLE XXVI
NOTICES
All notices required or permitted to be given by a party under this Agreement shall be in writing and
sent to the other party by certified mail, return receipt requested, or by overnight personal delivery service
requiring a signature for delivery, and shall be addressed as follows:
If to the COUNTY: Collier County If to the ALLIANCE:
Mr. Leo Ochs, County Manager Collier Southwest Florida Economic Development Alliance,
County Inc.
3299 Tamiami Trail East, Ste.201 c/o Richard C. Grant,Esq.
Naples, FL 34104 Grant Fridkin Pearson,P.A.
5551 Ridewood Drive, Suite 501
Naples,FL 34104
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IN WITNESS WHEREOF, this Agreement was dated on the day and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK,CLERK OF COLLIER COUNTY,FLORIDA
By: By:
,DEPUTY CLERK TIM NANCE, CHAIRMAN
ATTEST: SOUTHWEST FLORIDA ECONOMIC
DEVELOPMENT ALLIANCE, INC,
By: By:
Approved as to form and legality
Jennifer A. Belpedio,
N
Assistant County Attorney
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EXHIBIT A
SCOPE OF SERVICE
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
Objective : Marketing Outreach& Site Selector Relationships
The activities of the Alliance to strengthen the Southwest Florida Region economy by activities that
will include, but not be limited to: generating business awareness and interest in Southwest Florida
through targeted outreach,marketing and relationship building and serving as a transparent
economic development coordinator in disseminating leads. Specific activities will be outlined in
the Annual Marketing Plan developed by the Marketing Advisory Committee and approved by the
Alliance's Board of Directors. The Marketing Advisory Committee will include economic
development professionals from Collier County and other counties represented by the Alliance.
The activities may include participation in trade shows,site selector events,along with hosting
special functions such as CEO forums and site selector meetings. The Alliance may also
participate in international events and activities coordinated through Enterprise Florida.
Performance Criteria
The ALLIANCE shall provide statements to include evidence and invoices substantiating
the following activities/accomplishments for reimbursement:
Deliverable 1: Approved Annual Marketing Plan developed in conjunction with Marketing
Advisory Committee,to include professionals from Collier County.
Deliverable 2: During the term of this Agreement, execution of specific activities within the
Annual Marketing Plan, including sponsoring,organizing, and participating in outreach events
designed for engaging regional partner attendance, including but not limited to trade shows,
recruiting trips, and consultant events. The four(4)events will constitute marketing and
promotional programmed activities for developing site selector relationships and building
awareness of the Southwest Florida Region as a business destination.
Deliverable 3: Account for prospect&contact activities through the adoption and use of a
lead dissemination tool to track prospect information derived from Alliance's marketing
efforts.
II. Objective: Website Expense and Marketing Data
The Alliance will manage the regional data repository and website, keeping the information
accurate,current,and relevant and market the site to drive activity. The website and
appropriate digital capabilities will be continually enhanced and developed for maximum
effectiveness. The website will include an online property locator through LoopNet that allows
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businesses to easily identify suitable buildings and sites.
Performance Criteria
The ALLIANCE shall provide statements to include evidence and invoices substantiating
the following activities for reimbursement:
Deliverable 4: Maintain attractive and relevant website to highlight attributes of the Southwest
Florida Region including Collier County Business Development programs. The data updates
and website refreshments will be performed regularly and programs will be initiated to market
the website and optimized its usage.
III. Objective: Staff&Operations
The Alliance Director would lead the Alliance and represent the organization both externally and internally
to the region. Externally,the Director would oversee development and execution of the annual marketing
plan. The Director would also focus on promoting the region to targeted site selectors and companies;
Enterprise Florida,and international consulates,attending trade missions where appropriate. Internally,the
Director would manage investor relations,direct fiord-raising activities, work with the Investor Advisory
Committee to develop long and short term strategy recommendations for the ALLIANCE, promote the
importance of economic development within the region,and act as liaison for economic development
activities for Southwest Florida.
Performance Criteria.
The ALLIANCE shall provide statements to include evidence and invoices substantiating the following
activities for reimbursement:
Deliverable 5: Successful recruitments of the Alliance Director and operational support staff two
(2)FTE's to accomplish the tasks to achieve performance required by the agreement.
Deliverable 6: Annual Report Presentation to the Collier County Board of Commissioners once
during the term of this Agreement reporting on the marketing,recruitment,and
expansion/retention activities for the Southwest Florida Region.
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EXHIBIT B
METHOD OF PAYMENT
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
RELEASE OF FUNDS SHALL BE IN ACCORDANCE WITH THE APPROVED BUDGET WILL BE
MADE UPON RECEIPT OF THE COMPLETED REQUEST FOR PAYMENT FORM EVERY 90 DAYS.
NO MODIFICATIONS WITHIN BUDGET CATEGORIES SHALL BE FUNDED UNLESS PRIOR
WRITTEN APPROVAL HAS BEEN GRANTED BY THE COUNTY MANAGER, WHICH APPROVAL
SHALL BE CONSISTENT WITH THE TERMS OF THE COUNTY/ALLIANCE BUDGET AND
AGREEMENT AND NOT UNREASONABLY WITHHELD. PAYMENT REQUESTS SHALL NOT BE
SUBMITTED FOR A PERIOD OF LESS THAN ONE QUARTER. THE COUNTY'S FISCAL YEAR
COMMENCES ON OCTOBER 1st AND ENDS ON SEPTEMBER 30th OF THE FOLLOWING
CALENDAR YEAR. INVOICES FOR SERVICES DELIVERED BETWEEN OCTOBER Ist AND
SEPTEMBER 30th MUST BE RECEIVED NO LATER THAN SEPTEMBER 30th OF EACH
YEAR TO ALLOW CLOSEOUT OF THE COUNTY'S FISCAL YEAR. IN NO EVENT HOWEVER,
SHALL PAYMENTS TO THE ALLIANCE UNDER THIS AGREEMENT EXCEED $100,000.00 PER
COUNTY FISCAL YEAR. FOR THE CURRENT FISCAL YEAR, THIS WOULD BE THE PERIOD FROM
JANUARY TO SEPTEMBER 2015..
TOTAL (County Portion) $100,000.00 (fiscal year)
The requests for payment shall include the report on progress on the strategies and tasks identified
in the agreed Scope of Services.
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BUDGET DETAIL FOR SERVICES
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
Budget Category Approved
Budget
I. Salaries including benefits
Director $40,000
Operations Support Staff Person $10,000
Personnel Subtotal $50,000
2. Marketing Outreach and Website Expenses as
described in Deliverables 1-4.
Marketing Plan Activities and Website $50,000
Maintenance, Marketing,&Optimization
Marketing& Website Subtotal $50,000
Total Budget Categories $100,000 per
County FY
NOTE: When completing payment requests complete the appropriate forms and attach
detailed documentation identifying obligations or expenses in the above budget categories only.
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EXHIBIT C
PROGRAM PERFORMANCEREPORT
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
REPORT PERIOD THROUGH
PERCENTAGE OR SCOPE OR SERVICES OR COMPONENTS OF CONTRACT
COMPLETED
1. ACCOMPLISHMENTS:
Re sort No. A: Staff& Operations 13: Marketing Outreach Accomplishments
1. a. Director on board. a. Annual Marketing Plan approved and
Submit See Art IV below for submittals. implemented.
On or b. Progress toward(4)Marketing Events for the
.before, calendar year 2015.
March 31, See Art IV below for submittals.
2015.
2. a. Director on board. a. Two(2)Marketing Events Accomplished, or
Submit On b. Support Staff Person on board. progress toward(4)Marketing Events for calendar
or before, See Art IV below for submittals. year 2015.
June 30, b. Adopt and use lead dissemination tool.
2015. c. Maintain&Enhance Website Attributes.
See Art IV below for submittals.
3. a. Director on board. a. Three(3)Marketing Events Accomplished, or
Submit b. Support Staff Person on board. progress toward (4)Marketing Events for calendar
Within 45 c. Annual Report Presentation to year 2015.
days of the Collier County Board of b. Account for Prospect&Contact.
expiration Commissioners Accomplished. c. Maintain &Enhance Website.
or See Art IV below for submittals. See Art IV below for submittals.
termination.
II. PROBLEMS:
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III. STATUS REPORT ON PROVISION OF SERVICES: (include report period and year-to-
date)
SCOPE OF ANNUAL REPORT YEAR TO % OF GOAL
SERVICE PROGRAM PERIOD DATE COMPLETED
PROVIDED GOAL
(See attached scope of work for detailed deliverables, benchmarks a n d performance measures.)
IV. OTHER COMMENTS:
SUPPORTING ATTACHMENTS: Along with the above status report, provide Project details
for the deliverables delineated in Exhibit A. For specific activities and accomplishments sub m it
supporting documentation listed below or other documents which support
accomplishment of deliverable. With regard to staff accomplishments submit
timesheets signed by supervisors and payroll reports. With regard to
operations a c c o m pl i s h m e n t s submit Project Detailed Expense reports, invoices,statements,
and canceled checks. With regard to marketing outreach accomplishments submit
invoices and cancelled checks, copies of press releases, media placement and other ads,the approved
Annual Marketing Plan,event budgets and invitations or invoices for reserving event locations,screen
print outs of the lead dissemination tool or lead dissemination reports,SEO&website analytic reports,
and reports on the Alliance's prospect and contact activities including number of missions,
conferences, publications, meetings, and other measurable activities.
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1/27/2015 16.F.5.
INSTRUCTIONS FOR
PROGRAM PERFORMANCE REPORT
THE PURPOSE OF THIS REPORT I S TO PRESENT A CONCISE REVIEW SUMMARIZING THE
ALLIANCE'S ACTIVITIES FOR THE COUNTY FUNDED PROGRAM. USE ADDITIONAL PAGES
ONLY IF NECESSARY/REQUIRED.
The ALLIANCE: Provide name of the ALLIANCE as it appears on your Agreement.
Program: Provide title of the program or general service area as contracted. It is defined in the Agreement
between the COUNTY and the ALLIANCE for economic development.
Report Period: Identify dates covered by this narrative report. After the first report, begin with ending date
of the previous report.
I. Accomplishments
Highlight significant or major accomplishments in the COUNTY funded program during the
report period.
II. Problems
Provide a description of the problems that were encountered during this report period which
would have a negative impact on the program. Also, provide a plan for a corrective action, to
include time of implementation, effect on the program, and indicate if there is a need to modify
the program, goals, Agreement or funding.
III. Status Report on Provision of Services, Goals and Objectives(Report period and year-to- date)
Report statistically on program goal achievements for report period and year-to-date total.
IV. Other Comments
Use this section for general remarks regarding ALLIANCE, etc. General information to assist in
understanding the program's operation and purpose may be included.
Provide any Reg u i red Attachment.
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1/27/2015 16.F.5.
EXHIBIT E
ALLIANCE GENERAL LIABILITY COVEREAGE
DECLARATION SHEET
Southern-Owners Ins. Co.Policy# 142312-20879490-14
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EXHIBIT F
COLLIER COUNTY CMA#5383
Packet Page -835-
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Page 2 55040 (11/87)
SOUTHERN-OWNERS INS. CO. Issued 06-02-2014
AGENCY BB&T-OSWALD TRIPPE AND COMPANY Company POLICY NUMBER 142312-20879490-14
12-0310-00 MKT TERR 068 Bill
INSURED SOUTHWEST FLORIDA ECONOMIC Term 05-20-2014 to 05-20-2 '
COMMERCIAL GENERAL LIABILITY COVERAGE
LIMITS OF INSURANCE
General Aggregate $2,000,000
(Other Than Products-Completed Operations)
Products-Completed Operations Aggregate 2,000,000
Personal Injury And Advertising Injury 1,000,000
Each Occurrence 1,000,000
Damage to Premises Rented to You (Fire Damage) 50,000 Any One Premises
Medical Payments 5,000 Any One Person
Hired Auto & Non-Owned Auto 1,000,000 Each Occurrence
Twice the "General Aggregate Limit", shown above, is provided at no additional
charge for each 12 month period in accordance with form 55300.
AUDIT TYPE: Non-Audited
FORMS THAT APPLY TO THIS COVERAGE: 59350 (01-08) 55146 (06-04) 55028 (12-04)
55160 (12-04) IL0021 (07-02) 55296 (09-09) 55300 (07-05) CG0220 (03-12)
IL0017 (11-85) 55513 (11-11) 55168 (12-04)
LOCATION OF PREMISES YOU OWN, RENT OR OCCUPY
LOC 001 BLDG 001 5551 Ridgewood Dr Ste 501
Naples, FL 34108-2719
TERRITORY: 006 COUNTY: Collier
Premium
Classification Subline Basis Rates Premium
CODE 04001
Hired Auto & Non-Owned Auto Flat Charge $69.00
Liability
CODE 41670 Members Each 1
Clubs - Civic, Service Or Social - Prem/Op 100 1 .345 $135.00
No Buildings Or Premises Owned Or Prod/Comp Op 100 .016 $2.00
Leased Except For Office Purposes
(Not-For Profit)
CODE 49950
Additional Interests
Managers/Lessors Of Premises Prem/Op Flat Charge $25.00
The Phil Llc
Packet Page-836-
1/27/2015 16.F.5.
CMA#5383
EQUAL EMPLOYMENT OPPORTUNITY(EEO)
[Effective Date: March 17, 1999 (Revised: October 1,2001; Revised: October 1, 2003; Revised: May
1,2009)]
§ 5383-1. Purpose.
The purpose of this Instruction is to provide for the implementation of an equal employment
opportunity(EEO) procedure authorized by the County Manager.
§5383-2. Concept.
It is the practice of the County to ensure that all Human Resources procedures are in compliance
with state and federal law. The County prohibits discrimination as defined by state and federal
law.
A. All Human Resources practices, including compensation, benefits, discipline, safety, as
well as social and recreational activities will be administered and conducted in compliance
with state and federal law.
B. Recruitment, selection, placement, promotion, transfer, training, reduction in force and
layoff decisions will be based on factors including the candidate's/employee's job-related
qualifications and abilities. Seniority may be considered as a factor given other factors are
equal.
C. An outreach program may be utilized to recruit, hire and ensure advancement of qualified
minority group members, women, disabled individuals and veterans.
D. Collier County government will take necessary steps to ensure that the work environment
is free of unlawful discrimination or harassment.
E. The County will continue to review its Human Resources procedures to ensure that its
supervisors and managers adhere to its commitment to equal employment opportunity
(EEO)principles.
F. Employees who have EEO-related questions, comments or complaints are encouraged to
discuss them with their Supervisor. If they are unable to resolve the situation through their
Supervisor,they may discuss it with their Department Director, Division Administrator or a
representative from the Human Resources Department. The employee may also utilize the
Commitment to Fair Treatment Procedure.
§ 5383-3. Currency.
The Human Resources Department is responsible for maintaining the currency of this
Instruction.
§ 5383-4. Reference.
Collier County Personnel Ordinance, Ordinance No. 2001-50: Equal Employment Opportunity:
It is the policy of Collier County to ensure that all Human Resources policies and practices are
Page 1 of 2
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1/27/2015 16.F.5.
CMA#5383
administered without regard to race, color, religion, sex, age, national origin, physical or mental
handicap, or marital status.
Page 2 of 2
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Packet Page-839-
1/27/2015 16.F.5.
SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC.
2015 FUNDING PLAN
The board of directors of Southwest Florida Economic Development Alliance, Inc.
has determined to pursue obtaining funding from Lee County and Collier County
in the annual amount of $100,000 each based upon preliminary indications of
positive support from County Commission representatives. Concurrent with
seeking those commitments, the board has determined to commit itself to secure an
additional $100,000 in annual private sector commitments to match the $1.00,000
sought from Lee and Collier County. Together with existing private sector
commitments of$200,000, this will result in total private and public sector annual
funding to the Alliance of$500,000.
The board will seek to secure future commitments, potentially of lesser amounts, E'
from. Charlotte, Hendry and Glades counties. In addition, it will continue to
investigate and pursue grant opportunities to fund activities consistent with the
Alliance mission. ' "
The Alliance is seeking agreements with Lee and Collier Counties to provide the
$100,000 in the form of a grant or similar vehicle that would be subject to Lee and
Collier Counties both committing funds. The board also proposes that public sector
monies would be used for specific, auditable purposes as determined by mutual !
agreement with Lee and Collier Counties. Possible purposes suggested include
direct marketing expenses and website costs, or alternatively, payroll expenses and
office costs. The board is requesting the advice of government staff in this
determination. !j
See list of expenditures is provided in the financial forecast and accompanying
assumptions attached.
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•
Southwest Florida Economic Development Alliance
Revised 2014 - 2015 Financial Forecast 9/30/14
2014 2015
Funding Revenues:
Private Sector $210,250 $300,000
Public Sector 20,000 200,000
Total Revenues $230,250 $500,000
Expenditures:
Marketing Outreach Activities (1) $40,000 $110,000 is
Website Expenses and Marketing (2) 45,700 70,000
Collateral Materials 5,000 20,000
Director (3) 0 120,000
Operations Support (5) 40,000 40,000
Employee Benefits (30% of salaries) 0 50,000
Office Costs (6) 1,000 40,000
Insurance 1,500 3,000
Contracted Accounting and Payroll 4,000 7,000
Direct Marketing Travel / Entertainment (4) 0 20,000
Local Travel and Entertainment 0 8,000
Investor Meetings and Forums (7) 10,000 12,000
Total Expenditures $147,200 $500,000
Net Revenues over Expenditures $83,050 $0
Items (1) to (7) are Assumptions,see Exhibit A.
Packet Page-841-
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• jr, -,
Southwest Florida Economic Development Alliance
Revised 2014 - 2015 Financial Forecast Assumptions - 9/30/14
Assumption Footnotes as Referenced from Financial Forecast Schedule:
1 Marketing Outreach Activities
Marketing expenditures in cooperation with local economic development offices (EDOs) as
recommended by the Marketing Advisory Committee. Marketing for 2015 assumes a full year
of trade shows, CEO and site consultant events, and other recommanded activities. Note that
staffing of all events in 2014 would be by the participating EDO's, paying their own travel
expenses. In 2015, it is anticipated that a Director would be added by the Alliance who would
coordinate and participate with EDOs in Outreach Activities.
2 Website Expenses and Marketing
On-going programming and maintenance of the site along with content updates both
performed by outside contractors. Plus recurring costs for the server, LoopNet and other.
2014 2015
Site Enhancements 15,000 4,400
Content and Data Updates 5,500 3,000
LoopNet Property Locator 17,600 21,000
Digital Promotion &Advertising 6,000 40,000
Costs for Server,Gmail,800# 1,600 1,600
$45,700 $70,000
3 Director
The Director would lead the Alliance and be the "face" of the organization both externally and
internally to the region. Externally,the director would oversee development and execution of
the annual marketing plan with the Marketing Advisory Committee, organizing and leading
events and, in collaboration with local EDOs, assisting in prospect follow up and on-going
prospect communications. The director would also focus on promoting the region to targeted
site selectors and companies, Enterprise Florida, and international consulates, attending trade
missions where appropriate.
Internally, the position would manage investor relations, direct fund-raising activities, work with
the Investor Advisory Committee to develop long and short term strategy recommendations for
the organization, promote the importance of economic development within the region, and act
as liaison for economic development activities in Southwest Florida.
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4 Direct Marketing Travel/Entertainment
Includes out of region travel for Marketing Director to attend trade shows, consultant events, 1.
and other outreach activities.
5 Operations Support
The operations support role for 2014 was provided mainly by board members volunteering time
and talent, in addition to significant resources provided by the three founding organizations. In
2014, an outside business consultant was also engaged to assist in developing strategic
documents such as the business plan, fundraising documents, and marketing materials.
For 2015, an operations support person would be hired to administer the website and outreach
marketing activities, manage investor communications, provide fundraising support, and plan
investor meetings and forums.
6 Office Costs
For 2014,the majority of office costs were incurred by professional volunteers and the three
founding organizations without chargeback. For 2015, the assumption is that the Alliance will
have independent office space and regular office expenses. Expenditures for 2014 and 2015
would be as follows:
2014 2015
Rent and utilities $ 0 $1,500
Telephone/internet services 0 250
Mobile telephone service 0 150
Office supplies 0 250
Other 83 350
$83/mo $2,500/mo
Total Monthly Charges $1,000 $30,000
Equipment 0 10,000
Total Annual Expense $1,000 $40,000
7 Investor Meetings and Forums
For 2014, it is anticipated that the Alliance will hold two investor meetings and two Investor
Advisory Committee meetings. Also,costs for the November 2013 forum were paid in 2014
totaling near$5,000. For 2015,the following are expected:three quarterly investor I�
meetings/events ($1,000ea), an annual meeting(in place of a quarterly meeting) ($2,500),three
Investor Advisory Committee meetings ($400ea),the Regional Economic Development Summit
planned for May as a community forum ($5,000), and $300 in other costs.
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