Agenda 01/27/2015 Item #16D 2 1/27/2015 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve an after-the-fact Amendment and Attestation Statement with Area
Agency on Aging for Southwest Florida, Inc. for the Community Care for the Elderly program to
ensure continuous funding for FY 2014/2015.
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors' elderly
clients.
CONSIDERATIONS: The Community and Human Services Department's Services for Seniors
program has been providing support to Collier County's frail and elderly citizens for over thirty-two years
through the Community Care for the Elderly (CCE) grant program. This grant is funded by the Florida
Department of Elder Affairs (DOEA) through the Area Agency on Aging of Southwest Florida, Inc.
("Agency").This grant fund services that enable clients to remain in their homes and live with
independence and dignity.
On September 23, 2014, the Board approved the current grant contract with the Agency (Agenda item
16.D.16). The contract has a one-year term, effective July 1, 2014 through June 30, 2015, with a three
year renewal option.
The purposed of this amendment is to modify the contract language in Section 3.1, General Statement of
Method of Payment. This modification allows for payment for advances, and fixed rate for services. In
addition, a modification to the contract language in Section 3.4 Consequences for Non-Compliance
changes the language from "...monthly value of administrative funds in the contract..." to "...monthly
amount billed..." Finally, the grantor has increased the overall funding to the grant award by $30,000
and increased the local match by $3,334. This budget adjustment reflect fluctuations in the case workers'
client load and client services that routinely result from the loss/addition of clients and increase/decrease
in client service needs. Reallocation and increases of funding will allow Services for Seniors to provide
case management and services based on current and projected program needs. The effective date of this
amendment is October 1, 2014.
The following table provides a detailed breakdown of the award adjustment:
Current Revised Increase/ Local Match
Program Project Budget Budget (Decrease) Increase/(Decrease)*
Community Care for
the Elderly (CCE)
33336 $720,634.00 $750,634.00 $30,000.00 $3,334.00
This item is being presented after the fact because Collier County received the grant agreement on
November 21, 2014 from the grantor agency and was required to return within 30 days.Pursuant to CMA
5330 and Resolution No. 2010-122, the County Manager authorized Stephen Y. Carnell, Public Services
Administrator, to sign the amendment. Collier County, as the Lead Agency, is responsible to respond to
seniors' needs and to manage the spending authority for the Federal and State funded Services for Seniors
programs.
FISCAL IMPACT: A budget amendment is required to recognize additional grant revenue of$30,000
for the SFY 15 CCE Program to Human Services Grant Fund (707), Project 33336. Local match in the
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1/27/2015 16.D.2.
amount of$3,334 is available through prior year excess revenue in Human Services Grant Fund (707)
Reserves.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. This item is approved for form and legality and requires a majority
vote.—JAB
GROWTH MANAGEMENT: There is no growth management impact associated with this action.
RECOMMENDATIONS: That the Board of County Commissioners approves the after-the-fact
Amendment and an Attestation Statement with Area Agency on Aging for Southwest Florida, Inc. for the
Community Care for the Elderly(CCE)program to ensure continuous funding for FY 2014/2015.
Prepared by: Lisa N. Carr,Grants Coordinator, Community and Human Services
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1/27/2015 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve an after-the-fact Amendment and
Attestation Statement with Area Agency on Aging for Southwest Florida, Inc.for the
Community Care for the Elderly program to ensure continuous funding for FY 2014/2015.
Meeting Date: 1/27/2015
Prepared By
Name: CarrLisa
Title: Grants Coordinator,Community&Human Services
12/16/2014 11:55:30 AM
Submitted by
Title: Grants Coordinator,Community &Human Services
Name: CarrLisa
12/16/2014 11:55:31 AM
Approved By
Name: DeSearJacquelyn
Title:Accountant,Community&Human Services
Date: 12/16/2014 4:44:14 PM
Name: Bendisa Marku
Title: Supervisor-Accounting, Community&Human Services
Date: 12/19/2014 12:25:58 PM
Name: SonntagKristi
Title:Manager-Federal/State Grants Operation,Community&Human Services
Date: 12/22/2014 11:04:16 AM
Name: GrantKimberley
Title: Director-Community and Human Services, Community&Human Services
Date: 1/2/2015 12:00:40 PM
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1/27/2015 16.D.2.
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 1/6/2015 8:16:00 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 1/7/2015 2:37:30 PM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 1/15/2015 3:13:21 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/15/2015 3:32:24 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 1/20/2015 12:39:53 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/20/2015 2:49:13 PM
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Amendment 002 July 2014 to June 2015 1/27/2015 16.D.2.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
COMMUNITY CARE FOR THE ELDERLY PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc. ("Agency") and
Collier County Board of County Commissioners,("Contractor"),amends agreement CCE 20 .14.
The purpose of this amendment is to amend ATTACHMENT I, SECTION HI: METHOD bF PAYMENT Paragraph
3.1 General Statement of Method of Payment and 3.4 Consequences for Non-Compliant ; increase the allocation by
$30,000.00 and revise ATTACHMENT III and ATTACHMENT VII,ANNUAL BUDGE SUMMARY.
Line denotes completion of above summary '
ATTACHMENT I:
Paragraph 3.1 and 3.4 of the Attachment I,is hereby amended to read: I
3.1 General Statement of Method of Payment
The method of payment for this contract includes advances, and fixed rate for service. The Contractor shall
ensure fixed rates for services include only those costs that are in accordance with all applicable state and federal
statutes and regulations and are based on audited historical costs in instances where an independent audit is
required. The Contractor shall consolidate all requests for payment from Subcontractdrs and expenditure
reports that support requests for payment and shall submit to the Agency on forms 106C(ATTACHMENT
IX)and 105C(ATTACHMENT X). f
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3.4 Consequences for Non-Compliance !
The Contractor shall ensure 100% of the deliverables identified in Section 1.2.4., Scope of Services are
performed pursuant to contract requirements, and as described in Section 2.3,
Deliverables in this contract. If at any time the Contractor is notified by the Age4y's Contract Manager that it
has failed to correctly,completely,or adequately perform these major deliverables,the;Contractor will have 10 days
to submit a Corrective Action Plan ("CAP")to the Contract Manager that addresses the identified deficiency and
states how the deficiency will be remedied within a time period approved by the Contr t Manager.The Agency shall
assess a financial consequence for non-compliance on the Contractor for each deficiency identified in the CAP
which is not corrected pursuant to the CAP. The Agency may also assess a financ consequence for failure to
timely submit a CAP. In the event the Contractor fails to correct an identified defici cy within the approved time
period specified in the CAP,the Agency shall deduct, from the payment for the invoi of the following month, 1%
of the monthly amount billed for each day the deficiency is not corrected. The Agency may also deduct, from the
payment for the invoice of the following month, 1% of the monthly amount billed for Bach day the Contractor fails
to timely submit a CAP, beginning the 11th day after notification by the Contract Manager of the deficiency.
If, or to the extent, there is any conflict between this paragraph and paragraphs 391and 39.1 of Master Contract
HM014, this paragraph shall have precedence.
This amendment shall be effective October 1, 2014. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
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Amendment 002 July 2014 to June 2015 1/27/2015 16.D.2.
IN WITNESS WHEREOF, the parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.
SIGNED BY: � �'14 -0 (i_174/1411 SIGNED BY:
NAME Stephen Y. Carrell NAME: MARIAN E G LORINI
TITLE:Public Services Administrator TITLE: PRESIDE/IT/CEO
DATE: V2.— I 1 I t i-{ DATE:
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Approved as to form and legality
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Amendment 002 July 2014 to June 2015 1/27/2015 16.D.2.
ATTACHMENT III
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO
THIS CONTRACT CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL FEDERAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: N/A
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT1 TO THIS
CONTRACT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
•
$0
STATE FINANCIAL ASSISTANCE SUBJECT TO Sec. 215.97,F.S.
PROGRAM TITLE
FUNDING SOURCE CSFA AMOUNT
Community Care for the Elderly General Revenue-Collier 1 65010 $ 750,634.00
TOTAL AWARD $ 750,634.00
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES;AWARDED
PURSUANT TO THIS CONTRACT ARE AS FOLLOWS:
STATE FINANCIAL ASSISTANCE
Section 215.97,Fla. Stat.
Chapter 69I-5,Fla.Admin.
Code
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Amendment 002 July 2014 to June 2015 1/27/2015 16.D.2.
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ATTACHMENT VII
COMMUNITY CARE FOR THE ELDERLY PROGRAM
ANNUAL BUDGET SUMMARY
for
Collier County Board of County Commissioners
Collier
CCE Services Allocations $ 750,634.00
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Attestation Statement
Agreement/Contract Number: CCE 203.14
Amendment Number 002
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agncy on Aging for
Southwest Florida and
Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content
141 014/1/
Signature o 'ecipien ontractor representative Date
Approved its to form and legality
t County A
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