Lely Beautification MSTU Minutes 11/16/2017 It° GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
November 16,2017
I. Call to Order
Chairman Branco called the meeting to order at 2:05 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Vacancy
County: Dan Schumacher- Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden- CLM; Wendy Warren—Juristaff;
George Barton, 110 Doral Circle
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U. subject
to the following change:
Add: Item V. C. Chairman's Report: December Meeting Date
Item LX. 2. Unfinished Business: Insurance Claim for Median 3 Auto Accident
Item XII. Public Comments: Hurricane Irma Emergencies and Role of M.S.T.U.
Second by Ms. Jorgensen. Carried unanimously 4-0.
IV. Approval of Minutes—October 19,2017
Ms. Jorgensen moved to approve the minutes of the October 19, 2017 subject to the following
changes:
Page 1, Item V. A. - Chairman's Report: Post Irma Status: Bullet 1 —from"... The Washingtonian
Palms need to be taken down)..., " to ... Leaning Washingtonia Palms need to be taken down ...). "
Page 1, Item V. A. - Chairman's Report: Post Irma Status: Bullet 3 —from"... Hanging Mahogany Tree
branches by the lake on Forest Lakes require trimming)...,"to ... Hanging Mahogany Tree branches by
the lake on Forest Hills Boulevard require trimming ...). "
Page 2, Item V. B. - Chairman's Report: Damaged Street& Traffic Signs: Quotes—from"...Chairman
Branco has received a proposal from Municipal Supply&Sign Company)...,"to ... Chairman Branco
has received a proposal from Community Signs&Mailboxes...). "
Page 3, Item VII. A.—Landscape Maintenance Report: Bullet 2—from"... The Washington Palms will
be removed Friday October 20th)...," to ...Washingtonia Palms will be removed Friday October
20th...). "
Page 3, Item V. A.—Landscape Maintenance Report: Bullet 8—from"... Replacement of median plants
will be addressed in December 2017)...,"to ...Overall replacement of median plants will be addressed
in December 2017...). "
Second by Mr. Slebodnik. Carried unanimously 4-0.
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V. Chairman's Report—Tony Branco
Chairman Branco reported a tour of the community revealed maintenance issues to be addressed as
follows:
A. Post Irma Status
Landscaping
• Additional storm debris, now removed,was piled on streets by residents post County pick up.
• A Palm tree on Treasure Point is still leaning.
• Mr. McGee noted there is evidence the irrigation system is not functioning properly resulting
in browning of sod.
Mr. Gorden will go to the pump station to check the system and report his findings to Mr.
Schumacher and Mr. Sells. He noted last month the system was functioning as intended.
• The sod on Valley Stream is browning; replacement may be required.
Auto Accident Saint Andrews Entrance
Ms. Jorgensen provided photographs of an auto accident at the St. Andrews entrance. She will
forward the license plate information to Chairman Branco.
Chairman Branco notified Mr. Schumacher of the accident via email. Mr. Schumacher will
request Ms. Sillery research the files for an accident report for insurance purposes.
County Specification Requirements
Mr. Schumacher met with Traffic Operations to review MUTCD (Manual Uniform Traffic Control
Devices) requirements for traffic and street signs. The department agreed the following sign
specifications are acceptable for Lely Golf Estates:
• Although minimum height requirement for traffic signage is 7' from the ground to the bottom
of the sign,the current signs posts measuring in the 6 to 61/2 foot range can be utilized.
• Street sign lettering must be reflective quality with dimensions noted- 30 inches long by
9 inches high with capital letters 6 inches and small letters 4.5 inches in height.
MSTU's Role for Signage Repair/Replacement
In response to the Homeowners Association's request the MSTU financially participates in the sign
replacement recovery project,Mr. Schumacher reported there is no mechanism for the M.S.T.U.
to contribute to a non-County entity.
The Homeowners Association voted to retain Community Signs &Mailboxes LLC. to repair and/or
replace signage.
B. December Meeting Date
The Committee confirmed the next meeting will be Wednesday, December 13, 2017 at 2:00 pm.
Mr. Schumacher will research room availability at the East Naples Library location and email an
"Invite" to confirm the date.
VI. Landscape Architects Report—McGee & Associates
A. Summary,Detail
Mr. McGee summarized the"Lely Golf Estates Landscape Observation Report" dated
November 7, 2017 noting the report identifies items to address when the Committee is ready to
discuss replacements.
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General
• Palm trees with damaged fronds and seed pods should be pruned within the next 30 days.
• Increase irrigation on all trees, especially leaning or reset trees,to offset potential damage to
the roots.
• Reset and stake leaning trees as noted in the summary report if feasible.
• Flush cut or grind stumps.
• Discuss removal of damaged Palms in medians during monthly through on December 5th
.
Irrigation
• The irrigation system is not functioning properly.
US41 and Saint Andrews Boulevard
• Prune all damaged foliage and branches from Oaks and Black Olives for safety purposes;
follow up with structural and/or corrective pruning.
• One Oak tree is leaning at the newspaper stand location. Reset and stake the tree; bubblers
may be required to ensure adequate water intake.
Outbound R/W North
• Prune all damaged foliage and branches out of the Oaks for safety purposes; follow up with
structural and/or corrective pruning.
Valley Stream Circle
• Remove Queen Palm.
Saint Andrews Boulevard
• Median#1 —Replace Bougainvillea Silhouette on end of median.
• Median#2—Change: Prune (10) Tabebuia to Prune (1) Tabebuia.
• Median#3 —Change: Remove(10) Washingtonia Palms to remove (1) Washingtonia Palm.
Briar Cliff Lane
• Replace about sixty Bougainvillea plants damaged by Hurricane Irma.
Doral Circle East of Right of Way
• Remove and replace uprooted Yellow Tabebuia tree with a Golden Tabebuia tree.
• Remove 50 foot gray wood Royal Palm with broken out bud and replace with smaller tree.
Weeds
• Torpedo grass should be treated. Mr. Gorden noted Torpedo grass is treated weekly.
Mulch
• Recommend two inch dusting of mulch due to storm wash outs. Mr. Gorden will provide a
proposal for the December meeting for re-mulching.
The Committee discussed prioritizing storm damage pruning versus pruning all trees in sequence.
Mr. McGee noted the pruning maintenance does not necessitate his review and requested CLM contact
him if clarification of the procedure is required.
Mr. Schumacher will request a quote from Commercial Land Maintenance for two levels of pruning:
a. Storm damage pruning and
b. Seasonal pruning
for discussion at the December meeting.
Mr. Schumacher also noted that a separate purchase order has been issued specifically for hurricane
Irma related damage and clean up; these expenses to be submitted to FEMA for reimbursement.
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VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Plants including the Firebush have been trimmed.
• The pump station will be checked this week to verify system condition. Mr. McGee,
Mr. Schumacher and Mr. Sells will be advised of findings.
• The Purslane flower at the Saint Andrews entrance is not available for replacement.
Alternative flowers should be selected for seasonal planting.
During Committee discussion the following were addressed:
• Replacement of Median#1 plants should proceed based on the"winter layout" installed in
2016.
• Replacement of plants in other medians throughout the MSTU will be an agenda item for the
December meeting.
Mr. McGee will review the schematic drawing approved by the Lely Golf Estates Beautification
Committee in October 2016 to verify flower quantities and installation scheme for seasonal flowers at
the Median #1 front entrance.
Ms. Dammert motioned to approve Florida Land Maintenance,Inc., dba Commercial Land
Maintenance,plant the bed entrance to Saint Andrews Median #1 in accordance with the October
2016 concept plan Scheme A designed by McGee&Associates. Second by Ms. Jorgensen.
Carried unanimously 4- 0.
VIII. Project Managers Report-Dan Schumacher
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated November 16, 2017" for
information purposes and provided an overview of the budget noting:
• FY18 Ad Valorem property tax revenue budget is $255,500.00, an increase of 9.37%.
• Total revenue FY18 is $563,500.00 including investment interest,transfers and contributions
(minus a 5%reserve of$12,900).
• The FY18 Millage rate remains constant at 2.0000.
• Current Operating Expense budget is $192,000 of which commitments total $117,516 and
expenditures $8,676.
• Uncommitted Operating Expense funds available are $65,807.68.
• Purchase orders for vendor services, including McGee &Associates, are being prepared by
county Procurement and Notices-to-Proceed issued as available.
• Purchase orders for Commercial Land Maintenance and Hart's Electrical Inc. have been
requested.
• Sufficient funds remain in the Mulch budget line item to support an additional mulch
application.
• The PO for Whited Holiday Decor has been issued.
• Reserves for Insurance and Catastrophic/Hurricane funds total $179,400.00, an increase of
$9,400.00.
• Total available balance less committed expenses $436,813.58.
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B. Lighting Inspection Report
Mr. Schumacher provided a lighting report compiled by Commercial Land Maintenance noting
three outages on Saint Andrews and Pebble Beach Boulevards.
Commercial Land reported the loose photo cell for Doral Circle is Not working(George Barton
indicated the lights were working). Future installation of an on/off switch could be considered.
Chairman Branco requested that Commercial Land Maintenance email the monthly Lighting
Inspection Report to both he and Mr. Schumacher prior to publication of the MSTU meeting Read
Ahead packet for each month.
C. Lumec LED Retrofit—PO issued 12 additional Led retrofits ordered 11/06
Mr. Schumacher noted a purchase order is pending for twelve LED Streetlight fixtures ordered on
November 6, 2017 by Hart's Electrical.
Graybar estimates receipt of the lamps from their supplier the end of November 2017.
The Committee agreed a re-order for the lamps should be placed when inventory stock level reaches two
or three units.
D. Lely HOA Sign Replacements—Damaged STOP & Street Signs
Mr. Schumacher reaffirmed that damaged signs on Pebble Beach, Saint Andrews and Forest Hills
Boulevards and Doral, Pinehurst and Valley Stream Circles will be repaired/replaced by the
Homeowners Association, as discussed in the Chairman's Report.
E. Irrigation Status
Mr. Schumacher consulted with Mr. Sells prior to this meeting, with this status:
• The system is functioning as intended- contrary to possible deficiencies discussed earlier.
• Mr. Sells is not receiving dysfunctional warning alarms and the Motorola components are
communicating.
• Mr. Schumacher and Mr. Sells will review the functionality, including a"wet check."
• Mr. Gorden will check the pump station.
F. Quote(s)—Monuments Land Survey
Mr. Schumacher distributed a"Quote Request—Survey Entry Monuments" (RFQ) submitted to
Hole Montes, Inc. to survey the two (2) Lely sign monuments at the US-41 & Saint Andrews
Boulevard entrance to Lely Golf Estates in the M.S.T.U. in preparation for potentially larger Exit
and Entry monuments. A copy of Hole Montes proposal for the project in the amount of$950.00
was included in the package.
Chairman Branco motioned to approve the proposal from Hole Montes,Inc., dated
November 10,2017,for Contract Bid Tab 13-6164-SU, in the amount of$950.00 to survey
the two Lely community monuments at the US-41 and Saint Andrews Boulevard entrance
to Lely Golf Estates. Second by Mr. Slebodnik. Carried unanimously 4- 0.
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IX. Old Business
A. Refurbishment of Entry Monuments
1. Land Survey(Monuments)
Mr. Schumacher provided a document outlining the specifications for the survey.
2. County Sign Review Specialist-
Mr. Schumacher reviewed the criteria established by the County Sign Specialist as follows:
a. Center lane of west-bound US-41 can be used as the reference for maximum 8 ft. sign height.
b. Survey is conducted by the MSTU, not the County.
c. Suggested investigating the hiring of a full-service sign company going forward.
d. Easements for both entry and exit side of St. Andrews monuments to be confirmed.
B. New Lift Station @ Hidden Valley Drive
1. FY-18 Public Utilities project.
Mr. Schumacher requested, but has not received an update for the project.
C. Roadways
1. Tentative road maintenance repaving schedule sequence—pending.
Updates on this project will be provided at future meetings.
D. Unfinished Business
1. Insurance for Pebble Beach Light Pole.
2. Auto Accident Median 3
Insurance reimbursement is pending for both claims.
X. New Business
A. Project Proposals for the FY -17 Year
The following project is under consideration and will be addressed in 2017:
1. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing and
potential for Doral Circle.
2. Inquiry—Treasure Point FPL light poles.
XI. Member Comments
Mr. Barton left the meeting.
XII. Public Comments
A. Hurricane Irma Emergencies and the Scope of MSTU activities and projects.
Mr.Barton was not present. The item was not discussed.
There being no further business to come before the Committee, the meeting was adjourned by the Chair
at 3:35 PM.
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LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
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The Minutes were approved by the Committee on Q (i r 13 2017, as presented , or
as amended X .
DECEMBER 13,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST, NAPLES,FL 34113
(239)775-5592
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