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Forest Lakes MSTU Minutes 11/07/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail Suite 103, Naples FL 34112 NOVEMBER 7,2017 MEETING LOCATION 1058 FOREST LAKES DRIVE,NAPLES, FL 34105 MINUTES I. CALL TO ORDER Chairman Fogg called the meeting to order at 10:00 A.M. A quorum was established. II. ATTENDANCE Advisory Committee George Fogg—Chair Marianne Fanning - Vice Chair Richard Barry Barbara Bell John Goody(Excused) Staff Michelle Arnold—Director(Excused) Dan Schumacher- Project Manager Contractors Aaron Gross - Ground Zero Landscaping Scott Windham (Excused) Wendy Warren—JuriSolutions Community Attendees Doug Burnham—Quail Run GC Marcia Soggs Marti Taylor Teresa Giroward Lynda Murray Jane11 Lopus III. APPROVAL OF AGENDA Chairman Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as presented. Second by Ms. Bell. Carried unanimously 4- 0. IV. APPROVAL OF MINUTES —OCTOBER 3,2017 Ms. Fanning moved to approve the minutes of the October 3, 2017 Forest Lakes Advisory Committee meeting subject to the following changes: Page 1, II. Attendance: Community Attendees - from"... Marsha Soggs) ...to "... Marcia Soggs)." Page 2, VI Project Managers Report - B (b) Bullet 6 - from"... Ms. Soggs described the drainage condition of the swale behind her residence on Forest Lakes Drive and the limited flooding in the lenai at the back.) ... to "...Ms. Soggs described the drainage condition of the swale behind her residence on Forest Lakes Drive and the limited flooding in the lanai at the back.)." November 7, 2017 Forest Lakes MSTU 1/5 Second by Ms. Bell. Carried unanimously 4- 0. V. CONTRACTORS REPORTS A. Windham Studio—Scott Windham (not present), no report this month. A report is planned for December. B. Ground Zero Landscape Maintenance—Aaron Gross Mr. Gross reported on landscape maintenance as follows: • Purchase orders for fertilizer were received and the order placed. • Tree stumps will be ground down. • An interior valve damaged in Hurricane Irma has been rebuilt; two irrigation heads were replaced; irrigation is functioning as intended. During Committee discussion the following was addressed: Debris Removal • Schedule for storm debris removal. Mr. Schumacher reported the County is waiting for a ruling from FEMA. • Mr. Burnham reported the Quail Run Golf Club retained a private company to remove debris from the golf course. Swale Maintenance • Status of Swale and Landscape Maintenance Contracts. Mr. Schumacher noted in accordance with County practice,five qualified contractors received an Invitation to Bid (ITB) the Swale and Landscape Maintenance Contracts. The lowest bidder will be awarded the contract. A purchase order has been submitted to Procurement in preparation for Notice-to-Proceed(NTP). Mr. Schumacher,Mr. Barry and Mr. Gross may tour the community and assess the condition of the swales and determine a course of action. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the"Forest Lakes MSTU Fund 159, November 7, 2017" for FY17 noting: • FY18 Ad Valorem property tax revenue budget is $256,100.00, an increase of $32,400.00. • October 2017 Taxable Property Values increased 15.05%. • Total revenue FY18 is $488,800.00 including investment interest, transfers and contributions (minus a 5%reserve of$12,900). • The Millage rate for FY 18 is 1.3431 vs. 1.1438 FY17. • Operating Expense Budget is $162,100.00 of which$55,557.54 is committed; $908.58 is expended. • Unencumbered Operating Expense funds available are $105,633.88. • A Purchase Order and Notice-to-Proceed(NTP)have been issued to Mettauer Environmental for aquatic vegetation maintenance in the Quail Run GC lakes. November 7, 2017 Forest Lakes MSTU 2/5 F • A Purchase Order in the amount of$1,505.00 has been issued to Hart's Electrical Inc. for repairs to the FPL meter connection,which powers the#2 and#3 fountains in Lake 14 due to damage from the storm. A Notice-to-Proceed will follow. • Total available FY-18 balance is $431,933.08. B. Hurricane Irma—September 10th. Mr. Schumacher reported on recovery efforts: a. Clean-up status and activities— i. MSTU Entrance &Perimeter Trees. • The Bougainvillea Standards installed by Ground Zero survived the storm. • Storm damage greatly affected smaller ornamental trees. • In the coming weeks, Mr. Windham will inventory plant material missing from the community and submit replacement alternatives to the Committee. During Committee discussion the following was noted: • Measures undertaken to restore trees is a Committee decision. • Tree health pre and post Irma should be analyzed. • Tree and plant species should be evaluated for both color preferences and storm endurance. • Only trees installed by the M.S.T.U. are their responsibility. • Roadside Poinciana and Oak trees on Woodshire Lane are the responsibility of the respective condo associations. ii. Woodshire Lane—PO requested. • As low bidder, a purchase order has been issued to Sunbright for storm debris removal. The M.S.T.U., as the contracting agency,pays the invoice. • Fencing will be evaluated once storm debris has been removed. Staff will investigate insurance coverage qualifications for storm damage and report their findings to the Committee. C. Quote and Bid Solicitations Mr. Schumacher reported as follows: a. Landscape Architectural Services Mr. Schumacher presented Windham Studios, Inc.'s proposal for "FOREST LAKES M.S.T.U. Maintenance Consulting Services for FY-2018 per the Fixed Term Professional Landscape Architectural Services Contract#16-6598." During discussion it was noted the Scope of Work includes Task 1, Field Review Meetings and Task 2, Monthly Field Reports, for an annual fee of$5,250.00 and Optional Services for Task 3, M.S.T.U. Meeting Attendance and Task 4, Reimbursement of expenses at a cost of $900.00. The Committee requested Staff request Windham Studio prepare an analysis of successful vs. unsuccessful landscaping recommendations and invite Scott Windham to attend a meeting to review the findings and discuss replacements for trees damaged during Hurricane Irma. November 7, 2017 Forest Lakes MSTU 3/5 Chairman Fogg motioned to approve Windham Studios,Inc. contract proposal dated September 1, 2017 for "FOREST LAKES M.S.T.U. Maintenance Consulting Services for FY2018 per the Fixed Term Professional Landscape Architectural Services Contract#16- 6598"in the amount of$6,150.00. Second by Ms. Bell. Motion carried 3 `yes-1 "no." Mr. Barry opposed. b. PO's requested: JuriStaff/Transcription,Ground Zero/Swales Maintenance, Mettauer/Lakes Weed Control. Purchase orders have been issued and will be reflected in the December 2017 budget. c. Landscape Maintenance. (December 31,2017) Mr. Schumacher is preparing an Invitation to Bid((ITB) for Landscape Maintenance services to qualified contractors. The comprehensive contract bundling landscaping, swale maintenance and a lighting report is under review by the Procurement office; a replacement contract is anticipated by the end of December 2017. d. Light Pole Number Duplicates. Mr. Schumacher noted the re-numbering project for thirty-one poles in the northeast segment of Forest Lakes Boulevard will be reactivated pending storm debris removal. VII. NEW BUSINESS None VIII. OLD BUSINESS A. Better Roads (contractor)—Pavement service life assessment. Mr. Schumacher distributed an email dated October 24, 2017 from Joe Bonness, Better Roads,recommending pavement replacement on Forest Lakes Boulevard at the community entrance. The roads were previously paved in 2008 and are no longer under warranty. Ms. Bell motioned to approve$40,000.00 to repair a sixty foot lane width area of pavement at the Forest Lakes Boulevard front entrance. Second by Chairman Fogg. Carried unanimously 4- 0. B. Roadway Re-striping& Reflectors—Paint or Thermoplastic Mr. Schumacher will secure bids for roadway striping for the Committee to review at the December 2017 meeting. Options will include paint and thermoplastic; center line, side line and a combination of both treatments. C. Stop & Street Sign Replacement Mr. Schumacher will have the stop and street signs damaged by Hurricane Irma replaced in compliance with County's standards (the Manual on Uniform Traffic Control Devices). The work will occur after the storm debris is removed. November 7, 2017 Forest Lakes MSTU 4/5 IX. PUBLIC COMMENTS Marcia Soggs requested clarification of responsibility for swale maintenance. Mr. Schumacher and Mr. Burnham noted they visited the area to the rear of her property and noted the swales are designed to retain water. The M.S.T.U. ensures they are clear of debris but does not dredge the swales. Homeowners are responsible for protecting their property from water intrusion. Janell Lopus questioned methodology for M.S.T.U. tax assessment amount and noted there is debris in the canal and queried responsible entity for cleaning the canal. Mr. Schumacher informed community attendees the millage assessment levied is a fixed percentage for all homeowners based on the taxable value of their property. He will contact the stormwater department requesting removal of debris in question. A copy of the monthly"Read Ahead" for the Forest Lakes M.S.T.U. Advisory Committee meetings will be forwarded to homeowners who provide their email address. X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:53 AM. NEXT MEETING: DECEMBER 5,2017- 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE,NAPLES FL 34112 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE • Gei ge Fogg, Chai The Minutes were approved by the Committee on OEC-, 1-0 , 2017 , as presented X , or as amended November 7, 2017 Forest Lakes MSTU 5/5