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GG MSTU Minutes 10/17/2017 - , 1 GOLDEN GATE M.S.T.U. ADVISORY 1M M I7EE 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:30 P.M. by Ms. Spencer. Attendance was called and a quorum was established. II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; Paula Rogan; Dusty Holmes County: Dan Schumacher, Project Manager; Harry Sells, Project Manager Others: Janet Acevedo, Hannula Landscaping; Dale Hannula, Hannula Landscaping; Wendy Warren, Jurisolutions III. Pledge of Allegiance The Pledge of Allegiance was recited. IV. Approval of Agenda Ms. Spencer moved to approve the Agenda of the Golden Gate Advisory Committee as submitted. Second by Mr. Haeger. Carried unanimously 5- 0. V. Approval of Minutes: July 18,2017 Mr. Haeger moved to approve the minutes of the July 18, 2017 meeting as presented. Second by Ms. Spencer. Carried unanimously 5- 0. VI. Landscape Maintenance Report—Hannula Landscaping & Irrigation Ms. Acevedo reported on landscape maintenance as follows: General • Regular maintenance is on schedule. • Plant material scheduled for replacement, except for Perennial Peanut, was deferred due to Hurricane Irma preparation. • Tree pruning in conformance with the annual landscape contract, reduced hurricane tree damage. • Stump removal will be addressed. 1 • A proposal for plant/tree removal and replacement will be submitted based on an inventory analysis by Mr. Schumacher and Ms. Acevedo. Mr. Sells reported on Hurricane Irma Recovery as follows: • An MSTU Plan for Hurricane Irma Recovery was drafted on September 13, 2017 highlighting. 1. Evaluate situation as soon as safely possible. First week(Sept. 11th— 17th). 2. Evaluate remaining landscape with landscaper. Weeks 2-3 (Sept. 18th—Oct. 1st) 3. Evaluate remaining landscape. Weeks 4—24 (Oct. 2, 2017—Feb. 26, 2018). 4. File claim for damage as soon as actual costs are known(deductible waived by County). • Phases I&2 of the plan are complete. • Two million dollars has been allocated to road maintenance and MSTU clean up (replacement not included). • FEMA contractors remove debris and take down trees but do not replace material. • Inspectors observe and record the FEMA contractors' performance. • Landscaping will be evaluated and replacement decisions made over the next six months. During Committee discussion the following was noted: • Hannula Landscaping removes hurricane debris in MSTU medians. • FEMA will be billed for the purchase order generated to fund Hurricane Irma debris removal. • Uncollected funds billed to FEMA will be submitted as an insurance claim by Collier County. • Collier County is currently financing the hurricane recovery costs from Fund 111. • The Parks and Recreation Department is responsible for hurricane debris and tree removal and pruning at Golden Gate Community Center. Safety concerns should be reported to Steve Cornell, Director, Public Services Department. • Traffic Operations is responsible for replacing street signs. Due to the significant number of damaged signs the estimated time frame for total replacement is three plus months. • Street light outages should be reported to Florida Power&Light. The location and/or pole number should be included in the report. VII. Landscape Architect's Report—McGee and Associates A. Maintenance Reports A report was not submitted for October 2017. VIII. Project Manager's Report A. Nomination of Officers Mr. Schumacher distributed Patricia Spencer's and Florence Holmes' applications for re- appointment to the Golden Gate Advisory M.S.T.U. Committee. Patricia Spencer and Florence (Dusty) Holmes expressed their desire to be reappointed to the Golden Gate M.S.T.U. Advisory Committee noting their meeting participation has been consistent. Mr. Haeger moved to recommend the Board of County Commissioners appoint Patricia Spencer and Florence Holmes to the Golden Gate M.S.T.U. Advisory Committee for a four year term commencing October 7, 2017. Second by Mr. Jefferson. Carried unanimously 5- 0. B. Budget Report Mr. Schumacher summarized the Golden Gate MSTU Fund Budget 153 dated October 17, 2017 noting: 2 a. Monthly Report • FY18 Ad Valorem property tax revenue budget is $376,900.00, an increase of 11.88%. • Total revenue FY18 is $735,800.00 including investment interest,transfers and contributions (minus a 5%reserve of$18,900). • The Millage rate is 0.5000. • FY18 planned Operating Expense Budget is $340,800. Current commitments total $94,400. • Uncommitted Operating Expense funds available are $246,400. • A purchase order was created for Hannula Landscaping for Hurricane Irma debris pick-up. It is anticipated costs will be reimbursed by FEMA at a rate of 85% - 100%. • Improvements General Fund of$345,200. (Line 31)is reserved to finance special projects subject to review and approval of the County accounting office. • Total available balance less committed expenses totals $641,400. C. Irrigation Status Mr. Sells reported as follows: a. Coronado & Hunter Design—Conduits for Bid A"Request for Quote"was distributed to qualified bidders for installation of the irrigation control system valve wiring and conduits on Coronado Parkway and Hunter Boulevard utilizing HydroPoint controls. One vendor, Superior Landscaping, submitted a proposal for the project at a cost of$159,000.; $29K higher than Staff's estimate. The M.S.T.U. has three courses of action: • Accept the bid. • Reject the bid. • Re-bid the project. During Committee discussion the following was addressed: • Re-bidding the project may result in a six week delay in the start date. • The start date is negotiated with the contractor. Typical time frame is one month from contract execution with an estimated completion time of six months. Ms. Holmes motioned to redistribute the "Request for Quote"for the Coronado Parkway and Hunter Boulevard irrigation control system valve wiring and conduit project to qualified bidders. Second by Mr. Jefferson. Carried unanimously S—0. D. MSTU Priorities to Commissioner Saunders Mr. Schumacher distributed a recap of the Golden Gate Beautification M.S.T.U. Advisory Committee's Priorities submitted to Commissioner Saunders. Installation of sidewalks and enhanced lighting were identified as important improvements. The Committee discussed the suggested projects and agreed to pursue lighting for the commercial district. Ms. Spencer requested members present recommendations and ideas for a"lighting enhancement project" for Golden Gate City at the November meeting. 3 E. Quotes JuriStaff Mr. Schumacher distributed JuriStaff s contract 14-6214 "Temporary Clerical Services" for the Golden Gate MSTU for transcription services FY-18. Ms. Spencer motioned to approve the JuriStaff contract number 14-6214 "Temporary Clerical Services"for Fiscal Year 2018. Second by Mr. Haeger. Carried unanimously 5—0. McGee & Associates Mr. Schumacher distributed the proposal from Mike McGee, McGee &Associates, Landscape Architecture, for contract renewal for"Annual Services for Landscape Architectural Maintenance Consulting Services for Golden Gate MSTU Advisory Committee" for consideration and a spreadsheet analysis of category costs. The Committee discussed the contract which defines Maintenance Consulting Services totaling $27,720 noting: • The contract proposal cost is 1.1%higher than 2016; CPI (Consumer Price Index) for 2017 is tracking at 2.2%. • The report provides historical data for the M.S.T.U. and a guideline of issues to be addressed for the landscape contractor • The water, Golden Gate Parkway and 951 reports can be excluded from the monthly summary at the discretion of the Committee. Staff noted Mr. McGee's contract proposal is within budget and a purchase order will be issued on Committee approval to renew. Mr. Haeger motioned to approve renewal of McGee&Associates,Landscape Architecture, Contract number 16-6598, "Fixed Term Landscape Architectural Services', in the amount of $27,720.00 for Annual Services for Landscape Architectural Maintenance Consulting Services for Golden Gate Beautification MSTU effective October 1, 2017 through September 30, 2018. Second by Ms. Holmes. Carried unanimously 5-0. IX. Old Business A. Canal Bridge Fencing(Golden Gate Parkway) Mr. Schumacher presented an update of the canal bridge project as follows: • County representatives advised irrigation is not feasible due to lack of pressure in the water line. • Plants should not be installed without irrigation provision. Mr. Schumacher is investigating alternative fencing materials to aesthetically enhance the bridge fencing. B. Santa Barbara and Golden Gate Refurbishment Status Mr. Schumacher updated the Committee on the County refurbishment project as follows: • Current irrigation in the vicinity cannot be"tapped"to water the area. • The project is being re-designed to accommodate tree placement thirty feet from the roadway to prevent potential blockage from downed trees in the future. • The new design specifications incorporate routing irrigation to the area,potentially a positive impact to M.S.T.U. assets. 4 • The Countyis in theprocess of securingbids for the project. X. New Business A. Stormwater Update Mr. Schumacher distributed a Golden Gate City stormwater improvements grid map demonstrating the quadrant designated for construction. Replacement of existing Corrugated Metal Pipe (CMP)with Reinforced Concrete Pipe (RCP)will benefit the M.S.T.U. area currently prone to wash outs. XI. Public/Board Comments Santa Barbara and 55th Street Project Mr. Schumacher will update the Committee on an estimated completion date for the County project at a future meeting. Light Pole Replacement Bulbs Mr. Schumacher is researching light bulb replacement options and securing pricing for LED's. Canal Hurricane Irma Vegetation Ms. Spencer reported Australian Pines toppled by Hurricane Irma are in the canals and was advised the County will be removing them. Ms. Holmes noted the Green Canal has been cleared. Light Pole Damaged by Auto Accident Ms. Holmes reported a light pole was hit by an automobile on Sunshine Boulevard. Mr. Schumacher stated Hart's Electrical removed the fixture and sealed the box. Hart's initial proposal for replacement is $5 - $6K. Mr. Schumacher requested Ms. Sillery research documentation of the incident. The vehicle driver's insurance company is liable for damage. An insurance claim with a$500 deductible can be filed with the County if a police report is not located. November Meeting The November meeting will commence at 4:00 pm to enable a workshop discussion for the proposed lighting project. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:45 P.M. GOLDEN GATE MSTU ADVISORY COMMITTEE • Patricia Spencer,Chairman The Minutes were approved by the Committee on N OY YI(3 l , 2017 as presented lX or as amended NEXT MEETING: NOVEMBER 21,2017—4:00 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES,FL 34116 5