Agenda 01/13/2015 Item #16J 6 Proposed Agenda Changes
Board of County Commissioners Meeting
January 13, 2015
Continue Item#16A19 to the January 27,2015 BCC Meeting: Recommendation to approve termination
of a 2005 Developer Agreement between Collier County and Naples Syndications,LLLP and approve a
replacement Developer Agreement between the County and the new Developer,ARGO Warm Springs LLC,
to among other things design,permit and construct of a portion of Woodcrest Drive. (Petitioner's request)
Move Item#16D17 to Item#11C: Recommendation to approve the use of previously awarded Invitation to
Bid No. 14-6278RR,"Aquatic Maintenance Support Services"with Tri-City Pools,Inc.for budget-
approved capital and operating expenses. (Commissioner Henning's request)
Move Item#16D5 to Item#11D: Recommendation to award Contract Number 14-6338,Eagle Lakes
Community Park Pool Design Services,to Victor J.Latavish Architect,P.A.,for professional
architectural services,and authorize the Chairman to execute the attached contract. (Commissioner
Nance's request)
Move Item#16E9 to Item#11E: Recommendation to waive competition and authorize the purchase of
certain fleet parts,repairs and services for County vehicles and equipment from local Ford dealerships
on an emergency basis until contracts can be put in place and to authorize purchases from the single-
source supplier Wallace International Trucks located in Ft.Myers. (Commissioner Henning's request)
MOVE ITEM #16J6 TO ITEM #13A: TO PROVIDE THE BOARD OF COUNTY
COMMISSIONERS THE CLERK OF THE CIRCUIT COURT'S OFFICE AUDIT
REPORT 2014-13 REGARDING THE NORTH COLLIER REGIONAL PARK
CASH HANDLING ISSUED ON JANUARY 7, 2015. (COMMISSIONER TAYLOR'S
REQUEST)
Note:
Item#7 Public Comment: To be heard immediately following the conclusion of the regular agenda if that
occurs before 1:00 p.m.
Item#16B1 title on agenda index should read: Request Recommendation that the Collier County Board
of County Commissioners (BCC)as the Community Redevelopment Agency Board(CRAB)adept-an
authorize advertisement of an ordinance to amend amending Ordinance No.2002-38,"The Collier
County Redevelopment Grant Program Ordinance,"in order to adopt a Commercial Sweat Equity Grant
Program for the Immokalee Community Redevelopment Area. (County Attorney's Office request)
Add the following clarification to Item#16K3: Composting is permitted on any residential or estates
property..." (County Attorney's request)
1/13/2015 8:45 AM
1/13/2015 16.J.6.
EXECUTIVE SUMMARY
^,
To provide the Board of County Commissioners the Clerk of the Circuit Coures Office
regarding Audit Report 2014-13 North Collier Regional Park — Cash Handling issued on
January 7,2015.
OBJECTIVE: To provide the Board of County Commissioners (Board), the issued North Collier
Regional Park-Cash Handling Audit Report 2014-13.
The audit was limited to North Collier Regional Park, including cash handling operations.The scope
of the audit was limited, because all documentation requested by Internal Audit was not provided.
The Department failed to maintain proper audit trails.
The objectives of the North Collier Regional Park (NCRP) cash handling audit were to determine
whether: 1) Internal controls over the cash handling process, cash funds, and related processes are
adequate and their strength; 2) Cash handling operations and records are in compliance with
applicable Florida Statute and County Policies and Procedures as they relate to the audited processes;
3) Cash records and imprest funds records are reliable; 4) There was compliance with internal
controls over cash and related processes;and 5)Corrective actions were implemented.
CONSIDERATIONS: In FY 2011, NCRP had a significant breach in internal controls resulting in
theft of funds and the arrest of the Concessions Supervisor. The employee was adjudicated guilty in
March 2012. Internal Audit completed an audit of cash handling and unannounced cash counts of
NCRP operations to further examine the Department's cash handling and identify internal control
weaknesses. Over the course of the last few years, Internal Audit has completed multiple site visits
/"■, and County Staff interviews to identify control weaknesses and follow-up on corrective actions taken
by the Department. Site visits were completed by Internal Audit in FY 2012, FY 2013, and FY 2014
with continual discussions with management and staff.
The Final Audit Report was presented to the Board on Wednesday, January 7, 2015 and is available
electronically on the Clerk of Court's website.
Clerk of the Circuit Court's website for published Internal Audit Reports is:
Report:
www.col l iercIerk.com\Images\resource-library\pdflinternal-audit-pdf\2014-13
GROWTH MANAGEMENT IMPACT:None
FISCAL IMPACT: There may be fiscal implications based on audit findings.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, presents no
legal issue,and requires majority vote for acceptance. -JAK
RECOMMENDATION: The Clerk's Audit Report 2014-13 North Collier Regional Park— Cash
Handling be entered into the record.
Prepared by: Megan Gaillard, Senior Internal Auditor,Clerk of the Circuit Court Office
Packet Page-2307-
1/13/2015 16.J.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.J.16.J.6.
Item Summary: To provide the Board ofCounty Commissioners the Clerk of the Circuit
Court's Office regarding Audit Report 2014-13 North Collier Regional Park—Cash Handling
issued on January 7, 2015.
Meeting Date: 1/13/2015
Prepared By
Name: GaillardMegan
Title: VALUE MISSING
1/7/2015 9:13:51 AM
Submitted by
Title: VALUE MISSING
Name: GaillardMegan
1/7/2015 9:13:52 AM
Approved By
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 1/7/2015 11:45:32 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/7/2015 11:54:42 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 1/7/2015 2:34:15 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/7/2015 3:26:45 PM
Packet Page-2308-