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Agenda 01/13/2015 Item #16E 4 1/13/2015 16.E.4. EXECUTIVE SUMMARY n Recommendation to approve, after-the-fact, the electronic submittal of a Federal Emergency Management Agency Assistance to Firefighter's Grant application in the amount of$38,501 ($36,668 grant and $1,833 match) for the purchase of a Vehicle Exhaust Extraction System for the Ochopee Fire Control District. OBJECTIVE: To purchase, through a Federal.Emergency Management Agency Assistance to Firefighters Grant (AFG), a Vehicle Exhaust Extraction System for three vehicles located at the Ochopee Fire Control District Fire Station in Everglades City. CONSIDERATIONS: Ochopee Fire Control District has received this type of grant from the Federal Emergency Management Agency (FEMA) in past years. The Ochopee Fire Station in Everglades City provides Fire/Rescue and ALS ambulance service 24 hours a day, seven days a week. Personnel are housed around the clock at the station adjacent to the storage of two fire apparatus and an ambulance. This grant would provide an exhaust removal system for these vehicles to enhance the safety and well being of personnel at this location. The AFG grant program typically provides only a month for development and submittal of grant applications. The notice of funding was announced on November 3, 2014 with a due date of December 5,2014. Due to the short turnaround time, an approval from the County Manager was obtained in order to electronically submit the grant application within the deadline. This approval follows standard practice as outlined in CMA #5330 for after-the-fact approval of grant applications. FISCAL IMPACT: The total cost of the Vehicle Exhaust Extrication System is $38,501. This is a 95/5 matching grant split between FEMA and the Ochopee Fire Control District with FEMA providing 95% of the costs at $36,668. If awarded,the District's share of 5% in the amount of $1,833 will be funded from Ochopee Fund 146. Following the award a grant agreement will be presented to the Board of County Commissioners along with budget amendments to recognize grant funds in Fund 713, County Manager Grants and to transfer matching funds from Fund 146 to Fund 714,County Manager Match in Project. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of the request,which requires a majority vote for Board action. -JAB RECOMMENDATION: To approve, after-the-fact, the electronic submittal of a Federal Emergency Management Agency Assistance to Firefighter's Grant for the purchase of a Vehicle Exhaust Extraction System. Prepared by: Alan McLaughlin,Fire Chief [14-EMG-0034111 138826/1] Packet.Page-1792- 1/13/2015 16.E.4. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.4. Item Summary: Recommendation to approve, after-the-fact,the electronic submittal of a Federal Emergency Management Agency Assistance to Firefighter's Grant application in the amount of$38,501 ($36,668 grant and $1,833 match) for the purchase of a Vehicle Exhaust Extraction System for the Ochopee Fire Control District Meeting Date: 1/13/2015 Prepared By Approved By Name: McLaughlinAlan Title: Fire Chief, Ochopee Fire Control District Date: 12/17/2014 10:23:05 AM Name: SummersDan Title: Director-Bureau of Emergency Services,Bureau of Emergency Services Date: 12/17/2014 12:00:38 PM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 12/17/2014 12:59:15 PM Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 12/18/2014 3:02:32 PM Name: PriceLen Title: Administrator-Administrative Services, Administrative Services Division Date: 12/30/2014 9:46:16 AM Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 12/30/2014 10:44:06 AM Name: IsacksonMark Packet Page -1793- 1/13/2015 16.E.4. Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget Date: 12/30/2014 1:30:10 PM Name: KlatzkowJeff Title: County Attorney, Date: 12/30/2014 3:29:16 PM Name: KimbleSherry Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 1/5/2015 9:07:44 AM Name: StanleyTherese Title: Manager-Grants Compliance, Grants Management Office Date: 1/5/2015 1:47:29 PM Name: DurhamTim Title: Executive Manager of Corp Business Ops, Date: 1/6/2015 8:39:15 AM Packet Page-1794- 1/13/2015 16.E.4. CAT County Office of Management& Budget Grant Application Reviewed and Approved by County Manager,or designee ti County Manger \ l { (date) After-the-Fact Approval by the BCC is required at the January 13,2015 BCC meeting TO: Leo Ochs, County Manager CC: Alan McLaughlin Ochopee Fire Control District FROM:Joshua Thomas, Grants Support Specialist RE: County Manager review and approval of a 2014 Assistance to Firefighters Grant sponsored by FEMA in the amount of$38,501 December 2,2014 The Ochopee Fire Control District is applying for an Assistance to Firefighters Grant in the amount of $36,668 to install a Vehicle Exhaust Extraction System. The Ochopee Fire Station is occupied 24/7 with three firefighters and two paramedics. Collier County EMS shares the station providing an ALS ambulance. If awarded,the grant will provide exhaust removal equipment for three vehicles at the station. The Assistance to Firefighters Grant requires a 5%match in the amount of$1,833 and matching funds are available in Ochopee Fund 146. The Notice of Funding was announced on November 3,2014 with a due date of December 5,2014. Due to the short turnaround,we are requesting your approval to submit the application,followed by after the fact approval by the Board of County Commissioners at the January 13,2015 BCC meeting. Once you have reviewed the application,please sign in the box above and call me for pickup at 239-252-8989. Thank you,and please let me know if you have any questions regarding this request. 3299 Tamiami"halt East,Suite 201•Naples,Florida 34112-5748.239.2:2-8973•FAX 239-252-8828 Packet Page -1795- Application Number: EMW-2014-FO-03039 n""° t 5 t 1 1/13/2015 16.E.4. Entire Application Applicant's Acknowledgements •I certify the DUNS number in this application is our only DUNS number and we have confirmed it is active In SAM.gov as the correct number. •As required per 2 CFR g 25.205,I certify that prior to submission of this application I have checked the DUNS number listed in this application against the SAM.gov website and it is a correct and active at time of submission. •I certify that the applicant organization has consulted the appropriate Funding Opportunity Announcement and that all requested activities are programmatically allowable,technically feasible and can be completed within the award's one(1)year Period of Performance(POP). •I certify that the applicant organization is aware that this application period is open from 11/03 to 12/05/2014 and will close at 5 PM EST;further that the applicant organization is aware that that once an application is submitted,even if the application period is still open,a submitted application cannot be changed or released back to the applicant for modification. •I certify that the applicant organization is aware that It is solely the applicant organization's responsibility to ensure that all activities funded by this award(s),comply with Federal Environmental planning and Historic Preservation(EHP)regulations,laws,and Executive Orders as applicable.The EHP Screening Form designed to initiate and facilitate the EHP Review is available at:http://www.fema.govlmediadibrary/assets/documents/30521? id=6906 •I certify that the applicant organization is aware that the applicant organization is ultimately responsible for the accuracy of all application information submitted.Regardless of the applicant's intent,the submission of information that is false or misleading may result in actions by FEMA that include,but are not limited to:the submitted application not being considered for award,an existing award being locked pending investigation,or referral to the Office of the Inspector General. Signed by Alan McLaughlin on 2014.12-02 Overview •Did you attend one of the workshops conducted by an AFG regional fire program specialist? No,I have not attended workshop •Did you participate in a webinar that was conducted by AFG? No 'Are you a member,or are you currently Involved in the management,of the fire department or nonaffiliated EMS organization or a State Fire Training Academy applying for this grant with this application? Yes,I am a member/officer of this applicant If you answered"No",please complete the information below.If you answered"Yes",please skip the Preparer Information section. Fields marked with an•are required. Preparer Information •Preparer's Name •Address 1 Address 2 •City 'State •Zip heed he!o for ZIP+4? In the space below please list the person your organization has selected to be the primary point of contact(POC)for this grant.This should be a department officer or member of the organization who will see this grant through completion,to include closeout.Reminder:if this person changes at any time during the period of performance please update this information.Please list only phone numbers where we can reach the POC. Primary Point of Contact •Title Operations Manager Prefix(select one) Mr. •First Name Wayne Middle Initial •Last Name Marlin •Primary Phone(e.g.123-456-7890) 2393948770 Ext. Type work Secondary Phone(e.g.123-456-7890) 2397848638 Ext. Type cell Optional Phone(e.g.123-456-7890) Type Select Fax(e.g.123-456-7890) 2393945862 •Email(e.g.user©xyz.org) waynemartin @colliergov.net https://eservices.fema.gov/FemaFireGrant/Packet Page-1796-4/application/print_app.j sp... 12/11/2014 Application Number: EMW-2014-FO-03039 1/13/2015 16.E.4. Contact Information Alternate Contact Information Number 1 •Title Fire Chief Prefix(select one) N/A *First Name Alan Middle Initial •Last Name McLaughlin •Primary Phone 2396954114 Ext. Type work 'Secondary Phone 2392853726 Ext. Type cell Optional Phone Type Fax 2396954671 'Email alanmclaughlin @colliergov.net Alternate Contact Information Number 2 •Title Director Prefix(select one) Mr. •First Name Dan Middle Initial E •Last Name Summers •Primary Phone 2392523600 Ext. Type work 'Secondary Phone 2392534671 Ext. Type cell Optional Phone Type Fax 2392523700 'Email dansummers @colilergov.net https://eservices.fema.gov/FemaFireGrant/Packet Page -1797-4/application/print_app.jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 ""' 1/13/2015 16.E.4. Applicant information EMW 2014-FO-03039 Originally submitted on 12/04/2014 by Alan McLaughlin(Userid:ofcdchief60) Contact Information: Address:P.O.Box 70 City:Everglades City State:Florida Zip:34149 Day Phone:2396954114 Evening Phone: Cell Phone:2392853726 Email:AlanMclaughlin @colliergov.net Application number is EMW-2014-FO.03039 •Organization Name Ochopee Fire Control District •Type of Applicant Fire Department/Fire District •Fire Department/District,Nonaffiliated EMS,and Regional applicants, Other(explain) select type of Jurisdiction Served If"Other",please enter the type of Jurisdiction Dependent District SAM,eov(System For Award Management) •Wnal is the legal name of your Entity as it appears in SAM.gov? Note:This information must match your County of Collier SAM.gov profile if your organization is using the DUNS number of your Jurisdiction. •What is the legal business address of your Entity as it appears in SAM.erw? Note:This information must match your SAM_gov profile if your organization is using the DUNS number of your Jurisdiction. •Mailing Address 1 3299 Tamiami Trail East Mailing Address 2 Suite 700 City Naples •State Florida Zip 34112-3969 • Need he'p for Z!P+4'', •Employer Identification Number (e.g.12-3456789) 59-6000558 Note:This information must match your SAM.gov profile. •Is your organization using the DUNS Yes number of your Jurisdiction? I certify that my organization is authorized to use the DUNS number of my Jurisdiction provided in this application. (Required if you select Yes above) •What is your 9 digit 076997790 DUNS number? (call 1-866-705-571110 get a DUNS number) If you were issued a 4 digit number(DUNS plus 4)by your Jurisdiction in addition to your 9 digit number r� please enter it here. Note:This is only required if you are https://eservices.fema.gov/FemaFireGrant/Packet Page-1798.4/applicatiot>/print_app jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 ^1 1'7 1/13/2015 16.E.4. using your Jurisdiction's DUNS number and have a separate bank account from your Jurisdiction.Leave the field blank if you are using your Jurisdiction's bank account or have your own DUNS number and bank account separate from your Jurisdiction. • Is your DUNS Number registered in SAM.00v(System for Yes Award Management previously CCR.gov)? I certify that my organization/entity is registered and active at SAM.00v and registration will be renewed annually in compliance with Federal regulations.I acknowledge that the information submitted in this application is accurate,current and consistent with my organization's/entity's SAM.00v record. Headquarters or Main Station Physical Address •Physical Address 1 201 Buckner Ave North Physical Address 2 •City Everglades City •State Florida 34139 0070 •Zip Need help for 27P+4? Mailing Address •Mailing Address 1 3299 Tamiami Trail East Mailing Address 2 Suite 700 •City Naples •State Florida 34112-3969 Zip Need he!o for z1P+4? Bank Account Information •The bank account Note:if this is selected,a 4 digit DUNS plus 4 is required if you answered"YES"to using the DUNS number of your Jurisdiction. being used is:(Please select one from right) Maintained by my Jurisdiclion Note:The following banking information must match your SAM.gov profile. •Type of bank Checking account •Bank routing number -9 digit number on 067091719 the bottom left hand corner of your check -Your account number 1138577 Additional Information •For this fiscal year(Federal)is your organization receiving Federal funding from any other grant program that may duplicate the purpose No and/or scope of this grant request? •If awarded,will your organization expend more than$750,000 in No Federal funds during your organization's fiscal year?If"Yes",your organization may be required to undergo an A-133 audit.Reasonable costs incurred for an A-133 audit are an eligible expenditure and should be included in the applicant's proposed budget.Please enter audit costs httpsa/eser vices.fema.gov/FemaFireGrant>PacUket Page,1799.4/application/print_app.jsp.., 12/11/2014 Application Number: EMW-2014-FO-03039 ` r m 1/13/2015 16.E.4. only once under any"Additional Funding"In the"Request Details"section of the application. •Is the applicant delinquent on any Federal debt? No If you answered"Yes"to any of the additional questions above,please provide an explanation in the space provided below: Fire Department/Fire District Department Characteristics(Part 1) •Is this application being submitted on behalf of a Federal Fire Department or organization contracted by the Federal government which is solely responsible for No the suppression of fires on Federal property? •Wnat kind of organization do you represent? Combination If you answered"Combination"above,what is the percentage of career members in 90°Jo your organization? If you answered"Volunteer","Combination"or"Paid on-call",how many of your 0 • -_ • - •• - - . - •- •ers from another career department? •What type of community does your organization serve? Rural •Is your Organization considered a Metro Department? No •Wnal is the square mileage of your first-due response area? Primary/First Due Response Area is a geographical area proximate to a fire or rescue facility and normally served by the personnel and apparatus from that facility 1180 in the event of a fire or other emergency and does not include daily or seasonal population surges. •What percentage of your primary response area is protected by hydrants? 1% •In what county/parish is your organization physically located?If you have more Collier than one station,in what county/parish is your main station located? •Does your organization protect critical infrastructure? Yes If"Yes",please describe the critical infrastructure protected below: Two Municipal Airports,one federal airstrip,and Water Supply System for City of Everglades •How much of your primary response area is for agriculture,wild land,open space, 96% or undeveloped properties? What percentage of your primary response area is for commercial and industrial f% purposes? What percentage of your primary response area is used for residential purposes? 3% •How many occupied structures(commercial,industrial,residential,or institutional) in your primary response area are more than three(3)stories tall?Do not include 4 structures which are not regularly occupied such as silos,towers,steeples,etc. What is the permanent resident population of your Primary/First-Due Response 3970 Area or iurisdiction served? •Do you have a seasonal increase in population? Yes If"Yes"what is your seasonal increase in population? 630 •How many active firefighters does your department have who perform firefighting 32 duties? • •How many members in your departmenVorganization are trained to the level of 31 EMT-I or EMT-Advanced? Does your department have a Community Paramedic program? No How many personnel are trained to the Community Paramedic level? 0 •How many stations are operated by your organization? 3 •Is your department compliant to your local Emergency Management standard for yes the National Incident Management System(NIMS)? •Do you currently report to the National Fire Incident Reporting System(NFIRS)? Yes Note:You will be required to report to NFIRS for the entire period of the grant. If you answered"Yes"above,please enter your FDINtFDID 64011 How many of your active firefighters are trained to the level of Firefighter I? 100% (Include all personnel who have attained Firefighter I) •How many of your active firefighters are trained to the level of both Firefighter I 100 and Firefighter II? If you answered less than 100%to either question above,are you requesting for �1 training funds in this application to bring 100%of your firefighters into compliance with NFPA 1001? hops://esery ices,fema.gov/FemaFireGrant/Pacbet Pale 1800;4/applicationlprint_app.jsp... 12/11/2014 i n•n Application Number: EMW-2014-FO-03039 1/13/2015 16.E.4. If you indicated that less than 100%of your firefighters are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the FF It level in this application,please describe in the box below your training program and your plans to bring your membership up to Firefighter •What services does your organization provide? Rescue Operational Level Airport Rescue Firefighting(ARFF) Haz-Mat Operational Level Basic Life Support Structural Fire Suppression Maritime Operations/Firefighting \Midland Fire Suppression Emergency Medical Responder Occasional Fire Prevention Program Please describe your organization and/or community that you serve. The Ochopee Fire Control District is a dependent fire district located in Eastern Collier County Florida established for fire and rescue services as an MSTU.The Fire District protects 1180 square miles of rural county,State,and Federal Lands.The Fire Department is made up of one chief officer,a district chief,six lieutenants.15 full time fire fighters,three part time firefighters and six volunteers.There is one rural city within the jurisdiction which the district provides service for and four other areas of rural population.Only 1%of the district has an established water supply system,which is within the two major population areas.The District has three fire stations that respond to 600 calls on average.The district also provides coverage for three airports.The District serves the Big Cypress National Preserve and the Everglades National Park through an MOU.The District provides marine rescue and fire response to Collier Seminole State park and Everglades National Park.The district responds to 35 miles of 1-75 and 46 miles of U.S 41.1-75 is the major east/west route in south Florida as well as U.S 41.Both roadways are in the remote part of Everglades and Big Cypress.On average 50%of the district incidents are on these roadways.Types of calls the district responds to include structure fires,brush fires,aircraft Incidents,vehicle fires,commercial vehicle fires,marine incidents,water rescue,and hazardous materials incidents. Fire Department Characteristics(Part II) 2013 2012 2011 •What is the total number of fire-related civilian fatalities in your jurisdiction over the last 0 0 0 three calendar years? •What is the total number of fire-related civilian injuries in your jurisdiction over the last 3 0 0 three calendar years? What is the total number of line of duty member fatalities in your jurisdiction over the 0 0 0 last three calendar years? •Mat is the total number of line of duty member injuries in your jurisdiction over the last 0 0 1 three calendar years? •Over the last three years,what was your organization's average operating budget? 1788244 1752900 1762827 •What percentage of your TOTAL budget is dedicated to personnel costs(salary, 76% 76% 76% overtime and fringe benefits)? •What percentage of your annual operating budget is derived from: 2013 2012 2011 Enter numbers only,percentages must sum up to 100% Taxes? 76% 75% 72% Bond Issues 0% 0% 0% EMS Billing? 0% 0% 0% Grants? 0% 0% 0% Donations? 0% 0% 0% Fund drives? 0% 0% 0% Fee for Service? 0% 0% 0% Other? 24% 25% 28% Properly assesment depreciation has reduced the Ad If you entered a value into Other field(other than 0),please explain vatorium lax for the operating budget.Loans from the Collier County General Fund are necessary to maintain salaries to prevent loss of service. Does your organization intend to provide a cost share greater than the required amount? No (If applying for a Micro Grant,please select"N/A") If yes,how much additional funding in excess of the required cost share is your organization willing to contribute?Enter the amount in the box to the right. $ Note:This figure will not affect the budget calculations. •Please describe your organization's need for Federal financial assistance. The Ochopee Fire Control District has seen a 46%reduction in property values which has translated into an average 24%loss of the Ad Valorum revenue for the operating budget.The revenue loss has resulted in a loan from County General fund in the amount of$500,919 in 2015,$434,600 in FY14,and$431,100 in FY13.These monies were needed to continue salaries without reduction of services.A loan from General Fund is requested but only covers salaries,so local funding for capital projects is not available. �—� How many vehicles does your organization have in each type or class of vehicle listed below?You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession.listed below?(Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle https:!/eservices.fema.gov/FemaFiteGrantliPaccsketaPa , .18011/application/print_app jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 "-- 15 1/13/2015 16.E.4. Number of Number of Number Front Line Reserve of Seated Apparatus Apparatus Riding Positions Engines or Pumpers(pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): 3 1 12 Pumper,Pumper/Tanker,Rescue/Pumper,Foam Pumper,CAPS Pumper,Type for Type II Engine Urban Interface Ambulances for transport and/or emergency response: 0 0 0 Tankers or Tenders(pumping capacity of less than 750 gallons per minute(gpm)and 2 0 4 water capacity of 1,000 gallons or more): Aerial Apparatus: 0 0 0 Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Titter Ladder Truck,Ount Brush/Quick attack(pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): 4 0 8 Brush Truck,Patrol Unit(Pickup w/Skid Unit),Quick Attack Unit,Mini-Pumper,Type III Engine.Type W Engine,Type V Engine,Type VI Engine,Type VII Eng ne Rescue Vehicles: 1 0 4 Rescue Squad.Rescue(Light,Medium.Heavy),Technical Rescue Vehicle,Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle,Air/Light Unit,Rehab Units.Bomb Unit,Technical Support(Command.Operational 3 0 5 Support/Supply),Hose Tender,Salvage Truk,ARFF(Aircraft Rescue Firefighting),Command/Mobile Communications Vehicle Fire Department Call Volume 2013 2012 2011 How many responses per year by category?(Enter%frote numbers only.If you have no carts for any of the categories,Enter 0) Structural Fires 3 2 4 False Alarms/Good Intent Calls 274 192 189 Vehicle Fires 11 12 10 Vegetation Fires 15 8 23 EMS-BLS Response Calls 150 140 91 EMS-ALS Response Calls 0 0 0 r...„ EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Community Paramedic Response Cats 0 0 0 Vehicle Accidents w/o Extrication 178 115 183 Vehicle Extrications 17 18 9 Other Rescue 7 20 11 Hazardous Condition/Materials Calls 15 7 5 Service Calls 21 6 10 Other Calls and Incidents 1 22 19 Total 692 542 554 •How many responses per year by category?(Enter whole numbers only.If you have no can for any of the categories,Enter 0) Mat is the total acreage of all vegetation 1350 650 4700 fires? •How many responses per year by category?(Enters hole numbers only.If you have no calls for any of the categories,enter 0) In a particular year,how many times does 6 3 11 your organization receive Mutual Aid? In a particular year,how many times does 1 1 4 your organization receive Automatic Aid? In a particular year,how many times does 8 10 4 your organization provide Mutual Aid? In a particular year,how many times does 19 17 2 your organization provide Automatic Aid? Total Mutual 1 Automatic Aid(please total the responses from the previous two 34 31 21 blocks) Out of the Mutual/Automatic Aid 5 3 3 responses,how many were structure fires? https:!/eservices.fema.gov/FemaFireGrand.Pacbket Pase-1802 4/application/print_app.jsp... 12/11/2014 Application Number: EM W-2014-FO-03039 „___ 0 _r 1^1 1/13/2015 16.E.4. Request information 1.Select the program for which you are applying.You can apply for as many activities within a program as you need.If you are interested in applying under Vehicle Acquisition or Operations and Safety,you will need to submit separate applications. Program Name Operations and Safety 2.Will this grant directly benefit more than one organization? Yes If you answered"Yes"to Question 2,please explain how this request benefits other organizations below: Collier County EMS is housed in the Ochopee Fire Department station.Their personnel are housed in the facility and will benefit from this life safety project. 3.Enter grant-writing fee associated with the preparation of this request.Enter 0 if there is no fee. SO •4.Are you requesting a Micro Grant? A Micro Grant is limited to 525.000 Federal share.Modification to Facilities activity is No ineligible for Micro Grants. Request Details The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Additional Funding Equipment 0 $O $0 Modify Facilities 1 S 37,001 $1,500 Personal Protective Equipment 0 $0 S 0 Training 0 $0 $0 Wellness and Fitness Programs 0 $0 S 0 Grant-writing fee associated with the preparation of this request. 80 View Operations and Firefighter Safety-Modify Facilities Modify Facilities Details 1.On what type of modification will the funds be spent?(Add one line-item request per Source Capture Exhaust System(s) facility being modified) Please provide a detailed description of the modification selected above. Three back in apparatus bays will be provided with a vehicle exhaust system.We will use the type that connects directly to the tailpipes of the apparatus.At that point it will remove harmful vapors to the exterior of the building.It will protct the living area of the station from harmful vapors. 2.What is the square footage of the area that your modification will directly affect? 2724 3.If you are installing an exhaust system,how many vehicles do you plan on attaching to the system(only include currently owned vehicles or vehicles on order-do not include 4 equipment for future capacity)? 4.Does the facility you wish to modify have a drive through bay? No 5.Number of units: 1 twhole number on`y) 6.Cost per unit: 37001 (whore dotter amounts only) 7.What is the age of the facility that is being modified? 31 years 8.What type of facility will be modified? Station(s)with sleeping quarters(to include marine fire facilites) 9.What is the level of occupancy for the facility you wish to modify?Note:The Full-Time(24f7) occupancy is defined by the number of hours the facility is used within a single 24 hour time period. .--� Firefighting Modify Facilities-Narrative https://eservices.fema.gov/FemaFireGrant/Packet P_ale:1803 /application/print_app.jsp... 12/11/2014 n �n Application Number: EMW-2014-FO-03039 P 1/13/2015 16.E.4. •Section#1 Project Description:In the space provided below,include clear and concise details regarding your organization's project's description and budget.This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project.Further,please describe what you are requesting funding for,including budget descriptions of the major budget items,i.e., personnel,equipment,contracts,etc.'4000 characters The Ochopee Fire District is applying for a grant to ensure Firefighter Safety.We expect to accomplish this with station modifications with the installation of a Vehicle Exhaust Extraction System. The station is occupied 24/7 with three firefighters and two paramedics.Collier County EMS shares the station providing an ALS Ambulance.To provide the best service and have two ALS units at all times one of our Firefighters is on the Ambulance and one of the Paramedics is on our Engine. This provides two ALS units to our small community on a daily basis. The station also houses our administrative offices.The public frequents the station for Blood Pressure checks and other medical emergencies.The Ochopee Fire District Advisory Committee holds a monthly public meeting. Once approved,the project will be expedited with a bid process and installation to take place as soon as bid is awarded. The project cost of$38,501 will provide Three vehicles with exhaust removal. We expect and are prepared to pay our 5%portion of the grant of($1833). •Section#2 Cost/Benefit:In the space provided below please explain,as clearly as possible,what will be the benefits your department or your community will realize if the project described is funded(i.e.anticipated savings and/or efficiencies)?Is there a high benefit for the costs incurred?Are the costs reasonable?Provide justification for the budget items relating to the costs of the requested items.'4000 characters The Ochopee Fire District is located in Collier County Naples,Florida.We are supported by property taxes and Payment in Leau of Taxes(PILT). Since the downfall in the economy we have seen a decrease from$1,899,900 to $1,231,600. Federal Emregncy Management Agency Assistance to Firefighter Grants have allowed us to purchase new radios in 2013 and replace all our outdated Self Contained Breathing Apparatus in 2007.Without the grants neither would have been possible. The district covers over 1100 square miles from three firestations Without this grant we will be unable to add the safety features to our station.Funding for capital projects or equipment has been limited to replacing critical fire fighting equipment. The benefit of the grant is tough to measure.Most firefighters in our department are in there mid thirties and have approximately ten years of service. We have not had any cancer claims to date.We hope to prevent any cancer related incident from occurring in our department. We have approximately 35 diesel vehicle startup and shut downs daily. Employees have complained of respitory ailments.We continue to work with the IAFF Local Union on health and safety is always an agency priority. The original building was built in 1975 before the problems of diesel exhaust was known and built before ventilation systems were available.The latest stations we opened in 2014 have vehicle exhaust systems. Even though we are in Southwest Florida we can open our doors 99%of the time.The problem is no cross ventilation exists.This is a back in station. Due to limited space turnout gear is stored in the apparatus bay.We maintain the gear with approved cleaning on a regular basis. Section if 3 Statement of Effect:Howl would this award impact the daily operations of your department?How would this award impact your department's ability to protect lives and property in your community?'4000 characters The funding for the Vehicle Exhaust Extraction System will provide improved health and safety for firefighters and visitors.With the elimination of carcinogenic we will provide the following: With a back in station and no cross ventilation we expect to eliminate the accumulation of harmful diesel fumes. Vapors attaching themselves to turnout gear will be eliminated. This will put the Ochopee Fire District in compliance with OSHA NIOSH and NFPA 1500 Section A.9.1.6. Having a Vehicle Exhaust Extraction System would provide for a safer living and work environment for firefighters,staff and the public.Eliminating vehicles exhaust emissions as much as possible.The system will be used each and every time a vehicle is backed in the station. Budget Budget Oblect Class a.Personnel $0 hops://esetc�ices.Tema.gov/FetiiaFireGrant/.Pacs et Pate��1804� 1/application/print^app.jsp... 12/1 1/2014 Application Number: EMW-2014-FO-03039 T' "" _P1/7 1/13/2015 16.E.4. b.Fringe Benefits $0 c.Travel $0 d.Equipment $37,001 e.Supplies $0 f.Contractual $0 g.Construction $0 h.Other $1,500 i.Indirect Charges $0 j.State Taxes $0 Federal and Applicant Share Federal Share $36,668 Applicant Share S 1,833 Applicant Share of Award(%) 5 •non-Federal Resources(The combined Non-federal Resources must equal ffie Appcaol Share of 81.8331 a.Applicant $1,833 b.State $0 c.Local $0 d.Other Sources $0 If you entered a value in Other Sources other than zero(0),include your explanation below.You can use this space to provide information on the project,cost share match,or if you have an indirect cost agreement with a federal agency. Total Budget $38,501 • https:/Jeser�rices.fema.gov/FemaFireGrat�t,Pa tat..page 1805�4/application/print_app.jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 1/13/2015 16.E.4. Narrative Statement For 2011 and on,the Narrative section of the AFG application has been modified.You will enter individual narratives for the Project Description,Cost•Benefit,Statement of Effect,and Additional Information in the Request Details section for each Activity for which you are requesting funds.Please return to the Request Details section for further instructions.You will address the Financial Need In Applicant Characteristics II section of the application.We recommend that you type each response in a Word Document outside of the grant application and then copy and paste It into the spaces provided within the application. https:I/eservices.fema.gov/FemaFireGrant/PacbetyPa e,1806.4/application/print_appjsp... 12/11/2014 Application Number: EMW-2014-FO-03039 1/13/2015 16.E.4. Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances.These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity.You should read over the documents to become aware of the requirements.The Assurances and Certifications must be read,signed,and submitted as a part of the application. Note:Fields marked with an*are required. O.M.B Control Number 4040-0007 Assurances Non-Construction Programs Note:Certain of these assurances may not be applicable to your project or program.If you have any questions,please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances.If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional,managerial and financial capability(including funds sufficient to pay the non-Federal share of project costs)to ensure proper planning,management and completion of the project described in this application. 2. Will give the awarding agency,the Comptroller General of the United States,and if appropriate,the State,through any authorized representative,access to and the right to examine all records,books,papers,or documents related to the award;and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.Section 4728-4763)relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R.900,Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to:(a)Title VI of the Civil Rights Act of 1964(Pl.88-352)which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C.Sections 1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.Section 794),which prohibits discrimination on the basis of handicaps;(d)the Age Discrimination Act of 1975,as amended(42 U.S.C.Sections 6101-6107), which prohibits discrimination on the basis of age;(e)the Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)§§523 and 527 of the Public Health Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Acts of 1968(42 U.S.C.Section 3601 et seq.),as amended,relating to nondiscrimination in the sale,rental or financing of housing;(i)any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made;and(j)the requirements of any other nondiscrimination statute(s)which may apply to the application. 7. Will comply,or has already complied,with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970(P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs.These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation In purchases. 8. Will comply,as applicable,with provisions of the Hatch Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act(40 U.S.C. §276c and 18 U.S.C.§874),and the Contract Work Hours and Safety Standards Act(40 U.S.C.§§327-333),regarding tabor standards for federally-assisted construction subagreements. 10. Will comply,if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973(P.L.93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following:(a)institution of environmental quality control measures under the National Environmental Policy Act of 1969(P.L.91-190)and Executive Order(EO)11514;(b) notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972(16 U.S.C.§§1451 et seq.);(t)conformity of Federal actions to State(Clean Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended(42 U.S.C.07401 et seq.);(g)protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended(P.L.93- 523);and,(h)protection of endangered species under the Endangered Species Act of 1973,as amended(P.L.93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C.Section 1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended(16 U.S.C.470),EO 11593(identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.469a-1 et seq.). 14. Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 15. hops:llese,^��ices.fema.gav/FemaFireGrant/Paceketp„ja y 1807 4/application/prifrt_app.jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 """" " "" 1/13/2015 16.E.4. Will comply with the Laboratory Animal Welfare Act of 1966(P.L.89-544,as amended,7 U.S.C.2131 et seq.)pertaining to the care,handling,and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C.Section 4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No.A-133,"Audits of States,Local Governments,and Non-Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws,executive orders,regulations and policies governing this program. Signed by Wayne Martin on 11/2112014 https://eservices.fema.gov/FemaFireGranti Packet_Page_1808=4/application/print_app jsp... 12/11/2014 i"7..0 P-..`.. 1 .4 Application Number: EMW-2014-FO-03039 1/13/2015 16.E.4. Form 20-16C You must read and sign these assurances. Certifications Regarding Lobbying,Debarment,Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note:Fields marked with an•are required. O.M.B Control Number 1660.0026 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.Applicants should also review the instructions for certification included in the regulations before completing this form.Signature on this form provides for compliance with certification requirements under 44 CFR Part 18,"New Restrictions on Lobbying;and 44 CFR Part 17,"Government-wide Debarment and Suspension(Non- procurement)and Government-wide Requirements for Drug-Free Workplace(Grants)."The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security(DHS)determines to award the covered transaction,grant,or cooperative agreement. 1.Lobbying A.As required by the section 1352,Title 31 of the US Code,and implemented at 44 CFR Part 18 for persons(entering)into a grant or cooperative agreement over$100,000,as defined at 44CFR Part 18,the applicant certifies that: (a)No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of congress,or an employee of a Member of Congress in connection with the making of any Federal grant,the entering into of any cooperative agreement and extension,continuation,renewal amendment or modification of any Federal grant or cooperative agreement. (b)if any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of congress,or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form LLL,"Disclosure of Lobbying Activities",in accordance with its instructions. (c)The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers(including sub grants,contracts under grants and cooperative agreements and sub contract(s))and that all sub recipients shall certify and disclose accordingly. 2.Debarment,Suspension and Other Responsibility Matters(Direct Recipient) A.As required by Executive Order 12549,Debarment and Suspension,and implemented at 44CFR Part 67,for prospective participants in primary covered transactions,as defined at 44 CFR Part 17,Section 17.510-A,the applicant certifies that it and its principals: (a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal benefits by a Slate or Federal court,or voluntarily excluded from covered transactions by any Federal department or agency. (b)Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or perform a public(Federal,State,or local) transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property. (c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State,or local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification:and (d)Have not within a three-year period preceding this application had one or more public transactions(Federal,State,or local) terminated for cause or default;and B.Where the applicant is unable to certify to any of the statements in this certification,he or she shall attach an explanation to this application. 3.Drug-Free Workplace(Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988,and implemented at 44CFR Part 17,Subpart F,for grantees,as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A)The applicant certifies that it will continue to provide a drug-free workplace by: (a)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b)Establishing an on-going drug free awareness program to inform employees about: (1)The dangers of drug abuse in the workplace; (2)The grantees policy of maintaining a drug-free workplace; (3)Any available drug counseling,rehabilitation and employee assistance programs;and (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c)Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph(a); (d)Notifying the employee in the statement required by paragraph(a)that,as a condition of employment under the grant, the employee will: (1)Abide by the terms of the statement and (2)Notify the employee in wiling of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e)Notifying the agency,in writing within 10 calendar days after receiving notice under subparagraph(d)(2)from an employee or otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice, https://eservices.fema.gov/FemaFireGr ant packet Pale y1809 4/application/print_app. ,jsp... 12/11/2014 Application Number: EMW-2014-F0-03039 1 '` e ' 1113/2015 16.E.4. including position title,to the applicable DHS awarding office,i.e.regional office or DHS office. (f)Taking one of the following actions,against such an employee,within 30 calendar days of receiving notice under subparagraph(d)(2),with respect to any employee who is so convicted: (1)Taking appropriate personnel action against such an employee,up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973,as amended;or (2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal,State,or local health,law enforcement or other appropriate agency. (g)Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs(a),(b), (c),(d),(e),and(f). (B)The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you In the Applicant Information,press Add Place of Performance button above to ensure that the correct place of performance has been specified.You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that Is a State may elect to make one certification in each Federal fiscal year.A copy of which should be Included with each application for DHS funding.States and State agencies may elect to use a•Statewide certification. Signed by Wayne Martin on 11121/2014 https://eservices.fema.gov/FemaFireGrant,Packet_P.. g e_1810.4/application/print_app jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 1 4 1'7 1/13/2015 16.E.4. FEMA Standard Form LLL Only compfeteif applying for a grant for more than$100,000 and have lobbying activities.See Form 20-16C for lobbying activities definition. https://eservices.fema.gov/FemaFireGrant,Packet Page -1811 14/application/print_app.jsp... 12/11/2014 Application Number: EMW-2014-FO-03039 - - `^ _C1^7 1/13/2015 16.E.4. Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application.Once all areas of your application are complete,you may submit your application. Application Area Status Applicant's Acknowledgements Complete Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics(I) Complete Applicant Characteristics(II) Complete Department Call Volume Complete Request Information Complete Request Details Complete Budget Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED.If you are not yet ready to submit this application,save it,and log out until you feel that you have no more changes. • When you submit this application,you,as an authorized representative of the organization applying for this grant,are certifying that the following statements are true: To the best of my knowledge and belief,all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant and the applicant will comply to the Assurances and Certifications if assistance is awarded. To sign your application,check the box below and enter your password in the space provided.To submit your application,click the Submit Application button below to officially submit your application to FEMA. Note:The primary contact will be responsible for signing and submitting the application.Fields marked with an•are required. I,Wayne J Martin,am hereby providing my signature for this application as of 04•Dec-2014. https://eservices.fema.gov/FemaFireGrant/_Paket Pa =1812.1/application/print_app jsp... 12/11/2014