Agenda 01/13/2015 Item #16D16 1/13/2015 16.D.16.
EXECUTIVE SUMMARY
Recommendation to authorize the purchase of athletic field marking paint from Florida
Trasncor,Inc.,under Collier County Contract No. 14-6222.
OBJECTIVE: To maintain a working relationship with the vendor on contract by extending the
opportunity to purchase product currently in stock.
CONSIDERATIONS: On February 13, 2014 an award letter was sent to arepresentative from
Florida Transcor, Inc., as the secondary vendor for Contract No. 14-6122 "Athletic Field
Marking Paint." The Board had previously awarded primary and secondary vendors to ensure
supplies would be available year-round to meet the demand based on a historical purchase of
$27,000. Between the solicitation and award process, the Parks and Recreation Department
(Department)was in dire need of field marking paint product for a series of"high-profile"events
and requested a quote from the primary vendor, Pioneer Manufacturing Company, Inc., based
out of Cleveland, Ohio. At the time of the inquiry, there was a significant winter snow storm in
the Cleveland area and the supplier initially indicated they were unable to provide the product in
the timeframe requested. Staff-followed procedures and communicated the exigent circumstance
to the secondary vendor, Florida Transcor, Inc. in a series of e-mail and telephone
communications. In order to accommodate and fulfill staff's requirements in a timely manner
Florida Transcor, Inc. immediately transferred product into their Tampa warehouse awaiting the
issuance of the Purchase Order before scheduling delivery in anticipation of receiving a Purchase
Order.
During the process of securing the Purchase Order with Florida Transcor, the primary contract
vendor determined that they could indeed ship the product. Staff then issued the_Purchase Order
to Pioneer (and not Florida Transcor) as per the contract. Florida Transcor Inc. representatives
have diligently been in communication with staff regarding the possibility of purchasing the
stock moved from their parent company to the warehouse(66 buckets of white, 9 buckets of blue
and 5 buckets of yellow). The vendor has extended a reduced price per bucket of $40.85 to
Collier County for this order, decreasing it by $9 per bucket from the submitted contract price.
Due to the vendor's willingness to meet the original need and to maintain a positive working
relationship, Staff is recommending that the Board approve the one time purchase of field
marking paint in the amount of $3,268 from Florida Transcor, Inc. through Contract No. 14-
6222. This paint inventory is required for future Parks and Recreation events.
The Procurement Services staff have reviewed the documentation and beep in communication
with Parks and Recreation staff and the secondary vendor, Florida Transcor, and believe it is in
the County's best interest to maintain this important State of Florida based relationship and
extend payment for the paint. Staff has re-affirmed with Florida Transcor to stock product only
after the issuance of a Purchase Order from County staff.
FISCAL IMPACT: Budget has been allocated and is available within the Parks and Recreation
MSTD General Fund(111)various cost centers.
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1/13/2015 16.D.16.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this request.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval.-CMG
RECOMMENDATION: That the Board of County Commissioners authorizes a one-time
purchase of athletic field marking paint from Florida Transcor, Inc., in the amount of $3,268
through the"Athletic Field Marking Paint"Contract No. 14-6222.
Prepared By: Natali Betancur, Operations Analyst,Parks and Recreation Department
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1/13/2015 16.D.16.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.16.
Item Summary: Recommendation to authorize the purchase of athletic field marking
paint from Florida Trasncor, Inc., under Collier County Contract No. 14-6222.
Meeting Date: 1/13/2015
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
12/18/2014 2:39:46 PM
Approved By
Name: DendroulakisEwelina
Title: Procurement Specialist,Purchasing&General Services
Date: 12/19/2014 12:06:56 PM
Name: WilliamsBarry
Title: Director-Parks&Recreation,Parks&Recreation
Date: 12/19/2014 2:22:00 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 12/19/2014 4:00:40 PM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 12/22/2014 6:56:47 AM
Name: JohnsonScott
Title: Manager-Procurement, Purchasing&General Services
Date: 12/22/2014 7:57:33 AM
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
Date: 12/22/2014 1:22:12 PM
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1/13/2015 16.D.16.
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 12/22/2014 2:23:48 PM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 12/22/2014 4:30:31 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 12/24/2014 9:25:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/24/2014 10:51:10 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 12/31/2014 9:49:52 AM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 1/6/2015 10:16:50 AM
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Proposed Agenda Changes
Board of County Commissioners Meeting
January 13, 2015
Continue Item#16A19 to the January 27,2015 BCC Meeting: Recommendation to approve termination
of a 2005 Developer Agreement between Collier County and Naples Syndications,LLLP and approve a
replacement Developer Agreement between the County and the new Developer,ARGO Warm Springs LLC,
to among other things design,permit and construct of a portion of Woodcrest Drive. (Petitioner's request)
MOVE ITEM #16D17 TO ITEM #11C: RECOMMENDATION TO APPROVE
THE USE OF PREVIOUSLY AWARDED INVITATION TO BID NO. 14-6278RR,
"AQUATIC MAINTENANCE SUPPORT SERVICES" WITH TRI-CITY POOLS, INC.
FOR BUDGET-APPROVED CAPITAL AND OPERATING EXPENSES.
(COMMISSIONER HENNING'S REQUEST)
Move Item#16D5 to Item#11D: Recommendation to award Contract Number 14-6338 Eagle Lakes
Community Park Pool Design Services to Victor J.Latavish Architect,P.A.,for professional
architectural services,and authorize the Chairman to execute the attached contract. (Commissioner
Nance's request)
Move Item#16E9 to Item#11E: Recommendation to waive competition and authorize the purchase of
certain fleet parts,repairs and services for County vehicles and equipment from local Ford
dealerships on an emergency basis until contracts can be put in place and to authorize purchases
from the single-source supplier Wallace International Trucks located in Ft.Myers. (Commissioner
Henning's request)
Move Item#16J6 to Item#13A: To provide the Board of County Commissioners the Clerk of the Circuit
Court's Office regarding Audit Report 2014-13 North Collier Regional Park-Cash Handling issued on
January 7,2015. (Commissioner Taylor's request)
Note:
Item#7 Public Comment: To be heard immediately following the conclusion of the regular agenda if that
occurs before 1:00 p.m.
Item#16B1 title on agenda index should read:Request Recommendation that the Collier County Board
of County Commissioners (BCC)as the Community Redevelopment Agency Board (CRAB)adopt an
authorize advertisement of an ordinance to-amend amending Ordinance No.2002-38,"The Collier
County Redevelopment Grant Program Ordinance,"in order to adopt a Commercial Sweat Equity Grant
Program for the Immokalee Community Redevelopment Area. (County Attorney's Office request)
Add the following clarification to Item#16K3: Composting is permitted on any residential or estates
property..." (County Attorney's request)
1/13/2015 8:40 AM