Agenda 01/13/2015 Item #16D 5 1/13/2015 16.D.5.
EXECUTIVE SUMMARY
Recommendation to award Contract Number 14-6338 Eagle Lakes Community Park Pool Design
Services to Victor J. Latavish Architect,P.A.,for professional architectural services,and authorize
the Chairman to execute the attached contract.
OBJECTIVE: To procure professional architectural services for the design and construction of the Eagle
Lakes Community Park Pool.
CONSIDERATION: On September 11, 2012, the Board approved the Phase I design contract for the
Eagle Lakes Community Center .The construction contract for the community center was approved on
December 10, 2013, and the facility (recently named the Donna Fiala Community Center") is currently
under construction and is expected to be completed in early 2015.
The Parks and Recreation master plan includes a community pool at that site.On November 18, 2014,the
Board accepted the selection committee ranking and authorized staff to negotiate a contract with the top
ranked firm for design of the pool (Agenda Item 16D3). Pursuant to the Competitive Consultant's
Negotiation Act, Florida Statute Section 287.055, staff has negotiated and reached agreement with the
top-ranked firm, Victor J. Latavish Architect, P.A. for a contract in the amount of $588,640 for all
professional services including design through construction.
FISCAL IMPACT: The estimated contract amount is $588,640. The source of funds is the Parks and
Recreation Unincorporated Community and Regional Park Impact Fees (Fund 346) One million dollars
has been appropriated in Project No. 80286(Eagle Lakes Community Park Pool).
The above project is expected to be completed by summer 2016 at the earliest. The operating budget
impact of the completed project is reflected in the table below. The funding source for operating budget
will be Ad Valorem offset by user fees.
Elements FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Personnel
Costs $144,655 $433,966 $440,475 $447,082 $453,788
Operating and
Maintenance $109,316 $327,950 $332,869 $337,862 $342,930
Capital Outlay $250,000 $25,000 $50,000 $50,000 $50,000
Total
Operating
Costs $503,971 $786,916 $823,344 $734,944 $846,718
Minus Cost
Savings N/A N/A N/A N/A N/A
Minus New
Revenues $48,567 $145,700 $145,700 $145,700 $1 45,700
Net Operating
Effect $455,404 $641,216 $677,644 $689,244 $701,018
New Personnel
(FTE) 4 4 4 4 4
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It should be noted that no funds have been appropriated for the construction phase of this project. Staff is
presently investigating several potential funding streams including private donations and grant funds.
Creating a biddable design for the project will facilitate efforts to raise and leverage funds for
construction.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board previously
approved this project on April 17, 2013.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board approval.-ERP
RECOMMENDATION: That the Board of County Commissioners approves the award of Contract
Number 14-6338 to Victor J. Latavish Architect, P.A. for the Eagle Lakes Community Park Pool Design
(Project No. 80286), and authorizes the chairman to execute the attached Contract after final review by
the County Attorney's Office.
Prepared by:Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to award Contract Number 14-6338 Eagle Lakes
Community Park Pool Design Services to Victor J. Latavish Architect, P.A.,for professional
architectural services, and authorize the Chairman to execute the attached contract.
Meeting Date: 1/13/2015
Prepared By
Name: BishopMargaret
Title:Project Manager, Senior,Facilities Management
11/10/2014 4:42:45 PM
Submitted by
.-. Title: Project Manager, Senior, Facilities Management
Name: BishopMargaret
11/10/2014 4:42:46 PM
Approved By
Name: DendroulakisEwelina
Title: Procurement Specialist,Purchasing&General Services
Date: 12/15/2014 3:40:16 PM
Name: WilliamsBarry
Title: Director-Parks&Recreation, Parks &Recreation
Date: 12/15/2014 5:04:59 PM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 12/16/2014 8:54:33 AM
Name: HerreraSandra
Title:Manager-Procurement,Purchasing&General Services
Date: 12/16/2014 10:50:34 AM
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Name: Washburnllonka
Title: Manager-Park Operations,Parks &Recreation
Date: 12/17/2014 12:32:35 PM
Name: JohnsonScott
Title: Manager-Procurement, Purchasing&General Services
Date: 12/17/2014 2:46:31 PM
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
Date: 12/22/2014 12:00:25 PM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 12/22/2014 2:38:33 PM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 12/23/2014 3:17:04 PM
Name: PepinEmily
Title: Assistant County Attorney, CAO Litigation
Date: 1/6/2015 2:01:26 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 1/6/2015 2:38:39 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/7/2015 11:57:24 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/7/2015 12:03:28 PM
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Contract# 14-6338 "Eagle Lakes Community Park Pool"
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of , 20
by and between the Board of County Commissioners for Collier County, Florida, a political
subdivision of the State of Florida (hereinafter referred to as the "COUNTY" or "OWNER") and
Victor J. Latavish Architect, PA, authorized to do business in the State of Florida, whose
business address is 4100 Corporate Square Suite 100 Naples, Florida 34104 (hereinafter
referred to as the "CONSULTANT").
WITNESSETH:
WHEREAS, the OWNER desires to obtain the professional to provide consulting services
of the CONSULTANT concerning Design Services for the "Eagle Lakes Community Park
Pool" (hereinafter referred to as the "Project"), said services being more fully described in
Schedule A, "Scope of Services", which is attached hereto and incorporated herein;
WHEREAS, the CONSULTANT has submitted a proposal for provision of those services;
and
WHEREAS, the CONSULTANT represents that it has expertise in the type of
professional services that will be required for the Project.
NOW, THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties hereto agree as follows:
ARTICLE ONE
CONSULTANT'S RESPONSIBILITY
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1.1. CONSULTANT shall provide to OWNER professional Design and Professional
Consulting services in all phases of the Project to which this Agreement applies.
1.2. The Basic Services to be performed by CONSULTANT hereunder are set forth in the
Scope of Services described in detail in Schedule A. The total compensation to be paid
CONSULTANT by the OWNER for all Basic Services is set forth in Article Five and Schedule B,
"Basis of Compensation", which is attached hereto and incorporated herein.
1.3. The CONSULTANT agrees to obtain and maintain throughout the period of this
Agreement all such licenses as are required to do business in the State of Florida and in Collier
County, Florida, including, but not limited to, all licenses required by the respective state boards
and other governmental agencies responsible for regulating and licensing the professional
services to be provided and performed by the CONSULTANT pursuant to this Agreement.
1.4. The CONSULTANT agrees that, when the services to be provided hereunder relate to a
professional service which, under Florida Statutes, requires a license, certificate of authorization
or other form of legal entitlement to practice such services, it shall employ and/or retain only
qualified personnel to provide such services to OWNER.
1.5. CONSULTANT designates Victor J. Latavish Architect, PA, qualified licensed
professional to serve as the CONSULTANT'S project coordinator (hereinafter referred to as the
"Project Coordinator"). The Project Coordinator is authorized and responsible to act on behalf
of the CONSULTANT with respect to directing, coordinating and administering all aspects of the
services to be provided and performed under this Agreement. Further, the Project Coordinator
has full authority to bind and obligate the CONSULTANT on all matters arising out of or relating
to this Agreement. The CONSULTANT agrees that the Project Coordinator shall devote
whatever time is required to satisfactorily manage the services to be provided and performed by
the CONSULTANT hereunder. The Project Coordinator shall not be removed by
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CONSULTANT from the Project without OWNER'S prior written approval, and if so removed
must be immediately replaced with a person acceptable to OWNER.
1.6. CONSULTANT agrees, within fourteen (14) calendar days of receipt of a written request
from Owner to promptly remove and replace the Project Coordinator, or any other personnel
employed or retained by the CONSULTANT, or any subconsultants or subcontractors or any
personnel of any such subconsultants or subcontractors engaged by the CONSULTANT to
provide and perform services or work pursuant to the requirements of this Agreement, said
request may be made with or without cause. Any personnel so removed must be immediately
replaced with a person acceptable to OWNER.
1.7. The CONSULTANT represents to the OWNER that it has expertise in the type of
professional services that will be performed pursuant to this Agreement and has extensive
experience with projects similar to the Project required hereunder. The CONSULTANT agrees
that all services to be provided by CONSULTANT pursuant to this Agreement shall be subject to
the OWNER'S review and approval and shall be in accordance with the generally accepted
standards of professional practice in the State of Florida, as well as in accordance with all
applicable laws, statutes, including but not limited to the Local Government Prompt Payment Act
(218.735 and 218.76 F.S.), as amended, the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3)), ordinances,
codes, rules, regulations and requirements of any governmental agencies, and the Florida
Building Code where applicable, which regulate or have jurisdiction over the Project or the
services to be provided and performed by CONSULTANT hereunder. In the event of any
conflicts in these requirements, the CONSULTANT shall notify the OWNER of such conflict and
utilize its best professional judgment to advise OWNER regarding resolution of each such
conflict. OWNER'S approval of the design documents in no way relieves CONSULTANT of its
obligation to deliver complete and accurate documents necessary for successful construction of
the Project.
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1.7.1 The County reserves the right to deduct portions of the (monthly) invoiced (task)
amount for the following: Tasks not completed within the expressed time frame, including
required deliverables, incomplete and/or deficient documents, failure to comply with local, state
and/or federal requirements and/or codes and ordinances applicable to Consultant's
performance of the work as related to the project. This list is not deemed to be all-inclusive, and
the County reserves the right to make sole determination regarding deductions. After notification
of deficiency, if the Consultant fails to correct the deficiency within the specified timeframe,
these funds would be forfeited by the Consultant. The County may also deduct or charge the
Consultant for services and/or items necessary to correct the deficiencies directly related to the
Consultant's non-performance whether or not the County obtained substitute performance.
1.8. CONSULTANT agrees not to divulge, furnish or make available to any third person, firm
or organization, without OWNER'S prior written consent, or unless incident to the proper
performance of the CONSULTANT'S obligations hereunder, or in the course of judicial or
legislative proceedings where such information has been properly subpoenaed, any non-public
information concerning the services to be rendered by CONSULTANT hereunder, and
CONSULTANT shall require all of its employees, agents, subconsultants and subcontractors to
comply with the provisions of this paragraph. CONSULTANT shall provide OWNER prompt
written notice of any such subpoenas.
1.9 As directed by OWNER, all plans and drawings referencing a specific geographic area
must be submitted in an AutoCAD DWG or MicroStation DGN format on a CD or DVD, drawn in
the Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should
either reference specific established Survey Monumentation, such as Certified Section Corners
(Half or Quarter Sections are also acceptable), or when implemented, derived from the
RTK(Real-Time Kinematic) GPS Network as provided by OWNER. Information layers shall have
common naming conventions (i.e. right-of-way - ROW, centerlines - CL, edge-of-pavement-
EOP, etc), and adhere to industry standard CAD specifications.
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ARTICLE TWO
ADDITIONAL SERVICES OF CONSULTANT
If authorized in writing by OWNER through a Change Order to this Agreement, CONSULTANT
shall furnish or obtain from others Additional Services of the types listed in Article Two herein.
The agreed upon scope, compensation and schedule for Additional Services shall be set forth in
the Amendment authorizing those Additional Services. With respect to the individuals with
authority to authorize Additional Services under this Agreement, such authority will be as
established in OWNER'S Purchasing Ordinance and Procedures in effect at the time such
services are authorized. These services will be paid for by OWNER as indicated in Article Five
and Schedule B. Except in an emergency endangering life or property, any Additional Services
must be approved in writing via an Amendment to this Agreement prior to starting such services.
OWNER will not be responsible for the costs of Additional Services commenced without such
express prior written approval. Failure to obtain such prior written approval for Additional
— Services will be deemed: (i) a waiver of any claim by CONSULTANT for such Additional
Services and (ii) an admission by CONSULTANT that such Work is not additional but rather a
part of the Basic Services required of CONSULTANT hereunder. If OWNER determines that a
change in the Agreement is required because of the action taken by CONSULTANT in response
to an emergency, an Amendment shall be issued to document the consequences of the
changes or variations, provided that CONSULTANT has delivered written notice to OWNER of
the emergency within forty-eight (48) hours from when CONSULTANT knew or should have
known of its occurrence. Failure to provide the forty-eight (48) hour written notice noted above,
waives CONSULTANT'S right it otherwise may have had to seek an adjustment to its
compensation or time of performance under this Agreement. The following services, if not
otherwise specified in Schedule A as part of Basic Services, shall be Additional Services:
2.1. Preparation of applications and supporting documents (except those already to be
furnished under this Agreement) for private or governmental grants, loans, bond issues or
advances in connection with the Project.
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2.2. Services resulting from significant changes in the general scope, extent or character of
the Project or its design including, but not limited to, changes in size, complexity, OWNER'S
schedule or character of construction; and revising studies, reports, design documents or
Contract Documents previously accepted by OWNER when such revisions are required by
changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not
reasonably anticipated prior to the preparation of such studies, reports or documents, or are due
to any other causes beyond CONSULTANT'S control and fault.
2.3 Providing renderings or models for OWNER'S use.
2.4 Investigations and studies involving detailed consideration of operations, maintenance
and overhead expenses; the preparation of feasibility studies, cash flow and economic
evaluations, rate schedules and appraisals; and evaluating processes available for licensing and
assisting OWNER in obtaining such process licensing.
2.5. Furnishing services of independent professional associates and consultants for other
than the Basic Services to be provided by CONSULTANT hereunder.
2.6. Services during travel outside of Collier and Lee Counties required of CONSULTANT and
directed by OWNER, other than visits to the Project site or OWNER's office.
2.7 Preparation of operating, maintenance and staffing manuals, except as otherwise
provided for herein.
2.8. Preparing to serve or serving as a CONSULTANT or witness for OWNER in any litigation,
or other legal or administrative proceeding, involving the Project (except for assistance in
consultations which are included as part of the Basic Services to be provided herein).
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2.9 Additional services rendered by CONSULTANT in connection with the Project, not
otherwise provided for in this Agreement or not customarily furnished in Collier County as part of
the Basic Services in accordance with generally accepted professional practice.
ARTICLE THREE
OWNER'S RESPONSIBILITIES
3.1. The OWNER shall designate in writing a project manager to act as OWNER'S
representative with respect to the services to be rendered under this Agreement (hereinafter
referred to as the "Project Manager"). The Project Manager shall have authority to transmit
instructions, receive information, interpret and define OWNER'S policies and decisions with
respect to CONSULTANT'S services for the Project. However, the Project Manager is not
authorized to issue any verbal or written orders or instructions to the CONSULTANT that would
have the effect, or be interpreted to have the effect, of modifying or changing in any way
whatever:
(a) The scope of services to be provided and performed by the CONSULTANT
hereunder;
(b) The time the CONSULTANT is obligated to commence and complete all such
services; or
(c) The amount of compensation the OWNER is obligated or committed to pay the
CONSULTANT.
3.2. The Project Manager shall:
(a) Review and make appropriate recommendations on all requests submitted by
the CONSULTANT for payment for services and work provided and performed
in accordance with this Agreement;
(b) Provide all criteria and information requested by CONSULTANT as to OWNER's
requirements for the Project, including design objectives and constraints,
space, capacity and performance requirements, flexibility and expandability,
and any budgetary limitations;
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(c) Upon request from CONSULTANT, assist CONSULTANT by placing at
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CONSULTANT'S disposal all available information in the OWNER'S
possession pertinent to the Project, including existing drawings, specifications,
shop drawings, product literature, previous reports and any other data relative
to the Project;
(d) Arrange for access to and make all provisions for CONSULTANT to enter the
Project site to perform the services to be provided by CONSULTANT under this
Agreement; and
(e) Provide notice to CONSULTANT of any deficiencies or defects discovered by
the OWNER with respect to the services to be rendered by CONSULTANT
hereunder.
ARTICLE FOUR
TIME
4.1. Services to be rendered by CONSULTANT shall be commenced subsequent to the —
execution of this Agreement upon written Notice to Proceed from OWNER for all or any
designated portion of the Project and shall be performed and completed in accordance with the
Project Milestone Schedule attached hereto and made a part hereof as Schedule C. Time is of
the essence with respect to the performance of this Agreement.
4.2. Should CONSULTANT be obstructed or delayed in the prosecution or completion of its
services as a result of unforeseeable causes beyond the control of CONSULTANT, and not due
to its own fault or neglect, including but not restricted to acts of nature or of public enemy, acts
of government or of the OWNER, fires, floods, epidemics, quarantine regulations, strikes or
lock-outs, then CONSULTANT shall notify OWNER in writing within five (5) working days after
commencement of such delay, stating the specific cause or causes thereof, or be deemed to
have waived any right which CONSULTANT may have had to request a time extension for that
specific delay. —
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4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or
progress of CONSULTANT'S services from any cause whatsoever, including those for which
OWNER may be responsible in whole or in part, shall relieve CONSULTANT of its duty to
perform or give rise to any right to damages or additional compensation from OWNER.
CONSULTANT'S sole remedy against OWNER will be the right to seek an extension of time to
its schedule provided, however, the granting of any such time extension shall not be a condition
precedent to the aforementioned "No Damage For Delay" provision. This paragraph shall
expressly apply to claims for early completion, as well as claims based on late completion.
Provided, however, if through no fault or neglect of CONSULTANT, the services to be provided
hereunder have been delayed for a total of 180 calendar days, CONSULTANT'S compensation
shall be equitably adjusted, with respect to those services that have not yet been performed, to
reflect the incremental increase in costs experienced by CONSULTANT, if any, as a result of
such delays.
4.4 Should the CONSULTANT fail to commence, provide, perform or complete any of the
services to be provided hereunder in a timely manner, in addition to any other rights or remedies
available to the OWNER hereunder, the OWNER at its sole discretion and option may withhold
any and all payments due and owing to the CONSULTANT until such time as the
CONSULTANT resumes performance of its obligations hereunder in such a manner so as to
reasonably establish to the OWNER's satisfaction that the CONSULTANT'S performance is or
will shortly be back on schedule.
4.5 In no event shall any approval by OWNER authorizing CONSULTANT to continue
performing Work under this Agreement or any payment issued by OWNER to CONSULTANT be
deemed a waiver of any right or claim OWNER may have against CONSULTANT for delay or
any other damages hereunder.
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ARTICLE FIVE
COMPENSATION
5.1. Compensation and the manner of payment of such compensation by the OWNER for
services rendered hereunder by CONSULTANT shall be as prescribed in Schedule B, entitled
"Basis of Compensation", which is attached hereto and made a part hereof.
ARTICLE SIX
OWNERSHIP OF DOCUMENTS
6.1. Upon the completion or termination of this Agreement, as directed by OWNER,
CONSULTANT shall deliver to OWNER copies or originals of all records, documents, drawings,
notes, tracings, plans, MicroStation or AutoCAD files, specifications, maps, evaluations, reports
and other technical data, other than working papers, prepared or developed by or for
CONSULTANT under this Agreement ("Project Documents"). OWNER shall specify whether
the originals or copies of such Project Documents are to be delivered by CONSULTANT.
CONSULTANT shall be solely responsible for all costs associated with delivering to OWNER
the Project Documents, CONSULTANT, at its own expense, may retain copies of the Project
Documents for its files and internal use.
6.2. Notwithstanding anything in this Agreement to the contrary and without requiring OWNER
to pay any additional compensation, CONSULTANT hereby grants to OWNER a nonexclusive,
irrevocable license in all of the Project Documents for OWNER'S use on this Project.
CONSULTANT warrants to OWNER that it has full right and authority to grant this license to
OWNER. Further, CONSULTANT consents to OWNER'S use of the Project Documents to
complete the Project following CONSULTANT'S termination for any reason or to perform
additions to or remodeling, replacement or renovations of the Project. CONSULTANT also
acknowledges OWNER may be making Project Documents available for review and information
to various third parties and hereby consents to such use by OWNER.
ARTICLE SEVEN
MAINTENANCE OF RECORDS
7,1. CONSULTANT will keep adequate records and supporting documentation which concern
or reflect its services hereunder. The records and documentation will be retained by
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CONSULTANT for a minimum of five (5) years from (a) the date of termination of this
Agreement or (b) the date the Project is completed, whichever is later, or such later date as may
be required by law. OWNER, or any duly authorized agents or representatives of OWNER,
shall, free of charge, have the right to audit, inspect and copy all such records and
documentation as often as they deem necessary during the period of this Agreement and during
the five (5) year period noted above, or such later date as may be required by law; provided,
however, such activity shall be conducted only during normal business hours.
ARTICLE EIGHT
INDEMNIFICATION
8.1. To the maximum extent permitted by Florida law, CONSULTANT shall indemnify and
hold harmless OWNER, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of
CONSULTANT or anyone employed or utilized by the CONSULTANT in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce
any other rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
ARTICLE NINE
INSURANCE
9.1. CONSULTANT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts set forth in SCHEDULE D to
this Agreement.
9.2 All insurance shall be from responsible companies duly authorized to do business in the
State of Florida.
9.3 All insurance policies required by this Agreement shall include the following provisions
and conditions by endorsement to the policies:
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9.3.1. All insurance policies, other than the Business Automobile policy, Professional
Liability policy, and the Workers Compensation policy, provided by CONSULTANT to
meet the requirements of this Agreement shall name Collier County Government, Collier
County, Florida, as an additional insured as to the operations of CONSULTANT under
this Agreement and shall contain a severability of interests provisions.
9.3.2. Companies issuing the insurance policy or policies shall have no recourse against
OWNER for payment of premiums or assessments for any deductibles which all are at
the sole responsibility and risk of CONSULTANT.
9.3.3. All insurance coverage of CONSULTANT shall be primary to any insurance or self-
insurance program carried by OWNER applicable to this Project, and the "Other
Insurance" provisions of any policies obtained by CONSULTANT shall not apply to any
insurance or self-insurance program carried by OWNER applicable to this Project.
9.3.4. The Certificates of Insurance must read: For any and all work performed on
behalf of Collier County, or reference this contract number.
9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall
be construed in accordance with the laws of the State of Florida.
9.4. CONSULTANT, its subconsultants and OWNER shall waive all rights against each other
for damages covered by insurance to the extent insurance proceeds are paid and received by
OWNER, except such rights as they may have to the proceeds of such insurance held by any of
them.
9.5 All insurance companies from whom CONSULTANT obtains the insurance policies
required hereunder must meet the following minimum requirements:
9.5.1. The insurance company must be duly licensed and authorized by the Department
of Insurance of the State of Florida to transact the appropriate insurance business in the
State of Florida.
9.5.2. The insurance company must have a current A. M. Best financial rating of "Class
VI" or higher.
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ARTICLE TEN
SERVICES BY CONSULTANT'S OWN STAFF
10.1. The services to be performed hereunder shall be performed by CONSULTANT'S own
staff, unless otherwise authorized in writing by the OWNER. The employment of, contract with,
or use of the services of any other person or firm by CONSULTANT, as independent consultant
or otherwise, shall be subject to the prior written approval of the OWNER. No provision of this
Agreement shall, however, be construed as constituting an agreement between the OWNER
and any such other person or firm. Nor shall anything in this Agreement be deemed to give any
such party or any third party any claim or right of action against the OWNER beyond such as
may then otherwise exist without regard to this Agreement.
10.2 Attached as Schedule F is a listing of all key personnel CONSULTANT intends to assign
to the Project to perform the Services required hereunder. Such personnel shall be committed
to this Project, as required to complete the services. CONSULTANT also has identified each
subconsultant and subcontractor it intends to utilize on the Project in Schedule F. All personnel,
subconsultants and subcontractors identified in Schedule F shall not be removed or replaced
without OWNER'S prior written consent.
10.3 CONSULTANT is liable for all the acts or omissions of its subconsultants or
subcontractors. By appropriate written agreement, the CONSULTANT shall require each
subconsultant or subcontractor, to the extent of the Services to be performed by the
subconsultant or subcontractor, to be bound to the CONSULTANT by the terms of this
Agreement, and to assume toward the CONSULTANT all the obligations and responsibilities
which the CONSULTANT, by this Agreement, assumes toward the OWNER. Each
subconsultant or subcontract agreement shall preserve and protect the rights of the OWNER
under this Agreement with respect to the Services to be performed by the subconsultant or
subcontractor so that the subconsulting or subcontracting thereof will not prejudice such rights.
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Where appropriate, the CONSULTANT shall require each subconsultant or subcontractor to
enter into similar agreements with its sub-subconsultants or sub-subcontractors. --
10.4 CONSULTANT acknowledges and agrees that OWNER is a third party beneficiary of
each contract entered into between CONSULTANT and each subconsultant or subcontractor,
however nothing in this Agreement shall be construed to create any contractual relationship
between OWNER and any subconsultant or subcontractor. Further, all such contracts shall
provide that, at Owner's discretion, they are assignable to OWNER upon any termination of this
Agreement.
ARTICLE ELEVEN
WAIVER OF CLAIMS
11.1. CONSULTANT'S acceptance of final payment shall constitute a full waiver of any and all
claims, except for insurance company subrogation claims, by it against OWNER arising out of
this Agreement or otherwise related to the Project, and except those previously made in writing
in accordance with the terms of this Agreement and identified by CONSULTANT as unsettled at
the time of the final payment. Neither the acceptance of CONSULTANT'S services nor payment
by OWNER shall be deemed to be a waiver of any of OWNER'S rights against CONSULTANT.
ARTICLE TWELVE
TERMINATION OR SUSPENSION
12.1. CONSULTANT shall be considered in material default of this Agreement and such default
will be considered cause for OWNER to terminate this Agreement, in whole or in part, as further
set forth in this section, for any of the following reasons: (a) CONSULTANT'S failure to begin
services under the Agreement within the times specified under the Notice(s) to Proceed, or (b)
CONSULTANT'S failure to properly and timely perform the services to be provided hereunder or
as directed by OWNER, or (c) the bankruptcy or insolvency or a general assignment for the
benefit of creditors by CONSULTANT or by any of CONSULTANT'S principals, officers or
directors, or (d) CONSULTANTS failure to obey any laws, ordinances, regulations or other
codes of conduct, or (e) CONSULTANT'S failure to perform or abide by the terms and
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conditions of this Agreement, or (f) for any other just cause. The OWNER may so terminate this
Agreement, in whole or in part, by giving the CONSULTANT seven (7) calendar days written
notice of the material default.
12.2. if, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it
is determined for any reason that CONSULTANT was not in default, or that its default was
excusable, or that OWNER otherwise was not entitled to the remedy against CONSULTANT
provided for in paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1
shall be deemed to be the notice of termination provided for in paragraph 12.3, below, and
CONSULTANT's remedies against OWNER shall be the same as and be limited to those
afforded CONSULTANT under paragraph 12.3, below.
12.3. OWNER shall have the right to terminate this Agreement, in whole or in part, without
cause upon seven (7) calendar days written notice to CONSULTANT. In the event of such
termination for convenience, CONSULTANT'S recovery against OWNER shall be limited to that
portion of the fee earned through the date of termination, together with any retainage withheld
and any costs reasonably incurred by CONSULTANT that are directly attributable to the
termination, but CONSULTANT shall not be entitled to any other or further recovery against
OWNER, including, but not limited to, anticipated fees or profits on work not required to be
performed. CONSULTANT must mitigate all such costs to the greatest extent reasonably
possible.
12.4. Upon termination and as directed by Owner, the CONSULTANT shall deliver to the
OWNER all original papers, records, documents, drawings, models, and other material set forth
and described in this Agreement, including those described in Section 6, that are in
CONSULTANT'S possession or under its control.
- 12.5. The OWNER shall have the power to suspend all or any portions of the services to be
provided by CONSULTANT hereunder upon giving CONSULTANT two (2) calendar days prior
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written notice of such suspension. If all or any portion of the services to be rendered hereunder
are so suspended, the CONSULTANT'S sole and exclusive remedy shall be to seek an
extension of time to its schedule in accordance with the procedures set forth in Article Four
herein.
12.6 In the event (i) OWNER fails to make any undisputed payment to CONSULTANT within
forty-five (45) days after such payment is due or such other time as required by Florida's Prompt
Payment Act or (ii) OWNER otherwise persistently fails to fulfill some material obligation owed
by OWNER to CONSULTANT under this Agreement, and (ii) OWNER has failed to cure such
default within fourteen (14) days of receiving written notice of same from CONSULTANT, then
CONSULTANT may stop its performance under this Agreement until such default is cured, after
giving OWNER a second fourteen (14) days written notice of CONSULTANT's intention to stop
performance under the Agreement. If the Services are so stopped for a period of one hundred
and twenty (120) consecutive days through no act or fault of the CONSULTANT or its
subconsultant or subcontractor or their agents or employees or any other persons performing
portions of the Services under contract with the CONSULTANT, the CONSULTANT may
terminate this Agreement by giving written notice to OWNER of CONSULTANT'S intent to
terminate this Agreement. If OWNER does not cure its default within fourteen (14) days after
receipt of CONSULTANT'S written notice, CONSULTANT may, upon fourteen (14) additional
days' written notice to the OWNER, terminate the Agreement and recover from the Owner
payment for Services performed through the termination date, but in no event shall
CONSULTANT be entitled to payment for Services not performed or any other damages from
Owner.
ARTICLE THIRTEEN
TRUTH IN NEGOTIATION REPRESENTATIONS
13.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company
or person, other than a bona fide employee working solely for CONSULTANT, to solicit or
secure this Agreement and that CONSULTANT has not paid or agreed to pay any person,
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company, corporation, individual or firm, other than a bona fide employee working solely for
CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent
upon or resulting from the award or making of this Agreement.
13.2. In accordance with provisions of Section 287.055, (5)(a), Florida Statutes, the
CONSULTANT agrees to execute the required Truth-In-Negotiation Certificate, attached hereto
and incorporated herein as Schedule E, certifying that wage rates and other factual unit costs
supporting the compensation for CONSULTANT'S services to be provided under this
Agreement are accurate, complete and current at the time of the Agreement. The
CONSULTANT agrees that the original Agreement price and any additions thereto shall be
adjusted to exclude any significant sums by which the OWNER determines the Agreement price
was increased due to inaccurate, incomplete, or non-current wage rates and other factual unit
costs. All such adjustments shall be made within one (1) year following the end of this
Agreement.
ARTICLE FOURTEEN
CONFLICT OF INTEREST
14.1. CONSULTANT represents that it presently has no interest and shall acquire no interest,
either direct or indirect, which would conflict in any manner with the performance of services
required hereunder. CONSULTANT further represents that no persons having any such interest
shall be employed to perform those services.
ARTICLE FIFTEEN
MODIFICATION
15.1. No modification or change in this Agreement shall be valid or binding upon either party
unless in writing and executed by the party or parties intended to be bound by it.
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ARTICLE SIXTEEN
NOTICES AND ADDRESS OF RECORD
16.1. All notices required or made pursuant to this Agreement to be given by the
CONSULTANT to the OWNER shall be in writing and shall be delivered by hand, by fax, or by
United States Postal Service Department, first class mail service, postage prepaid, addressed to
the following OWNER'S address of record:
Board of County Commissioners
Collier County Florida
Procurement Services Department
3327 Tamiami Trail East
Naples, FL 34112
Attention: Joanne Markiewicz, Director, Procurement Services
Telephone: 239-252-8407
Fax: 239-252-6480
16.2. All notices required or made pursuant to this Agreement to be given by the OWNER to
the CONSULTANT shall be made in writing and shall be delivered by hand, by fax or by the
United States Postal Service Department, first class mail service, postage prepaid, addressed to
the following CONSULTANT'S address of record:
Victor J. Latavish Architect, PA
4100 Corporate Square
Suite 100
Naples, FL 34104
Phone: 239-643-1665
Email: email @latavish.com
Attn: Victor J. Latavish, PA
16.3. Either party may change its address of record by written notice to the other party given in
accordance with requirements of this Article.
ARTICLE SEVENTEEN
MISCELLANEOUS
17.1. CONSULTANT, in representing OWNER, shall promote the best interests of OWNER
and assume towards OWNER a duty of the highest trust, confidence, and fair dealing.
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17.2. No modification, waiver, suspension or termination of the Agreement or of any terms
thereof shall impair the rights or liabilities of either party.
17.3. This Agreement is not assignable, or otherwise transferable in whole or in part, by
CONSULTANT without the prior written consent of OWNER.
17.4. Waivers by either party of a breach of any provision of this Agreement shall not be
deemed to be a waiver of any other breach and shall not be construed to be a modification of
the terms of this Agreement.
17.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this
Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or
change the provisions in such Articles, Schedules, Parts and Attachments.
17.6. This Agreement, including the referenced Schedules and Attachments hereto, constitutes
the entire agreement between the parties hereto and shall supersede, replace and nullify any
and all prior agreements or understandings, written or oral, relating to the matter set forth
herein, and any such prior agreements or understanding shall have no force or effect whatever
on this Agreement.
17.7 Unless otherwise expressly noted herein, all representations and covenants of the parties
shall survive the expiration or termination of this Agreement.
17.8 This Agreement may be simultaneously executed in several counterparts, each of which
shall be an original and all of which shall constitute but one and the same instrument.
17.9 The terms and conditions of the following Schedules attached hereto are by this
— reference incorporated herein:
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Schedule A SCOPE OF SERVICES
Schedule B BASIS OF COMPENSATION
Schedule C PROJECT MILESTONE SCHEDULE
Schedule D INSURANCE COVERAGE
Schedule E TRUTH IN NEGOTIATION CERTIFICATE
Schedule F KEY PERSONNEL, SUBCONSULTANTS AND
SUBCONTRACTORS
RFP # 14-6338 Terms and Conditions of"Eagle Lakes Community Park Pool"
Consultant's Proposal
ARTICLE EIGHTEEN
APPLICABLE LAW
18.1. This Agreement shall be governed by the laws, rules, and regulations of the State of
Florida, and by such laws, rules and regulations of the United States as made applicable to
services funded by the United States government. Any suit or action brought by either party to
this Agreement against the other party relating to or arising out of this Agreement must be
brought in the appropriate federal or state courts in Collier County, Florida, which courts have
sole and exclusive jurisdiction on all such matters.
ARTICLE NINETEEN
SECURING AGREEMENT/PUBLIC ENTITY CRIMES
19.1 CONSULTANT warrants that CONSULTANT has not employed or retained any company
or person, other than a bona fide employee working solely for CONSULTANT, to solicit or
secure this Agreement and that CONSULTANT has not paid or agreed to pay any person,
company, corporation, individual or firm, other than a bona fide employee working solely for
CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent
upon or resulting from the award or making of this Agreement. At the time this Agreement is
executed, CONSULTANT shall sign and deliver to OWNER the Truth-In-Negotiation Certificate
identified in Article 13 and attached hereto and made a part hereof as Schedule E. _
CONSULTANT'S compensation shall be adjusted to exclude any sums by which OWNER
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determines the compensation was increased due to inaccurate, incomplete, or noncurrent wage
rates and other factual unit costs.
192 By its execution of this Agreement, CONSULTANT acknowledges that it has been
informed by OWNER of and is in compliance with the terms of Section 287.133(2)(a) of the
Florida Statutes which read as follows:
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid,
proposal, or reply on a contract to provide any goods or services to a public
entity; may not submit a bid, proposal, or reply on a contract with a public
entity for the construction or repair of a public building or public work; may
not submit bids, proposals, or replies on leases of real property to a public
entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and
may not transact business with any public entity in excess of the threshold
amount provided in s. 287.017 for CATEGORY TWO for a period of 36
months following the date of being placed on the convicted vendor list."
ARTICLE TWENTY
DISPUTE RESOLUTION
20.1 Prior to the initiation of any action or proceeding permitted by this Agreement to resolve
disputes between the parties, the parties shall make a good faith effort to resolve any such
disputes by negotiation. The negotiation shall be attended by representatives of CONSULTANT
with full decision-making authority and by OWNER'S staff person who would make the
presentation of any settlement reached during negotiations to OWNER for approval. Failing
resolution, and prior to the commencement of depositions in any litigation between the parties
arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation
before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of CONSULTANT with full decision-making authority and
by OWNER'S staff person who would make the presentation of any settlement reached at
mediation to OWNER'S board for approval. Should either party fail to submit to mediation as
required hereunder, the other party may obtain a court order requiring mediation under section
44.102, Fla. Stat.
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20.2 Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
ARTICLE 21
IMMIGRATION LAW COMPLIANCE
21.1 By executing and entering into this agreement, the CONSULTANT is formally
acknowledging without exception or stipulation that it is fully responsible for complying with the
provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et
seq. and regulations relating thereto, as either may be amended. Failure by the CONSULTANT
to comply with the laws referenced herein shall constitute a breach of this agreement and the
County shall have the discretion to unilaterally terminate this agreement immediately.
**********
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IN WITNESS WHEREOF, the parties hereto have executed this Professional Services
Agreement for Design and Professional Consulting Services on the day and year first written
above.
ATTEST: BOARD OF COUNTY COMMISSIONERS FOR
COLLIER COUNTY, FLORIDA,
Dwight E. Brock, Clerk
By:
Date: By:
Tom Henning, Chairman
Approved as to Form and Legality:
, I,
Assistant County Attorney
Name
Victor J. Latavish Architect, PA
By:
Witness
Name and Title Name and Title
Witness
Name and Title
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SCHEDULE A
SCOPE OF SERVICES
Contract# 14-6338
"Eagle Lakes Community Park Pool"
Background:
Eagle Lakes Community Park is a neighborhood park located at 11565 Tamiami Trail East,
Naples, FL. Collier County is in the process of building a 10,000 sq ft community center on the
property as Phase I to accommodate a fitness center, meeting room, game room and VPK.
Phase II of the project entails building an Aquatics Facility to include the design of a 25 m pool
to be used by the community for recreation, swim classes, and serve as a practice site for high
school swim meets. Additional amenities may include a slide pool with two slides, an interactive
water feature, and a children's activity pool. The aquatic additions must incorporate all of the
required ADA features as well as the latest concepts in environmental and personal safety.
The design of this facility will be furnished to and paid by Collier County. However, the
construction of the facility may be funded in part through a combination of private cash
donations and in kind donations constructed or installed on the site. The engineer of record for
this project may be asked to conduct value engineering discussions with County staff and donor
contractors in effort to improve the constructability of the final product and reduce the County's
cost of construction.
Detailed Scope of Work:
The work includes a community swimming pool with aquatic features and related support
facilities at the Eagle Lakes Community Center. The Consultant will provide NE Services to
include full basic services required for the project, including Project Management, Architectural,
Civil, Aquatic, Landscape, Structural Plumbing, Mechanical, and Electrical Engineering.
The Consultant will design the aquatic facility, based upon the approved conceptual design.
The project will require all necessary Federal, State and Local permits. Submittals will include
30%, 60% and 90% design drawings with an updated cost estimate at each submittal. Final
construction bid plans and specifications including detailed mechanical, plumbing, electrical and
water treatment designs for the pool facility with associated amenities and will be delivered in a
timely manner.
The Consultant shall apply and obtain all necessary State, Local and Federal permits by
submitting construction plans, supporting environmental reports, and any other materials
required by the permitting agencies.
Architectural Plans must be in accordance with Collier County regulatory requirements.
Landscaping Plans must be in accordance with Collier County regulatory requirements.
The Consultant shall prepare a conceptual design for the addition of a water activity center
utilizing the available area to the south and west of the new Eagle Lakes Community Center.
The final pool size, depths, use and additional features are part of the conceptual design.
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The project may include but is not limited to the following components:
• 25 meter Lap Pool with multiple swim lanes;
• Family Slide pool with two slides;
• 1-1m and 1-3 m diving boards;
• Cost-effective Interactive water feature Children's activity pool;
• Service building with pool(s) equipment, storage both for deck amenities and for pool
chemicals;
• Pool Restroom and locker/changing facilities;
• Lifeguard station and office;
• Shade structures for poolside seating;
PHASE I- CONCEPTUAL DESIGN AND PROGRAMMING 30% SUBMITTAL:
The Consultant shall provide the following services and deliverables:
• One (1) Predesign Meeting with the County
o Program Verification
o Vertical Standards Review
o Determine JCI Systems/Equipment
o Onsite review of North Collier Regional Aquatic Facility
o Onsite review Golden Gate Aquatic Facility
• Two (2) Preliminary Design Concepts
o Pool Areas Design Studies
o Shade Structure Design Studies
o Restroom/Locker Design Studies
o Preliminary Budget Estimates
• Site Engineers Report
• Topographic Survey and review
o Environmental Assessment
o Permitting Requirements
• Preliminary Code Review
o FAC/FBC occupant load calculations
o Plumbing Code review, fixture calculations
• Preliminary CPTED Review
• One (1) Design Meeting with County staff
o Preliminary Design & Budget
o Design Alternatives
o Value Engineering Alternatives
• Onsite Rough Stake-out Pools and Deck
• Preliminary Design Presentations, 30% Submittal
o One (1) Design Concept Plan approved by stakeholders and the County
• Preliminary Budget
o Three (3) Color Renderings
• Two (2) Presentations to County Staff& Stakeholders
• Revisions as needed and if requested by the County
• One (1) Presentation to County
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PHASE II DESIGN DEVELOPMENT & SITE DEVELOPMENT PLAN (SDP)- 60%
SUBMITTAL:
r--
The Consultant shall provide the following services and deliverables:
• Geotechnical Report
• One (1) SDPA Pre-Application Meeting
• Civil Engineering
• SDPA Documents and Exhibits
o Topographic Survey
o Grading, Drainage, and Utilities
o Traffic Impact Statement if required
• FDEP Permit, ERP Water Management Documents
• Architectural Design
o SDPA Floor Plan & Exterior Elevations
o Color Sample Submittal for County's review
o Alternative/Deviation Application
• Landscape Design
o Landscape Plan and Schedule
o Irrigation Plan and Details
• SDPA Plan review replies
• CPTED Review
• Value Engineering Review
• Review of 60% Submittal by County Staff(including Facilities Management and &
Parks & Rec) _
• One (1) Presentation to County
o Plans, Elevations
o Construction Cost Estimate
PHASE III- CONSTRUCTION DOCUMENTS- 90% & 100% SUBMITTALS:
The Consultant shall provide the following services and deliverables:
• Architectural Site Plan
o Pools, Deck, Buildings, Fences, Gates
• Pool Engineering Documents
o Dimensioned Pool Layouts
o Aquatic Body Structural Design
o Pool Equipment Plans and Schedules
• Pump and Filtration Design
• Isolated Chemical Space Design
• Surge and Collector Tank Design
• Pool Piping Layouts and Details
• Aquatic Feature Design
o Pool Subsurface Lighting Design
o Pool Bonding and Grounding Design
o Pool and Equipment Area Sign Design
• Building Construction Documents
o Architectural Design
• Building Code and Fire Code compliance data
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• Occupant Load & Egress Calculations
• ADA Compliance Details
• Floor Plans
• Elevations (4)
• Building Section
• Wall Sections & Details
• Roof& Gutter Details
• Door Schedule & Details
• Louver Schedule & Details
• Finish Schedule & Details
• Accessory Schedule & Details
• Locker Elevations & Details
• Toilet Partition Elevation & Details
• Vanity Counter Details
• Interior Elevations
o Structural Engineering
• Foundation Plan and Schedule
• Roof Framing Plan and Anchor Schedule
• FBC Ch. 16; Wind Load Calculations
• Sections, Details
o Plumbing Engineering
• Domestic Water Plan and Details
• Sanitary Water Plan and Riser Diagrams
• Hot Water and Recirculating Pump Design
• Fixture Schedule, Notes, Details
-- o Ventilation Engineering
• Exhaust Fan System and Details
o Electrical Engineering
• Load Calculations
• Pool Area Lighting
• Exterior Building Lighting
• Interior Building Lighting
• Electrical Plans, Power and Data
• Electrical Riser Diagrams
• Panel Schedules
• Restroom Building Power
• Pool Area Lighting
• Pool Equipment Panel
o Technical Specifications; Arcom/AIA MasterSpec, CSI Format
o Facilities Management Review, 90% Submittal
o Presentation to the County, 100% Submittal
• Final Plans, Specifications
• Construction Cost Estimate
PHASE IV- BUILDING & POOL PERMIT SERVICES:
The Consultant shall provide the following services and deliverables:
• Prepare and submit Health Department permit applications for pools
• Prepare building permit applications and attachments
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• Prepare and submit Building Permit application and related documents
• Responses to Code Officials
PHASE V BID PHASE SERVICES:
Under this task, the Consultant, (including appropriate subconsultants) will assist the County
and the County's Procurement Services Department with the preparation of all project related
bid documents. The scope of work services and deliverables:
• Issue completed bid documents including, issue approved plans, specs, bid
schedule, permit approvals
• Prepare Base Bid and Alternate Bid Schedule
• Attend Pre-bid Meeting(s)
• Respond to Online Q&A, once each week
• Prepare Addenda timely during bidding period
• Review Bids and Alternates
• Recommendation for Award
PHASE VI CONSTRUCTION ADMINISTRATION AND PROJECT CLOSEOUT:
Under this task, the Consultant, (including appropriate subconsultants) shall provide including,
but not limited to, the following services and deliverables:
• Attend one (1) Preconstruction Meeting
• Attend Onsite Progress Meetings, twice each month (2 x 10)
• Observe Work Progress and Prepare Field Reports (twice monthly)
• Attend OAC Meetings onsite twice monthly
• Onsite NE Construction Administration Services
• Observe Specific Pool Construction Progress, ADE Field Reports (6)
o Reinforcing steel
o Equipment/Piping Progress
o Piping & Pressure Test
o Tiles in Place
o Pre-Plaster
o Substantial Completion
• Review Contractors Construction Schedule
• Review Contractors Schedule of Values
• Review and Approve Contractors Submittal and Shop Drawings
• Prepare submittal and Shop Drawings Schedule
• Review Contractors Monthly Payment Applications (10)
• Review Contractors Change Order requests, as needed
• Respond to Contractors Requests for Information
• One (1) Onsite Punchlist & Substantial Completion meeting
• Substantial Completion Meeting and Punch List Preparation and Review
• Final Completion Meeting and Punch List review
• Final Certifications or closeout documents for all agencies and permits to include but
not limited to SFWMD, ACOE, FDEP, SDPA, Collier County building.
• Certifications required for permit closeout
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o Swimming Pools
o Pool Area Lighting
o Equipment Area Lighting
o Landscaping
• Review Closeout Documents and Warranties
• One (1) Onsite Final Acceptance Meeting
• Update Record Plans with Contractors Revisions — in AutoCad format and supply to
owner
• Review Contractors As-Built Records and Update As-Built files
• 11- month Warranty Review Onsite, Report
Project Closeout services to include preparation of as-built drawing including incorporation of
the contractor's field mark-up information in both AUTOCAD and PDF format, review of all
submitted equipment, operational and service manuals, and all final certifications.
PHASE VII ADDITIONAL SERVICES:
Additional Services requested and approved by County on time and material basis may include
but not limited to the following:
• Plan Revisions made after approval of 30% Submittal
• Plan or Detail Revisions made after approval of 60% Submittal
• Additional Meetings with Stakeholders
• Additional Design Studies or Renderings
• Easements, Preserve/Buffer Changes
• Dewatering and Related Permits
• Increased Scope of Work, ie Ticket Kiosk, Building Renovations
• Other unforeseen Project Related Requests
• Post-Construction Services:
o Pool Equipment Commissioning Meeting Onsite, Report
o Post-Construction Consultation, Report
EXCLUSIONS: Permit Fees
REIMBURSABLE EXPENSES:
• Copies, plotting media, prints
• Postage, Shipping, Courier
• Travel Expenses in accordance with section 112.061, F.S. are limited to
Subconsultant, Aquatic Design Engineering.
Reimbursable Expenses in accordance with Schedule B.
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SCHEDULE B
BASIS OF COMPENSATION
LUMP SUM AND TIME AND MATERIALS
1. MONTHLY STATUS REPORTS
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of
its monthly invoice a progress report reflecting the Project status, in terms of the total work effort
estimated to be required for the completion of the Basic Services and any authorized Additional
Services, as of the last day of the subject monthly billing cycle. Among other things, the report
shall show all Service items and the percentage complete of each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the attention
of: Mars aret Bisho• Senior Project Mana•er Facilities De•artment 3335 Tamiami Trail
East, Suite 101, Naples, Florida 34112.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make the
Lump Sum and Time and Material payments to CONSULTANT in accordance with the terms
stated below. Payments will be made in accordance with the following Schedule; however, the
payment of any particular line item noted below shall not be due until services associated with
any such line item have been completed or partially completed to OWNER'S reasonable —
satisfaction.
Phase Phase Lump Sum Time and Payment
Description Materials Schedule
Not To Exceed
Conceptual Design and $112,560.00 Monthly Upon
Programming- 30% Percent
submittal Complete of Task
II Design Development $84,460.00 Monthly Upon
and SDP Development - Percent
60% submittal Complete of Task
III Construction $186,015.00 Monthly Upon
Documents -90% & Percent
100% Submittals Complete of Task
IV Building & Pool Permit $11,420.00 Monthly Upon
Services Percent
Complete of Task
V Bid Phase Services $10,925.00 Monthly Upon —
Percent
Complete of Task
VI Construction $128,230.00 l Monthly Upon
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Administration and Percent
Project Closeout Complete of Task
VII Additional Services $43,590.00 As requested by the
County
Reimbursable $11,440.00
Expenses
TOTAL FEE (Total $588,640.00
Phases I-VII and
Reimbursable)
B.2.2. The fees noted in Section B.2.1. shall constitute the amounts to be paid to CONSULTANT
for the performance of the Basic Services. Direct Labor Costs mean the actual salaries and
wages (basic, premium and incentive) paid to CONSULTANT'S personnel, with respect to
this Project, including all indirect payroll related costs and fringe benefits, all in accordance
with and not in excess of the rates set forth in the Attachment Ito this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed time
records, and any other documentation reasonably required by OWNER, regarding
CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be reviewed and
approved by OWNER.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, if any, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based
on the services to be provided and as set forth in the Amendment authorizing such
Additional Services. The negotiated fee shall be based upon the rates specified in
Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the
provision of Section B.3.4.1 below. There shall be no overtime pay on Additional
Services without OWNER'S prior written approval.
B.2.5. The compensation provided for under Section B.2.1 of this Schedule B, shall be the total
and complete amount payable to CONSULTANT for the Basic Services to be performed
under the provisions of this Agreement, and shall include the cost of all materials,
equipment, supplies and out-of-pocket expenses incurred in the performance of all such
services.
B.2.6 Notwithstanding anything in the Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to perform the
Services required of it under this Agreement, as directed by OWNER, pending resolution
of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that
OWNER does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for under
Section B.1.1 of this Schedule B, an invoice for fees earned in the performance of Basic
- Services and Additional Services during the subject billing month. Notwithstanding
anything herein to the contrary, the CONSULTANT shall submit no more than one invoice
per month for all fees earned that month for both Basic Services and Additional Services.
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Invoices shall be reasonably substantiated, identify the services rendered and must be
submitted in triplicate in a form and manner required by Owner. Additionally, the number
of the purchase order granting approval for such services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within
six (6) months after completion of contract. Any untimely submission of invoices
beyond the specified deadline period is subject to non-payment under the legal
doctrine of "'aches" as untimely submitted. Time shall be deemed of the essence
with respect to the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted
on CONSULTANT'S letterhead and must include the Purchase Order Number and
Project name and shall not be submitted more than one time monthly.
B.3.3. Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove
and for reimbursable expenses will be made monthly upon presentation of a detailed
invoice with supporting documentation.
B.3.4. Unless specific rates have been established in Attachment 1, attached to this Schedule
B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be
utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a
maximum markup of ten percent (10%) on the fees and expenses associated with such
subconsultants and subcontractors.
B.3.4.1 Reimbursable Expenses must comply with section 112.061, Fla. Stat., or as set
forth in the Agreement, be charged without mark-up by the CONSULTANT, and
shall consist only of the following items:
B.3.4.1.1. Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings and
Specifications, unless otherwise agreed in writing by OWNER.
B.3,4.1.2. Travel expenses reasonably and necessarily incurred with respect to
Project related trips, to the extent such trips are approved by OWNER.
Such expenses, if approved by OWNER, may include coach airfare,
standard accommodations and meals, all in accordance with section
112.061, F.S. Further, such expenses, if approved by OWNER, may
include mileage for trips that are from/to destinations outside of Collier
or Lee Counties. Such trips within Collier and Lee Counties are
expressly excluded.
B.3.4.1.3. Permit Fees required by the Project.
B.3.4.1.4. Expense of overtime work requiring higher than regular rates approved
in advance and in writing by OWNER.
B.3.4.1.5. Expense of models for the County's use.
B.3.4.1.6. Other items on request and approved in writing by the OWNER.
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SCHEDULE B - Attachment 1
CONSULTANT'S AND SUB-CONSULTANT'S HOURLY RATE SCHEDULE
VICTOR J. LATAVISH ARCHITECT, PA
TITLE STANDARD HOURLY
RATE
Principal Architect $180.00
Senior Architect $150.00
Architect $120.00
Senior Construction Administrator $90.00
Construction Administrator $75.00
Senior Designer $100.00
Designer $80.00
Clerical /Administrative $50.00
CAD Technician $80.00
SUB-CONSULTANT'S HOURLY RATE SCHEDULE
AQUATIC DESIGN & ENGINEERING, INC.
TITLE STANDARD HOURLY
RATE
Principal $265.00
Studio Director $220.00
Creative Director $220.00
Senior Engineer $215.00
Studio Manager $210.00
Water Quality Specialist $205.00
Design Manager $195.00
Project Manager $190.00
Studio Coordinator $185.00
Electrical Engineer $180.00
BIM Manager $165.00
Graphic Designer $140.00
Site Services ! Shop Drawing Review $140.00
CAD Manager $140.00
Technical Assistant $120.00
Administrator $110.00
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BURGESS BRANT, CONSULTING ENGINEERS
TITLE STANDARD HOURLY
RATE
Principal Engineer $150.00
Designer $90.00
—
CAD Drafter $70.00
Administration / Secretary $50.00
JRL DESIGN STUDIOS, LLC
TITLE STANDARD HOURLY
_ RATE
Principal Landscape Architect $175.00
Senior Landscape Architects $150.00
Project Managers $150.00
Landscape Architect $125.00
Technical and Production Staff $95.00
Administrative and Clerical Staff $75.00
LIEBL & BARROW ENGINEERING, INC.
TITLE STANDARD HOURLY
RATE
Principal Engineer $155.00
Professional Engineer $125.00
Shop Drawing Review $125.00
Construction Administration $125.00
AutoCAD Technician $85.00
Inspector $75.00
Clerical $50.00
Q. GRADY MINOR & ASSOCIATES, PA
STANDARD HOURLY
TITLE _ RATE
Principal Engineer $155.00
Principal Planner $155.00
Registered Engineer $140.00
Registered Surveyor and Mapper $135.00
Registered Landscape Architect $135.00
Engineering Intern $115.00
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Landscape Architect Intern $115.00
Senior Planner $115.00
Senior Engineering Technician $115.00
Senior Surveying Technician $115.00
Engineering Technician $105.00
Landscape Design Technician $105.00
Planning Technician $105.00
Survey Technician $105.00
Construction Project Manager $110.00
Inspector $85.00
Administrative $45.00
Survey Crew (GPS) $165.00
Survey Crew (4 Man) $140.00
Survey Crew (3 Man) $130.00
Survey Crew (2 Man) $110.00
STAFFORD ENGINEERING, INC.
STANDARD HOURLY
TITLE RATE
Professional Engineer $150.00
Project Manager $100.00
Designer $120.00
CAD Drafter $75.00
Clerical $55.00
UNIVERSAL ENGINEERING SCIENCES, INC.
TITLE STANDARD HOURLY
RATE
Professional Engineer $95.00
Staff Engineer $75.00
CAD Drafter $55.00
Administrative and Clerical Staff $35.00
This list is not intended to be all inclusive. Hourly rates for other categories of professional,
support and other services shall be mutually negotiated by Collier County and firm on a project by
project basis as needed. Note: Subconsultants fees are included in the Schedule B, Section B.2.1
amounts for each phase of the Project. Invoices for subconsultant services for Time and Materials
basis shall include a reference to the appropriate phase at the time the invoice is submitted, along
with the appropriate associated hourly rate.
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SCHEDULE C
PROJECT MILESTONE SCHEDULE
Total estimated project schedule from Notice to Proceed is 1,200 days, for Phases I through VII.
Milestone start/end dates are TBD.
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SCHEDULE D
INSURANCE COVERAGE
(1) The amounts and types of insurance coverage shall conform to the following
minimum requirements with the use of Insurance Services Office (ISO) forms and endorsements
or their equivalents. If CONSULTANT has any self-insured retentions or deductibles under any
of the below listed minimum required coverages, CONSULTANT must identify on the Certificate
of Insurance the nature and amount of such self-insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be CONSULTANT'S sole responsibility.
(2) The insurance required by this Agreement shall be written for not less than the limits
specified herein or required by law, whichever is greater.
(3) Coverages shall be maintained without interruption from the date of commencement
of the services until the date of completion and acceptance of the Project by the OWNER or as
specified in this Agreement, whichever is longer.
(4) Certificates of insurance (3 copies) acceptable to the OWNER shall be filed with the
OWNER within ten (10) calendar days after, Notice of Award is received by CONSULTANT
evidencing the fact that CONSULTANT has acquired and put in place the insurance coverages
and limits required hereunder. In addition, certified, true and exact copies of all insurance
polices required shall be provided to OWNER, on a timely basis, if requested by OWNER. Such
certificates shall contain a provision that coverages afforded under the policies will not be
canceled or allowed to expire until at least thirty (30) days prior written notice has been given to
the OWNER. CONSULTANT shall also notify OWNER, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverages or limits received by CONSULTANT from its insurer, and nothing contained herein
shall relieve CONSULTANT of this requirement to provide notice. In the event of a reduction in
the aggregate limit of any policy to be provided by CONSULTANT hereunder, CONSULTANT
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shall immediately take steps to have the aggregate limit reinstated to the full extent permitted
under such policy.
(5) All insurance coverages of the CONSULTANT shall be primary to any insurance or
self insurance program carried by the OWNER applicable to this Project.
(6) The acceptance by OWNER of any Certificate of Insurance does not constitute
approval or agreement by the OWNER that the insurance requirements have been satisfied or
that the insurance policy shown on the Certificate of Insurance is in compliance with the
requirements of this Agreement.
(7) CONSULTANT shall require each of its subconsultants to procure and maintain, until
the completion of the subconsultant's services, insurance of the types and to the limits specified
in this Section except to the extent such insurance requirements for the subconsultant are
expressly waived in writing by the OWNER.
(8) Should at any time the CONSULTANT not maintain the insurance coverages required
herein, the OWNER may terminate the Agreement or at its sole discretion shall be authorized to
purchase such coverages and charge the CONSULTANT for such coverages purchased. If
CONSULTANT fails to reimburse OWNER for such costs within thirty (30) days after demand,
OWNER has the right to offset these costs from any amount due CONSULTANT under this
Agreement or any other agreement between OWNER and CONSULTANT. The OWNER shall
be under no obligation to purchase such insurance, nor shall it be responsible for the coverages
purchased or the insurance company or companies used. The decision of the OWNER to
purchase such insurance coverages shall in no way be construed to be a waiver of any of its
rights under the Agreement.
(9) If the initial, or any subsequently issued Certificate of Insurance expires prior to the
completion of the services required hereunder or termination of the Agreement, the
CONSULTANT shall furnish to the OWNER, in triplicate, renewal or replacement Certificate(s)
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of Insurance not later than three (3) business days after the renewal of the policy(ies). Failure of
the Contractor to provide the OWNER with such renewal certificate(s) shall be deemed a
material breach by CONSULTANT and OWNER may terminate the Agreement for cause.
WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY
Required by this Agreement? _X Yes No
(1) Workers' Compensation and Employers' Liability Insurance shall be maintained by the
CONSULTANT during the term of this Agreement for all employees engaged in the work under
this Agreement in accordance with the laws of the State of Florida. The amounts of such
insurance shall not be less than:
a. Worker's Compensation - Florida Statutory Requirements
b. Employers' Liability -
X $ 500,000 Each Accident
$1,000,000 Disease Aggregate
$1,000,000 Disease Each Employee
(2) The insurance company shall waive all claims rights against the OWNER and the
policy shall be so endorsed.
(3) United States Longshoreman's and Harborworker's Act coverage shall be maintained
where applicable to the completion of the work.
Applicable X Not Applicable
(4) Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
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Applicable X Not Applicable
COMMERCIAL GENERAL LIABILITY
Required by this Agreement? _X_Yes No
(1) Commercial General Liability Insurance, written on an `occurrence" basis, shall be
maintained by the CONSULTANT. Coverage will include, but not be limited to, Bodily Injury,
Property Damage, Personal Injury, Contractual Liability for this Agreement, Independent
Contractors, Broad Form Property Damage including Completed Operations and Products and
Completed Operations Coverage. Products and Completed Operations coverage shall be
maintained for a period of not less than five (5) years following the completion and acceptance
by the OWNER of the work under this Agreement. Limits of Liability shall not be less than the
following:
_X_ General Aggregate $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $2,000,000 'T
Each Occurrence $1,000,000
Fire Damage $ 50,000
(2) The General Aggregate Limit shall apply separately to this Project and the policy I
shall be endorsed using the following endorsement wording. "This endorsement modes
insurance provided under the following: Commercial General Liability Coverage Part. The
General Aggregate Limit under LIMITS OF INSURANCE applies separately to each of your
projects away from premises owned by or rented to you." Applicable deductibles or self-insured
retentions shall be the sole responsibility of CONSULTANT. Deductibles or self-insured
retentions carried by the CONSULTANT shall be subject to the approval of the Risk
Management Director or his/her designee.
(3) The OWNER, Collier County Government, shall be named as an Additional Insured
and the policy shall be endorsed that such coverage shall be primary to any similar coverage
carried by the OWNER.
(4) Coverage shall be included for explosion, collapse or underground property damage �I
claims.
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(5) Watercraft Liability coverage shall be carried by the CONSULTANT or the
SUBCONSULTANT in limits of not less than the Commercial General Liability limit shown in
subparagraph (1) above if applicable to the completion of the Services under this Agreement.
Applicable _X Not Applicable
(6) Aircraft Liability coverage shall be carried by the CONSULTANT or the
SUBCONSULTANT in limits of not less than $5,000,000 each occurrence if applicable to the
completion of the Services under this Agreement.
Applicable X Not Applicable
AUTOMOBILE LIABILITY INSURANCE
Required by this Agreement? _X_Yes No
(1) Automobile Liability Insurance shall be maintained by the CONSULTANT for the
ownership, maintenance or use of any owned, non-owned or hired vehicle with limits of not less
than:
Bodily Injury & Property Damage - $ 500,000
X_ Bodily Injury & Property Damage - $1,000,000
UMBRELLA LIABILITY
(1) Umbrella Liability may be maintained as part of the liability insurance of the
CONSULTANT and, if so, such policy shall be excess of the Employers' Liability, Commercial
General Liability, and Automobile Liability coverages required herein and shall include all
coverages on a "following form" basis.
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(2) The policy shall contain wording to the effect that, in the event of the exhaustion of
any underlying limit due to the payment of claims, the Umbrella policy will "drop down" to apply
as primary insurance.
PROFESSIONAL LIABILITY INSURANCE
Required by this Agreement? _X Yes No
(1) Professional Liability Insurance shall be maintained by the CONSULTANT to insure
its legal liability for claims arising out of the performance of professional services under this
Agreement. CONSULTANT waives its right of recover against OWNER as to any claims under
this insurance. Such insurance shall have limits of not less than:
$ 500,000 each claim and in the aggregate
X_ $1,000,000 each claim and in the aggregate
$2,000,000 each claim and in the aggregate
$5,000,000 each claim and in the aggregate
(2) Any deductible applicable to any claim shall be the sole responsibility of the
CONSULTANT. Deductible amounts are subject to the approval of the OWNER.
(3) The CONSULTANT shall continue this coverage for this Project for a period of not
less than five (5) years following completion and acceptance of the Project by the OWNER.
(4) The policy retroactive date will always be prior to the date services were first
performed by CONSULTANT or OWNER, and the date will not be moved forward during the
term of this Agreement and for five years thereafter. CONSULTANT shall promptly submit
Certificates of Insurance providing for an unqualified written notice to OWNER of any
cancellation of coverage or reduction in limits, other than the application of the aggregate limits
provision. In addition, CONSULTANT shall also notify OWNER by certified mail, within twenty-
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four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverages or limits received by CONSULTANT from its insurer. In the event of more
than a twenty percent (20%) reduction in the aggregate limit of any policy, CONSULTANT shall
immediately take steps to have the aggregate limit reinstated to the full extent permitted under
such policy. CONSULTANT shall promptly submit a certified, true copy of the policy and any
endorsements issued or to be issued on the policy if requested by OWNER.
VALUABLE PAPERS INSURANCE
(1) In the sole discretion of the County, CONSULTANT may be required to purchase
valuable papers and records coverage for plans, specifications, drawings, reports, maps, books,
blueprints, and other printed documents in an amount sufficient to cover the cost of recreating or
reconstructing valuable papers or records utilized during the term of this Agreement.
PROJECT PROFESSIONAL LIABILITY
(1) If OWNER notifies CONSULTANT that a project professional liability policy will be
purchased, then CONSULTANT agrees to use its best efforts in cooperation with OWNER and
OWNER'S insurance representative, to pursue the maximum credit available from the
professional liability carrier for a reduction in the premium of CONSULTANT'S professional
liability policy. If no credit is available from CONSULTANT'S current professional policy
underwriter, then CONSULTANT agrees to pursue the maximum credit available on the next
renewal policy, if a renewal occurs during the term of the project policy (and on any subsequent
professional liability policies that renew during the term of the project policy). CONSULTANT
agrees that any such credit will fully accrue to OWNER. Should no credit accrue to OWNER,
OWNER and CONSULTANT, agree to negotiate in good faith a credit on behalf of OWNER for
the provision of project-specific professional liability insurance policy in consideration for a
reduction in CONSULTANT'S self-insured retention and the risk of uninsured or underinsured
consultants.
(2) CONSULTANT agrees to provide the following information when requested by OWNER
or OWNER'S Project Manager:
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a. The date the professional liability insurance renews.
b. Current policy limits,
c. Current deductibles/self-insured retention.
d. Current underwriter.
e. Amount (in both dollars and percent) the underwriter will give as a credit if the
policy is replaced by an individual project policy.
f. Cost of professional insurance as a percent of revenue.
g. Affirmation that the design firm will complete a timely project errors and omissions
application.
(3) If OWNER elects to purchase a project professional liability policy, CONSULTANT to be
insured will be notified and OWNER will provide professional liability insurance, naming
CONSULTANT and its professional subconsultants as named insureds.
END OF SCHEDULE D
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SCHEDULE E
TRUTH IN NEGOTIATION CERTIFICATE
In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida
Statutes, Victor J. Latavish Architect, PA, hereby certifies that wages, rates and other factual
unit costs supporting the compensation for the services of the CONSULTANT to be provided
under the Professional Services Agreement, concerning RFP # 14-6338 "Eagle Lakes
Community Park Pool" are accurate, complete and current as of the time of contracting.
Victor J. Latavish Architect, PA
BY:
TITLE:
DATE:
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SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS
Victor J. Latavish Architect, PA Victor J. Latavish, AIA
Architect Principal Architect
Aquatic Design Engineering, Inc. Jonathan Toays
Swimming Pool Engineer Studio Director
Burgess Brant, Consulting Engineers Mark A. Brant, PE
Mechanical Engineer Principal Engineer
JRL Design Studios, LLC John Ribes, FASLA
Landscape Architect Principal, Landscape Architect
Liebl & Barrow Consulting Engineers, LLC Brian Leibl, PE
Structural Engineers Principal Engineer
Q. Grady Minor & Associates, PA Michael Delate, PE
Civil Engineers & Surveyor Professional Engineer
Stafford Engineering, Inc. Steven R, Stafford, PE
Electrical Engineer Professional Engineer
Universal Engineering Sciences, Inc. Lindsey Weaver, PE
Geotechnical Engineer Professional Engineer
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