VB MSTU Agenda 02/01/2018 Vanderbilt Beach M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
FEBRUARY 1, 2018 1:00 P.M.
Conner Park, SW corner of Vanderbilt Drive and Bluebill Ave
Park in parking lot north side of Bluebill
Feb 1, 2018 2:00 PM
Claussen Family Center at St. John’s Church
625 111TH Ave., Naples, FL
I. Call to order on site, western end of Conner Park
II. Attendance
Advisory committee Bruce Forman – Chairman (11/13/2019)
Bill Sjostrom – Vice Chairman (11/13/2020)
Mark Weber (11/13/2021)
Gabriella R. Miyamoto (11/13/2019)
William Harris (11/13/2020)
Staff Harry Sells – Project Manager
Landscape Aaron Gross, Ground Zero
III. Discussion of Conner Park Refurbishment.
IV. Adjourn and Reconvene at Claussen Family Center
V. Call to order and Pledge of Allegiance
VI. Approval of agenda
VII. Approval of the minutes of November 30, 2017
VIII. Introduction of Aaron Gross, Ground Zero Landscape.
Landscape Report, Aaron Gross, Ground Zero Landscape.
IX. Project Manager Report, Harry Sells
A. Budget report for 2/1/2018
B. Replacement of bench in front of Moraya Bay
C. General status of burial project and delays
D. Status of Phase IV design
E. Street widening
X. Old Business
A. Landscape design of NW corner of Vanderbilt Drive and Bluebill and portions of Conner
Park
XI. New Business
A. Possible new projects
• Dredging of bay and waterways- Nancy Koeper
• Street Lights
• Park Benches
• Trash Cans on Vanderbilt Drive
• Refurbishment of Vanderbilt Drive Landscape.
• Sidewalks east and west side of Gulf Shore Drive
• Trees in ROW of finger streets
XII. Public Comment
XIII. Adjourn
NEXT MEETING DATE:
MARCH 1, 2018
625 111TH Ave., Naples, FL
Claussen Family Center
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Vanderbilt Beach M.S.T.U
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
JANUARY 4, 2018
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chairman Forman called the meeting to order at 2:00 P.M. The Pledge of Allegiance was
recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman – Chairman
William Sjostrom – Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris (Excused)
Staff: Harry Sells - Project Manager
Others: Tom Chmelik - P.E., PMP Director
Angela Goodner - Executive Assistant to Commissioner Andy Solis
Wendy Warren - Juristaff
III. APPROVAL OF AGENDA
Mr. Sjostrum moved to approve the Agenda as presented. Second by Ms. Miyamoto. Carried
unanimously 4 - 0.
IV. APPROVAL OF MINUTES OF NOVEMBER 30, 2017
Ms. Miyamoto moved to approve the minutes of the November 30, 2017 Vanderbilt Beach
M.S.T.U. meeting as presented. Second by Mr. Sjostrum. Carried unanimously 4 - 0.
V. LANDSCAPE REPORT, GARY GORDEN, COMMERCIAL LAND MAINTENANCE
The annual landscape contract for the Vanderbilt Beach M.S.T.U. has been awarded to Ground
Zero Landscaping. Aaron Gross will report to the committee at the February 1, 2018 meeting.
Mr. Sells confirmed the medians and parking lot will be mulched by February 1, 2018.
VI. PROJECT MANAGER’S REPORT – HARRY SELLS
A. BUDGET REPORT for 11/30/2017
Mr. Sells provided an overview on the “Vanderbilt MSTU Budget Report on Fund 143” FY18
dated January 4, 2018 including distribution of the Adjusted Balance Sheet (Unaudited) 1/4/18
highlighting:
• $1,042,528.11 of the FY18 Ad Valorem property tax revenue budget of $1,280,300.00
has been collected.
• Total revenue FY18 is $3,280,236.70 including investment interest, transfers and
contributions (minus a 5% reserve of $64,300).
• Operating Expense Budget is $3,142,436.70 of which $853,997.87 is committed;
$33,248.71 is expended.
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• Unencumbered Operating Expense funds available are $2,255,190.12.
• The Hole Montes change order request for $331,357.00 for contract extension will be
reflected in the budget pending Board of County Commissioners (BCC) approval.
• A contract increase for MasTec to cover costs of storm related “washout” repairs to
buried utilities for which the MSTU is responsible and a delay in network activation
caused by the Public Utilities contractor will be reflected in a future budget. Staff will
apply for FEMA reimbursement for the MSTU related storm damage repairs.
• The lease on the storage site on Vanderbilt Beach Road has been terminated, the fence
removed and the area sodded.
• Unaudited Total Cash Balance FY18 as of January 4, 2018 is $3,059,518.96.
B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells distributed an M.S.T.U. Project Status recap dated January 1, 2018 defining the ongoing
and proposed work of the M.S.T.U.
Phases II and III Network Electrical Activation
Public Utilities requested to delay network activation pending completion of
water/sewer/drainage work.
• Costs for the activation of the network may be modified because of the Public Utilities
project delay and potential deterioration of the buried components.
• Any increased costs to the MSTU will be absorbed by Public Utilities. Costs will be
billed by Hole Montes, Inc. and USIC (Underground Utility Location and Damage
Prevention).
• On receipt of a proposal from MasTec, a change order will be presented to the Board of
County Commissioners for approval and Staff will request the Committee grant a
contract extension for MasTec to 2019 due to project delays caused by the Public Utility
project.
• A work order modification extending Hole Montes contract in the amount of $331,357 is
pending Board of County Commissioners approval.
• The MSTU will test system components prior to the conversion (in lieu of replacement of
190 transformers) to confirm insulation has not deteriorated or been damaged.
• The Switching Order required for Florida Power & Light to activate power has been written,
but electrical activation cannot be done until Mitchell & Stark’s construction is complete per
the agreement with Public Utilities.
• The “feeders” and “primaries” will be tested prior to conversion followed by activation of
the transformers. Conversion stages are a) single family homes; b) high rise structures
(some transformers must be changed) and c) finger streets.
• The underground network and existing utility poles will be active simultaneously for
three months to confirm the new underground system is stable.
• Removal of utility poles will be scheduled for the “off-season.”
• Network activation was originally scheduled for April 15, 2017 with conversion
completion by December 19, 2017. Revised schedule commencement date of April 2018
may be modified pending County repairs of “washouts” resulting from Hurricane Irma.
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Hurricane Irma Washout Locations
Tom Chmelik, Collier County P.E., PMP Director, reported on the general status of repairs
for “washout” locations on the West side of Vanderbilt Drive as a result of Hurricane Irma
which made landfall September 10, 2017 as follows:
• The “washouts” involve multiple utility companies.
• A consultant has been retained to evaluate the infrastructure and recommend action to
repair/stabilize all locations potentially impacted (not only current washout areas).
• The project is under the jurisdiction of the Growth Management Department headed by
Thaddeus Cohen.
• The County must adhere to FEMA guidelines to recover funds expended for the project.
C. STREET WIDENING
Mr. Sells distributed a Crosswalk Detail rendering and reported on the project for the
Committee highlighting:
The goal of the project is to increase the radius to thirty feet, entrance width to twenty
feet, and enhance the pedestrian/driver interface to improve not only the aesthetics of
the intersection but also the safety and the efficiency of the intersection for fourteen
finger streets.
Install a six foot paver block crosswalks with twelve inch flat ribbon curbs to enhance
visibility and intersection aesthetics.
Sight line issues will be diminished by relocating the sidewalks within six feet of
Vanderbilt Drive and removing existing Right-of-Way landscaping.
Public Utilities agreed to design the project to the M.S.T.U.’s specifications with to
be built drawings prepared by their engineering firm.
Mitchell & Stark will assume responsibility for construction for eleven finger streets;
the first three finger streets, already completed, will be reviewed for change.
Cost for the brick crosswalk and relocation of the sidewalk will be borne by the
M.S.T.U.
During Committee discussion, the following was addressed:
Cost for the brick crosswalk and relocation of the sidewalk will be borne by the
M.S.T.U.
Paver type, color and pattern to be selected by the M.S.T.U.
The proposal represents a significant financial savings to the M.S.T.U.
D. STATUS OF PHASE IV DESIGN
Mr. Sells reported:
• The schedule for the Vanderbilt Drive FPL Phase IV Project is contingent on
completion of the Vanderbilt Drive Greenway Project.
• John Lehr, Florida Power & Light, notified Mr. Sells an updated design will be
available by the end of January 2018.
• Ms. Goodner reported bridge construction is targeted for completion the end of
March; the walkways to the bridges are done.
• The project is scheduled to commence April 2018 and encompasses the section from
111th Avenue to the north side of the third bridge.
• The MSTU will bid the project (similar to Phases 2 & 3) and assume responsibility
for installation.
• Potentially Phases II, III and IV will be completed simultaneously.
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• The time frame to mobilize the project is approximately six months.
The Committee requested review of “bid proposals” at the May 2018 meeting of the M.S.T.U.
E. LANDSCAPE DESIGN CONNOR PARK, UPDATE HARRY SELLS
Grubbing 175 feet of bank Signature $13,500.00, possible Par Course.
Mr. Sells noted a Signature Tree, LLC is the low bidder, in the amount of $13,500.00 for
vegetation clearing of approximately 175 feet on the southwest end of Connor Park. Specific
trees and vegetation of value, such as oaks and mangroves, will be preserved. Grubbing is not
planned at this time.
VII. OLD BUSINESS
A. LANDSCAPE DESIGN OF NW CORNER OF VANDERBILT DR AND BLUEBILL
Mr. Sells distributed the Landscape Development Plan for Connor Park Phase I, Northwest
Quadrant designed by Dale A. Slabaugh and Associates. His review of the proposal with the
property owners of lot numbers 2, 3, 5 and 7 raised the following concerns:
• Loss of privacy; people walking the area will view the rear yards of the residences.
- It was noted Irma damage to vegetation created loss of privacy and light glare from
the intersection of Vanderbilt Drive and Vanderbilt Road for the first two homes on
Flamingo Avenue.
• Ensure the area cannot be accessed for fishing.
During Committee discussion, the following was noted:
• Fence height should be increased to five or six feet with the same design characteristics
detailed in the original plan and be constructed closer to the sidewalk.
• Landscape material should be installed by the fence for aesthetic enhancement.
• Protection of habitat for marine species such as Manatees; maintain existence and
accessibility of aquatic vegetation.
• Connecting into the Dunes of Naples irrigation system for Gateway irrigation on the
North West corner..
Mr. Sells will contact the homeowners on Flamingo Avenue for lots 1, 4 and 6 to present the
proposed landscape refurbishment plan of the northwest corner of Vanderbilt Drive and Blue
Bill Avenue and solicit feedback.
The Committee agreed to meet February 1, 2018 at 1 p.m. on Flamingo Avenue for a
walking tour of the proposed landscape renovation area, and Flamingo Avenue homes
impacted, of the northwest corner of Vanderbilt Drive and Bluebill Avenue. The M.S.T.U.
meeting will re-convene at the Claussen Family Center, ST. John’s Church after the on-site
meeting. The public is welcome to join the event.
Station Fit-Trail
Mr. Sells distributed a Station Fit-Trail document proposing an outdoor exercise system being
incorporated into the renovation plan for the park.
During Committee discussion it was noted the Parks and Recreation Department would be
responsible for maintenance of the trail equipment and landscaping.
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B. GATEWAY ENTRANCE SIGNAGE
Mr. Sells will confer with Lykins Signtek to ascertain conceptual signage options for the north and south
sides of the Gateway entrance to be addressed on completion of Mitchell & Stark’s work.
IX. NEW BUSINESS
A. GROUND ZERO NEW LANDSCAPE CONTRACTOR ANNUAL CONTRACT $52,124.00 EFFECTIVE
JANUARY 8TH.
Mr. Sells submitted a “Notice of Recommended Award”, Solicitation #17-7206, for Ground
Zero Landscaping Services, Inc. for Vanderbilt Beach M.S.T.U. Roadway Landscape
Maintenance noting they were the lowest, responsive, responsible bidder.
Mr. Sjostrum motioned to approve Ground Zero Landscaping Services, Inc. annual contract
in the amount of $52,124.25 for Landscape Maintenance for the Vanderbilt Beach M.S.T.U.
Roadway. Second by Ms. Miyamoto. Carried unanimously 4 – 0.
B. POSSIBLE NEW PROJECTS
Mr. Sells introduced concepts for future improvements to the Vanderbilt Beach MSTU for
Committee consideration including:
• Street Lights
• Park Benches
Benches will be considered for installation on completion of the County’s utility project.
• Refurbishment of Vanderbilt Drive Landscape
This project will be considered for implementation in April 2019.
• Sidewalks east and west side of Gulf Shore Drive
Project pending direction from the Road Maintenance Division.
• Sidewalks Vanderbilt Drive east side beyond 105th Avenue N
Extending the MSTU boundary to encompass the eastern Right of Way of Vanderbilt
Drive is required to implement the project.
X. PUBLIC COMMENT
Lourdes Placid endorsed the Fit-Station concept for the park.
Ms. Goodner provided the contact information for Barry Williams, Director of Collier County
Parks and Recreation, to her to research the possibilities.
Wayne Otto queried regarding a proposal to petition the Board of County Commissioners to
authorize the M.S.T.U. to assume responsibility for landscaping maintenance in Connor Park.
Staff noted the priorities of the M.S.T.U. are the underground utility project, widening the finger
streets and beautifying two corners of Connor’s park. Availability and cost of irrigation are
considerations.
Furthermore, he inquired if the “washout” repairs constituted an emergency situation and could be
expedited.
Mr. Chmelik responded FEMA rule compliance is necessary; restrictions apply and contracts
have to be executed properly.
Vince Fraumeni raised erosion concerns from “grubbing” and loss of marine life habitat resulting
from elimination of aquatic vegetation.
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Mr. Sells noted the banks will be protected from erosion and stabilized according to an engineer’s
recommendations. Conservancy will also be consulted regarding plants essential to marine life
habitat standards.
There being no further business for the good of the County, the meeting was adjourned
by order of the Chair at 3:35 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
______________________________________
Bruce Forman, Chairman
The minutes approved by the Board/Committee on , 2018
“as submitted” [___] OR “as amended “ [___].
NEXT MEETING DATE: FEBRUARY 1, 2018 1:00 P.M.
FLAMINGO AVENUE – WALKING TOUR
RECONVENE
“CLAUSSEN FAMILY CENTER” AT ST. JOHN’S CHURCH
625 111TH AVENUE, NAPLES, FLORIDA
VANDERBILT MSTU
FUND 143
February 1, 2018
FY18VendorItem PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,280,300.00)$ -$ (1,079,724.06)$ (200,575.94)$
2 DEL AD VALOREM -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (2,112.06)$ 2,112.06$
4 INVESTMENT INTEREST (5,000.00)$ -$ (5,707.25)$ 707.25$
5 INTEREST TAX COLLECTOR -$ -$ -$
6 REVENUE STRUCTURE (1,285,300.00)$ -$ (1,087,543.37)$ (197,756.63)$
7 TRANSFERS FROM PROP APP -$ -$ -$ -$
8 TRANSFERS FROM TAX COLL -$ -$ -$ -$
9 CARRY FORWARD GEN (1,512,300.00)$ -$ -$ (1,512,300.00)$
10 CARRY FOR OF ENCUMB AMT (546,936.70)$ -$ -$ (546,936.70)$
11 NEG 5% EST REV 64,300.00$ -$ -$ 64,300.00$
12 TRANSFERS & CONTRIB (1,994,936.70)$ -$ -$ (1,994,936.70)$
13 TOTAL REVENUE (3,280,236.70)$ -$ (1,087,543.37)$ (2,192,693.33)$
14 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$
15 INDIRECT COST Collier County Indirect Cost Direct Pay 16,500.00$ 8,250.00$ 8,250.00$ -$
Signature Tree Cleanup - Conor Park - South East Side 4500184621 13,500.00$
Florida Land Maintenance Landscape Incidentals 4500181873 11,000.00$ -$
16 LANDSCAPE INCIDENTALS 100,000.00$ 24,500.00$ -$ 75,500.00$
Hole Montes CEI Utility Conversion 4500152314 87,048.23$ 5,521.95$
Hole Montes Finger street entrance widening 4500184583 68,500.00$ -$
Mastec North America, Inc.FPL Util. Aerial to Underground Conversion 4500163308 447,363.38$ -$
Harts Electric Install tracer locate wires 4500184141 3,950.00$ -$
Harts Electric Install new power 4500166205 7,003.14$ -$
Ground Zero Ground Maint. - interim 4500184161 9,428.25$ 571.75$
Florida Land Maintenance Ground Maint 4500181873 66,050.00$ 2,950.00$
Sunbright Industry LLC Purchase & Install Mulch 4500184703 971.75$
Locate Holdings Inc.Locate services for buried utilities 4500181800 31,721.00$ 8,352.00$
Locate Holdings Inc.Locate services for buried utilities 4500181800 Overpayment -$ (96.00)$
Accurate Grading Gravel 4500182933 -$ 2,675.00$
17 OTHER CONTRACTUAL 2,951,336.70$ 722,035.75$ 19,974.70$ 2,209,326.25$
18 ELECTRICITY FPL Electricity 4700003483 200.00$ 98.84$ 31.16$ 70.00$
19 POST FREIGHT UPS USPS Postage Direct Pay -$ -$ 27.26$ (27.26)$
20 WATER AND SEWER Collier County Util.Water & Sewer 4700003459 40,000.00$ 26,779.93$ 3,220.07$ 10,000.00$
21 RENT LAND Vanderbilt Naples Holdings Parking Lot Lease 4700003529 -$ -$ 600.00$ (600.00)$
22 RENT EQUIPMENT J.M. Todd Copier Lease (shared)300.00$ -$ -$ 300.00$
23 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ 400.00$ 400.00$ -$
24 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500181870 10,000.00$ 6,719.47$ 780.53$ 2,500.00$
25 MULCH Forestry Resource Mulch 4500181872 4,000.00$ 3,822.00$ -$ 178.00$
26 LICENCES AND PERMITS Collier County Permits Direct Pay 2,000.00$ -$ 8,000.00$ (6,000.00)$
27 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay 300.00$ -$ -$ 300.00$
28 LEGAL ADVERTISEMENTS 400.00$ -$ -$ 400.00$
29 OTHER MISCELLANEOUS Juristaff, Inc Transcriptionist Serv.4500181834 2,000.00$ 1,276.12$ 523.88$ 200.00$
30 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.75$ 16.25$ 100.00$
31 COPYING CHARGES JM Todd Monthly CPC (shared)4500182947 300.00$ 355.55$ 210.57$ (266.12)$
32 FERT HERB CHEM Florikan Fertilizer 4500181877 3,600.00$ 3,262.50$ -$ 337.50$
33 OTHER OPER SUPPLIES 200.00$ -$ -$ 200.00$
34 OTHER TRAINING 200.00$ -$ -$ 200.00$
35 OPERATING EXPENSE 3,142,436.70$ 797,683.91$ 42,034.42$ 2,302,718.37$
36 TRANS TO 111 UNINCOR 94,300.00$ -$ 94,300.00$
37 Budget Trans from Appraiser 11,000.00$ -$ 5,044.46$ 5,955.54$
38 Budget Trans from Tax Collector 32,500.00$ -$ 21,844.48$ 10,655.52$
39 TRANSFERS 137,800.00$ -$ 26,888.94$ 110,911.06$
40 TOTAL BUDGET 3,280,236.70$ 797,683.91$ 68,923.36$ 2,413,629.43$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 2,413,629.43$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 797,683.91$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value
2,044,186,286 FY 15 July 1 Taxable Value Estimated Cash 3,211,313.34$
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,658,211 FY 18 July 1 Taxable Value 3,010,737.40$
7.34%Adj. 17 to 18
FY 18 FY 17 Actual Cash
Millage 0.5000 0.5000 Millage Cap = .5000
Extension 1,280,329 1,192,789
Property Tax Limitation Impact
FY 18 Gross Taxable Value 2,560,658,211
Minus: New Const. Annex.15,421,196
Plus: Amendment #1 TV Component 0
Adj. Taxable Value 2,545,237,015
Prior year FY17 Levy (Proceeds)1,192,789 1,022,093 DR 422 Levy
Rolled Back Rate (less Amend. One)0.4686
Estimated Cash Less
Uncollected Ad Valorem Taxes