Agenda 01/18/2018 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, JANUARY 18, 2018
THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY
SERVICES DIVISION WILL MEET AT 1 :00 PM ON JANUARY 18 AT
THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FL 34108.
AGENDA
1. Call to order
2. Pledge of allegiance
3. Agenda approval
4. Approval of 12/21/17 meeting minutes
5. Audience comments
6. Administrator's Report
a. Sharrows update
b. Sod replacement update
7. Sidewalks vs. Pathways —What's the County definition for Pelican Bay?
8. Stop signs at the Hammock Oak/Pelican Bay Blvd./ Crescent intersection
9. Bicycle Safety Signs (Allow 3 feet between vehicle and bicycle)
10. Committee member comments and/or New business
a. Water Management Committee status
11. Old Business
12. Adjournment
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES
PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS
NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3)
MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF
THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A
RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE
THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE
PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT
(239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET.
01/12/2018 2:14 PM
PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
DECEMBER 21,2017
The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday,
December 21 at 1:30 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock
Oak Drive,Naples, Florida 34108. The following members attended.
Landscape & Safety Committee Mike Shepherd
Joe Chicurel, Chairman Scott Streckenbein (ex-officio)
Tom Cravens Gary Ventress (absent)
Bohdan Hirniak (absent)
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Susan O'Brien, PBSD Board
APPROVED AGENDA (AS PRESENTED)
1. Call to order
2. Pledge of allegiance
3. Agenda approval
4. Approval of 11/30/17 meeting minutes
5. Audience comments
6. Administrator's update
7. 41 Berm Renovation Update & Discussion
8. Sharrows Discussion
9. Ad Hoc Committee results
10. Committee member comments
11. Adjournment
ROLL CALL
Mr. Hirniak and Mr. Ventress were absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Shepherd seconded to approve the agenda as presented.
The motion carried unanimously.
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Pelican Bay Services Division Landscape & Safety Committee Meeting
December 21, 2017
APPROVAL OF 11/30/17 MEETING MINUTES
Mr. Cravens motioned, Mr. Shepherd seconded to approve the 11/30/17 meeting
minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
Ms. O'Brien requested that the Administrator's Report include a discussion of when the
tree stump removal and sod replacement installation projects will begin.
ADMINISTRATOR'S UPDATE
Mr. Dorrill provided a post-Irma update on PBSD landscaping activities including:
• The PBSD fall landscaping maintenance schedule has been recovered.
• Signature Tree has begun their FY18 contracted work including (1) annual tree canopy
thinning and pruning, (2) annual sabal palm pruning, and (3) triaging PB trees which
sustained Irma damage with color coded ribbons, signifying the type of additional work
required (no trees are tagged for removal).
• Hurricane debris removal is substantially complete. Remaining debris will be ground up
and utilized as mulch along the US 41 berm and Vanderbilt Beach Rd.
• Spreadsheets identifying all PBSD Irma damage to be utilized for FEMA and insurance
reimbursement purposes have been certified.
• Our civil engineer, Agnoli Barber, has been tasked to complete a survey to establish
PBSD rights for debris removal in the drainage easement originating at the Trieste
condominium and continuing along the side of the Ritz Carlton's parking lot and
Vanderbilt Beach parking garage.
• Agnoli Barber has been tasked to provide specifications and plans for repair/replacement
of PB street lights and street signs (damage resulting from Irma). When this project is
put out for bid, vendors will be asked to provide an "alternative bid" for an accelerated
start date. The PBSD Board will be given the opportunity to consider both price and start
date when selecting a bid.
• PBSD requisitions for stump grinding and sod replacement have been submitted to the
County Procurement Dept.
• The PBSD Board could consider taking advantage of the County's commercial paper
financing product.
Ms. O'Brien commented on the need for the PBSD Board to discuss prioritization of
Irma-related projects (replacement landscaping on US41 berm, street lighting & sign
repair/replacement, etc.), as the FY18 budget may lack sufficient funds to complete all of the
projects currently under discussion, and some may need to be delayed until FY19.
Mr. Dorrill commented that staff will request an update from the County on the status of
our Gulf Park Drive median cut-through project.
41 BERM RENOVATION UPDATE
Mr. Dorrill reported on discussions with the PBF regarding cost-sharing for replacement
landscaping on the US41 berm. Our civil engineer, Agnoli Barber has been tasked with
providing an assessment and survey of missing plants/trees/vegetation and damaged fence areas
along the berm.
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Pelican Bay Services Division Landscape & Safety Committee Meeting
December 21,2017
SHARROWS
Mr. Dorrill reported on his conversation with the owner of McShea Contracting, who was
hired to repaint PB sharrows a few months ago. He expressed the PBSD's concerns over the
"shadowing effect" observed on many of these repainted sharrows. Mr. Dorrill asked the
contractor to consider letting us experiment with one thermo-plastic pre-molded sharrow. The
contractor suggested that we consider removing, sandblasting, or etching the existing surface
before installing a thermo-plastic sharrow. After committee discussion, it was agreed that Mr.
Dorrill would contact McShea Contracting to request an experimental thermo-plastic sharrow to
be installed on a PB road surface.
Mr. Dorrill has instructed staff not to approve payment of $10,200 for the sharrow
repainting project, and to dispute the invoice back to McShea Contracting.
Mr. Dorrill reported that Gulf Park Drive is not on the County's FY18 list of planned
resurfacing projects; staff will contact Mr. Travis Gossard, Collier County Director of Road
Maintenance,to determine this road's ranking in the master list of future resurfacing projects.
After discussion, the committee by consensus agreed that (1) a "thinly outlined" sharrow
is preferable to a wider outline, (2) the smallest permissible diameter of a sharrow is preferable,
and(3)no additional bicycle-related signage would be pursued at this time.
AD HOC COMMITTEE RESULTS
Dr. Chicurel commented that Mr. Shepherd will be introducing the motions passed at the
Dec. 7 ad hoc Cost Saving Strategies Committee at the PBSD January board meeting. The
motions described changes, additions, and deletions to the PBSD ordinance, including an
addition of sidewalk maintenance and replacement to PBSD responsibilities.
Mr. Streckenbein reported that he worked with staff to provide information to PB
residents via the PBF's "Today in the Bay" e-blast over the past two weeks. Information
provided included, (1) who we are, (2) what we do, (3) the upcoming PBSD election, (4) an
update on the December PBSD Board meeting, and (5) the upcoming Jan. 3 PBSD Board
discussion of a possible takeover of sidewalk maintenance, where residents will be given the
opportunity to ask questions on this issue.
Mr. Dorrill suggested approaching Commissioner Solis to consider increasing our annual
appropriation to County Fund 111, up to $100,000, to offset the benefit to the County of giving
up responsibility of maintaining Pelican Bay sidewalks to the PBSD. By consensus, the
committee agreed to Mr. Don-ill's suggestion.
COMMITTEE MEMBER COMMENTS
Dr. Chicurel commented on an e-mail received from Mr. Trent Waterhouse on behalf of
Chateaumere residents concerning their east-facing view of the PBSD maintenance site. After
discussion by the committee which focused on the maintenance site's existence since the mid-
1970s, they felt that no further action was necessary. Mr. Dorrill commented that he would
provide a response to Mr. Waterhouse's e-mail.
Mr. Shepherd questioned staff as to where the in-house generated mulch would be
placed. Mr. Bolick commented that in-house generated mulch would be initially utilized on the
US 41 berm and Vanderbilt Beach Rd., and possibly placed in other areas based on the quantity
produced.
Mr. Shepherd commented on our incomplete LED bulb conversion project. Mr. Bolick
commented that staff has only been able to work on this project on Saturdays, as a result of Irma
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Pelican Bay Services Division Landscape & Safety Committee Meeting
December 21,2017
clean-up demands on staff time. Mr. Dorrill stated that he will have staff explore hiring an
outside contractor to speed up the completion of this project.
Mr. Shepherd reported that as a result of a recent discussion with FDOT, two new street
light poles will be installed in a"preferable" location at the intersection of PB Blvd. and US 41.
ADJOURNMENT
The meeting was adjourned at 2:53 p.m.
Joe Chicurel, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON F ] date
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