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11/13/2017 Agenda Cedar Hammock Community Development District Board of Supervisors "f om Cook,Chairman Bob Koncar,District Manager Gary McClellan,Vice Chairman Justin Faircloth,District Manager Larry Minamyer,Assistant Secretary Dan Cox,District Counsel Norman Day,Assistant Secretary Sam Marshall,District Engineer Quentin Greeley,Assistant Secretary Regular Meeting Agenda November 13,2017—3:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Old Business A. Re-billing of Paving Project B. Reserve Study C. Bulkhead Wall Design Discussion 5. New Business A. Bridging Solutions Proposal for Bridge Inspection-#18 Bridge Collapse B. Insurance Coverage Review i. Rear Gate Damage Review ii. Camera System Discussion iii. Hurricane Irma Damage C. Grass Carp Discussion 6. Manager's Report A. Approval of the Minutes of the May 15, 2017 Workshop and Regular Meeting B. Financial Report for August,2017 C. Follow Up Items 7. Attorney's Report 8. Engineer's Report 9. Communication to Master Board 10. Supervisors Request 11. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR NOVEMBER 13,2017 at 3:00 P.M. IttS Nat Ali NaptesNews.cor i Published Daily Naples,FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority,personally appeared Natalie Zoliar who on oath says that she serves as Inside Sales Manager of the Naples Daily News,a daily newspaper published at Naples,in Collier County, Florida;distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in said newspaper on dates listed,Affiant further says that the said Naples Daily News is a newspaper published at Na- ples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said Collier County,Florida;distributed in Collier and Lee counties of Florida,each day and has been entered as second class mail matter at the post office in Naples in said Collier County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement and affiant further says that he has neither paid nor promised any person,or corporation any discount,rebate,commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Customer Ad Number Copyline P.O.# CEDAR HAMMOCK COMMUNITY 1800680 NOTICE OF AUDIT COMM Pub Dates November 6,2017 44 (Sig ture of affiant) I ,4:1k, �KARc wNGA5 I �_ NNary PubXc-StateofFb,Ha Sworn to and subscribed before me ' tka,N�Aznzt This November 06,2017 _ ? maw ook wit+.,iaa, and. NATO (Signature of affiant) IAD 1 MONDAY,NOVEMBER 0.2017 I NAPLES DAILY NEWS Q14$1•Efr`ki Twr�41 n �N r ' � az�' 6 �� AA TOP DOLLAP P1101! f WNY lug rut!Ad nW'0 a{P ,,,,,,,,tO Pa.07.n. 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N 1...00.,,,:,10,111 itph ,51¢11 1 to( i�ri Al C'i.0 4_ 4 i 4U bre IN M .7441 C 11 CUUM'EI d Cad hack l0 the adve(tifC(el the lute 01 piecemeal. ,Mkt,nk764``pp��f44,,f�Y�_�t�rgSay 41011.1.44....41 5tIL4'N e./.! a w n IHIm.UOPMr SnedH mall v,44r,ibn provided ea advertise..,00re 0117 gourds, /lisp W 114E 964(..1 tR I1 4(4¢).554701411017 M0 Did In +nail addmses Only stria adv tse..wh go ere lispt,I) ihr{{xalr Inn�➢g.40aM1, rav,,,.zalNe .01,,....0.,0,1°,2041,w e1,,... 0.,0,IJ/2641,55/611017 II/I)/101111]10/ZaIT e 46,12164 1441,.1 NNR1', granted Classified ads.foepaid unless Priv,(Leda EACb s .r4a s...,s41=04044/4Ayer:el,i a mJairte vn@.uX Aaxika.,..onai12,4r1 v a apprpval lsessahll Ned. mtClMpf00 s 01YN a lief' rc d 01 IM .„.,,,r, e'9 C 1,i 1cW tibl}m w p i try➢7p In,9 ii((O7.P.�rn Ant LM,Aha. 01 iR PN o n9Y,mrV L9 raw. , s,,0,co'1Me If(0Y 77411 f*421 P IoIlNt 16M♦t1 ooI 7�i(0 OI 5 r%L$0'0 01 L I.Nt3s ,t LPLC o'd 7,0 t>:51411 Tokki 000401y1�1 117+ Corrections:Please check your ad far errors on the int In 2t4t, ,hekNlrra JArM,gat& Wien. .9,..h CPP'" .Sit 4Ms 5em1.7 !.Hoa, 4 iinticmniiirg,, 1 d ay it aPPDa,LNa k1Oall New.wilt re. oi...110000. 1 T p lcmlasrro ))pPrr..YmlM dr§caYM 51 NCN6kNN P Y 0,Ii f ,0* J,14. '''''n'' ....771r1r Vq,rC t. A. 14,4 fur Incorrect cols after the fiat day of publication. Nevenlrer 6,1617 D1Hrvt5 Manayc 40,11,4a0a6, akrid} SaA9rcF Ne.l103100 r fr Berger, Toombs, Elam, -cc Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 • 772/461-6120//461-1155 FAX: 772/468-9278 October 20, 2017 Cedar Hammock Community Development District do Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs, FL 33071 The Objective and Scope of the Audit of the Financial Statements You have requested that we audit the financial statements of Cedar Hammock Community Development District, which comprise governmental activities, a discretely presented component unit, each major fund and the budgetary comparison for the General Fund as of and for the year ended September 30, 2017 which collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter for the year ending September 30, 2017 and thereafter for two annual renewals if mutually agreed by Cedar Hammock Community Development District and Berger, Toombs, Elam, Gaines, &Frank, Certified Public Accountants, PL. Our audit will be conducted with the objective of expressing an opinion on the financial statements. The Responsibility of the Auditor We will conduct the audit in accordance with auditing standards generally accepted in the United States of America and "Government Auditing Standards" issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member FCPA Private Companies Practice Section f Berger,Toombs, Elam, c Gaines& Frank C.,.,�..,uee Cedar Hammock Community Development District October 20, 2017 Page 2 Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with generally accepted auditing standards. Also, an audit is not designed to detect errors or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore, Government Auditing Standards do not expect us to provide reasonable assurance of detecting abuse. In making our risk assessments, we consider internal control relevant to Cedar Hammock Community Development District's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. We will also communicate to the Board any fraud involving senior management and fraud that causes a material misstatement of the financial statements that becomes known to us during the audit, and any instances of noncompliance with laws and regulations that we become aware of during the audit. The funds that you have told us are maintained by Cedar Hammock Community Development District and that are to be included as part of our audit are listed below: 1. General Fund S— Berger,Toombs, Elam, --t Gaines& Frank Cedar Hammock Community Development District October 20, 2017 Page 3 The Responsibilities of Management and Identification of the Applicable Financial Reporting Framework Our audit will be conducted on the basis that management acknowledges and understands that it has responsibility: 1. For the preparation and fair presentations of the financial statements in accordance with accounting principles generally accepted in the United States of America; 2. To evaluate subsequent events through the date the financial statements are issued or available to be issued, and to disclose the date through which subsequent events were evaluated in the financial statements. Management also agrees that it will not evaluate subsequent events earlier than the date of the management representation letter referred to below; 3. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; 4. For establishing and maintaining effective internal control of financial reporting and for informing us of all significant deficiencies and material weaknesses in the design or operation of such controls of which it has knowledge; and 5. To provide us with: a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements such as records, documentation and other matters; b. Additional information that we may request from management for the purpose of the audit; and c. Unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence. Berger,Toombs, Elam, ------.---._...----_-__-.— Gaines&Frank CatlfiKIPubbe Xcountan¢ n Cedar Hammock CDD October 20, 2017 Page 4 Management is responsible for identifying and ensuring that Cedar Hammock Community Development District complies with the laws and regulations applicable to its activities, and for informing us about all known material violations of such laws or regulations. In addition, management is responsible for the design and implementation of programs and controls to prevent and detect fraud or abuse, and for informing us about all known or suspected fraud or abuse affecting the entity involving management, employees who have significant roles in internal control, and others where the fraud or abuse could have a material effect on the financial statements or compliance. Management is also responsible for informing us of its knowledge of any allegations of fraud or abuse, or, suspected fraud or abuse affecting the entity received in communications from employees, former employees, analysts, regulators, short sellers, or others. The Board is responsible for informing us of its views about the risks of fraud or abuse within the entity, and its knowledge of any fraud or abuse, or, suspected fraud or abuse affecting the entity. Cedar Hammock Community Development District agrees that it will not associate us with any public or private securities offering without first obtaining our consent. Therefore, Cedar Hammock Community Development District agrees to contact us before it includes our reports or otherwise makes reference to us, in any public or private securities offering. Because Berger, Toombs, Elam, Gaines & Frank will rely on Cedar Hammock Community Development District and its management and Board of Supervisors to discharge the foregoing responsibilities, Cedar Hammock Community Development District holds harmless and releases Berger, Toombs, Elam, Gaines & Frank, its partners, and employees from all claims, liabilities, . losses and costs arising in circumstances where there has been a known misrepresentation by a member of Cedar Hammock Community Development District's management, which has caused, in any respect, Berger, Toombs, Elam, Gaines & Frank's breach of contract or negligence. This provision shall survive the termination of this arrangement for services. Cedar Hammock Community Development District's Records and Assistance If circumstances arise relating to the condition of the Cedar Hammock Community Development District's records, the availability of appropriate audit evidence, or indications of a significant risk of material misstatement of the financial statements, because of error, fraudulent financial reporting, or misappropriation of assets, which, in our professional judgment, prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional standards, including: declining to express an opinion, issuing a report, or withdrawing from engagement. During the course of our engagement, we may accumulate records containing data that should be reflected in the Cedar Hammock Community Development District's books and records. The Berger,Toombs, Elam, • Gaines&Frank ---••- - --- Cedar Hammock Community Development District October 20, 2017 Page 5 District will determine that all such data, if necessary, will be so reflected. Accordingly, the District will not expect us to maintain copies of such records in our possession. Other Relevant Information In accordance with Government Auditing Standards, a copy of our most recent peer review report has been provided to you,for your information. Fees, Costs, and Access to Workpapers Our fees for the audit and accounting services described above are based upon the value of the services performed and the time required by the individuals assigned to the engagement, plus direct expenses. Invoices for fees will be submitted in sufficient detail to demonstrate compliance with the terms of this engagement. Billings are due upon submission. Our fee for the services described in this letter for the year ending September 30, 2017,will not exceed $5,000, unless the scope of the engagement is changed, the assistance which Cedar Hammock Community Development District has agreed to furnish is not provided, or unexpected conditions are encountered, in which case, we will discuss the situation with you before proceeding. All other provisions of this letter will survive any fee adjustment. The two annual renewals must be mutually agreed and approved by the Board of Supervisors. In the event we are requested or authorized by Cedar Hammock Community Development District or are required by government regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to our engagement for Cedar Hammock Community Development District, Cedar Hammock Community Development District will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. The documentation for this engagement is the property of Berger, Toombs, Elam, Gaines, & Frank. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their request and that we shall maintain the audit documentation for a period of at least three years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested documentation will be provided under the supervision of Berger, Toombs, Elam, Gaines, & Frank audit personnel and at a location designated by our Firm. Reporting We will issue a written report upon completion of our audit of Cedar Hammock Community Development District's financial statements. Our report will be addressed to the Board of Cedar qt., Berger, bombs, Ham, Gaines&Frank c.<.rmwan.w., rt Cedar Hammock Community Development District October 20, 2017 Page 6 Hammock Community Development District. We cannot provide assurance that an unmodified opinion will he expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement. In addition to our report on Cedar Hammock Community Development District's financial statements, we will also issue the following types of reports: • Reports on internal control and compliance with laws, regulations, and the provisions of contracts or grant agreements. We will report on any internal control findings and/or noncompliance which could have a material effect on the financial statements. This letter constitutes the complete and exclusive statement of agreement between Berger, Toombs, Elam, Gaines & Frank and Cedar Hammock Community Development District, superseding all proposals, oral or written, and all other communication, with respect to the terms of the engagement between the parties. Please sign and return the attached copy of this letter to indicate your acknowledgement of, and agreement with, the arrangements for our audit of the financial statements including our respective responsibilities. 2.141:4 '2, daM6-i' r &2/ -/ Berger, Toombs, Elam, Gaines & Frank J. W. GAINES, CPA Confirmed on behalf of the addressee: • ee v ,..1)._ itIALW N . 2-0 -77 BA T' GG T Judson H.Baggott i 6$15 Dairy Road MBA,CPA,CVA, Partner Zephyrhills,FL 33542 REUTIMANN Marci Reufimann (813) 788-2155 &ASSOCIATES, CPRS, PA CPA, Partner A (813) 782-8606 System Review Report To the Directors November 2, 2016 Berger, Toombs, Elam, Gaines & Frank, CPAs PL and the Peer Review Committee of the Florida Institute of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines& Frank, CPAs PL (the firm), in effect for the year ended May 31, 2016. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control, and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.orq/prsummary. As required by the standards, engagements selected for review included engagements performed under Government Auditing Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs PL in effect for the year ended May 31, 2016 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. Berger, Toombs, Elam, Gaines & Frank, CPAs PL, has received a peer review rating of pass. •y kec s--- Bagft, Reutimann &Associates, CPAs, PA (BERGER_REPORTI6) -1111111111111111111111111111111.111 "--..'"1.111.111111111.111.11111.11111111111111111% Member A.mericon Institute of Cerfified Public Actountnnt,(AICPA)onrl Hondo Institute of Certified Public Accountnnt:(FICPA) FJoiiancd Assoc infirm of Certifier)Voluuhon Analysts(l iA.CVA) ADDENDUM TO ENGAGEMENT LETTER DATED OCTOBER 20,2017 Public Records. Auditor shall,pursuant to and in accordance with Section 119.0701, Florida Statutes,comply with the public records laws of the State of Florida,and specifically shall: a. Keep and maintain public records required by the District to perform the services or work set forth in this Agreement;and b. Upon the request of the District's custodian of public records,provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes,or as otherwise provided by law; and c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the Auditor does not transfer the records to the District; and d. Upon completion of the Agreement,transfer,at no cost to the District,all public records in possession of the Auditor or keep and maintain public records required by the District to perform the service or work provided for in this Agreement. If the Auditor transfers all public records to the District upon completion of the Agreement,the Auditor shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements.If the Auditor keeps and maintains public records upon completion of the Agreement,the Auditor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District,upon request from the District's custodian of public records,in a format that is compatible with the information technology systems of the District. Auditor acknowledges that any requests to inspect or copy public records relating to this Agreement must be made directly to the District pursuant to Section 119.0701(3),Florida Statutes. If notified by the District of a public records request for records not in the possession of the District but in possession of the Auditor,the Auditor shall provide such records to the District or allow the records to be inspected or copied within a reasonable time. Auditor acknowledges that should Auditor fail to provide the public records to the District within a reasonable time,Auditor may be subject to penalties pursuant to Section 119.10,Florida Statutes. IF THE AUDITOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AUDITOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT, THE AUDITOR MAY CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT: SEVERN TRENT MANAGEMENT SERVICES 210 North University Drive, Suite 702 Coral Springs, FL 33071 Auditor:4. W. GAMES District: Cedar Hammock 1::etAVSk, Title: DIRECTOR 6.911: Date: October 20,2017 Date: 797/7 BUDGET AMENDMENT RESOLUTION 2018-01 A BUDGET AMENDMENT AMENDING THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND BUDGETS FOR FISCAL YEAR 2017 WHEREAS, the Board of Supervisors, hereinafter referred to as the "Board", of Cedar Hammock Community Development District, hereinafter referred to as "District", adopted a General Fund Budget hereinafter referred to as the "Funds" for Fiscal Year 2017, and WHEREAS, the Board desires to reallocate funds budgeted to reappropriate Revenues and Expenses approved during the Fiscal Year. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING: 1. The Funds are hereby amended in accordance with Exhibit "A" attached. 2. This resolution shall become effective this 2nd day of November, 2017 and be reflected in the monthly and Fiscal Year End 9/30/2017 Financial Statements and Audit Report of the District. Cedar Hammock Community Development District t_ By: rvJ t Thomas Cook, Chairman Attest: By: /L� / cretary/ ssistant Secretary CEDAR HAMMOCK Community Development District General Fund Proposed Budget Amendment Schedule A For the Period Ending September 30, 2017 CURRENT PROPOSED FINAL YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ACTUAL FAV(UNFAV) REVENUE Interest-Investments $ 2,017 $ - $ 2,017 $ 3,153 $ 1,136 Special Assmnts-Tax Collector 279,653 - 279,653 279,650 (3) Special Assmnts-Discounts (11,186) - (11,186) (10,283) 003 TOTAL REVENUES 270,484 - 270,484 272,520 2,036 EXPENDITURES Administration ProfServ-Engineering 15,000 10,000 25,000 22,806 2,194 ProfSery-Legal Services 2,000 - 2,000 1,413 587 ProfServ-Mgmt Consulting Sery 36,200 - 36,200 32,130 4,070 ProfServ-Property Appraiser 4,195 - 4,195 4,195 - ProfServ-Special Assessment 2,855 - 2,855 2,855 - ProfServ-Web Site Maintenance 618 - 618 617 1 Auditing Services 5,000 - 5,000 5,000 - Postage and Freight 765 - 765 1,050 (285) Insurance-General Liability 7,500 - 7,500 7,235 265 Printing and Binding 1,000 - 1,000 933 67 Legal Advertising 1,500 - 1,500 2,090 (590) Misc-Bank Charges 600 - 600 656 (56) Misc-Assessmnt Collection Cost 5,593 - 5,593 5,387 206 Misc-Web Hosting 232 - 232 115 117 Office Supplies 400 400 - 400 Annual District Filing Fee 175 - 175 175 - Total Administration 83,633 10,000 93,633 66,657 6,976 Field ProfServ-Field Management 1,450 - 1,450 1,450 - Contracts-Water Mgmt Services 7,200 - 7,200 7,200 - Contracts-Water Quality 10,910 - 10,910 - 10,910 Utility-Cameras 1,380 - 1,380 1,288 92 Electricity-Wells - - - 2,863 (2,863) Electricity-Aerator - - - 1,440 (1,440) R&M-Lake 3.000 - 3,000 - 3,000 R&M-Plant Replacement 3,015 - 3,015 1,593 1,422 Misc-Contingency 18,071 - 18,071 17,699 372 Capital Outlay 24,825 - 24,825 22,875 1,950 Reserve-Bridges 15,000 - 15,000 - 15,000 Reserve-Bulkheads 15,000 30,000 45,000 45,332 (332) Reserve-Lakes 15,000 - 15,000 442 14,558 Report Date: 10/30/2017 CEDAR HAMMOCK Community Development District General Fund Proposed Budget Amendment Schedule A For the Period Ending September 30, 2017 CURRENT PROPOSED FINAL YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ACTUAL FAV(UNFAV) Reserve-Roadways 72,000 200,000 272,000 241,365 30,835 Total Field 186,851 230,000 416,851 343,547 73,304 TOTAL EXPENDITURES 270,484 _ 240,000 510,484 430,204 80,280 Excess(deficiency)of revenues Over(under)expenditures - (240,000) (240,000) (157,684) 82,316 Net change in fund balance - (240,000) (240,000) (157,684) 82,316 FUND BALANCE,BEGINNING(OCT 1,2016) 717,402 - 717,402 717,402 - FUND BALANCE,ENDING $ 717,402 $ (240,000) $ 477,402 $ 559,718 $ 82,316 Report Date: 10/30/2017 Cedar Hammock Community Development District Financial Report September 30, 2017 Prepared by SEVERN CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Suntrust Bank Reconciliation Page 6 Check Register&Invoice Copies Pages 7-16 Cedar Hammock Community Development District Financial Statements (Unaudited} September 30, 2017 CEDAR HAMMOCK Community Development District General Fund Balance Sheet September 30,2017 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 76,605 Investments: Certificates of Deposit-12 Months 201,601 Certificates of Deposit-18 Months 100,337 Money Market Account 180,108 Prepaid Items 428 Deposits 1,359 TOTAL ASSETS $ 560,438 LIABILITIES Accounts Payable $ 720 TOTAL LIABILITIES 720 FUND BALANCES Nonspendable: Prepaid Items 428 Deposits 1,359 Assigned to: Operating Reserves 38,371 Reserves-Bridges 103,180 Reserves-Bulkheads 97,692 Reserves-Lakes 14,995 Reserves-Roadways 287,231 Unassigned: 16,462 TOTAL FUND BALANCES $ 559,718 TOTAL LIABILITIES&FUND BALANCES $ 560,438 Report Date:10/30/2017 Page 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30,2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A%OF SEP-17 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,017 $ 3,153 156.32% $ 180 Special Assmnts-Tax Collector 279,653 279,650 100.00% - Special Assmnts-Discounts (11,186) (10,283) 91.93% - TOTAL REVENUES 270,484 272,520 100.75% 180 EXPENDITURES Administration ProfServ-Engineering 15,000 22,806 152.04% - ProfServ-Legal Services 2,000 1,413 70.65% 120 ProfServ-Mgmt Consulting Sery 36,200 32,130 88.76% 2,929 ProfServ-Property Appraiser 4,195 4,195 100.00% - ProfServ-Special Assessment 2,855 2,855 100.00% - ProfSery-Web Site Maintenance 618 617 99.84% 52 Auditing Services 5,000 5,000 100.00% - Postage and Freight 765 1,050 137.25% - Insurance-General Liability 7,500 7,235 96.47% - Printing and Binding 1,000 933 93.30% - Legal Advertising 1,500 2,090 139.33% - Misc-Bank Charges 600 656 109.33% 46 Misc-Assessmnt Collection Cost 5,593 5,387 96.32% - Misc-Web Hosting 232 115 49.57% 115 Office Supplies 400 - 0.00% - Annual District Filing Fee 175 175 100.00% - Total Administration 83,633 86,657 103.62% 3,262 Field ProfServ-Field Management 1,450 1,450 100.00% - Contracts-Water Mgmt Services 7,200 7,200 100.00% 600 Contracts-Water Quality 10,910 - 0.00% - Utility-Cameras 1,380 1,288 93.33% 106 Electricity-Wells - 2,863 0.00% 22 Electricity-Aerator - 1,440 0.00% 207 R&M-Lake 3,000 - 0.00% R&M-Plant Replacement 3,015 1,593 52.84% - Misc-Contingency 18,071 17,699 97.94% 125 Capital Outlay 24,825 22,875 92.15% - Reserve-Bridges 15,000 - 0.00% - Reserve-Bulkheads 15,000 45,332 302.21% - Report Date: 10/30/2017 Page 2 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A%OF SEP-17 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL Reserve-Lakes 15,000 442 2.95% - Reserve-Roadways 72,000 241,365 335.23% Total Field 186,851 343,547 183.86% 1,060 TOTAL EXPENDITURES 270,484 430,204 159.05% 4,322 Excess(deficiency)of revenues Over(under)expenditures - (157,684) 0.00% (4,142) Net change in fund balance $ - $ (157,684) 0.00% $ (4,142) FUND BALANCE,BEGINNING(OCT 1,2016) 717,402 717,402 FUND BALANCE,ENDING $ 717,402 $ 559,718 Report Date:10/30/2017 Page 3 Cedar Hammock Community Development District Supporting Schedules September 30, 2017 CEDAR HAMMOCK Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2017 Discount/ County Gross Date Net Amount (Penalties) Expense Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/01/16 $ 3,168 $ 180 $ 65 $ 3,413 11/16/16 63,808 2,702 1,302 67,813 11/29/16 101,089 4,298 2,063 107,450 12/15/16 62,958 2,607 1,285 66,850 12/30/16 8,398 269 171 8,838 01/30/17 8,213 194 168 8,575 03/02/17 4,397 63 90 4,550 03/29/17 5,474 14 112 5,600 04/28/17 5,327 (11) 109 5,425 06/09/17 442 (13) 9 438 06/14/17 707 (21) 14 700 TOTAL $ 263,980 $ 10,283 $ 5,387 $ 279,650 % COLLECTED 100.00% TOTAL OUTSTANDING $ - Report Date:10/27/2017 Page 4 CEDAR HAMMOCK Community Development District Cash and Investment Report September 30, 2017 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Chocking Account-Operating SunTrust Bank Public Funds Now n/a 0.91% $ 76,605 Certificate of Deposit-8030 BankUnited 12 month CD 2/13/18 1.02% 201,601 Certificate of Deposit-6089 BankUnited 18 month CD 3/9/18 1.10% 100,337 Money Market Account BankUnited Public Funds MMA n/a 0.77% 180,108 sub-total MMA 180,108 Total $ 558,651 Report Date:10/27/2017 Page 5 Cedar Hammock COD Bank ReConcitation Bank Account No. 9995 SunTm51-GF Statement No. 09.17 Statement Cuts 9730/2017 GIL Balance(LCY) 70,005 02 Statement Balance 70,739.02 WI.Balance MOO 02 tr.iiLdeptnits 0,00 Positive Adjustments 0.00 Subtotal 78,710.02 Subtotal 1'0Q .Q2 Outstanding Checks 125.00 Negative Adjustments 0,00 Differences 0.00 Ending GA.[miens* 76,005.02 Ending Balance 76905.02 Difference 000 Posting Do,zument Document Gledred Date TYPe 4o. 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Faircloth, 0.60 120,00 150.00/tir For professional services rendered 048:00 $120.00 Previous balance $292,50 Accounts receivable transactions 9/20/2017 Payment-Thank You No, 1846 ($29160) Total payments and adjustments ($202.50) Balance due $120.00 Page 8 (f) CEledfPR7* EFT Remittent: Accolifit t-tilfm4.Canton,int: Bank Nome.FiSER:lianklitiA,NA CheckRemit/mice! INVOICE ABA Wait0 er. 12300389 Awn); N...lcotter;4.17M004 PO.Hex 121122 Lind Nolrficzially 08511=rgizirtino Dr3l0c..TX 753 I 2.?..422 Taxpayer 10 No.4546836N Corfsnrani adquart.ft:IMD-I Pd,y I )(I 1,, r k ' Jl 20 25.i 9z13) FAX:/NI...ef,/ l 3 vionanatdno coir Nein*Indoor an Invoke copY.4fh 90.771.m r Ow Imo!cp rumba,on your nyonfix.roce: Cedar Hammock COD invoice N: 240540 Pat Falcone invoice Date: 09/12/2017 Severn Trent Management Services Terms: 30 Days 210 North University Drive Project: RT21011300 Suite 702 Project Manager: Susdorf,Gary Coral Springs FL 33071 Project Name: Cedar Hammock Golf&Country Club Monthly Monitoring,Naples,Florida EMAIL ONLY- imtin.feimiothgtstservices.com;STMSAPInvoices@stsorvices,c000 For Professional Services Rendered through: 8/25f21)17 Phase: 2017-Monthly Monitoring Amount' Monthly Fee 600.00 Subtotal 600,00 Total This Phase $600.00 Total Fee Type GPM'. 600,00 Amount Due this Invoice $600,00 Oidstanct,00 Ifivoic*s Numb., tit. Salanca 240540 0gi1212011 $00.0') Toia!NOW Due n00.00 Aging Balaneta Undlar 30 31•SO it•90 Qv/1"W./ 500 00 0.e3 3)00 000 Page 9 COMCAST BUSINESS Account Number 4535 10 023 1084299 Bering Date 09/0R1/17 Total Amount Due $105.75 Payment Due By 09127ii Pagel of 2 Contact us: www healneets.cocncastoom 1-800-381-3000' • • .... „ „. . . . Cedar Hammock Ccd ...• :1.4.4,1141N,41;,;i,k, PrOvi pus Balance 105.75 Payment-00/02117-Thank You -105,75 For tervico 8700 OEDAR HAMMOCK BLVD New Charges-see below 105.75 NAPLES FL 34112-3302 Total Amount Due 5105,75 Payment Due By 09/27/17 News from Comcast oxlmAymsr,,:,-:41tiVrginitogitiarxr:r*:::*-041 Comcast Business Online Account:Service at your finger ., •Z7Zi",f, Comcast Business Internet 10k 85 tips.Use your online amount to menage senelceS,pay your Taxes,Surcharges&Fees 0.90 bill,and shop busgr iness- ade epos.Simply go to business:conic...est com/reyaccount to register. Total New Charges $105.75 11. 7,;,,t4irAC ' • Detach and enclose this coupon with your payment:Pease write your account number on your check or money order. Do not send cask COMCAST Account Number 8535 10 023 1084299 BUSINESS Payment Due y 00127/17 11tindellYorable,please return to: Total Amount Due $105,75 141 NW t6TH ST POMPANO REACH 14., aa060-5250 3to TO hita rr e2-5T1 Di DODODD WiD Amount Enclosed 080AR HAMMOCK COD CTE rea SEVERN TRENT SEMI 210 N UNIVERSITY OR CORAL SPRiNaS,EL 33071-M0 Make checks payable to Coracast,and remit to address below Iliittillifolishilitioillithilt11140011111 ill COMCAST PO Box 5300R5 ATLANTA GA 30353-0094 11111111111111111""1"1111'11111"11111114111111'1111111"111 553 5100231,0814249001 05?59 Page 10 COMC AST BUSINESS !Account Number 5535 10 023 1084299 'Ring Data 0 !U17 Total Amount Due $1575 ServIcia Details ;payment Qua 8y 09,27/17 Page 2 of2 Contact us: F,..'13,$www.buslisess,comcaslcornL 00-391-3000 A 8 "'IP 1101 Cts:VOWAtni4teitt,14%,:&1-- •'I. Starter Pkg 09/19- 10/18 69,95 Business Internet Stabc IP-1 09119-10/18 19 95 Eittipment Fee 09/19-10/18 14 95 „,.. Total Corneas'Business Internet $104.85 •149 IP: Internet Sales Tax 090 Total Taxes,Surcharges&Fees $0.90 important Account Information Accounts that are not paid in MI by the due date are subject to a $ti 50 fee ti11111,1 III I!Iii 'NEIN Hearing/Speech Impaired Call 711 Page 11 tev$PN Severn Trent Environmental Services,Inc. Invoice: 23408 207 West Grand Parkway North Invoice Date: 09/13/2017 i Suite 100 Due Dale. 10/13/201T Katy, TX 77449 Terms: Net 30 Project ID: CEDARIIAMM OCK P0#: Bill To. Cedar Hammock COD 210 N University Or,Suite 702 Coral springs FL 33071 United States Setae Oetturiptlen Quantity Units Rate Amount Management Foos for the Month OP September 2017 Administrative Services 1 Ea $2 928 83 52,928,83 001-531027-51201-5000 Web Hosting 1 La $51.50 $51.50 001-549915-51301-5000 Additional oma31 Gement 1 ea $1 15.00 $115.00 Subtotal $3,095.33 Tax(0%) SQ,110 Total Due $3,695,33 Remit To Severn Trent Environmental Services,Inc. P.U.Box 733778 Dallas,TX 75373-3778 Please note our lockbox address has changed. Meuse include the Project ID and The invoice Number on the check stub of your payment. Page 12 Gamma Teeth Services invoice 2083 *GAMMATELli 2100 Trade Center Way STE 0 „„."" Naples,FL 34109 239.330,4939 billi ngtitgtme it us http://www.gernma,tech BILL TO Cedar Hammock COD DATE -7:101$1. • OLIF DA;TE' •-• Cedar Hammock COD 091,211'2017 ",7,41311,tit" '" 10/21120 4,4,44;;;Mf•41i,;•„ 5911 Country Lakes Drive 441.-4•AvA41**--,se,,,,; • , Ft.Myers,FL 33905 ACTIVITY QTY RATE AmotArr Audio Video:Atm:No Video Services Hourly 1 125.00 125,00T "'Troubleshot cameras not showing up on front computer. Found issue to be network to the front computer. Got network working on computer and tested camera feed?' SUBTOTAL 125,00 TAX(0',/,) 0,00 TOTAL 126.00 roiAL DUE $125A)0 THANK YOU. Page 13 eh, rva.. 3* FPL AUTOMATIC BILL PAY DO NOT PAY * .4 1011129 pidaSO requett ctoor(;es on e back. Noles on Inn front W111(Kit 1313 Oritt%VA. 5402 9 CEDAR HAMMOCK COD 0/0 SEVERN -TRENT SERVICES 210 N UNIVERSITY DR STE 702 Make chea.payable FPL lot U.S.tondo CORAL. SPRINGS FL 330,1-132G and Riad alovig wan this coupon to: FPL. GENERAL MAIL FACILITY MIAMI FL 33186-004)1 56324-92574 I $3616 Sep 25 2017 I $ . _ • Your electric statement Account number 56324-82574 For:Aut.)03::!017 to Sop 02 2*1,(30 daysl CuMoroor name:CEDAR HAMMOCK COD Statement date; Sop 02 2017 SerVicci ackirerso:dit92 Cr:DAR HAMMOCX aLeo#PUP Next rooter reoctina: Oct 03 2017 Amount Balance I.)r yicxo Additional DOOM fl new(irieeciris caoa DC laOTMY ue 4. of (.1 4 35,41 35.41 CR 000 0.00 38.16 $3416 tap 20 2017 Motor rviall09-Meter AC174e71 Current reacting tKi250 Arhour,t of your lin(Mil 35 41 Proviouzi heading 02S4? PtlyrNent riNasivexi•Thank you 35.41CR Meet 271 Betehut Oelore new Oxygen , $0.90 F.nargy("maga Now charges(Rate;GS-1 0E017:RAI...SVC NON-1.)EMAND BUSINESS) swh outt r000lb 271 Service,cli/r3 N) Electric set vim,arothunt 54 kWh ow day 0 Ston thieve 0.31 Cross(MeV,1,3X 0.90 ',The silectric mervIco amount fetal r, Ai , ..416A6 IlleitACOM the**owing cliogripws: , Ctr.motar 210.00 Total amount you owe $10.10 $7.454 .ottad win) FPL automatic bill pay - 00 NOT PAY ratin.Ttli1r 51131 mkr99 peer 1 Wit! -PaViricrii leekiitteci atter Itlavembiar 21,2017 is Consicatiad LATE;a late payrhera charge:at 1%Wil apply. due or ateetelt will tie draftee wOorreticelly 00 or after Septowabor 22,2217.R a partial payment is Fort:mod Were this data,only the rCrneIwnb:etermi due on yotx it:Count will be aratted outomatocaiiy. • Fig,41.0 Piavia ywiir wJr4iqtrn4,2,rcovri"'seri toslactsg SPL Custcrrier Service: I-600475-2434 Outside Floocla: 441 To report power-oitteptt: 1.500-4001A(iE 0E5-8243) Rearinsispowth impaired: fll Raley SerYle.,8) OroJJ ros 44: anavii:FPLoant Page 14 '-,if4S:.;-af,,,.'";,'I*:-4::*'attk4PtZtiWAVairfrVYaWlcttigtWgVit,tareagT:.:.e,''PMAVYWAV)iaaPOWI:,k1 :aA-4:Afa'W.7ik,g.VZFO;A.*;4.a;-*1..V,..*X:qe,tr,}'A,,Vf.r." i . i 3* FPL AUTOMATIC BILL PAY DO NOT PAY * Plewa thctueSt Chers(thS 011 Ins WY, Noltys on tJi front will not be 0etecte4. 51402 AUIO **CO 7115 090 189 CrOAR ilAHMOCR COO C/0 SEVERN TRENT SERVICES 210 N UNIVERSITY 1)R STE: 702 Make f,:heel,payable to FPI n U.S.tenth: CORAL SPRINGS FL 3307 1-l320 so elcie4 Warl this COuprel O. FPL 1.111,111.11111111,11111111.111.11111.111.1111,.1,111.1111111, GENERAL MAIL FACILITY MIAMI FL 331as-0ca1 24773-52583 $11.98 Sep 26 2017 Your electric statement Account number:24773-52583 For Akio 03 201 to Ser.02 2011 ral.) Cwitorper name:CEDAR tIAMIAWK COD Statement tia•te: Sep(..*`,P.017 Service Epiciress:8684 CEDAR fiAMMOCK C1R PMP tio*.t maiew wading, oct 03 2011 NN In eat aria3 01 rur AUtlitivoel laok.ve New • ia4t 130 Paymenla1 tivity I i chug-ft% Cnart(eSPAf dm -k or ) 11.90 I CR 1 0.00 0,00 11.08 tit_ea sop 26 2017 • M4 ?roadie";-Meter io..10120 Current reaclirig 11403 Arfttront of your Wit Dill 11.93 Previous re.oeing -11446 payment reeived Thant:you 11.08CR kVil%03e0 111 Balance before Reao chafists Id Energy 12$/gi Neer clumps(Rale:GS I GENERAL SVC N0 -DEMAND/OUSINiSS) kWh itus month • Service days 30 Fleartc amoont 1 kWh per daY I Storm charge 0.02 Crchrs rerocipe)tax 0.30 .,T)e electric setvIce atnowe 'Total mei tAarges. 11.28 larciudes the toilowing throe. .$ Cul-ten-iffy Gharge: 810.00 Total amount you OWS 311.00 Fue1; 80.51 i0.020202 ter XettO FPL 'automatic bill pay-DO NOT PAY 81,15 )0.0a3830,Gor%1411 -Payment re4;eived utter November 22,2011 IS CODSIciefori LATE u Ivlh poyntent cherge af 1%will ePPfY. - Fee iwnount:We on your.,count wIll be()rated sutorvaticvlly on or titer September 23,2012,II a partial wyroefit is roeelved tatatelfils este,Only the /0/Doi:any bcovius clue on vOtif kiftl)Citrt De(hared automatically, Plaaa4P4v*Wor X,7c3wil t,uirttm rkrn whqn coolactirg 11'L Coatk)ntef:Jeff vii;e: 1-000. 75-2434 thrtsIde Flora; 1 fif.0-22(1,1545 '1140 To report pOlier outages: 1.000-40UTA04:(,i00-124a) Eloann,403peech Impaire4: 111(Relay-Se.srvicei r . Prir0. n5.20t1 Onitno at weivr,EPLater Page 15 3 108129 / 3* FPL AUTOMATIC BILL PAY — DO NOT PAY * Please,request dawn on dm back, Notes on the front writ not be ciett%ted_ 5402 4 GEOAR HAHOOGN COO C/O SEVRN TRENT RIO N UNIVERSITY OR STE 102 Matte rhea payable to FPL U.S.turula CORAL SPR I NGS FL 33011..1320 and melt oiciro:t with this coupon to' FPL GENERAL MAIL FACILITY MIAMI FL 33160-001 Account number 87833-27409 $10.25 L Sop 25 201/ It Your electric statement Account number 8783347409 im net 2017 In Sep 02 201100 days) Customer name:CEDAR HAMMOCK CDC) Statement date: Sep 02 2017 3r4titte e1)dreen 1t130CFDAR 1iA0.4440CX CT NUTL TY NOM meter reeding: Oct C13 2011 Amount 1 f Balance et your Additional bero.,,e Nee Mot bill Payments activity hew charges cha41rges •;:pe,0;$941iNt ?!. ( 10.28 to.26 CR L. 0.00 0,00 10,26 S10.28 Sep 23 2017 I lartbir roaring•Mawr ACOante Current reeding 17171 Amount of your last Out10,20 Previous 1.7.171 Payment reoetvecl Tnank you 10.2601 Etatence before new r;:hatipte— t1.00 Energy usage new themes mem,CtS t OFeltlitAt SVC RON4)EIAANL1 BUSINESS) utme tros month 0 :501,vitn days a Electric service manual 4,Wh per day 0 Gross rocerpte tax 026 Totelstew tria5tes 1.10-.20 *The electric varylce amount Inctudes the llogutiving charge*: Total amount you owe sto.28 Customer charge: $10.00 Nomtui0 energy charge: FPL automatic bill pay-DO NOT PAY SO 00'6W key.*MI Fuel charge: yo02s2cy),..,,w4 *Payment received milts Nevember 27,2017 Is corroldered LATE;e foto payment charge of 1%WA apply -The amount due on your account will Mt dratted autureeticany on or atter September 22,2017:lie mutat par nent lo relented before this dens,catty tee remaining balartr,e due 031 your Account will be draffml automatically. toasti 4.1114 your account number ready'ween contactino FPL. Cu.:sterner service: 1.800.375-2434 Outside F,oriuer, 1-400-22S 3,545 :44 To rftpr..-rt power outage*: .1-80040t/TACE(4144243) Hearing/speech impaired: 711 ilBeley Ptervics) Oattn*at www.FPLecen Page 16 • • Page Number 26 CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/17 The Board hereby assigns the FY 2017 Reserves as follows: Operating Reserve $ 38,371 Reserves—Bridges $118,180 Reserves-Bulkheads $ 67.360 Reserves-Lakes $ 29,553 Reserves-Roadways $117,866 Bulkhead Replacement Project Closed May 1—October 31 Lost Revenue(Based on 2016 Actual Revenues) Golf $285,000 Food&Beverage $223,000 Total $508,000 Employee Subsidy Golf $ 96,250 Food&Beverage $232,500 Total $328,750 Grand Total $836,750 1. The Club could host monthly theme buffets to offset some of the lost revenue. 2. The golf course could remain open to nine(9)holes but would lose all Public and Reciprocal play even if Members chose to play. 3. It was difficult to hire new employees following the 2014 golf course closure. While we subsidized our core group of employees there were 10-12 employees who would normally work part-time in the summer months but were forced to seek employment elsewhere. Many of them did not return when we re-opened. Golf Course Repairs and Reconstruction—Bulkhead Project Holes 16 and 17 Golf Green engineering and Construction $60,000. $120,000. Irrigation Repairs 25,000. 50,000. Reconstruct Fairways 30,000. 60,000. Reconstruct Tee Boxes 20,000. 40,000. -� Repairs to Concrete Cart Paths 11,000. 2 , . Total Projected Cost/Concrete Block Construction 146,000. $292,000. Lost Club Revenues $836,000. Projected Costs in Addition to Block Wall Construction $1,274,000.