11/13/2017 Minutes MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, November 13, 2017 at 3:00 PM at the Cedar
Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Quentin Greeley Assistant Secretary
Also present were:
Justin Faircloth District Manager
Ralph Verrastro Bridging Solutions
Torn Read Cedar Hammock Golf and Country Club
Residents
The following is a summary of the discussions and actions taken at the November 13, 2017
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr.Faircioth called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
Mr. Cook requested the agenda be changed so bulkheads go to the bottom of the list.
On MOTION by Mr. McClellan seconded by Mr. Mr. Greeley,
with all in favor,the Agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There being none,the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the October 9,
2017 Meeting
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November 13,2017 Cedar Hammock CDD
On MOTION by Mr. Minamyer seconded by Mr. Greeley, with all
in favor, the Minutes of the October 9, 2017 meeting were
approved.
SIXTH ORDER OF BUSINESS New Business
There being none,the next item followed.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Acceptance of Engagement Letter with Berger,Toombs to perform the Audit
for Fiscal years 2017,2018,2019
On MOTION by Mr. McClellan seconded by,Mr. Greeley with all
in favor, the authorization of Chairman Cook to execute the
engagement letter with Berger,Toombs was accepted.
B. Resolution.2018-01 Budget Amendment
Mr.Faireloth reviewed the budget amendment.
On MOTION by Mr. Minamyer seconded by Mr. Greeley,with all
in favor, Resolution 2018-01, amending the budget for Fiscal Year
2017, was adopted.
The Board reviewed the financials under Schedule A.of the amendment.
On MOTION by Mr. Day seconded by Mr. Greeley, with all in
favor, the September 30, 2017 financials under Schedule A
Amendment were approved.
C. Motion to Assign Fund Balance
The Board reviewed the proposed motion to assign the fund balance as of September 30,
2017.
On MOTION by Mr. Minamyer seconded by Mr. Greeley, with all
in favor, the fund balance as of September 30, 2017 was assigned
as presented.
On MOTION by Mr. Minamyer seconded by Mr. Greeley, with all
in favor,the settlement of reserve funds was approved.
D. FEMA Update
Mr. Faireloth reviewed damages identified and provided an update on FEMA.
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November 13,2017 Cedar Hammock CDD
• Tree loss along roadways.
• Debris cleanup.
• Minor damage to guardhouse window.
• Landscape damage along walking path.
• Erosion on the southwest bank of Lake 5 as well as significant plant loss.
• FEMA does not cover plant loss; however, they do cover debris removal, damaged
items and mitigation plans.
• Anything over$3,100 worth of damages can be recovered,
• The percentage of cost recovery for debris removal varies from 75% to 90%
depending when it is done.
• A recovery scoping meeting has been scheduled with FEMA for Friday, November
17,2018..
F. Follow Up Items
• Mr. Faircloth performed an inspection with Mr. Cook. A full report and overview
will be prepared. Overall, the lakes are in good condition. There are some issues
with trees in the lake.
FIFTH ORDER OF BUSINESS Old Business
A. Bulkhead Wall Design discussion
The following was discussed:
• The bridge inspection will be conducted when the water level goes down during the
dry season.
• Mr. Day discussed potential failures at Island, 17 Green and 5T. He suggested waiting
another year to see what other types of failures there are and deal with failures on an
individual basis.
• At the last meeting, it was determined the cost was 2.64 times the original level
estimated.
• Mr. Day demonstrated plan to rebuild the block wall. Greens would cost roughly
$60,000 a piece, irrigation repairs somewhere within$25,000 per hole,reconstruction
of fairways about $30,000 per hole, reconstruction of T-Boxes about $20,000 per
hole, repair of concrete crack pass about $11,000 per hole. Repairs of the golf course
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November 13,2017 Cedar Hammock CDD
are roughly $292,000, lost revenues to the club are roughly $836,000, minimum
expense will be$1,274,000 for two holes(16 and 17).
• Mr. Read introduced Mr. Brooke Lawrence and addressed the Board.
• Mr. Read discussed possibly delaying repairs for another year. Clubhouse
refurbishment will be done in 20.19. Food and Beverage will be shut down during
renovations. The Board anticipates starting around June 1st and going through July
15'1'
• The Length of repayment for this sort of project is about 15 years.Bulkheads will cost
roughly$45 per square foot.
Mr. Day MOVED to hire another engineer to look at the wood wall
in order to clarify the cost of$45 per square foot versus $186 per
square foot. There being no second,the motion failed.
• Further discussion ensued and there was consensus postpone the bulkhead project
until 2019.
On MOTION by Mr. Day seconded by Mr. Cook with Mr. Day, Mr.
Cook and Mr. McClellan voting aye and Mr. Minamyer and Mr.
Greeley voting nay, the opinion of another engineer as to the two
types of walls, the methods of construction, cost estimates and
timeframes will be obtained.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
NINTH ORDER.OF BUSINESS Engineer's Report
There being no report,the next item followed.
TENTH ORDER OF BUSINESS Communication to Master Board
• The question was asked about damage to Bridge 18 as well as the status of the rest of
the bridges and whether they will be upgraded or re-done.
• Mr. Day explained it was discussed in the last meeting and the potential to look at
SFWMD for a Letter of Modification to till in between the T-Box for 5 and the rest of
the course. He suggested the possibility of eliminating that bridge all together.
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November 13,2017 Cedar Hammock CDD
• The Board requested Tom Read work with the Master Association Board to see if
they would desire to have a representative work with the CDD regarding the
Bulkhead Project. Staff will meet with Tom Read to obtain further information as
necessary for the documentation as required by FEMA.
ELEVENTH ORDER OF BUSINESS Supervisor Requests
The Board discussed the presentation of proposals and to include someone from the
Master Board to sit in the next meeting. The scope of the project will also be discussed.
TWELVTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Day seconded by Mr. McClellan, with all in
favor,the meeting was adjourned at 5:35 p.m.
Rjfk
retary/A sistant Secretary Tom Cook, Chairman
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