10/09/2017 Minutes MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock
Community Development District was held on Monday, October 9, 2017 at 3:00 PM at
the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Quentin Greeley Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Ralph Verrastro Bridging Solutions
Residents
The following is a summary of the discussions and actions taken at the October 9, 2017
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr. Faircloth called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• Item 4B. and 4C. were reordered.
• Item 5A. to be addressed after 4B.
On MOTION by Mr. McClellan seconded by Mr. Mr. Greeley,
with all in favor, the agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There being none, the next item followed.
FOURTH ORDER OF BUSINESS Old Business
A. Re-billing of Paving Project
October 9,2017 Cedar Hammock CDD
• Mr. Faircloth reported the difficulty in getting the final information from PMI to bill
the Associations. The information has been obtained and invoices will be going
out soon.
o PMI requested additional funds at $5,456.62 /88 tons at$62.00 per ton.
o The Board discussed the project noting the rain delay and extra Saturday
worked It was mentioned that Mr. Day feels the contractor went over and
beyond to protect the project.
o Mr. Faircloth clarified this would be a CDD expense and not charged to
the Associations.
On MOTION by Mr. Greeley seconded by Mr. Minamyer,
with all in favor, the request for the additional $5,456.62 as a
CDD expense was approved.
B. Bulkhead Wall Design Discussion
• Mr. Faircloth reported Mr. Verrastro is 90% complete with the design. The first
contract is fulfilled with the exception of the bidding aspect.
** Bridging Solutions Proposal for Bridge Inspection - #18 Bridge
Collapse
• Mr. Faircloth reported there was a failure on the #18 bridge after a heavy load of
sand was taken across it.
• Mr. Verrastro reported the bridge would not have failed under the weight of a golf
cart, but it is getting near the end of its useful life.
o There is rot coming through the stringers and once they are bad it gets to
the sub-structure.
o Once the super structure goes [stringer and deck] the bridge is usually
replaced.
o The bridge is open to golf cart traffic only at this time.
• Discussion followed on replacing bridges and designing and building them to
withstand heavier loads.
o Bridges are located at Holes#4, 7, 9, 10, 16, and 18.
o There are two bridges at Hole#5.
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October 9,2017 Cedar Hammock CDD
o The bridge at Hole#16 was recently replaced.
• Mr. Cook noted he met with Mr. Read to reinforce the load limits for the bridges.
• The bridges at Holes #4 and #5 need to be upgraded; the others have alternate
routes that can be used for heavier loads.
• The Bridging Solutions proposal was reviewed.
On MOTION by Mr. Minamyer seconded by Mr. McClellan,
with all in favor, the Bridging Solutions proposal for bridge
inspections in an amount not to exceed $5,900, which
includes the emergency inspection at#18, was approved.
• Mr. Verrastro noted it would be beneficial to wait until the water levels are down
so the pilings can be inspected.
B. Bulkhead Wall Design Discussion (continued)
• Mr. Faircloth provided a handout, Timber Retaining Walls Budget Estimate.
• Mr. Verrastro reviewed the pricing estimates.
o He addressed the Garland & Garland estimate noting they did not take
hitting rock into consideration on the $70 per square foot estimate.
o The project is now estimated at $186 per square foot by TSI Disaster
Recovery, LLC.
• It was requested that Mr. Day be provided the meeting recording and made
aware of the changes to the project before the next meeting.
• Discussion continued on the bulkhead project with regard to the cost and
longevity of reconstructed walls.
• Discussion followed on funding the bulkhead projects.
• Contingency / emergency plans for a failure and how to keep the golf course
open were addressed.
• Discussion ensued on getting on a contractor's schedule so the work can begin
in the March /April time frame, and coordinating with golf course closures.
• The Board requested that Mr. Read and staff be present at the next meeting to
discuss the variety of issues that will need to be discussed due to the change in
design.
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October 9,2017 Cedar Hammock CDD
• Discussion followed on moving the project forward.
On MOTION byMr. McClellan seconded byMr. Minamyer,
Y
with all in favor, Bridging Solutions to develop final designs
for concrete block walls for bulkheads #4 and #5 at a not to
exceed amount of$12,000 was approved.
• The Board would like Banks Engineering to assists in the work with Bridging
Solutions and interface with SFWMD regarding any permits or letter(s) of
modifications including options to traverse through possible preserve areas in the
event of an emergency.
• Banks Engineering to seek approval from SFWMD to install culverts and earthen
bridges to replace the existing bridges on Hole#5.
• Mr. Cook noted Mr. Marshall will incur some additional costs for this work.
Hurricane Irma Damage
• Mr. Faircloth updated the Board on the FEMA process.
o The deadline is 30 days after the event but it has been extended to
November.
o Discussion followed on damage to CDD property and the removal of
debris.
• The consensus of the Board is for the District Manager to submit the request for
FEMA funds.
C. Reserve Study
• Mr. Cook noted the requested changes have been incorporated.
• Discussion followed on the revised Reserve Study.
o Funding of reserves was discussed.
FIFTH ORDER OF BUSINESS New Business
A. Bridging Solutions Proposal for Bridge Inspection - #18 Bridge
Collapse
Previously addressed.
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October 9,2017 Cedar Hammock CDD
B. Insurance Coverage Review
• Mr. Faircloth reviewed the proposal with regard to coverage.
i. Rear Gate Damage Review
• Mr. Faircloth discussed issues with the gates over the summer.
• Staff to obtain quotes for additional insurance coverage on the back gate and
gatehouse for Board review.
ii. Camera System Discussion
• Mr. Faircloth addressed the damage to the gate and the pictures of the vehicle
noting he provided the information to the Sheriff's office, but they have stated it is
a private matter.
• Staff is working with GammaTech to be able to download data.
• Discussion followed on the camera system with the consensus of the Board
being to leave everything as is for now and reconsider the camera system at a
later time.
iii. Hurricane Irma Damage
Previously addressed.
C. Grass Carp Discussion
• Mr. Faircloth addressed the issues the Master Association is having with the
maintenance of lakes noting they would like to add grass carp to the lakes to
help with the vegetation issues.
• Mr. Faircloth outlined the process for installing Triploid Grass Carp in a lake.
• After discussion the consensus of the Board is they are not in favor of this option
and decided to table.
SIXTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the May 15, 2017 Workshop and Regular
Meeting
On MOTION by Mr. Minamyer seconded by Mr. McClellan,
with all in favor, the minutes of the May 15, 2017 workshop
and regular meeting were approved as presented.
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October 9,2017 Cedar Hammock CDD
B. Financial Report for August, 2017
On MOTION by Mr. McClellan seconded by Mr. Greeley,
with all in favor, the August, 2017 financials were accepted.
C. Follow Up Items
There being none, the next item followed.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
NINTH ORDER OF BUSINESS Communication to Master Board
There being none, the next item followed.
TENTH ORDER OF BUSINESS Supervisor Requests
There being none, the next item followed.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Minamyer seconded by Mr. McClellan,
with all in favor, the meeting was adjourned at 5:19 p.m.
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Srtary A . istant Secretary Tom Cook, Chairman
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