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BCC Minutes 01/20/2004 W (Strategic Plan)Januaw 20,2004 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Strategic Panning Workshop Board Meeting Room E, 3rd Floor, Administration Building 3301 Tamiami Trail East, Naples, FL 34112 9 o'clock a.m., January 20, 2004 LET IT BE REMEMBERED, that the Collier County Board of County Commissioners, in and for the County of Collier, having conducted business herein, met on this date at 9 o'clock a.m., in WORKSHOP SESSION in Board Meeting Room E, 3rd Floor, Administration Building, 3301 Tamiami Trail East, Naples, Florida, with the following members present: ALSO PRESENT: Commissioners: Donna Fiala, Chairman, District 1 Fred W. Coyle, Vice Chairman, District 4 Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 Jim Mudd, County Manager COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS STRATEGIC PLANNING WORKSHOP AGENDA January 20, 2004 9:00 a.m. Donna Fiala, Chairman, District 1 Fred W. Coyle, Vice-Chairman, District 4 Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. COLLIER COUNTY ORDINANCE NO. 99-22 REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO FIVE (5) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774- 8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. Pledge of Allegiance Discussion regarding the Strategic Plan of Collier County Public Comment 4. Adjourn Januaw 20,2004 The Collier County Board of County Commissioners, Strategic Planning Workshop meeting was called to order Tuesday, January 20, 2004 at 9:00 a.m. I. Pledge of Allegiance The Pledge of Allegiance was said. II. Discussion regarding the Strategic Plan of Collier County Jim Mudd addressed the purpose of the discussion. The discussion is about five to twenty-five years out from now. This was a properly advertised meeting. This meeting was not televised. Our Mission: To deliver services to our residents and visitors that exceed expectations. Our Vision: We envision an organization that has the best employees; produces high quality results; is creative and proactive; is fiscally responsible; and is community driven. Our Values: Integrity, Reliability, Teamwork, Caring, Professionalism, Responsiveness, Customer Focused, Accountability, And Ethical Behavior Strategic Planning Process: Key Customer Requirements, Key Requirements, Employee Requirements, Senior Leader Assessments, Issues, Identify Strategic Priorities, and Allocation of Resources Stakeholder Key Strategic Key Business Drivers: Protect Public Health & Safety, Manage Community Growth, Enhance Quality of Life Requirements, And Demonstrate Fiscal Stewardship Januaw 20,2004 Key Customers: Tax Payers - Residents, Tourists and Visitors; Municipalities, Special Taxing Districts & Community Associations; Business Community; State & Federal Government Agencies Major Products and Services: Health, Safety, and Welfare; Infrastructure Management and Development; Recreational and Cultural Opportunities; Code Enforcement, Permitting & Education; Land Use Planning & Regulation; Legislative Development & Review BCC Actions: Affordable Housing - Commissioner Fiala Health & Human Services- Commissioner Coletta Economic Development / Redevelopment - Commissioner Halas Growth Management / Smart Growth - Commissioner Henning Green / Open Space - Commissioner Coyle Fire & EMS Services - Commissioner Henning (Chair) Airport Services - Commissioner Coyle It is Collier County Strategic Goal to rebuild and maintain public trust by dedicating its resources and efforts to the following strategies: 1. Revise the Growth Management Plan & Land Development Code to improve the County's ability to manage and control the rate and quality of future development 2. Develop reliable public infrastructure and resource management processes 3. Improve the financial planning management and reporting processes Strategic Objective #1: To adequately plan and manage the county's growth, redevelopment, and preservation: Revise and update the GMP & LDC as directed by the Board of County Commissioners Maintain the Level of Service Standards (LOSS) established through the Annual Update & Inventory Report (AUIR) in the GMP Januaw 20,2004 Revise the Planned Unit Development (PUD) approval and review processes Develop a comprehensive land acquisition and management plan for open space preservation / construction and future public beach access as well as boat launch facilities Strategic Objective #2: To Develop Reliable Public Infrastructure and Capital Resource Management Processes Plan and construct public facilities that will promote the health, safety, welfare, and economic prosperity of all county residents and visitors Develop proposals to help stimulate desired business development and expanded workforce housing opportunities Complete Master Plan updates Water, Wastewater, and Solid Waste Master Plans 25-Year Transportation Plan Implement a major capital projects funding and financial plan Update impact and major user fees on a regular basis Strategic Objective #3: To Improve the Financial and Businesses Operations Planning, Management and Reporting Processes Evaluate opportunities to diversify operating and capital revenue sources Improve contract management and contract administration systems Improve and expand communications with the public Januaw 20,2004 Develop an agency wide issue management system Continue education and outreach Create / Enhance operations management and reporting systems Revise the annual budget format Implement program based budgeting and evaluations Implement and enhance the Geographical Interface System (GIS) Establish performance measure standards (OPS Track) Assess organizational structure for optimal efficiency Develop health benefit cost containment alternatives Improve capital projects management and reporting 2004 - 2005 - 2006 Years of Standardization: High Quality Results Quality Control / Quality Assurance Establish Citizen Expectations Quantify Level of Service Deliver Products and Services that Exceed those Expectations Yearly Comparisons A Strategic View: What does Collier County need 5-10 years from now? Establishing Expectations East of CR951 Level of Service Roads - sidewalks, bike paths, bridges; Parks; Libraries; Utilities; Stormwater; EMS and Fire; Sheriff Januaw 20,2004 Thinking Strategically: How do we want to plan and manage this growth instead of it managing us? Question: Jim Mudd had made an earlier statement that he projected Ave Maria's population to be 60,000 - 80,000. Isn't going to be closer to 20,000 - 30,000? Answer: When it is finally built out, it will go to 60,000 - 80,000. Comment: Understand the growth in these areas is going to be clearly controlled by the Eastern Lands Amendments, the Growth Management Plan, and the LDC Amendments. We haven't seen anything come in, in regards to Big Cypress. Suggestion: I hope that we make sure that there is interconnectivity and North/South roads out there with lots of right of way. Discussion was had about utilities, hazardous waste, and liabilities in this area. These issues will need to be addressed. Commissioner Henning - One very positive thing that the board did in the Eastern Lands, with these villages, is that they have to be self-sustaining. It doesn't mean that they need to create a landfill, but they need to have their amenities in there, such as parks and recreation and libraries. This is something that we haven't done in Golden Gate Estates. Mr. Henning has been trying to drive the force of putting the jobs where the people are. Anytime the Board of County Commissioners can try to encourage private development to do that, Mr. Henning believes the board is doing great land planning. Commissioner Halas - Bringing up to date, there were a couple of conferences this past week. Commissioner Coletta attended one and Commissioner Halas attended the other. The projected growth due to Ave Maria was discussed. Mr. Halas believes that they are moving in the right direction. Janua~ 20,2004 2004 BCC Actions: Economic Development / Redevelopment - Commissioner Halas Growth Management / Smart Growth - Commissioner Henning Fire & EMS Services - Commissioner Henning (Chair) Commissioner Henning has already been involved in this process as far as the merging of East Naples and Everglades City. There is no problem with Commissioner Fiala heading the committee, but with the efforts that Commissioner Henning has put forth in this direction, concern was expressed about changing "horses in midstream." Commissioner Henning stated that he had no problem staying with this project, but that thinks that all Commissioners, in general, need to learn about that end of government. It is quite a learning experience. Commissioner Fiala has been with this project for a number of years. Ms. Fiala stated that she would enjoy working with Commissioner Henning on this, and heading that committee, just as chair. There is a huge amount of redundancy. When there are separate organizations, each organization has their own Human Resources, their own Finance, and so on. It is important, as those processes are worked through, to take a look and make sure that there are as many efficiencies as possible. In some cases in Collier County, the Fire District is up to 4 million. That is more that the advelorem charge in the General Fund. This is some place that attention needs to be focused. Januaw 20,2004 Commissioner Fiala was pleased to say that East Naples and Isles of Capri have come a long way in their negotiations to form a partnership. Commissioner Halas hopes that someday, the board can get the legislative body of the state to look at the different fire districts and consolidate them. Trying to bring these together has raised a lot of havoc in past years. Since the last move was put forward, there has been a lot of inner cooperation between the fire departments. They are starting to realize that they can work together. Airport Services - Commissioner Coyle Infrastructure Planning East of CR951 - Commissioner Coletta Commissioner Fiala would like to investigate further on the affordable housing and see what other advances can be made in that area. Commissioner Coletta has a great interest in access issues, beach, boating, use of public lands for recreational purposes, and access to health care and hospitals or medical facilities. Mr. Coletta would like to be assigned to this area. Commissioner Fiala thinks this is a great idea with the new hospitals coming. These don't seem to be the same type of access. If there were a Beach and Boat Access program, there should be two commissioners assigned, one that is inland and one that has coastal areas in their district. Jim Mudd pointed out that there are two citizens input advisory boards, parks and recreation advisory board, which includes beach access and boating access, and coastal advisory board. Januaw 20,2004 Commissioner Fiala thinks that the board needs to listen to those boards more. Those advisory boards have more expertise. Commissioner Coletta thinks it would be wise to have a commissioner attend those meeting to get a feel for it and help direct it. Commissioner Halas, being a coastal commissioner would be a good choice for use of his talents. Commissioner Coyle believes that the board would be walking on shaky ground if a commissioner sat in with one of the separate committees, to try to get that committee to do something that commissioner thinks should be done, and then bring it to the Board of County Commissioners. That may be too close to the line. All Commissioners have the opportunity to provide recommendations and guidance to the existing committees during normal meetings, with those issues scheduled. A more comfortable approach may be to have the interested commissioners schedule these issues as workshops for the Board of County Commissioners or as agenda topics with the advisory committee brought in, let them make presentations. Commissioner Coletta thinks that the idea of getting businesses involved and to come forward and come up with a plan that can be worked out is excellent and would strongly recommend that Commissioner Coyle take on that endeavor. Commissioner Coyle would be happy to make that recommendation as a member of the board. Mr. Coyle doesn't like the idea of going to an any advisory board meeting, guiding them to do what he thinks should be done, and then have the advisory board make that suggestion to the Board of County Commissioners. Commissioner Henning feels that Commissioner Coletta needs to be recognized for his passion for trying to provide recreation and health for all residents and visitors. The biggest thing that can be done as a board is find a funding and give Janua~ 20,2004 direction, and Mr. Henning thinks that this is being done with two of those issues, Boat Access and Beach and Access. Commissioner Fiala feels that the healthcare issue that was mentioned should have a group steering it. Ms. Fiala suggested the Chamber of Commerce. The Chamber of Commerce has a conglomeration of all businesses in the county, and maybe that should be one of their efforts, to organize some form of a committee to see what can be done about it. Comment: The State Legislator is going to take this issue off of the 2004 Legislature. On the 2004 Legislation is about bring those partnerships about with businesses, the private sector, and healthcare. Commissioner Fiala asked the Board of County Commissioners if it was their will to move forward with the Beach and Boat Access and Healthcare Access as it is right now, all board members are invited to sit in any of the committees, encourage the Chamber of Commerce to start a program of their own, even though the state may be addressing it, maybe it is something that needs to be addressed on a local level. It can always be looked back on, and bring this subject forward again if one or more of the commissioners feel the situation needs readdressing. Agreed. Jim Mudd will invite the P-RAB to a joint meeting with the BCC. Staff will compose a letter to the Chamber of Commerce, with the Chair's signature, asking for any help they can give towards as far as addressing the small businesses and work group programs. This letter will be drafted and brought before the BCC for approval. Commissioners agreed. 10 Januaw 20,2004 Challenges on the Horizon Water, Conservation Management 80% of the water that South Golden Gate Estates gets back into the aquifer is supposed to go back into nature. 20% is supposed to be able to come back to consumptive use permits. In the past, the board has given direction to utilities administrators that said that consumptive use permit for water out of the Tamiami Aquifer, will keep the present one and any future growth will be gone into the Brackish water Aquifers to do reverse osmosis. Mr. Mudd states that this is a very costly approach and that this is light-years ahead of every other county in the State of Florida. Mr. Mudd has asked Mr. Delony, and is now asking for the board's concurrence, to go totally brackish. There are two plants right now that have a mix of conventional sweet water processing and reverse osmosis. When those two products are mixed, a good PH level is obtained. Straight reverse osmosis is abrasive and needs a chemical added to it for maintenance of the lines, that chemical is then pulled out before distribution to the public for consumption. Mr. Mudd would like to set a policy in Collier County that states about 50% sweet and 50% brackish. The three future water plants would then come on at 50/50. This will give a cost feasible product; still making water, without significant cost increases, with the understanding of CPI expenses. Question: How can we control the other communities that are strictly dealing with Tamiami Aquifer sweet water? Jim Mudd answered that he thinks that's where a discussion with South Florida Water Management District comes in. South Golden Gate Estates still owe 20% cup off that 56,000 acre that was laid aside to serve as a "sponge." Mr. Delony is taking action right now to put a well field in the 56,000 acres, in an area that will benefit us. 11 Januaw 20,2004 Comment: Expressed concern for the people that live in Golden Gate Estates, where all the water is being drawn from the aquifer, don't get to the point where they're forced to go on utilities systems because the water is being taken from the aquifer. This water was originally planned and directed for their consumption. A majority of the people that are going out there will be going on utilities, in planned communities. There is a large plat of the Estates, 60,000 more residents that will be drawing from this aquifer. Before it would be comfortable to for this direction, look at the numbers and make sure that the current residents are protected from unnecessary expenses, if sewer and water lines are put in where they are not needed, or the problem will just be compounded. Commissioner Henning states that the 20% can be used for a number of things. It doesn't mean that 20% is owed. Jim Mudd stated that Mr. Delony is looking at well field locations that are outside of the Estates. Commissioner Coletta's said that his concern would be more directed towards Orange Tree. When that particular utility goes online, if it were to draw from the Tamiami Aquifer, along with the City of Naples also drawing from it, it could possibly present a problem. Jim Mudd expressed that you don't want to get the wells too close to each other with the others that are already established. If you're coming over a mile from one and putting in another one, then you will have a gradient impact that interact with each other. Well fields need to be spread out throughout Collier County. There is an agenda item for Tuesday that talks about going out and working the right of way on donation for the south plant. Mr. Mudd would like to establish a dialog with the South Florida Water Management and figure out what the possibilities are. That will have a big impact on the rate fee that will be charged. Mr. Mudd believes that the key is to have this opportunity for more logical mix of 12 Janua~ 20,2004 brackish, or salt water and fresh water, will be a good flexibility for our rates. 80% brackish and 20% fresh in the out years just will not cut it in regards to the potability. It will be very expensive. This does not represent in Mr. Coletta's view of the best-case opportunity. The shared concern is that South Water will not issue a Consumptive Use Permit that will cause the kind of impact that is being suggested. They're very conservative, as they should be. A lot of work has to be done in terms of Science and Engineering to make sure that we do the right thing. What needs to done is get direction from the board as to where they want to be. Commissioner Coyle asked how much treatment of brackish water is necessary to take it directly to irrigation. Jim Mudd stated that was a "depends" question. It takes some; you can't take salty water or water with high salt content and continue to irrigate the land with it, without building up salt content within the land. Depending on the source, there are different types of treatment available, none of which are cheap. Repetitive application of brackish water causes a buildup and that is a concern. Question: If it could be minimally treated, so it would be acceptable to use, is it possible for it have a rate structure for those irrigation users that would pay for the costs, so there is no forced situation of treating brackish water for drinking purposes, but for irrigation purposes? Jim Mudd answered that what was asked falls under the general category of supplemental water. It could be reclaimed water. It could be supplemental water from a fresh water source, like a canal. The decision or guidance the BCC would give today in terms of where to go with potable water would cascade into those kinds of studies and recommendations in the future and how to provide services to the customer. 13 Janua~ 20,2004 Comment: We cannot meet all the requirements for irrigation, now through reused water. If we are going to drill wells to take out brackish water, why not use it to serve the irrigation needs, rather than potable water needs, and thereby containing the costs of potable water production, and transfer the costs of the minimal treatment of the brackish water for irrigation purposes to those big users who are using so much water for irrigation purposes? Jim Mudd - Certainly that is a direction that we would like to go, in terms of not just looking at brackish water utilization, but in terms of what to do with the reclaimed supply for the future. This would be a third utility that provides non- potable water for irrigation purposes as a service. Looking at this as a capital plan, and as a third utility is something that should be considered. Comment: In order to determine if it is feasible we really do have to understand the cost of producing this minimally treated brackish water and the rate structure that would have to be established in order to make it self-sustained. Without that data, we cannot make a decision, but it is an interesting idea to follow up on. Comment: Can we have a land development code that makes people put dual irrigation systems? With 55 inches of water during the rainy season, probably 80% of that ends up as run off and goes into the coastal water. Another issue to look at is how to retrieve that and store it during the rainy season to bring that up in the dry season and use it. That will help the aquifers in the future. Commissioner Halas thinks that the water department ought to have some incentives out there for people to get involved in zero-scape. That is one way to address the irrigation issue. Commissioner Henning thinks at this time, it would be appropriate to give direction for staff to talk to the basin and people in West Palm Beach to get a 14 Janua~ 20,2004 deal on consumptive use program. If we stress people to use less water, we may get the South Water Management group to go along with using 50% fresh water. Comment: 40% of the potable water during dry season is going out to irrigate. That is the entire south water plant. Comment: To some extent, we are never going to displace all that 40%. It will either be infeasible because of lack of dual lining; cost of dual lining that was having supplemental or irrigation water coming in, along with potable water service to the homes. That just can't be done in some places. People are going to continue to have to use it. We are working hard on an integrated public information campaign. In joint efforts with Code Enforcement with regard to the irrigation ordinance, one of the critical points of this is that the economics of our water will dictate a lot of what the use patterns may be. If there is a choice to be made, people will make the choice to spend less and therefore use less. The rate structure, being adequate to the task, will probably begin to show some of that decrease. That alone will not provide the answer to this reduction (40%). Some of the things that were given today do start to chip away at it. Commissioner Coletta wanted to mention that one of the things that has been successful, and would like to see if they can capitalize on it, was the rate structure that was put into place that rewards those that use less water and those users that are very heavy and are watering their grass four or five times a week, are just not caring what they are putting in it, those are the people that should be paying for the increase capacity that has to be gone with. Mr. Coletta would like to see more of a spread between those prices. Reward those people that are conserving the water and charge those people that are heavy users and who have the money available to spend as they so choose. 15 Janua~ 20,2004 Commissioner Coyle added to Commissioner Halas' idea about zero-scaping is a good one. The City of Naples has some regulations with respect to landscaping and what plants to use. It has been somewhat helpful. It might be a good idea if we don't have that. Comment: We basically have the same thing through our land use planning and land use permitting. We ensure that the landscapes are compatible in terms of native plants and Iow watering. A lot of that did not come into affect until recent years. We Can encourage some aversion and some retrofitting, much like we do with the rain sensors. Comment and Question: Salt tolerant grass on golf courses should probably be a requirement. Many golf courses are starting to do that based upon their own considerations. Does the land development code, in your opinion, provide sufficient requirement for water retention onsite to provide irrigation for the anticipated water usage for the PUD? If it doesn't maybe we should have land development codes for PUDs that would require that water usage be balanced against their obligation to provide onsite storage of stormwater runoff. Jim Mudd stated that is dealing with custom consumptive use permits. The onsite water retention is merely to accommodate for the development that has displaced the wetlands or other natural processes. That water is just being metered and going out to the estuaries. Comment: In order to get the ponds to do that, they would have to be lined. The ponds that are in Lakewood are lined. Glen Eagle's ponds are not. Heavy rains puts stormwater in those ponds, and those ponds serve as retention that percolate and recharge the aquifer. If you start lining those ponds, you don't get the perk that recharges the aquifer. Most of the ponds in Collier County are unlined and serve as a storage site that recharges the aquifer as the season goes on. 16 danua~ 20,2004 Commissioner Halas thinks the end result is that we don't want to keep discharging stormwater into the estuary system. The more water we can keep out of the estuary system, the better off we are going to be also. If we can retain that water onsite we're better off. Whether it is lined or unlined, the idea is to retain that water on the development. Comment: The developer should, in their watering system, should be drawing from their lakes in order to irrigate. Jim Mudd - I don't know if the land use permitting does all the things that you have outlined, but I think that it makes a good stab at it, particularly a lot of what we are facing now are facilities or infrastructures that were in place before consumptive use and concerns for water and water demand that came to be. That is the tough part, going back and doing those retrofits, laying down that second line, that purple line that involve reclaimed water or supplemental water and the capitalization for it. The future land use should do it. The economic incentive that Mr. Coletta spoke of, in terms of making sure that he who benefits pays, at the rate structure that was put in last year. We will continue to get after conservation ethics and practices. That will do much to modify the consumptive use. The key of it is to go after that 40% market in multifaceted ways. Take that and make the economics work. Commissioner Fiala asked for any further direction on this from the Commissioners. Direction so far: Start the discussion with South Florida Water Management District, and talk about fresh water consumptive use permits vs. what percentage we are going to have for our own. 17 Januaw 20,2004 Take a look at the Land Development Code, and make sure that we have all the necessary things, so that we are as smart as we can be in the land development code that's there Further Direction: Rate structu re Person who benefits pays concept The Board of County Commissioners took a ten-minute break at 10:50 am. The Board of County Commissioners reconvened at 11:00am. Unfunded State Mandates & Cost Shifts Jim Mudd - every year this is a continuing battle that Mr. Mudd thinks we are always going to have because they are trying to balance their budget and sometimes they balance their budget on the Counties and Cities they serve. Continued increases in non-discretionary operating expenses (utilities, insurance, gasoline) Diversification of Revenue Streams Diversification of Local Economy Attracting & Retaining Qualified Work Force Jim Mudd thinks that if you look at Lorenzo Walker and what they do for the aircraft maintenance and how open they are with what we're doing with FTUA, International College and Ave Maria, Mr. Mudd thinks they are open to help, as we need to train our workforce for that diversification that the FDC is working on. 2007 - 2008 - 2009 Years of Legacy Accomplishment: Smarter Growth Trends 18 Januaw 20,2004 More Affordable Housing Countywide Beginning of Economic Diversification Self Sustaining Airport System Acquired Greenspace Fewer Fire Districts with better cooperation Improved Medical Service for all residents Comprehensive County Plan East of CR951 Strategic Objective #1: To Adequately Plan & Manage the County's Growth, Redevelopment & Preservation Develop a comprehensive plan East of CR 951 Any Additions?: Jim Mudd asked for any additions. No additions at this time. Public Comment: Jim Mudd asked for any public comments. No public comments at this time Stay tuned for the sequel.. "How do we pay for it?": Jim Mudd brought this matter to the board's attention during the AUIR. When we have the program, and you take a look at what we're paying, as this thing drives towards those 26 million dollars, you're going to get monies in reserve to smooth that off. When you get to FY01, you're going to start seeing monies, recurring dollars that you're not going to be spending to that 26 million dollars. Mr. Mudd suggests that the BCC think about keeping those dollars, focus the transportation, so that Collier County can get at some of those issues East of CR951 and there will be some type of funding source identified. Under the present scheme, our fuel tax sunsets in 2025. 72% of the FY04 budget for gas tax is going to sunset in 2025. Those dollars will increase as more people buy and hopefully we'll get the gas tax index someday, so that when we get a 20 cent increase in the pump price, we'll also 19 Januaw 20,2004 see an increase in the taxed amount, that we get out. That is a shortfall in the budget, starting in 2025, unless a new law is enacted in order to reestablish those taxes. Mr. Mudd suggests that the BCC start looking at how they can lay those dollars out. Those monies are recurring and the plan of action is to start laying those dollars towards Norm in the out years. Mr. Mudd distributed a Stormwater document. The Stormwater project is about 321 million dollars over a twenty-year period of time. Mr. Mudd plans to bring a program to the board in the spring that starts talking about how to fix up swales out there that are shot, collapsed, or have not been cleaned out. This program will include what that cost share is going to look like to the individual property owner and how to alleviate some of the problems. Culvert and Roadside Swale Reconstruction is on this chart. This project is 129 million dollars of the 321 million dollars to do the construction in progress. Mr. Mudd has spoken about Large Stormwater Project multiple times with all the Commissioners. There are several chains of thought on this item. Mr. Mudd plans to come back to the board with a cost share program for those big projects, something to the tune of: Only if an MSTU is formed, if the residents want to provide 5% of the cost of the project, then the county will come forward with 50% of the project cost, and the cost share will go up until it is closer to 25% MSTU and 75% County cost. (Whatever the board can agree on) Mr. Mudd went on to use Lely Area Stormwater Project as an example and explained how the negotiations could take place and possible problems that may arise. Commissioner Fiala asked about the possibility of cost sharing with the people that caused the problem in the first place. The roads were used as an example. One of the reasons Collier County has the continuously interrupted flow is because the state has put roads in and haven't put enough culverts in. What about the people that have put culverts in, instead of keeping their swales? What about past year's developers that have put developments in and have not provided for these things? Do they have to pay or just the people? 2O Janua~ 20,2004 Jim Mudd answered that he thinks that a lot of the developers now and they keep the 25 year event on-station within their development, within their ponds. Commissioner Fiala expressed that was taking place now, but that didn't really happen 25-30 years ago. Jim Mudd explained that the projects of concern are in the older neighborhoods, and that is what he is trying to get at. What do you do about the older neighborhoods? Part of it is the purchase of the Fleischman property, so that pond retention can be set up before it hits any of the problematic areas, where the residents are without the funds to cover the costs. Mr. Mudd has asked Robert Wylie to gather information about the different 25-year events. There have probably only been one or two 25 year events that have last over a three day period of time in the last ten years. There are probably a couple 25-year events that last more than an eight-hour period every year. When the ponds are full, the outfall goes over that weir and it starts heading towards the coast. That takes up space in those weirs that the older neighborhoods used to dump their water on. Those neighborhoods get to see that water a while longer. Commissioner Halas thinks that this issue should have been address 30 years ago. This is going to get worse as more development comes. What has happened here is that a lot of people that have been in the older neighborhoods, they're the ones that get inundated with all the water. This needs to be addressed and if a MSTU comes up, it should be a countywide MSTU. Everyone contributes to it, even the new development. The new development builds on a higher grade and that water runs off that development to the lower areas, where the area was established many years before. Commissioner Henning - The cost share that the County Manager was talking about and the needs here will cause a need to increase the milage in Collier County to pay for it. The issue about new development versus the old development, the old 21 Janua~ 20,2004 development used the new development's property before it was built on for its stormwater. Many developers choose not to put fill in. In these communities that have developed a stormwater system, for a 25 year event, their roads flood too because they're supposed as per design. Commissioner Coletta would also like to point out that one thing that has been done poorly in the past 30 year is not providing stormwater management. The will has not been there, and committing the dollars to it was unwanted. Recently Mr. Coletta has tried to get Southwest Water Management to possibly pick it up as their program along with main canals. Big Cypress Basin has agreed to do it and Southwest Florida Water Management nixed the idea. The will is either there or not, and if it is not, than maybe a special authority should be set up to come up with the balance of finances that will make it work and levy the tax it will take to do it. Jim Mudd reminded the Board of County Commissioners that the Revenue Commission will come to the BCC on March 1st with this issue, landscape maintenance (38 million dollars), and 135 million dollars for beach and boat access requirements for the next 20 years. This brings the amount up to roughly one half a billion dollars. This year's budget cycle is mostly recurring. 3 million dollars was put aside last year for landscaping. Would the board like Jim Mudd to budget those 3 million dollars, with those reoccurring for continuous year, so that doesn't become a discussion item? Does the BCC want to keep the economic incentive package at 2 million dollars? When the county got the constitutional pass back or roll back, the unused money, 2.7 million dollars were given that were not in the budget. That money was put into reserve, and is not reoccurring. If there is an opportunity to squeeze the organizations, as far as efficiencies are concerned, this may be the last time the opportunity arises, then the problems can be addressed. There are two new impact fees, one for jails and one for county building. If the BCC does not approve those impact fees, Mr. Mudd will adjust down. Mr. Mudd can adjust up if they're there because those aren't advelorem dollars that he can put up against them. If there is a portion of the impact fee that is against beach and boat access and that's 22 Januaw 20,2004 where the board wants to go then Mr. Mudd has some ways to leverage those dollars so that it is not all advelorem. Mr. Mudd believes that there is a real opportunity during this budget cycle to get at these particular issues and have a dedication of reoccurring dollars toward them in the out years. Commissioner Fiala feels that one of the challenges that the Commissioners have taken on was solving the problems that the people were dealing with when they came into office. Ms. Fiala asked for any other suggestions for Mr. Mudd. Suggestion - would like to see the reoccurring landscaping dollars put aside for the landscaping. Commissioner Fiala agreed. Jim Mudd will make sure that is a budgeted item, and asked Norm to budget it at 3 million dollars a year for at least the next twelve years. This will push the program out a little. Comment: Once this is started, and possibly stopped, the only people that will benefit are those that were dealt with first, leaving everyone else waiting for it to possibly happen in a future time. Economic incentives were also brought up, leave it as is so that the benefits can be seen from the previous year's decision before going on. Commissioner Coyle - If it turns out that this most recent economic development opportunity pans out, and most of the funds are used for that purpose, the decision can then be made if there should be more money transferred into that program. As long as it is in reserves, it can stay there until the board is ready to make a decision. If the board sees another good economic opportunity coming, then the transfer can be made at that point. 23 Januaw 20,2004 Comment: There are certain fixed costs that are ongoing continuously and you can't go out and talk to industries there and say that the money is in reserves and we'll see about getting it, if you agree to come forward. Jim Mudd was trying to say that if there were going to be some expenses to that program this year, the 2 million would be drawn down. Mr. Mudd's question is if he should budget to keep it at 2 million for the next budget year and just bring in the extra dollars to get back to the 2 million dollar mark. Agreed. Comment: The budget would be intact. The money can't be spent this year, why just keep carrying it forward and adding to it? Jim Mudd explained that was not the case. If 125,000 dollars of the 2 million was used this year, then the board will be asked for it during the budget year. If it has some expenditure, the next year the board would be asked for that money as part of the budget submission to bring the funds back up to the 2 million dollar point that that board approved the previous year. Comment: It will be identified in the budget, either an unfunded requirement or a budget requirement. There will also be commitments for the impact fee to the Pearl Program, the Immokalee housing impact fee. Comment: Another thing to look at is as the Estates are developed, the county should look into getting adequate right of way. That issue should really be pressed upon those people that are building along Desoto and Everglades Boulevard and Wilson Boulevard. There may be a future need for up to six lanes someday. Comment: The right of way may already be in place for Everglades Boulevard and Desoto for four lanes. 24 Janua~ 20,2004 Jim Mudd suggested that the Commissioner also look at what the possible set backs could be. Commissioner Fiala asked for any other comments from the Commissioners. III. Public Comment No public comment at this time. IV. Adjourn There being no further business for the good of the County, the meeting was adjourned by order of the Chair. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD(S) OF SPECIAL DISTRICTS UNDER ITS CONTROL ATTEST: DWIGHT E. ~ttest a.s N~it~'s ~:-~. ~;, ~, by the Board on as presented or as corre~u 25