Agenda 01/23/2018 Item #16F3Proposed Agenda Changes
Board of County Commissioners Meeting
January 23, 2018
Withdraw Item 16K7: Request that the Board set the balloting date for the
recommendation of members to the Pelican Bay Services Division Board by record title owners of
property within Pelican Bay, and adopt the recommendations set forth in the Executive Summary
as to the filling of these seats. (Staff and County Attorney’s request - One of the candidates has
withdrawn, so that we now have the same number of candidates as open seats. There is no need for
an election. Staff will reschedule for a future Board meeting)
Move Item 17A to Item 9A: Recommendation to adopt an ordinance making it unlawful to
knowingly hire an unlicensed contractor. (Commissioner Solis’ request)
Move Item 16K6 to Item 12B: Recommendation to appoint a member to the Affordable
Housing Advisory Committee. (Commissioner Fiala’s request)
Note:
Correction Item 16F3 should read: Procurement staff
and Tourism staff have reviewed the bid submissions
and chosen Publication Printers Corporation based on
price, references and experience of publishing similar
guides. Therefore, staff recommends award of the
printing 75,000 copies of the 2018 Visitor Guide to the
lowest bidder in six all of the seven alternative
quantities and bindings, Publication Printer
Corporation, Denver CO. (Staff’s request)
01/23/2018
EXECUTIVE SUMMARY
Recommendation to award ITB 18-7247 “Printing of Visitor Guides” to Publication Printers
Corporation for the Tourism Division to print 75,000 copies of the 2018 Collier County Visitor
Guides for a not to exceed amount of $31,236 and make a finding that this action promotes tourism.
_____________________________________________________________________________________
OBJECTIVE: Recommendation to select printing vendor for the tourism annual Visitor Guide.
CONSIDERATIONS: Annually the Tourism Division produces a printed Visitor Guide that is
distributed around the world to publicize the destination. In this guide, there are original editorials
highlighting unique aspects of our County and focused advertising to benefit local businesses. 75,000
copies will be printed for distribution worldwide during 2018 to tourists and potential visitors.
In May 2016, the publishing of the annual tourism visitor guide was solicited and subsequently awarded
to Florida Homes Magazine LLC d/b/a Fuse Media. (BCC Meeting 7/12/2016, Item 16F4). Fuse Media
published the 2017 guide and has now completed the production of the 2018 guide. The printing of the
annual visitor guide has been solicited by Collier County Procurement separately from the production for
the past two years. We are now ready to print the 2018 visitor guide.
The Collier County Procurement Division developed ITB 18-7247 - Printing of Visitors Guides. The ITB
was publicly advertised on November 6, 2017. E-mail notices were sent to 328 firms with 35 firms
requesting full solicitation packages. Two b id responses were received by the due date of December
6, 2017 from Publication Printer Corp., Denver, CO and Solo Printing, LLC, Miami, FL. Proposed
pricing from each of the bidders can be seen below:
PUBLICATION PRINTERS CORP.
Denver, CO
SOLO PRINTING, LLC Miami, FL
Line Qty* Total Line Qty* Total Total Line Qty* Total
A Price
per 500
$ 227.48 H Price per
1,000
$ 454.96 $ 244.65 H Price per
1,000
$ 489.29
B Price
per 500
$ 221.22 I Price per
1,000
$ 442.44 $ 224.71 I Price per
1,000
$ 449.43
C Price
per 500
$ 208.24 J Price per
1,000
$ 416.48 $ 230.29 J Price per
1,000
$ 460.57
D Price
per 500
$ 201.98 K Price per
1,000
$ 403.96 $ 208.19 K Price per
1,000
$ 416.37
E Price
per 500
$ 206.68 L Price per
1,000
$ 413.36 $ 221.11 L Price per
1,000
$ 442.21
F Price
per 500
$ 200.41 M Price per
1,000
$ 400.84 $ 199.01 M Price per
1,000
$ 398.01
G Price
per 500
$ 180.38 N Price per
1,000
$ 360.77 $ 182.48 N Price per
1,000
$ 364.96
This solicitation was advertised with seven options that differed in page counts and binding methods
(Perfect Bound or Saddle Stitched and 52, 58, 60 or 64 pages). The final page count of the publication is
dependent on the final number of ads sold by the Publisher and number of editorial pages created. Staff
has selected Option C above for 60 pages and perfect binding based on the final production results
provided by the publisher.
Procurement staff and Tourism staff have reviewed the bid submissions and chosen Publication Printers
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01/23/2018
Corporation based on price, references and experience of publishing similar guides. Therefore, staff
recommends award of the printing 75,000 copies of the 2018 Visitor Guide to the lowest bidder in all
seven alternative quantities and bindings, Publication Printer Corporation, Denver CO.
A Purchase Order with Collier County's standard terms and conditions will be issued for this award.
FISCAL IMPACT: The cost to print 75,000 copies of the 2018 Visitor Guide for the 60 pages and
perfect binding (Option C) is $31,236. The budget for this printing is provided in the BCC approved FY
18 budget in TDC Tourism Promotion Fund (184.) The cost history to print the annual Visitor Guide has
ranged between $40,353 and $43,727 over the past five years.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this
action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council will review this
item at the January 22, 2018 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To award ITB 18-7247 “Printing of Visitor Guides” to Publication Printers
Corporation for the Tourism Division to print 75,000 of the 2018 Collier County Visitor Guides using
option C above for a not to exceed amount of $31,236 and make a finding that this action promotes
tourism.
Prepared by: Jack Wert, Tourism Director
ATTACHMENT(S)
1. 18-7247 Solicitation (DOCX)
2. 18-7247 Attachment A - Scope of Services (DOCX)
3. 18-7247 Bid Tab (PDF)
4. 18-7247 NORA (PDF)
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01/23/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 4510
Item Summary: Recommendation to award ITB 18-7247 “Printing of Visitor Guides” to
Publication Printers Corporation for the Tourism Division to print 75,000 copies of the 2018 Collier
County Visitor Guides for a not to exceed amount of $31,236 and make a finding that this action
promotes tourism.
Meeting Date: 01/23/2018
Prepared by:
Title: Tourist Development Tax Coordinator – Tourism
Name: Kelly Green
01/10/2018 12:12 PM
Submitted by:
Title: Division Director - Tourism – Tourism
Name: Jack Wert
01/10/2018 12:12 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/10/2018 1:20 PM
Tourism Ed Caum Deputy Director Review Completed 01/11/2018 7:42 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/12/2018 12:06 PM
Procurement Services Ted Coyman Additional Reviewer Completed 01/12/2018 12:54 PM
Procurement Services Swainson Hall Additional Reviewer Completed 01/12/2018 1:21 PM
Tourism Jack Wert Director Review Completed 01/15/2018 3:12 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 01/16/2018 2:29 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/16/2018 2:43 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/16/2018 2:45 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 01/16/2018 3:08 PM
County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 01/16/2018 4:08 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 01/16/2018 4:56 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/23/2018 9:00 AM
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
PRINTING OF VISITOR GUIDES
SOLICITATION NO.: 18-7247
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format (Rev 8/2/2017). Any
alterations to this document made by the Vendor may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
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ITB 18-7247 Printing of Visitor Guide 2
TABLE OF CONTENTS
ITEM DESCRIPTION ......................................................................................................................................................
1. Introduction
2. Background
3. Term of Contract
4. Award Criteria
General Bid Instructions
5. Purpose/Objective
6. Pricing
7. Alternate Bid Pricing
8. Equal Product
9. Discount
10. Addenda
11. Bid Submission
12. Questions
13. Protests
14. Local Vendor Preference
15. Immigration Affidavit Certification
16. Lobbying
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
18. General Information
19. Bid Award Process
20. Reserved Rights
21. Collier County Purchase Order Terms and Conditions
Additional Terms and Conditions
22. Insurance and Bonding Requirements
23. Additional items and/or Service
24. Vendor Performance Evaluation
25. Additional Terms and Conditions of Contract
26. Public Records Compliance
27. Payment Method
28. Environmental Health and Safety
29. Licenses
30. Survivability
31. Relation of County
32. Termination
33. Public Entity Crime
34. Security and Background Checks
35. Conflict of Interest
36. Prohibition of Gifts to County Employees
37. Deduction for Non-Performance
38. Offer Extended to Other Governmental Entities
39. Florida Wood Products
40. Standards of Conduct
41. Protection of Property
42. Collier County Information Technology Requirements
43. Maintenance of Traffic Policy
44. Debris
45. Direct Material Purchase
46. Grant Compliance
Attachments
Attachment A – Scope of Services
Attachment B – Required RFP Forms
Attachment C – Bid Schedule
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ITB 18-7247 Printing of Visitor Guide 3
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 18-7247
PROJECT TITLE: Printing of Visitor Guides
POST DATE: November 6, 2017
PRE-BID CONFERENCE: N/A
BID OPENING DAY/DATE/TIME: December 6, 2017 at 2:30 PM
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
1. INTRODUCTION
As requested by the Tourism Division (hereinafter, the “Division or Department”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with
the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and
specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work
stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance.
As requested by the Collier County Naples, Marco Island, Everglades Convention & Visitors Bureau Division (hereinafter, the “Division
or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued
this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bids from interested and qualified firms in accordance with the
terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work
and specifications stated.
2. BACKGROUND
The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is the official destination marketing organization for Collier
County. The County covers a large geographic area and has a diversified tourism product and produce a Visitor Guide for the entire
destination and the County, and is now desirous of contracting with a company to print 75,000 copies of the publication. The publication
will be used as a fulfillment piece for the combined tourism marketing effort of the overall destination. Historically, County departments
have spent approximately $50,000 annually. This amount has been provided for reference only and no minimum amount is guaranteed or
implied; future expenditures will be based on available County Department budgetary funding.
3. TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to for one (1) year with one (1) year renewal option. Prices shall remain
firm for the term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure. All goods are FOB destination and must be suitably packed and prepared to secure
the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall
transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by
the COUNTY nonetheless remain with VENDOR.
4. AWARD CRITERIA
ITB award criteria are as follows:
4.1 The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
4.2 It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value
to the County.
4.3 For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined
below:
Award to the lowest, responsive and responsible bidder per line item.
4.4 Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
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quoting, or other options that represents the best value to the County; however, it is the intent to:
The intent of the County is to award to one (1) firm per line item.
4.5 The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this
solicitation.
GENERAL BID INSTRUCTIONS
5. PURPOSE/OBJECTIVE
As requested by the Collier County departments or divisions identified, the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”)
with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accorda nce with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the
“Vendor”. All bids must be submitted on the Bid forms furnished by the County noted in Attachments of this ITB.
Bids may not be considered unless Bid forms are properly executed. Vendor is responsible to read and follow the
instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid subm itted
as being rejected as non-responsive.
6. PRICING
Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period
of one hundred and eighty (180) calendar days from date of bid opening. After award by th e Board of County Commissioners,
prices may only be adjusted as outlined.
7. ALTERNATE BID PRICING
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all altern ates as
listed. The omission of a response or a no-bid or lack of a submitted price may be the basis for the rejection of the submitted
bid response. All bids responses received without pricing for all alternates as listed may be considered technically non-
responsive and will not be considered for award.
8. EQUAL PRODUCT
Manufacturer’s name, brand name and/or model number are used in these specifications for the purpose of establishing
minimum requirements of level of quality, standards of performance and/or design required, and is in no way in tended to
prohibit the bidding of other manufacturer’s items of equal or similar material. An equal or similar product may be bid,
provided that the product is found by the County to be equal or similar in quality, standard of performance, design, etc. to the
item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory
information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product
samples, if required for evaluation, and at no cost to the County, the vendor must contact the Procurement Services Division
for instructions on submittal. The County shall be sole judge of equality or similarity, and its decision shall be final in the best
interest.
9. DISCOUNT
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In
no instance should payment terms less than fifteen (15) calendar days be offered.
10. ADDENDA
The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems
necessary. Any such addendum/clarification shall be in writing and notifications shall be distributed electronically to all
parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be
conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB
document. All addendums are posted on the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all documents provided,
understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the
rejection of your submittal.
11. BID SUBMISSION
All electronic bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
www.colliergov.net/bid
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12. QUESTIONS
If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains erro rs
or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to
this ITB only to the Collier County Procurement Services Division Internet website: www.colliergov.net/bid. Questions will
not be answered after the date and time noted.
Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier
County Procurement Services Division Online Bidding System website. For general questions, please call the referenced
Procurement Strategist identified in the Public No tice.
13. PROTESTS
Any prospective vendor/bidder who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the
solicitation documents or procedures) shall file their protest with the Procurement Services Division prior to the time of the bid
opening strictly in accordance with the County’s then current Procurement Ordinance and policies.
14. LOCAL VENDOR PREFERENCE (LVP)
14.1 The County is using the Competitive Sealed Bid methodology of source selection for this procurement, as authorized by
Ordinance Number 2017-08 establishing and adopting the Collier County Procurement Ordinance.
14.2 Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at
least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business
with a permanent physical business address located within the limits of Collier County from which the vendor’s staff
operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non -permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be
considered a "local business" unless it contributes to the economic development and well-being of Collier County in a
verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of the business
within Collier County. Vendors shall affirm in writing their compliance with the forego ing at the time of submitting their
bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the
Local Preference status of its firm in a proposal or bid submitted to the County will lose the pri vilege to claim Local
Preference status for a period of up to one year.
14.3 Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmativel y state
and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who
fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the
purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the
contrar y, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following
manner.
14.4 Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the
price order of the bids received will be evaluated and determined. W hen a qualified and responsive, non-local
business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses
is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest
bid offer (i.e., the lowest local bidder) shall have the opportunit y to submit an offer to match the price(s), less one (1)
dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the
lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Procurement
Services Division shall determine if the lo we st local bidder meets the requirements of Fla. Stat. Sec.287.087
(Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla.
Stat. Sec. 287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer,
less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully
matches the lo west bid, less one (1) dollar, fr o m the lowest non-local bidder tendered previously, then award shall
be made to the local bidder. If the lo west local bidder declines or is unable to match the lowest non-local bid price(s),
then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet
the requirement of Fla. Stat. Sec 287.087 , and the lowest non-local bidder does, award will be made to the bidder that
meets the requirements of the reference state law.
14.5 Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is
included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response
will preclude said Bidder from being considered for local preference on this solicitation.
14.6 A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege
to claim Local Preference status for a period of up to one (1) year.
14.7 The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for
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being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation
requirements.
15. IMMIGRATION AFFIDAVIT CERTIFICATION
15.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only
individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify)
operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA),
provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (ITB) including professional services and construction services.
(1) Exceptions to the program:
(a) Commodity based procurement where no services are provided.
(b) Where the requirement for the affidavit is waived by the Board of County Commissioners.
15.2 Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at
the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for
the company. Vendors are also required to provide the Collier County Procurement Services Division an executed
affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents.
If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed
affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
15.3 Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered
under the “Exceptions to the program” clause above.
15.4 For additional information regarding the Employment Eligibilit y Verification System (E-Verify) program visit the
following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all
rules and regulations governing this program.
15.5 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for
complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit.
Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall
constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
16. LOBBYING
After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact,
communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed
official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the fin al
contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee
or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for
award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined
in section Twenty-eight of County Ordinance 2017-08.
17. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL STATUTE 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority
(www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of
response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot
provide the document within the referenced timeframe, the County reserves the right to award to another fi rm.
18. GENERAL INFORMATION
When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award
this bid through an approach which is t he best interest of the County. Alternate bids will not be considered unless authorized
by the ITB. In case of identical bids tying as low bid, the County shall conduct a random selection (coin toss) by the
Procurement Services Director before at least three witnesses.
19. BID AWARD PROCESS
Award shall be made in a manner consistent with the County’s Procurement Ordinance. Award recommendations will be
posted on the Collier County Procurement Services Division website.
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20. RESERVED RIGHTS
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor
irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any pa rt of
any bid, proposal, or offer, and to increase or decreas e quantities to meet the additional or reduced requirements of Collier
County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one o r
more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the best
interest of the County. Collier County reserves its right to reject any sole response.
COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS
21. PURCHASE ORDER TERMS AND CONDITIONS
21.1 Offer
This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen
(14) days of issuance.
21.2 Acceptance and Confirmation
This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement
between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each
delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms
and conditions contained in this Purchase Order.
No additional terms may be added and Purchase Order may not be changed except by written instrument executed
by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different
terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar
act by VENDOR.
21.3 Inspection
21.3.1 All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and
approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for
shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
21.3.2 To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the Purchase Order if goods and/or servic es provided early in
the term of the Purchase Order are non conforming or otherwise rejected by the COUNTY.
21.4 Shipping and Invoices
21.4.1 a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the
COUNTY nonetheless remain with VENDOR.
21.4.2 b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated
in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments
made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full
amount of invoice.
21.4.3 c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to show this Purchase Order number. The container and
Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and
must be included on each package of less than container load (LCL) shipments and/or with each car load of
equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S
expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of
any shipment made under this Purchase Order and the full invoice value of such shipment.
21.4.4 d) All invoices must contain the Purchase Order number and any other specific information as identified on the
Purchase Order. Discounts of prompt payment will be computed from the date o f receipt of goods or from date of
receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance
with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to
the Board of County Commissioners Purchasing Policy.
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21.5 Time Is Of the Essence
Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of
VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its
sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees
to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees th at
undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
21.6 Changes
The COUNTY may at any time and by written notice make changes to drawings and specifi cations, shipping
instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such
change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable
adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease
costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is
ordered or within such additional period of time as may be agreed upon by the parties.
21.7 Warranties
VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to t he
specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien, encumbrance or claim of any third party. These
warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY.
21.8 Statutory Conformity
Goods and services provided pursuant to this Purchase Order, and their production and transportation shall
conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the
Purchase Order.
21.9 Advertising
No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the
COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identify ing
marks or property without the prior written consent of the COUNTY’S Purchasing Department.
21.10 Indemnification
VENDOR shall defend, indemnify and hold harmless the COUNTY from any and all claims, including claims of
negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to
the injury or death of any person (including but not limited to employees and agents of VENDOR in the
performance of their duties or otherwise), or damage to property (incl uding property of the COUNTY or other
persons), which arise out of or are incident to the goods and/or services to be provided hereunder.
21.11 Warranty of Non Infringement
21.11.1 VENDOR represents and warrants that all goods sold or services performed under this P urchase Order are: a)
in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do
not constitute unfair competition.
21.11.2 VENDOR shall indemnify and hold harmless the COUNTY from and against any and all c laims, including
claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim,
suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase
Order are inconsistent with VENDOR'S representations and warranties in section 11 (a).
21.11.3 If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur,
VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or
services, or replace or modify the goods or services so that they become non infringing, (without any material
degradation in performance, quality, functionality or additional cost to the COUNTY).
21.12 Insurance Requirements
The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and
limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance
coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers
authorized or eligible to write policies in the State of Florida.
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21.13 Compliance with Laws
In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and loca l
laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -exhaustive
example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the
basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status. Further, VENDOR
acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating
thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall
constitute a breach of the award agreement and the County shall have the discretion t o unilaterally terminate said
agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and
substantial breach of the contract arising from this Purchase Order.
21.14 Force Majeure
Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from
any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will
delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice
thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of
the goods and/or services to the COUNTY.
21.15 Assignment
VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written
consent of the COUNTY. Any assignment made without such consent shall be deemed void.
21.16 Taxes
Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
21.17 Annual Appropriations
The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual
appropriation of funds.
21.18 Termination
This Purchase Order may be terminated at any time by the COUNTY upon 30 d ays prior written notice to the
VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the
terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such
breach and VENDOR has failed to cure within 10 days of receipt of such notice.
21.19 General
21.19.1 a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action
brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County, Florida
21.19.2 b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR
shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not
be deemed a waiver of any subsequent default by VENDOR.
21.19.3 c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified
mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective
upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for
notice by written notice complying with the requirements of this section.
21.19.4 d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase
Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers,
employees and authorized persons.
21.19.5 e) In the event of any conflict between or among the terms of any Contract Documents related to this
Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order.
To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of
the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County
and/or provide the greatest protection to the County shall govern.
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ADDITIONAL TERMS AND CONDITIONS FOR ITB
22. INSURANCE AND BONDING REQUIREMENTS
22.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized
to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The
Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of
the scope of work.
22.2 The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design
Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance
provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall,
where appropriate, require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
22.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
22.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of
Collier County.”
22.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County,
Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of
interests provisions.
22.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
22.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and
Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If
Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor
must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or deductibles and
provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or deductibles
will be Vendor’s sole responsibility.
22.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of
completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.
22.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non
renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner,
within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in
coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this
requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under
such policy.
22.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the
Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such
coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the
County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such insur ance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to
purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contra ct.
22.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the
Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar
days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal
certificate(s) shall be considered justification for the County to terminate any and all contracts.
23. ADDITIONAL ITEMS AND/OR SERVICES
Additional items and/or services may be added to the resultant contract, or purchase order, in compliance with the
Procurement Ordinance.
24. VENDOR PERFORMANCE EVALUATION
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in ex cess of $25,000. To
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this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.
25. ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
25.1 The selected Vendor may be required to sign a standard Collier County contract.
25.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager .
25.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for
the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The
County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided
by the Vendor.
25.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
26. PUBLIC RECORDS COMPLIANCE
26.1Florida Public Records Law Chapter 119, including specifically those contrac tual requirements in 119.0701(2)(a)-(b) as
follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
26.2 The Contractor must specifically comply with the Florida Public Records Law to:
26.2.1 Keep and maintain public records required by the public agency to perform the service.
26.2.2 Upon request from the public agency’s custodian of public records, provide the public agency with a copy of
the requested records or allow the records to be inspected or copied within a reasonable ti me at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
26.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized b y law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records to the public agency.
26.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in p ossession of the
Contractor or keep and maintain public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
27. PAYMENT METHOD
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes.
Vendor’s invoices must include: Purchase Order Number and description and quantities of the goods or services provided
per instructions on the County’s purchase order or contract. Invoices shall be sent to:
Board of County Commissioners Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or Emailed to: bccapclerk@collierclerk.com
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27.1 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of
invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission
of invoices beyond the specified deadline period is subject to non -payment under the legal doctrine of “laches” as
untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this
agreement.
27.2 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier
County and the contractor has not satisfied nor made arrangement to satisfy these debts, the Coun ty reserves the right to
off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of
for materials delivered in association with a contract.
27.3 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for
payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes,
otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or
reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
28. ENVIRONMENTAL HEALTH AND SAFETY
28.1 All Vendors and Sub Vendors performing service for Collier County are required and shall comply with all Occupational
Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other
applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the safety of their employees and any
unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
28.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or
right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any
department and/or Vendor.
28.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash
Studies where relevant as determined by the engineer.
28.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash bo undary and PPE Protective labels.
29. LICENSES
29.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations
necessary to carry out and perform the work required by the project pursuant to all applic able Federal, State and Local
Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be
submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of
any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an
office within Collier County is also required to have an occupational license.
29.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier
County Contractor License registration form and submit the required fee. After registering the license/registration will
need to be renewed thereafter to remain “active” in Collier County.
29.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and
Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses,
please contact the Tax Collector’s Office at (239) 252 -2477.
30. SURVIVABILITY
The Vendor agrees that any Purchase Order that extends beyond the expirat ion date of the original Solicitation 18-7247 will
survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase
Order.
31. RELATION OF COUNTY
It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the
Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the
County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents,
resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.
32. TERMINATION
Should the Vendor be found to have failed to perform services in a manner satisfactory to the County, the County may
terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a
thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this
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solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at
any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Bo ard’s Procurement
Ordinance.
33. PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may
not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the construct ion or repair of a public building or public work; may not
submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact business with any
public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months
following the date of being placed on the convicted Vendor list.
34. SECURITY AND BACKGROUND CHECKS
34.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five
(5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management Division for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to maintain records on each employee
and make them available to the County for at least four (4) years.
34.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all times
while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the
date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their
background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
34.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This
notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
34.4 CCSO requires separate fingerprinting prior to work being performed in any of their locat ions. This will be coordinated
upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.
35. CONFLICT OF INTEREST
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this ITB document. Disclosure of any
potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm fr om
consideration. These disclosures are intended to identify and or preclude conflict of interest s ituations during contract
selection and execution.
36. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or othe r item of
value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics
Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a
specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any
contract held by the individual and/or firm for cause.
37. DEDUCTION FOR NON-PERFORMANCE
The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in
accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the
costs necessary to correct the deficiencies directly related to the Vendor’s non-performance.
38. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES
Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitatio n
or resultant contract to other governmental entities at the discretion of the successful vendor.
39. FLORIDA WOOD PRODUCTS
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products
produced and manufactured in the State of Florida as long as the price, fitness and quality are equal.
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40. STANDARDS OF CONDUCT
The Vendor shall employ people to work on County projects who are neat, clean, well -groomed and courteous. Subject to the
American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best
interest of the County.
41. PROTECTION OF PROPERTY
The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage
occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the
Vendor shall repair/replace, to the County’s satisfaction, damaged property at no additional cost to the County. If the damage
caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted
from the monies due the Vendor. The County’s project manager shall coordinate with the Vendor/Contractor the return of
any surplus assets, including materials, supplies, and equipment associated with the scope or work.
42. COLLIER COUNTY INFORMATION TECHNOLOGY REQUIREMENTS
All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency
(CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request
from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County
network. Vendors are required to notify the County in writing twenty -four (24) hours in advance as to when access to the
network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access.
The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out
and submitted with your bid response. This document can be found on the Collier County Procurement Services Division
website: www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this
document is not submitted with your bid response, your bid response may be deemed non -responsive.
43. MAINTENANCE OF TRAFFIC POLICY
For all projects that are conducted within a Collier County Right -of-Way, the Vendor shall provide and erect Traffic Control
Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable
on local roadways and as prescribed in the Florida Department of Transportation’s Design Standards (DS) on state roadways.
These projects shall also comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through the Risk Management and/or Procurement Services Division and are available on -line
at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design
Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the
requirements of the Maintenance of Traffic (“MOT”) policy will be enforced under this Contra ct. All costs associated with
the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided
within ten (10) days of receipt of Notice of Award.
44. DEBRIS
Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas.
Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or
upon the request of the County’s representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
45. DIRECT MATERIAL PURCHASE
45.1The County reserves the right to require Vendor to assign some or all of its agree ments with material suppliers directly to
the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material
supply agreement shall be referred to as “County Furnished Materials” and the responsibilities of bo th the County and the
Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the
County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either
instance the County may require the following information from the Vendor:
45.1.1 Required quantities of material
45.1.2 Specifications relating to goods and/or materials required for job including brand and/or model number or type
if applicable
45.1.3 Pricing and availability of goods and/or materials provided under Vendor’s agreements with material suppliers
46. GRANT COMPLIANCE
The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any
other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency.
16.F.3.a
Packet Pg. 482 Attachment: 18-7247 Solicitation (4510 : ITB 18-7247 "Printing of Visitor Guides")
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Printing of Visitor Guides
SOLICITATION NO.: 18-7247
ATTACHMENT A – SCOPE OF SERVICES
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.F.3.b
Packet Pg. 483 Attachment: 18-7247 Attachment A - Scope of Services (4510 : ITB 18-7247 "Printing of Visitor Guides")
ITB 18-7247 Printing of Visitor Guides
Attachment A - Scope of Work/Services and Technical Specifications
County Staff is currently working with a contracted vendor to develop and create a production proof of its
2018 Visitor’s Guide. When the final product is approved for printing, it will be provided to the awarded
bidder for the printing of an anticipated 75,000 copies, packed and delivered to the Naples, Marco Island,
Everglades Convention & Visitors Bureau offsite fulfillment warehouse, address provided below:
Phase V
7920 Interstate Court
North Fort Myers, FL 33917
Interested bidders will be asked to provide pricing for all line items, each specifying the number of pages
and the binding method for this guide. County requires that the successful bidder print the guides in their
own facility – subcontracting is not permitted.
The version of the guide that will be awarded depends on the amount of content that is available to be
included in the guide and the County’s decision on the preferred binding method (Perfect Bound). The
County intends to spend approximately $50,000 on this guide. A full specification of each version is listed
below:
PRINTING SPECIFICATIONS FOR 2018 TOURISM VISITOR GUIDE
Version A: 64 pages (60 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution;
Perfect Bound: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: C arton Pack; and
Details: Flood Gloss UV F&B Cover]
Version B: 64 pages (60 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution,
Saddle Stitched: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packag ing: Carton Pack; and
Details: Flood Gloss UV F&B Cover]
Version C: 60 pages (56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution
Perfect Bound: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and
Details: Flood Gloss UV F&B Cover]
Version D: 60 pages (56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution.
Saddle Stitched: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and
Details: Flood Gloss UV F&B Cover]
Version E: 56 pages (52 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution
Perfect Bound: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and
Details: Flood Gloss UV F&B Cover]
Version F: 56 pages (52 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution:
Saddle Stitched: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and
Details: Flood Gloss UV F&B Cover]
Version G: 52 pages (48 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution;
Saddle Stitched: Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and
Details: Flood Gloss UV F&B Cover] **
** Perfect Bound is not recommended for a publication less than 56 pages. Most printers will not guarantee that the
binding will hold since it will be a very narrow spine for this custom printing project.
16.F.3.b
Packet Pg. 484 Attachment: 18-7247 Attachment A - Scope of Services (4510 : ITB 18-7247 "Printing of Visitor Guides")
PM: Jack Wert
PS: Brenda Brilhart
ITB 18-7247
Printing of Annual Visitor Guides
Notices: 328
Pkgs Downloaded: 35
Bids: 2
Line Description Qty*Total Line Qty*Total Total Line Qty*Total
A
Version A: 64 pages (60 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution; Perfect
Bound Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 227.48$
H Price per
1,000 454.96$ 244.65$
H Price per
1,000 489.29$
B
Version B: 64 pages (60 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution, Saddle
Stitched; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 221.22$
I Price per
1,000 442.44$ 224.71$
I Price per
1,000 449.43$
C
Version C: 60 pages (56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution Perfect
Bound; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 208.24$
J Price per
1,000 416.48$ 230.29$
J Price per
1,000 460.57$
D
Version D: 60 pages (56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution. Saddle
Stitched; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 201.98$
K Price per
1,000 403.96$ 208.19$
K Price per
1,000 416.37$
E
Version E: 56 pages (52 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution Perfect
Bound; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 206.68$
L Price per
1,000 413.36$ 221.11$
L Price per
1,000 442.21$
F
Version F: 56 pages (52 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution: Saddle
Stitched; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover]
Price per
500 200.41$
M Price per
1,000 400.84$ 199.01$
M Price per
1,000 398.01$
G
Version G: 52 pages (48 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution; Saddle
Stitched; Trim Size: 8”h x 10.5”h; Paper: 80# gloss cover; 60# #3 gloss text; Packaging: Carton Pack; and Details: Flood
Gloss UV F&B Cover] **
Price per
500 180.38$
N Price per
1,000 360.77$ 182.48$
N Price per
1,000 364.96$
*Anticipated 75,000 guides will be printed annually
Award will be based on the best value to the County.
Recommended Award per Line Item
FORMS TO SUBMIT WITH BID:Yes/No Yes/No
Form 2: Bidders Checklist Yes Yes
Form 3: Conflict of Interest Yes Yes
Form 4: Declaration Statement Yes Yes
Form 5: Immigration Affidavit and MOU or Profile Page Yes/No Yes/No
Form 6: W-9 Yes Yes
Form 7: Insurance Requirements Yes Yes
Form 8: Questionnaires should be completed by clients/customers and returned with bid package.No Yes (1)
Form 9: Local Vendor Preference Affidavit No No
Brenda Brilhart, Procurement Strategist
Viviana Giarimoustas, Witness
SOLO PRINTING, LLC
Miami, FL
PUBLICATION PRINTERS CORP.
Denver, CO
16.F.3.c
Packet Pg. 485 Attachment: 18-7247 Bid Tab (4510 : ITB 18-7247 "Printing of Visitor Guides")
16.F.3.d
Packet Pg. 486 Attachment: 18-7247 NORA (4510 : ITB 18-7247 "Printing of Visitor Guides")