Agenda 01/23/2018 Item #16D501/23/2018
EXECUTIVE SUMMARY
Recommendation to authorize a one-time increase of the $250,000 project value quote cap up to
$400,000 under Agreement# 16-6618, “Annual Contract for General Contractor Services,” direct
staff to obtain quotes for the construction of ten (10) Pickleball courts, approve the issuance of a
Purchase Order to the lowest quote, authorize budget amendments and make a finding that this
action promotes tourism.
OBJECTIVE: Staff is seeking a one-time authorization to obtain quotes for the construction of ten (10)
Pickleball courts from contractors that were awarded under Agreement# 16-6618, “Annual Contract for
General Contractor Services,” for an amount over the $250,000 project value quote cap up to $400,000.
CONSIDERATIONS: On June 28, 2016 (Agenda Item# 16E5), the Board of County Commissioners
(Board) awarded Request for Proposal (RFP) No. 16-6618, “Annual Contract for General Contractor
Services,” to the following six (6) firms: Surety Construction Company, Bradanna, Inc., Compass
Construction, Inc., William J. Varian Construction Company, Inc., Chris-Tel Construction Company,
Inc., and EBL Construction. The contracts approved by the Board included a $250,000 project value cap.
The County has negotiated tournament events with Spirit Promotions, LLC and the 2018 US Open
Pickleball Championship is scheduled to commence on April 21, 2018. Damage from Hurricane Irma
resulted in delays to the design. This delay has created a need to expedite the construction of ten (10)
Pickleball courts to meet the tournament deadline.
The US Open Pickleball Championship began in 2016 with 850 registered participants. In 2017 the
tournament grew to 1,200 participants and in 2018 the tournament was capped at 1,500 with a waiting list
of 700. Due to time delays from the hurricane and the need to accommodate the growing number of
participants, Facilities Management Division/Parks and Recreation Division and the Procurement
Services Division are requesting that the Board authorize:
1. A one-time increase of the $250,000 project value quote cap up to $400,000 under Agreement#
16-6618.
2. Direct staff to obtain quotes from the awarded contractors for the construction of ten (10)
Pickleball courts.
3. Authorize the issuance of a Purchase Order from the contractor submitting the lowest quote to
construct the ten (10) Pickleball courts.
FISCAL IMPACT: Funding in the amount of $243,000 is available for this project in TDC Capital
Projects Fund (758). Additional project funding if required will be sourced from existing Parks Capital
funding.
ADVISORY BOARD RECOMMENDATION: This item will be presented for approval to the Tourist
Development Council (TDC) at their January 22, 2018 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize a one-time increase of the $250,000 project value quote cap up to
$400,000 under Agreement# 16-6618, “Annual Contract for General Contractor Services,” direct staff to
obtain quotes for the construction of ten (10) Pickleball courts, approve the issuance of a Purchase Order
to the lowest quote, authorize budget amendments and make a finding that this action promotes tourism.
16.D.5
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01/23/2018
Prepared By: Margaret A. Bishop, P.E., Principal Project Manager, Facilities Management Division
16.D.5
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01/23/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 4529
Item Summary: Recommendation to authorize a one-time increase of the $250,000 project value
quote cap up to $400,000 under Agreement# 16-6618, “Annual Contract for General Contractor
Services,” direct staff to obtain quotes for the construction of ten (10) Pickleball courts, approve the
issuance of a Purchase Order to the lowest quote, authorize budget amendments and make a finding that
this action promotes tourism.
Meeting Date: 01/23/2018
Prepared by:
Title: Project Manager, Senior – Facilities Management
Name: Margaret Bishop
01/15/2018 7:18 PM
Submitted by:
Title: Division Director - Facilities Mgmt – Facilities Management
Name: Dennis Linguidi
01/15/2018 7:18 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/16/2018 8:06 AM
Facilities Management Dennis Linguidi Additional Reviewer Completed 01/16/2018 8:43 AM
Parks & Recreation Barry Williams Additional Reviewer Completed 01/16/2018 9:33 AM
Procurement Services Ted Coyman Additional Reviewer Completed 01/16/2018 9:38 AM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 01/16/2018 10:03 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/16/2018 12:00 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 01/16/2018 12:09 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 01/16/2018 2:53 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/16/2018 3:03 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 01/16/2018 3:26 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/17/2018 10:57 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/17/2018 1:33 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/23/2018 9:00 AM
16.D.5
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