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Minutes 11/01/2017 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION NOVEMBER 1,2017 The Pelican Bay Services Division Board met on Wednesday,November 1, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Ken Dawson Scott Streckenbein, Chairman Bohdan Hirniak Mike Shepherd, Vice-Chairman Susan O'Brien Joe Chicurel Peggy Pinterich (absent) Tom Cravens (absent) Dave Trecker Jacob Damouni (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Tim Durham, County Manager's Office John Chandler, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation Tim Corcoran, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 10/04/17 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (75 minutes) a. Assessment of PB stormwater drains b. Hurricane Irma related expenses, update on cleanup, &recovery going forward c. Status of street light& sign repairs d. Irrigation project update e. Cobblestones removal update f. Sharrows update g. October financial report 7. Committee reports (25 minutes) a. Clam Bay b. Landscape & Safety c. Beach Renourishment d. Budget e. Water Management 8. Chairman's report (5 minutes) a. Reading of two Form 8B's 1 Pelican Bay Services Division Board Regular Session November 1,2017 9. Old business (10 minutes) a. Compliance with FL Statute 112.3143 (Voting conflicts) b. Root pruning 10. New business 11. Adjournment ROLL CALL Mr. Cravens, Mr. Damouni and Ms. Pinterich were absent and a quorum was established AGENDA APPROVAL Mr. Dawson motioned, Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 10/04/17 REGULAR SESSION MEETING MINUTES Dr. Trecker motioned, Mr. Dawson seconded to approve the 10/04/17 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle commented on Collier County's current study of a possible stormwater utility and a related Growth Management Dept. sponsored public workshop at North Collier Regional Park on Nov. 7. ADMINISTRATOR'S REPORT ASSESSMENT OF PB STORMWATER DRAINS Mr. Dorrill reported on a recent meeting with Collier County staff, which included Mr. Thaddeus Cohen, Growth Management Department Head and Mr. Travis Gossard, Road Maintenance Division Director, to discuss stormwater drains and drainage easements. Takeaways included: • The Road & Bridge Dept. will begin an initial evaluation of all Oakmont storm drains and pipes with a robotic camera, starting with the stormwater drainpipe on Pelican Bay resident Jeff Lane's property. Subsequently, evaluations of storm drains and pipes in the remaining areas of Pelican Bay will be conducted. • The Transportation Dept. will begin a review of their Pelican Bay drainage easement records to ensure there are no missing easements required for roadway drainage maintenance, in order to take full responsibility for repairing the aging Pelican Bay infrastructure. Once their review is complete, our PBSD engineer will review the County's final list of easements to ensure that the list matches PBSD records. DRAINAGE EASEMENT MAINTENANCE PROJECT AT THE RITZ CARLTON Mr. Dorrill reported that staff will begin working on the next drainage easement maintenance project at the Ritz Carlton to remove overgrown vegetation and debris from our drainage easement, which is causing flooding in the employee and service parking lots. HURRICANE IRMA EXPENSES, CLEANUP, AND FUTURE RECOVERY 2 Pelican Bay Services Division Board Regular Session November 1,2017 Mr. Dorrill provided a report on Hurricane Irma expenses (included in the agenda packet), and provided the current up-to-date total of approximately $215,000. He reported that the PBSD will apply for FEMA reimbursement, and expects 80-90% reimbursement of these expenses. He also reported that the County will be removing and disposing all materials in the debris pile at the PBSD maintenance building staging area. Ms. O'Brien suggested a notification/update to the PB community concerning the status, expectations and target dates of our Hurricane Irma cleanup of the 41 berm. These efforts have been delayed as a result of wet conditions in that area. Dr. Chicurel suggested a similar resident notification, by the PBF, to clarify what associations and residents should expect regarding debris removal by the County. STATUS OF STREET LIGHT & SIGN REPAIRS Mr. Dorrill reported that purchase orders have been issued for street light repairs and realignment (total of 28). The PBSD has filed respective insurance claims and will also request FEMA reimbursement for any uninsured repairs. IRRIGATION PROJECT UPDATE Mr. Dorrill reported that the irrigation project contract has been executed and is awaiting Board of County Commissioners' final approval at their November 14 meeting. COBBLESTONES REMOVAL UPDATE Mr. Dorrill reported that the cobblestone removal project has been substantially completed, and that our engineer is scheduled to perform a final inspection. SHARROWS UPDATE Mr. Dorrill reported that the sharrow project has been substantially completed. He commented that staff has noted that some of the new sharrows are exhibiting a "shadowing effect," and that the contractor has agreed to additional touch up work. Dr. Chicurel commented on quality control issues on this project. Mr. Ventress suggested that the PBSD purchase sharrow stencils to be used for our future sharrow projects to maintain quality and consistency. OCTOBER FINANCIAL REPORT Mr. Streckenbein motioned,Ms. O'Brien seconded to accept the October financial report. The motion carried unanimously. COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien provided her November 2017 Clam Bay update in the agenda packet and specifically highlighted: (1) new seedling growth has been observed in many areas with Hurricane Irma-damaged mangroves, (2) copper data remains steady, (3) total phosphorus remains problematic and will continue to be monitored, and (4) the manatee protection zone appeal hearing was held Oct 23-25 in Tallahassee. Ms. O'Brien thanked the team who has worked on obtaining a Manatee Protection Zone designation for Clam Bay, including Mr. Jim Hoppensteadt, Mr. Tim Hall, Dr. Mohamed Dabees, Mr. Jeff Rogers, the PBF, the PBPOA, the Mangrove Action Group and others. She reported that 3 Pelican Bay Services Division Board Regular Session November 1,2017 the PBF placed a camera in Clam Pass last spring, which showed 43 sightings of manatees from April to July. The administrative hearing judge is expected to rule in the next few months. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee did not meet in October, and that the November meeting date will be changed from the usual third Thursday of the month. He suggested that the entire Pelican Bay stormwater drainage system needs an evaluation, based on recent occurrences of sinkholes, failures, and collapses. BEACH RENOURISHMENT REPORT Dr. Trecker reported that the County expects its formal (post Hurricane Irma) beach survey report to be completed and issued within two weeks. Once received, Dr. Trecker will schedule a Beach Renourishment Committee meeting. BUDGET REPORT None WATER MANAGEMENT REPORT None CHAIRMAN'S REPORT Mr. Streckenbein read two disclosure Form 8B's "Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers" completed and submitted by Mr. Dawson and Mr. Ventress, as related to the approval of the median cut-through project on Gulf Park Drive at the PBSD Board meeting on October 4. Mr. Streckenbein complemented staff on their significant progress with Hurricane Irma clean-up work. OLD BUSINESS COMPLIANCE WITH FL STATUTE 112.3143 (VOTING CONFLICTS) Ms. O'Brien summarized a chronology of the PBSD committee and board meetings, preceding the October PBSD Board meeting, which included discussions of a median cut- through project on Gulf Park Drive, where no Form B's were completed by any board members. She indicated that she intended to provide this chronology to County Attorney Klatzkow. Mr. Shepherd suggested that the PBSD Chairman should decide whether to forward the document to Mr. Klatzkow. Mr. Streckenbein commented that he was not comfortable with forwarding this document to Mr. Klatzkow on behalf of the PBSD Board. ROOT PRUNING Ms. O'Brien suggested that Mr. Dorrill provide an update on a July PBSD root pruning pilot program. Mr. Dorrill commented that he has had no plans/intentions to root prune anything. He commented that an arborist was consulted on some surface level grinding in order to accomplish the Landscape & Safety Committee's desire to establish circles around major canopy trees to effectuate re-sodding. NEW BUSINESS None 4 Pelican Bay Services Division Board Regular Session November 1,2017 ADJOURNMENT The meeting was adjourned at 2:22 p.m. }d C Scott Streckenbein, Chairman Minutes approved ( slas as presented OR ( 1 as amended ON ( 19 -6.47 j date 5