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Minutes 11/30/2017 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING NOVEMBER 30,2017 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, November 30 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive, Naples, Florida 34108. The following members attended. Landscape& Safety Committee Bohdan Hirniak (absent) Joe Chicurel, Chairman Mike Shepherd Tom Cravens Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Scott Streckenbein, PBSD Board Susan O'Brien, PBSD Board Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Call to order 2. Pledge of allegiance 3. Agenda approval 4. Approval of 08/29/17 meeting minutes 5. Audience comments 6. Post Irma update a. Trees b. Landscaping c. Light poles d. Street&traffic signs e. Stormwater drainage system f. Sanitary sewer system 7. Sharrows 8. Committee member comments 9. Adjournment ROLL CALL Mr. Hirniak was absent and a quorum was established 1 Pelican Bay Services Division Landscape & Safety Committee Meeting November 30,2017 AGENDA APPROVAL Mr. Cravens motioned, Mr. Shepherd seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 08/29/17 MEETING MINUTES Mr. Cravens motioned, Mr. Ventress seconded to approve the 08/29/17 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle commented on the stormwater public workshops being conducted by Stantec on behalf of Collier County. Mr. Dorrill reported that the remainder of Irma debris is in the process of being hauled away from PBSD staging areas by Collier County contracted hauling companies. POST IRMA UPDATE TREES Mr. Bolick commented that a certified arborist from Signature Tree conducted a post- Irma assessment of existing trees and made a determination as to which trees were recoverable. Any trees which were not viable, have already been removed. A structural pruning project will begin shortly. By consensus, the committee agreed to recommend to the full board that the PBSD should not complete an "across the board" replacement of every lost tree. Mr. Dorrill suggested that a community aerial photo might be helpful for a future tree review. Ms. O'Brien reported that the Pelican Bay Foundation, at their November meeting, expressed an interest in working together with the PBSD on re-landscaping plans. Mr. Dorrill reported on a related PBSD/PBF staff meeting on this issue,to be held on Monday, Dec. 4. LANDSCAPING Mr. Dorrill commented that the normal fall landscaping maintenance schedule is back on track. Once the tree pruning project is completed, the laying down of pine straw will follow. Dr. Chicurel commented that in the past, it was agreed that staff would provide notification of major landscaping projects to adjacent property owners, and also provide the information in the PBF "Today in the Bay." In the agenda packet, Dr. Chicurel provided photos of"excessive pruning" of cabbage palms in Oakmont Park. Mr. Bolick commented that the PBF had requested pruning in this area for safety reasons. LIGHT POLES AND STREET & TRAFFIC SIGNS Mr. Dorrill reported that 35 street light poles have been identified as "out of alignment" and 220 signs have been identified as lost or damaged and are in need of replacement or substantial repairs (as a result of Irma). These are insurable assets and associated costs to the PBSD may be FEMA reimbursable. Staff has hired our civil engineer to prepare bid specifications for both the sign and street pole repair/replacement work. Mr. Shepherd suggested a PBSD goal for our sign maintenance program to be put in place within 60-90 days. Mr. Dorrill stated that he will work on achieving this goal. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting November 30,2017 Mr. Streckenbein commented on hazardous missing/damaged utility covers and caps found throughout the community as a result of Irma. STORMWATER DRAINAGE SYSTEM Mr. Dorrill provided a general commentary on which entities are responsible for various aspects of the stormwater drainage system within Pelican Bay, highlighting (1) french drains, typically found in private resident side yards, are not County or PBSD responsibilities, (2) conveyance pipes between PB lakes are PBSD responsibility, and (3) street drainage structures are not PBSD responsibility. Dr. Joseph Doyle commented on the expectation of"re-grouting" repairs in Pelican Bay to be the responsibility of the new County stormwater utility. SANITARY SEWER SYSTEM Mr. Cravens commented that the sanitary sewer lines are clearly the County's responsibility. MYSTIQUE: POSSIBLE ENCROACHMENT ISSUE Mr. Cravens commented on the Mystique's apparent 2-3 foot setback from the drainage system on the east side of the berm, which may create future problems, and also noted that their "silt curtain" is not functioning as it should. Mr. Trent Waterhouse commented on land given back to the PBF by the Mystique owners. Mr. Dorrill commented that the PBSD has no enforcement powers. Ms. O'Brien suggested that the PBSD act as a reporting agency to the SWFWMD if the Mystique owners are out of compliance with 1992 permit requirements. SHARROWS Dr. Chicurel commented on the poor quality of the recently painted sharrows, exhibiting shadowing and voids. Mr. Dorrill stated that he will meet with the vendor to discuss remediation. The vendor has not been paid. Mr. Dorrill suggested revisiting the use of thermoplastic material, which has a 5 year life. By consensus, the committee delayed any further action on this issue until after Mr. Dorrill meets with the vendor. Dr. Joseph Doyle suggested polling the PB bicyclists as to their preference of either painted or thermoplastic sharrows. He suggested that the thickness of the thermoplastic material may cause a hazard to the bicyclists. COMMITTEE MEMBER COMMENTS Dr. Chicurel expressed safety concerns over the lack of signs and sharrows on Greentree Drive and Oakmont Parkway, which have heavy bicycle traffic. Dr. Joseph Doyle commented that Oakmont Pkwy. is too narrow for sharrows. Mr. Trent Waterhouse commented on bicyclists who have approached the PBF for a new concrete pathway at the end of Crayton Rd., which would connect to pathways along Seagate Drive. Dr. Chicurel commented that the PBSD had received a similar request in the past, which was declined. Mr. Shepherd commented that walkways will be discussed at the next Cost Saving Strategies Ad Hoc Committee on Thursday, Dec. 7 at 3:00 p.m. He commented on some heavily mildewed PB walkways he has observed, and suggested they be power washed. Mr. Dorrill responded that staff will address these areas of concern. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting November 30,2017 Mr. Dorrill commented that he will set up a meeting with OMB Director Mark Isackson and Deputy County Manager Nick Casalanguida to discuss a possible annual County contribution to the PBSD if the PBSD were to take over sidewalk maintenance and/or replacement. Mr. Cravens commented on the high quality of the recently completed cobblestone removal project. ADJOURNMENT [The meeting was adjourned at 2:35 p.m. I Al 1 Chicurel, Chairman Minutes approved [ 4as presented OR [ ] as amended ON [ ! -D I"(I ] date 4