Agenda 12/06/2017 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, DECEMBER 6, 2017
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
DECEMBER 6 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT
8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 11/01/17 Regular Session meeting minutes
5. Audience comments
6. Administrator's report (40 minutes)
a. Assessment of PB roadside stormwater drains
b. Hurricane Irma related expenses, update on cleanup, & recovery going forward
c. Status of street light & sign repairs
d. 2018 PBSD Board election
e. November financial report
7. Committee reports (25 minutes)
a. Clam Bay
b. Landscape & Safety
c. Beach Renourishment
d. Water Management
8. Chairman's report (5 minutes)
9. Old business
10. New business
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICAN BAYSERVICESDIVISION.NET.
11/30/2017 3:16:09 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
NOVEMBER 1,2017
The Pelican Bay Services Division Board met on Wednesday,November 1, 2017, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Ken Dawson
Scott Streckenbein, Chairman Bohdan Hirniak
Mike Shepherd, Vice-Chairman Susan O'Brien
Joe Chicurel Peggy Pinterich (absent)
Tom Cravens (absent) Dave Trecker
Jacob Damouni (absent) Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Tim Durham, County Manager's Office
John Chandler, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation
Tim Corcoran, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 10/04/17 Regular Session meeting minutes
5. Audience comments
6. Administrator's report (75 minutes)
a. Assessment of PB stormwater drains
b. Hurricane Irma related expenses, update on cleanup, &recovery going forward
c. Status of street light& sign repairs
d. Irrigation project update
e. Cobblestones removal update
f. Sharrows update
g. October financial report
7. Committee reports (25 minutes)
a. Clam Bay
b. Landscape & Safety
c. Beach Renourishment
d. Budget
e. Water Management
8. Chairman's report (5 minutes)
a. Reading of two Form 8B's
1
Pelican Bay Services Division Board Regular Session
November 1, 2017
9. Old business (10 minutes)
a. Compliance with FL Statute 112.3143 (Voting conflicts)
b. Root pruning
10. New business
11. Adjournment
ROLL CALL
Mr. Cravens, Mr. Damouni and Ms. Pinterich were absent and a quorum was established
AGENDA APPROVAL
Mr. Dawson motioned, Dr. Trecker seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 10/04/17 REGULAR SESSION MEETING MINUTES
Dr. Trecker motioned, Mr. Dawson seconded to approve the 10/04/17 regular
session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on Collier County's current study of a possible stormwater
utility and a related Growth Management Dept. sponsored public workshop at North Collier
Regional Park on Nov. 7.
ADMINISTRATOR'S REPORT
ASSESSMENT OF PB STORMWATER DRAINS
Mr. Dorrill reported on a recent meeting with Collier County staff, which included Mr.
Thaddeus Cohen, Growth Management Department Head and Mr. Travis Gossard, Road
Maintenance Division Director, to discuss stormwater drains and drainage easements. Takeaways
included:
• The Road & Bridge Dept. will begin an initial evaluation of all Oakmont storm drains and
pipes with a robotic camera, starting with the stormwater drainpipe on Pelican Bay resident
Jeff Lane's property. Subsequently, evaluations of storm drains and pipes in the remaining
areas of Pelican Bay will be conducted.
• The Transportation Dept. will begin a review of their Pelican Bay drainage easement records
to ensure there are no missing easements required for roadway drainage maintenance, in
order to take full responsibility for repairing the aging Pelican Bay infrastructure. Once
their review is complete, our PBSD engineer will review the County's final list of easements
to ensure that the list matches PBSD records.
DRAINAGE EASEMENT MAINTENANCE PROJECT AT THE RITZ CARLTON
Mr. Dorrill reported that staff will begin working on the next drainage easement maintenance
project at the Ritz Carlton to remove overgrown vegetation and debris from our drainage easement,
which is causing flooding in the employee and service parking lots.
HURRICANE IRMA EXPENSES, CLEANUP, AND FUTURE RECOVERY
2
Pelican Bay Services Division Board Regular Session
November 1,2017
Mr. Dorrill provided a report on Hurricane Irma expenses (included in the agenda packet),
and provided the current up-to-date total of approximately $215,000. He reported that the PBSD
will apply for FEMA reimbursement, and expects 80-90% reimbursement of these expenses. He
also reported that the County will be removing and disposing all materials in the debris pile at the
PBSD maintenance building staging area.
Ms. O'Brien suggested a notification/update to the PB community concerning the status,
expectations and target dates of our Hurricane Irma cleanup of the 41 berm. These efforts have been
delayed as a result of wet conditions in that area. Dr. Chicurel suggested a similar resident
notification, by the PBF, to clarify what associations and residents should expect regarding debris
removal by the County.
STATUS OF STREET LIGHT & SIGN REPAIRS
Mr. Dorrill reported that purchase orders have been issued for street light repairs and
realignment (total of 28). The PBSD has filed respective insurance claims and will also request
FEMA reimbursement for any uninsured repairs.
IRRIGATION PROJECT UPDATE
Mr. Dorrill reported that the irrigation project contract has been executed and is awaiting
Board of County Commissioners' final approval at their November 14 meeting.
COBBLESTONES REMOVAL UPDATE
Mr. Dorrill reported that the cobblestone removal project has been substantially completed,
and that our engineer is scheduled to perform a final inspection.
SHARROWS UPDATE
Mr. Dorrill reported that the sharrow project has been substantially completed. He
commented that staff has noted that some of the new sharrows are exhibiting a "shadowing effect,"
and that the contractor has agreed to additional touch up work. Dr. Chicurel commented on quality
control issues on this project. Mr. Ventress suggested that the PBSD purchase sharrow stencils to be
used for our future sharrow projects to maintain quality and consistency.
OCTOBER FINANCIAL REPORT
Mr. Streckenbein motioned, Ms. O'Brien seconded to accept the October financial
report. The motion carried unanimously.
COMMITTEE REPORTS
CLAM BAY REPORT
Ms. O'Brien provided her November 2017 Clam Bay update in the agenda packet and
specifically highlighted: (1) new seedling growth has been observed in many areas with Hurricane
Irma-damaged mangroves, (2) copper data remains steady, (3) total phosphorus remains problematic
and will continue to be monitored, and (4) the manatee protection zone appeal hearing was held Oct
23-25 in Tallahassee.
Ms. O'Brien thanked the team who has worked on obtaining a Manatee Protection Zone
designation for Clam Bay, including Mr. Jim Hoppensteadt, Mr. Tim Hall, Dr. Mohamed Dabees,
Mr. Jeff Rogers, the PBF, the PBPOA, the Mangrove Action Group and others. She reported that
3
Pelican Bay Services Division Board Regular Session
November 1,2017
the PBF placed a camera in Clam Pass last spring, which showed 43 sightings of manatees from
April to July. The administrative hearing judge is expected to rule in the next few months.
LANDSCAPE & SAFETY REPORT
Dr. Chicurel reported that the Landscape & Safety Committee did not meet in October,
and that the November meeting date will be changed from the usual third Thursday of the month.
He suggested that the entire Pelican Bay stormwater drainage system needs an evaluation, based
on recent occurrences of sinkholes, failures, and collapses.
BEACH RENOURISHMENT REPORT
Dr. Trecker reported that the County expects its formal (post Hurricane Irma) beach
survey report to be completed and issued within two weeks. Once received, Dr. Trecker will
schedule a Beach Renourishment Committee meeting.
BUDGET REPORT
None
WATER MANAGEMENT REPORT
None
CHAIRMAN'S REPORT
Mr. Streckenbein read two disclosure Form 8B's "Memorandum of Voting Conflict for
County, Municipal, and Other Local Public Officers" completed and submitted by Mr. Dawson
and Mr. Ventress, as related to the approval of the median cut-through project on Gulf Park
Drive at the PBSD Board meeting on October 4.
Mr. Streckenbein complemented staff on their significant progress with Hurricane Irma
clean-up work.
OLD BUSINESS
COMPLIANCE WITH FL STATUTE 112.3143 (VOTING CONFLICTS)
Ms. O'Brien summarized a chronology of the PBSD committee and board meetings,
preceding the October PBSD Board meeting, which included discussions of a median cut-
through project on Gulf Park Drive, where no Form B's were completed by any board members.
She indicated that she intended to provide this chronology to County Attorney Klatzkow. Mr.
Shepherd suggested that the PBSD Chairman should decide whether to forward the document to
Mr. Klatzkow. Mr. Streckenbein commented that he was not comfortable with forwarding this
document to Mr. Klatzkow on behalf of the PBSD Board.
ROOT PRUNING
Ms. O'Brien suggested that Mr. Dorrill provide an update on a July PBSD root pruning
pilot program. Mr. Dorrill commented that he has had no plans/intentions to root prune
anything. He commented that an arborist was consulted on some surface level grinding in order
to accomplish the Landscape & Safety Committee's desire to establish circles around major
canopy trees to effectuate re-sodding.
NEW BUSINESS
None
4
Pelican Bay Services Division Board Regular Session
November 1, 2017
ADJOURNMENT
The meeting was adjourned at 2:22 p.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
5
Agenda Item#6b
Page 1 of 2
HURRICANE IRMA EXPENSES
DATE VENDOR AMOUNT DESCRIPTION
9/12-9/16/17 Publix $762.61 food&water for employees and temps
9/19/2017 Everglades Farm Equip $2,796.61 chain Saws, oil and related parts
9/14/2017 Lawn Equip $143.10 woodcutters, bar and oil
9/14/2017 Lawn Equip $149.12 chain saw chains
9/14/2017 Lawn Equip $143.10 chain saw chains,woodcutter&chain oil
9/5/2017 Home Depot $194.85 Hurricane Supplies,trash cans, etc.
9/8/2017 Home Depot $40.62 chains and hooks- hurricane prep
9/19/2017 Home Depot $25.27 rebar and ropes
9/18/2017 Zoro $471.68 chain saw chaps
9/11/2017 Grainger $14.10 safety goggles
9/18/2017 Grainger $395.76 safety helmets
9/18/2017 Grainger $114.82 chain saw chaps
9/18/2017 Grainger $57.72 insect repellent
9/18/2017 Grainger $628.31 vest,glasses,trash bags, ear muffs
9/19/2017 Grainger $99.30 rakes
9/20/2017 Grainger $104.88 leather gloves gauntlet cuff
9/25/2017 Grainger $162.78 stop/slow pole mounted paddles
9/25/2017 Grainger $170.08 ear plugs and warning flags
9/26/2017 Grainger $245.05 safety cans, 2-1/2 gal. red
9/20/2017 Sarlo Mowers $471.20 Chains, bars, etc. chain saw mntc.
9/27/2017 Everglades Farm Equip $98.55 Chains, shafts,fans,for chain saw mntc.
10/4/2017 Neff Rental $3,468.75 4 week Skid Steer Loader Rental
10/25/2017 Agnoli, Barber $2,665.00 Sign Damage Assessment
10/25/2017 Robbins Welding $3,100.00 Truck Repairs from Debris hauling
10/17/2017 PO to Simmonds Electrical $15,817.00 4-35' &4-25' poles w/one installed Bentwood
10/31/2017 Signature Tree Care $4,800.00 Arborist Consult on damaged trees
11/2/2017 PO Simmonds Electrical $19,908.00 Straighten 35 SL Poles
11/3/2017 PO Simmonds Electrical $3,170.00 SL Replacement Greentree
11/3/2017 PO Simmonds Electrical $3,800.00 SL Replacement L'Ambiance
$64,018.26 TOTAL MISCELLANEOUS EXPENSES
w/e 9-17 Balance Staffing $7,625.78 temps doing hurricane cleanup
w/e 9-24 Balance Staffing $11,708.61 temps doing hurricane cleanup
w/e 9-30 Balance Staffing $10,838.03 temps doing hurricane cleanup
w/e 10-7 Balance Staffing $9,551.62 temps doing hurricane cleanup
w/e 9-16 CC Labor Cost $19,243.02 PBSD employees
w/e 9-23 CC Labor Cost $16,010.15 PBSD employees
w/e 9-30 CC Labor Cost $17,494.60 PBSD employees
$92,471.81 TOTAL LABOR COST THRU SEPT.
9/16-9/23-17 Allen $16,370.40 Debris Removal
9/24-9/30/17 Allen $35,637.40 Debris Removal
10/2-10/6/17 Allen $28,419.30 Debris Removal
10/3-10/6/17 Wherry Truck Lines $9,820.00 Debris Removal
Agenda Item#6b
Page 2 of 2
10/26/2017 Wherry Truck Lines $1,080.00 Debris Removal
$91,327.10 TOTAL DEBRIS REMOVAL COST
$247,817.17 TOTAL IRMA EXPENSES
Agenda Item#6d
Page 1 of 2
SheaBarbara
Subject: FW: Pelican Bay Advisory Board election -2018
From: RodriguezWanda
Sent:Thursday, November 02, 2017 1:14 PM
To: Sue M. Barbiretti
Cc: Wayne A. Fyffe; Marni Scuderi; McCaughtryMary; KlatzkowJeff; Hayesiessica
Subject: Pelican Bay Advisory Board election - 2018
Hello Sue,
For the 2018 Pelican Bay advisory board election, there are three positions on this committee that will
need to be filled, two in the residential category and one in the commercial/business category. Here
are the dates I have:
• 12/12/17 -- BCC sends out press release for the three positions to be filled (2nd Tues. in
December)
• 1/9/18— deadline for applications to be accepted (28 days after advertising)
• 1/23/18 — BCC meeting to set election date (as recommended by the Clerk)
• 2/27/18 — BCC meeting to set time and place to count ballots (you and I need to find a mutually
agreeable date in early March for this)
• 3127/18 — BCC meeting to appoint members
Please send me a copy of your election schedule once it is prepared, and let me know if you need
any further information at this time.
'Va utz 1Zodi-iguez, ACP
Advanced Cert ifietfTarafe ttf
Ct/fice of the County.Attornei
(239)2S'2-8400
From: McCaughtryMary
Sent:Thursday,November 2, 2017 11:42 AM
To:RodriguezWanda<WandaRodriguezPcoliiergov.net>
Subject: RE: PBSD BOARD ELECTIONS-2018
Hi Wanda—yes,that is correct.Thannks!
lttsa .i (cetttt jIt-t j,Opet ttien flrtt�Ct at
Pelican Bay Services Division of Collier County
801 Laurel Oak Dr.,Ste.302
Naples,FL 34108
239-597-1749-phone
239-597-4502-fax
1
Agenda Item#6d
Page 2 of 2
www.pelicanbayservicesdivision.net
www.colliergov.net
SUPPORT OUR TROOPS
From: RodriguezWanda
Sent: Thursday, November 02, 2017 11:23 AM
To: McCaughtryMary
Cc: KlatzkowJeff
Subject: PBSD BOARD ELECTIONS - 2018
Mary,
I am reviewing my files for the upcoming PBSD election cycle. My records show that 3 seats will
expire on 3/31/18, as follows:
Gary Ventress — residential
Susan O'Brien — residential
Peggy Pinterich — commercial
Do you concur?
Wanda Rodriguez,ACP
_Advanced Certif ied Pcnra(ega!
(Vice of Hie Couch(Attorney
(239)252-840o
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
2
Agenda Page Item#6d-11of1
Clerk of the Circuit Court, Collier County
2018 Pelican Bay Advisory Board Election Schedule
Complies with CC Ordinances: 2002-27, 2006-05, 2009-05
1 January 2018 ► December 12 • BCC advertises for applications
SU MO TU WE TH FR SA
December 12 0 Contact Property Appraiser: request test data &advise of
31 1 2 3 4 5 6schedule for final data extract
7 8 9 10 11 12 13
14 15 16 17 18 19 20 January 4 • Last Day for PA Data Changes (60 days prior to Election Day)
21 22 23 24 25 27
January 5 0 Obtain final data file from Property Appraiser
28 29 30 31
January 9 • BCC—Application Acceptance Closes
February 2018
SU MO TU WE TH FR SA January 11 0 Obtain Applications &Candidate names from BCC
1 0 3
0 Begin Preparing and Proofing Ballot Templates
4 5 6 7 8 9 10
11 12 13 14 15 16 17 0 Begin Preparing Tabulation System &Test Equipment
18 19 20 21 22 23 24
25 26 27 28 January 11 • Last day to make BCC agenda for board meeting
January 23 • BCC Board Meeting to set the election date (recommended by
March 2018 the Clerk)
SU MO TU WE TH FR SA January 26 0 Send ballots to printer
1 2 3
4 0 6 7 8 9 10 February 3(2) 0 Last day to Mail Ballots(30 days prior to election date)
11 12 13 14 15 16 17
18 19 20 21 22 23 24 0 Post Candidate Applications on Clerk's website
25 26 27 28 29 30 31
March 5 0 Election Day—Ballots must be received by 5:00pm. Ballots are
1 2 3 4 5 6 1 tabulated as they arrive.
March 7 0 Complete tabulation of any last minute ballots (received by
5:00pm Election Day) and generate final report
March 8 0 Public Meeting with Clerk & County Attorney to"count"the
ballots & review results
March 15 • Last day to make BCC agenda for board meeting
March 27 • BCC Meeting to appoint new Advisory Board members
Follow-up 0 Tabulate final costs and send to BCC
Agenda Item#7a
Page 1 of 1
Clam Bay Update-December 2017
Clam Bay. Some new seedling growth in the areas of the mangrove forest damaged by Irma
has been observed. The Clam Bay Committee requested proposals for monitoring selective
plots in the damaged areas to monitor mangrove recovery and for removing Irma-related
debris that is blocking flow in the waterways and hand-dug channels. The annual Clam Bay
report is expected by December 15.
Clam Pass. The October data from the tidal gauges are above target levels. A bathymetric
survey and report are expected by December 15.
Copper. Due to Irma no water samples were collected in September, and the October water
quality report has not been received. To date in 2017, 15 of 90 (16.67%) copper samples have
exceeded the FDEP standard. To meet FDEP's standard for copper the percentage of
exceedances cannot be more than 16%for the year.
Total phosphorus and total nitrogen. Dr.Tomasko's third quarter report on TN and TP for May,
June, and July was received in November. The results for TP in the third quarter report found
11 of 27 (41%) samples exceeding the acceptable upper limit. To date in 2017 26 of 81 (32%)
TP samples exceeded the acceptable upper limit. To meet the standard for TP the percentage
of exceedances cannot be more than 16%for the year. Dr.Tomasko's annual report is
expected by January 31, 2018.
Manatee Protection Zone. The administrative judge's ruling is expected in early 2018.
Prepared by Susan O'Brien
November 30, 2017
Agenda Item#6e
Page 1 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-November 30,2017
Operating Fund 109-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,655,046.86
Interest Receivable 3,914.33
Improvements,Vehicles& Equipment 676,216.44
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 2,335,177.63
Total Assets $ 2,335,177.63
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 64.57
Accrued Wages Payable -
Goods Received/Inventory Recv'd 24,019.82
Total Liabilities $ 24,084.39
Fund Balance
Fund Balance- unreserved $ 1,208,566.09
Excess Revenues(Expenditures) 1,102,527.15
Total Fund Balance $ 2,311,093.24
Total Liabilities and Fund Balance $ 2,335,177.63
Agenda Item#6e
Page 2 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-November 30,2017
Operating Fund 109-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,135,419.50 $ 1,135,419.50 $ 1,135,419.50 $ -
Special Assessment-Water Management Admin 1,010,800.00 151,620.00 154,717.12 3,097.12
Special Assessment-Right of Way Beautification 3,056,500.00 458,475.00 467,880.34 9,405.34
Plan Review Fees _ - - -
Miscellaneous(Surplus Sales,Ins.Refunds) - - 354.56 354.56
Revenue Reserve(est.5%) (203,700.00) - - -
Interest 6,500.00 1,083.33 1,700.26 616.93
Total Operating Revenues $ 5,005,519.50 $ 1,746,597.83 $ 1,760,071.78 $ 13,473.95
Operating Expenditures:
Water Management Administration
Payroll Expense $ 77,200.00 $ 9,700.00 $ 7,343.75 $ 2,356.25
Emergency Maintenace and Repairs 3,500.00 - - -
IT Direct Capital 1,200.00 - - -
IT Office Automation/Billing Hr. 7,600.00 - - -
Indirect Cost Reimbursement 119,200.00 59,600.00 59,600.00 -
Inter Payment/Mnt.Site Ins. Assessment 13,600.00 - - -
Other Contractural Services 51,000.00 8,500.00 4,892.70 3,607.30
Telephone 5,200.00 400.00 256.34 143.66
Postage and Freight 1,200.00 - - -
Rent Buildings and Equipment 14,600.00 3,700.00 3,084.43 615.57
Insurance-General 900.00 _ - -
Printing,Binding and Copying 1,800.00 - - -
Clerk's Recording Fees 1,000.00 - - -
Legal Advertising 1,000.00 - - -
Other Office and Operating Supplies 1,500.00 300.00 52.25 247.75
Training and Education(Tuition Reimb.) 2,000.00 - (495.00) 495.00
Total Water Management Admin Operating $ 302,500.00 $ 82,200.00 $ 74,734.47 $ 7,465.53
Water Management Field Operations
Payroll Expense $ 149,000.00 $ '19,200.00 $ 15,487.87 $ 3,712.13
Engineering Fees 116,969.00 19,500.00 16,621.35 2,878.65
IT Office Automation 400.00 - -
Flood Control Berm and Swale Mntc. 43,000.00 - - -
Flood Control Replanting Littorals 8,500.00 - - -
Flood Control Water Quality Testing Supplies 3,500.00 - - -
Interdepartmental Payment(Water Quality Lab) 19,000.00 - - -
Plan Review Charges 1,500.00 - -
Other Contractural Services 11,700.00 100.00 94.35 5.65
Temporary Labor 78,600.00 13,100.00 9,160.02 3,939.98
Cell Phones 1,800.00 300.00 246.16 53.84
Trash and Garbage 5,500.00 200.00 168.46 31.54
Motor Pool Rental Charge - - - -
Insurance-General 2,800.00 - - -
Insurance-Auto 1,000.00 - - -
Building Repairs&Mntc. 500.00 - - -
Fleet Maintenance and Parts 29,300.00 2,400.00 1,613.57 786.43
Fuel and Lubricants 1,800.00 200.00 274.04 (74.04)
Tree Triming 129,338.00 - - -
Page 1 of 3
Agenda Item#6e
Page 3 of 15
Clothing and Uniforms 1,600.00 600.00 552.25 47.75
Personal Safety Equipment 1,000.00 100.00 46.72 53.28
Fertilizer and Herbicides 135,500.00 - - -
Other Repairs and Maintenance 1,500.00 100.00 11.57 88.43
Other Operating Supplies and Equipment 2,500.00 400.00 203.84 196.16
Total Water Management Field Operating $ 746,307.00 $ 56,200.00 $ 44,480.20 $ 11,719.80
Right of Way Beautification-Administration
Payroll Expense $ 78,800.00 $ 9,900.00 $ 7,566.28 $ 2,333.72
Emergency Repairs and Maintenance 4,500.00 100.00 21.99 78.01
IT Capital 5,500.00 5,500.00 5,500.00 -
Office Automation 300.00 - - -
Other Contractural Services 51,800.00 8,600.00 4,748.20 3,851.80
Telephone 5,200.00 900.00 258.34 641.66
Postage 2,080.00 - - -
Rent Buildings/Equipment/Storage 15,800.00 4,000.00 3,285.96 714.04
Insurance-General 500.00 - - -
Printing,Binding and Copying 2,300.00 - -
Clerk's Recording 1,200.00 - - -
Legal Advertising 1,200.00 - - -
Office Supplies General 2,000.00 300.00 296.70 3.30
Training and Education(Tuition Reimb.) 8,500.00 900.00 743.19 156.81
Total Right of Way Beautification Admin Operating $ 179,680.00 $ 30,200.00 $ 22,420.66 $ 7,779.34
Right of Way Beautification-Field Operations
Payroll Expense*(increased for 3 new employees) $ 1,199,300.00 $ 104,100.00 $ 93,248.87 $ 10,851.13
IT Capital&Office Automation 14,700.00 -
Emergency Maintenance and Repairs 3,300.00 - - -
Recycled Water Use 131,200.00 14,500.00 8,320.64 6,179.36
Pest Control 1,000.00 - -
Landscape Incidentals 2,500.00 .. - -
Other Contractural Services 13,000.00 8,400.00 8,400.00 -
Temporary Labor*(BA$142,900 to Payroll) 447,100.00 63,400,00 49,884.48 13,515.52
Cellular Telephone 4,500.00 800.00 310.12 489.88
Electricity 8,500.00 1,400.00 348.09 1,051.91
Trash and Garbage 16,500.00 500.00 505.36 (5.36)
Motor Pool Rental 200.00 - - -
Rent Equipment 5,000.00 300.00 67.57 232.43
Insurance-General 10,300.00 - - -
Insurance-Auto 12,700.00 - - -
Building Repairs and Maintenance 500.00 - - -
Fleet Maintenance and Parts 80,100.00 10,000.00 7,715.73 2,284.27
Fuel and Lubricants 37,500.00 6,300.00 5,255.29 1,044.71
Licenses,Permits,Training 1,700.00 - - -
Tree Triming 295,000.00 - - -
Clothing and Uniforms 12,000.00 1,700.00 1,656.86 43.14
Personal Safety Equipment 5,000.00 400.00 140.16 259.84
Fertilizer and Herbicides 140,000.00 7,600.00 4,754.40 2,845.60
Landscape Maintenance/Mulch 75,000.00 600.00 72.00 528.00
Landscape Materials 165,232.50 16,500.00 5,809.50 10,690.50
Road/Pathway Repairs(Sharrows) 7,500.00 - - -
Sprinkler Maintenance 25,000.00 2,800.00 3,297.92 (497.92)
Painting Supplies 500.00 - - -
Traffic Signs 50,000.00 - - -
Minor Operating Equipment 12,000.00 2,000.00 1,241.25 758.75
Other Operating Supplies 11,000.00 1,800.00 1,821.99 (21.99)
Total Right of Way Beautification-Field Operating $ 2,787,832.50 $ 243,100.00 $ 192,850.23 $ 50,249.77
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Agenda Item#6e
Page 4 of 15
Total Operating Expenditures $ 4,016,319.50 $ 411,700.00 $ 334,485.56 $ 77,214.44
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment-Field $ $ - $ - $ -
General-Admin 1,000.00 - - -
Total Water Management Field Operations Capital $ 1,000.00 $ - $ - $ -
Right of Way Beautification
Autos and Trucks $ 155,000.00 - $ - $ -
Other Machinery and Equipment 47,000.00 - -
General-Admin 1,000.00 - -
Total Right of Way Beautification-Field Capital $ 203,000.00 $ - $ - $ -
Total Capital Expenditures $ 204,000.00 $ - $ - $ -
Total Operating Expenditures $ 4,220,319.50 $ 411,700.00 $ 334,485.56 $ 77,214.44
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ - $ - $ -
Tax Collector Fees 124,400.00 15,550.00 12,451.95 3,098.05
Property Appraiser Fees 69,800.00 59,330.00 56,418.11 2,911.89
Reserves(2 1/2 months for Contingencies) 438,200.00 - -
Reserves for Capital 180,000.00 - - -
Reserved for Attrition (27,200.00) - - -
Total Non-Operating Expenditures $ 785,200.00 $ 74,880.00 $ 68,870.06 $ 6,009.94
Total Expenditures $ 5,005,519.50 $ 486,580.00 $ 403,355.62 $ 83,224.38
Net Profit/(Loss) $ - $ 1,260,017.83 $ 1,356,716.16 $ 96,698.33
Page 3 of 3
Agenda Item#6e
Page 5 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-November 30,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,289,734.06
Interest Receivable 2,775.75
Improvements,Vehicles& Equipment 52,252.06
Due from Tax Collector -
Total Current Assets $ 1,344,761.87
Total Assets $ 1,344,761.87
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable
Goods Received/Inventory Recv'd 1,548.64
Accrued Wages Payable -
Total Liabilities $ 1,548.64
Fund Balance
Fund Balance- unreserved $ 1,239,936.27
Excess Revenue(Expenditures) 103,276.96
Total Fund Balance $ 1,343,213.23
Total Liabilities and Fund Balance $ 1,344,761.87
Agenda Item#6e
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-November 30,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,188,100.00 $ 1,188,100.00 $ 1,188,100.00 $ -
Curent Ad Valorem Tax 564,400.00 83,000.00 84,192.68 1,192.68
Transfer from Tax Collector - - 4,252.98 4,252.98
Miscellaneous(i.e. Ins. Refunds, surplus,eti - - - -
Revenue Reserve(est.5%) (28,400.00) - - -
Interest 2,500.00 416.67 1,176.58 759.91
Total Operating Revenues $ 1,726,600,00 $ 1,271,516.67 $ 1,277,722.24 $ 6,205.57
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 77,900.00 $ 9,800.00 $ 7,343.76 $ 2,456.24
Indirect Cost& IT Automation 11,300.00 5,700.00 5,500.00 200.00
Other Contractural Services 35,100.00 5,900.00 4,748.20 1,151.80
Telephone 5,200.00 900.00 193.08 706.92
Postage and Freight 1,500.00 - - -
Rent Buildings/Equipment/Storage 15,400.00 3,900.00 3,194.63 705.37
Insurance-General 400.00 - - -
Printing, Binding and Copying - - - -
Office Supplies General 800.00 100.00 52.25 47.75
Tuition Reimbursement - - - -
Other Operating Supplies - - -
Total Street Lighting Admin Operating $ 147,600.00 $ 26,300.00 $ 21,031.92 $ 5,268.08
Street Lighting Field Operations
Payroll Expense $ 71,200.00 $ 9,400.00 $ 8,244.85 $ 1,155.15
Enginnering Fees 20,000.00 - - -
IT Office Automation 200.00 - -
Emergency Maintenance &Repairs 9,600.00 - - -
Other Contractual Services 800.00 100.00 44.35 55.65
Temporary Labor 41,000.00 6,800.00 4,395.65 2,404.35
Cellular Telephone 1,500.00 300.00 246.16 53.84
Electricity 30,000.00 5,000.00 6,193.37 (1,193.37)
Rent Equipment 1,800.00 - - -
Insurance-General 900.00 - - -
Insurance-Auto 900.00 - - -
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Agenda Item#6e
Page 7 of 15
Building Maintenace &Repairs 500.00 - - -
Fleet Maintenance and Parts 10,700.00 900.00 329.17 570.83
Fuel and Lubricants 800.00 100.00 121.82 (21.82)
Other Equipment Repairs/Supplies 500.00 - - -
Personal Safety Equipment 800.00 100.00 - 100.00
Electrical Contractors 62,200.00 - - -
Light Bulb Ballast 136,800.00 2,700.00 1,459.51 1,240.49
Total Street Lighting Field Operating $ 390,200.00 $ 25,400.00 $ 21,034.88 $ 4,365.12
Total Street Lighting Expenditures $ 537,800.00 $ 51,700.00 $ 42,066.80 $ 9,633.20
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment $ - $ - $ - $ -
General Improvements-Admin - - - -
Total Capital Expenditures $ - $ - $ - $ -
Total Operating Expenditures $ 537,800.00 $ 51,700.00 $ 42,066.80 $ 9,633.20
Non-Operating Expenditures:
Tax Collector Fees $ 16,700.00 $ 2,100.00 $ 1,727.02 $ 372.98
Property Appraiser Fees 10,700.00 $ - - -
Reserve for Future Construction 900,000.00 - - -
Reserves (2 1/2 mos.for Contingencies) 192,800.00 - - -
Reserves for Capital 68,600.00 - - -
Total Non-Operating Expenditures $ 1,188,800.00 $ 2,100.00 $ 1,727.02 $ 372.98
Total Expenditures $ 1,726,600.00 $ 53,800.00 $ 43,793.82 $ 10,006.18
Net Profit/(Loss) $ - $ 1,217,716.67 $ 1,233,928.42 $ 16,211.75
Page 2 of 2
Agenda Item#6e
Page 8 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-November 30,2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,172,336.47
Interest Receivable 2,399.18
Improvements,Vehicles&Equipment 2,354,649.10
Due from Tax Collector -
Total Current Assets $ 3,529,384.75
Total Assets $ 3,529,384.75
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable
Goods Received Inv. Received 45,701.80
Total Liabilities $ 45,701.80
Fund Balance
Fund Balance-unreserved $ 807,329.41
Excess Revenues(Expenditures) 2,676,353.54
Total Fund Balance $ 3,483,682.95
Total Liabilities and Fund Balance $ 3,529,384.75
Agenda Item#6e
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-November 30,2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 $ -
Transfer from Fund 109 General - - - - -
Miscellaneous - - - - -
Special Assessment 743,900.00 743,900.00 111,585.00 113,849.86 2,264.86
Transfer from Tax Collector - - - -
Revenue Reserve(est.5%) (37,400.00) (37,400.00) - -
Interest 5,000.00 5,000.00 800.00 1,014.25 214.25
Total Operating Revenues $ 1,806,949.85 $ 1,806,949.85 $ 1,207,834.85 $ 1,210,313.96 $ 2,479.11
Operating Expenditures:
Irrigation&Landscaping
Landscape Imp.Project(50066)
Engineering Fees $ - $ 38,211.32 $ 1,000.00 $ 939.75 $ 60.25
Other Contractural Services* - 264,050.42 - - -
Rent Equipment - 1,800.00 - - -
Sprinkler System Repairs - - - -
Landscape Materials** 175,000.00 165,224.55 16,500.00 19,163.50 (2,663.50)
Other Operating Supplies - 2,697.75 - - -
Sign Restoration Project(50103)
Traffic Signs - 20,971.00 - -
North Berm Restoration(50107)
Improvements 50,000.00 50,000.00 - - -
Lake Aeration(50108)
Improvements - 102,215.77 - - -
Field Site Improvements(50143) -
Improvements 40,000.00 75,487.91 - -
Hurrican Irma(50154)
Other Contractural Services* ** - 140,904.11 70,500,00 67,546.01 2,953.99
Beach Renourishment(50126)
Other Contractural Services 220,500.00 478,883.89 - - -
Lake Bank Project(51026)
Swale&Slope Maintenance 406.17 - - -
Engineering Fees 52,749.77 - - -
Landscape Materials 178.00 - - -
Other Contractural Services 100,000.00 156,316.24 - - -
Upgrade Irrigation System(51145) -
Improvements 116,000.00 226,852.95 - - -
Total Project Expenditures $ 701,500.00 $ 1,776,949.85 $ 88,000.00 $ 87,649.26 $ 350.74
Non-Operating Expenditures:
Tax Collector Fees $ 20,000.00 $ 20,000.00 $ 3,000.00 $ 2,277.00 $ 723.00
Page 1 of 2
Agenda Item#6e
Page 10 of 15
Property Appraiser Fees 10,000.00 10,000.00 10,000.00 10,109.68 {109.68}
Rolled Project Funds 1,075,449.85 - - -
Total Non-Operating Expenditures: $ 1,105,449.85 $ 30,000.00 $ 13,000.00 $ 12,386.68 $ 613.32
Total Expenditures $ 1,806,949.85 $ 1,806,949.85 $ 101,000.00 $ 100,035.94 $ 964.06
Net Profit/(Loss) $ - $ - $ 1,106,834.85 $ 1,110,278.02 $ 3,443.17
*OMB Transfer$90K to IRMA 50154.1
**OMB Transfer$50K to IRMA 50154.1
Page 2 of 2
Agenda Item#6e
Page 11 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet- November 30,2017
Clam Bay Fund 320-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 129,147.32
Interest Receivable 271.34
Improvements,Vehicles &Equipment 224,047.07
Due from Tax Collector -
Total Current Assets $ 353,465.73
Total Assets $ 353,465.73
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ -
Goods Received/Inventory Recv'd -
Accrued Wages Payable -
Total Liabilities $
Fund Balance
Fund Balance- unreserved $ 94,072.59
Excess Revenues (Expenditures) 259,393.14
Total Fund Balance $ 353,465.73
Total Liabilities and Fund Balance $ 353,465.73
Agenda Item#6e
Page 12 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-November 30,2017
Clam Bay Fund 320- FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 91,858.93 $ 91,858.93 $ 91,858.93 $ 91,858.93 $ -
Special Assessment 160,500.00 160,500.00 24,075.00 24,581.22 506.22
Transfer from Tax Collector - - 803.76 803.76
Miscellaneous Income - - - -
Revenue Reserve(est.5%) (8,100.00) (8,100.00) - - -
Interest 500.00 500.00 100.00 119.31 19.31
Total Operating Revenues $ 244,758.93 $ 244,758.93 $ 116,033.93 $ 117,363.22 $ 1,329.29
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 87,900.00 $ 114,012.66 $ - $ - $ -
Other Contractural Services 44,100.00 50,681.89 $ - - -
Tree Trimming 34,000.00 24,790.00 $ - - -
Other Equipment Repairs - 1,577.77 $ - - -
Aerial Photography 7,500.00 26,608.60 $ - - -
Minor Operating - 9,688.01 $ - - -
Other Operating Supplies - 2,000.00 $ - - -
Total Clam Bay Restoration $ 173,500.00 $ 229,358.93 - $ - $ -
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ - $ -
Licenses and Permits - - - - -
Other Contractual Services - - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ - $ 8,400.00 $ - $ - $ -
Total Capital Expenditures $ - $ 8,400.00 $ - $ - $ -
Total Operating Expenditures $ 173,500.00 $ 237,758.93 $ - $ - $ -
Page 1 of 2
Agenda Item#6e
Page 13 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 4,500.00 $ 4,500.00 $ 675.00 $ 491.63 $ 183.37
Property Appraiser Fees 2,500.00 2,500.00 2,250.00 2,182.77 67.23
Rolled Project Funds 64,258.93 - - - -
Reserves for Contingencies - - - - -
Total Non-Operating Expenditures $ 71,258.93 $ 7,000.00 $ 2,925.00 $ 2,674.40 $ 250.60
Total Clam Bay Expenditures $ 244,758.93 $ 244,758.93 $ 2,925.00 $ 2,674.40 $ 250.60
Net Profit/{Loss) $ - $ - $ 113,108.93 $ 114,688.82 $ 1,579.89
Page 2 of 2
Agenda Item#6e
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-November 30,2017
Clam Bay Ecosystem Fund 111-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 193,860.00 $ 150,000.00 $ 150,000.00
Total Operating Revenues $ 150,000.00 $ 193,860.00 $ 150,000.00 $ 150,000.00
Operating Expenditures:
Clam Bay EcoSystem
Other Contractural Services 150,000.00 $ 193,860.00 $ 9,000.00 8,704.94
Total Clam Bay Dreging $ 150,000.00 $ 193,860.00 $ 9,000.00 $ 8,704.94
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 193,860.00 $ 9,000.00 $ 8,704.94
Net Profit/(Loss) $ - $ - $ 141,000.00 $ 141,295.06
Agenda Item#6e
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget- November 30,2017
Clam Pass Dredging Fund 195/88032.1-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Foundation Sand Payment* $ 25,760.00 $ (25,760.00)
Fund 195 Distribution $ - $ - $ - $ 19,250.00 $ (19,250.00)
Total Operating Revenues $ - $ - $ 19,250.00 $ (45,010.00)
Operating Expenditures:
Clam Pass Dredging(88032)
Engineering Fees $ - $ 1,566.25 $ - $ - $ -
Other Contractual Services $ - $ 21,854.02 $ - $ - $ -
General Improvements - - - - -
Total Clam Pass Dredging $ - $ 23,420.27 $ - $ - $ -
Pelican Bay Beach(90070)
Improvements General $ - $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ - $ -
Total Clam Bay Expenditures $ - $ 23,420.27 $ - $ - $ -
*Funds belong to TDC
LANDSCAPE & SAFETY COMMITTEE REPORT
The Landscape & Safety Committee met on Nov. 30, 2017 at
the Pelican Bay Community Center at 1 :00 PM. The following
items were discussed and/or acted upon:
1 . Post Irma Updates were discussed:
a. Hazardous and reconstructive tree pruning will take place
with the guidance of an arborist and by Signature Tree
Service.
There was some discussion as to leaving technically
viable but unsightly tree remnants - no consensus was
reached.
b. Landscaping activities and planting was reported to be just
about back on schedule.
There was discussion and direction given to staff
to publish or otherwise notify residents when major trimming
or pruning is to take place adjacent to their property.
c. 35 light poles need to be straightened and 200 traffic
and/or street signs need to be re-installed or replaced.
Neil Dorrill, PBSD Administrator, plans to extend our vendor
pool to find qualified companies (Irma's impact throughout
the entire state has created more demand than can be
satisfied quickly).
d. The County will prepare an inventory of their easements
for street drainage that are not the responsibility of the
PBSD.
"French drains" that are scattered throughout Pelican Bay
are not the responsibility of the County.
2. Sharrow repainting was done but without PBSD knowledge
and at a time when heavy trucks were traveling in and out of
Pelican Bay cleaning up after Irma.
The vendor hasn't been paid and staff is to meet with them to
determine a remedy.
Some discussion ensued about placing more permanent "thin"
thermoplastic material to signify the sharrows. In such a case,
the existing painted sharrows would be covered by a black
rectangle and the new thermoplastic sharrow would applied
on the black area to allow just one sharrow image to be
visible.
Submitted by: Joe Chicurel, Chairman Landscape & Safety Cte.
PBSD REPORT ON BEACH (12/6/17)
• Pelican Bay beach had dunes topped by Irma storm surge and lost
height and some width. Lost sand went just offshore,just underwater
several hundreds of feet out. (Beach = 30% dry/70% wet)
• Pelican Bay beach does not qualify for FEMA aid. (Overall county
beaches qualified for about $5 million of FEMA aid.)
• No near-term beach-repair work is planned by CZM at this time.
Rather, CZM plans on combining Irma repair work with the long-term
resiliency project (adding height to dunes, more sand to berm and
extending width by 50 ft.). Timing would be late 2018 at the very
earliest.
• Commissioner Solis reported that County Attorney Jeff Klatzkow
confirmed that Pelican Bay was responsible for the cost of
maintaining and renourishing its "private" beach—the beach from
one-half mile south of public access at Vanderbilt Beach Road down
to Clam Pass.
• Beach from Marker R-37 to R-41 (includes Foundation's south beach
property) has no permits for renourishment (USACE, FDEP). That is
a serious omission.