Backup Documents 12/12/2017 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 0 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 1/3/18
4. BCC Office Board of County 727 b�
Commissioners vk.S ��l Sk t,
5. Minutes and Records Clerk of Court's Office .- ( 6 `t3.5 3:3C-12n
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Paula Springs, niversity Extension Phone Number 252-4801
Contact/Department Services
Agenda Date Item was 12/12/17 Agenda Item Number 16-D-8
Approved by the BCC
Type of Document MOU—4-H Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines!
8. The document was approved by the BCC on 12/12/17 and all changes made during JAK N/A is''&
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. ''s line.
9. Initials of attorney verifying that the attached document is the version approved by - `Kx-h..N/A''s not
BCC,all changes directed by the BCC have been made,and the document is ready ft an o tion for
Chairman's signature. lA� - - thi ' e.
[04-C0A-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
1608
MEMORANDUM
Date: January 4, 2018
To: Paula Springs, Administrative Assistant
University Extension Services
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Memorandum of Understanding - 2018 Grant Funds for the 4H
Youth Development Program
Attached for your records is a copy of the document referenced above, (Item #16D8)
approved by the Board of County Commissioners on Tuesday, December 12, 2017.
The Minutes and Record's Department will hold the original in the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1608
Memorandum of Understanding
2018 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier County
4H Association. ("ASSOCIATION"), A Florida Not for Profit Organization, and the Collier County
Board of County Commissioners, a political subdivision of the State of Florida,to support the 4H Youth
Development Program of Collier County OF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H Youth
Development Program of Collier County OF/IFAS Extension in the amount of $79,880.00 for the
calendar year of January 1, 2018 through December 31, 2018 to the extent funds are available; and,
WHEREAS, the Collier County OF/IFAS Extension Agrees to provide outreach services and staff in
support of the 4H Youth Development Program; and,
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the Association based
on 2018 budgeted programs in January, April, July and October and with a minimum distribution each
quarter of$10,795.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES
SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three additional one
year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the other
party.
3. The Association's financial obligation is subject to availability of funds and appropriation by the
Association.
4. The funds awarded, $79,880.00, shall be used by the County to assist in salary expenses of the
full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within 30
days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each quarter shall
be $10,795.00 for salaries. For example, the 1St invoice and distribution will be for salary
expenses, the 2nd quarter check would be for the actual 1St quarter program expenditures and 2"
quarter salary expenses, the 3rd quarter check would be for the actual 2nd quarter program
expenditures and 3rd quarter salary expenses, and so on. The 4th quarter actual program
expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each quarter
along with the request for the next quarter. Adjustments/program re-allocations will be reviewed
and approved/denied at that time.
8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to this
MOU shall be incorporated by written instrument, and effective when executed and signed by all
parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the laws of
the State of Florida.
1608
IN WITNESS WHEREOF,the parties have executed this MOU on the /24— day of December,2017.
ATTEST: COLLIER�(.0,
COUNTY 4H ASSOCIATION
al u LA SPI I l C��� By: f 1, II
W' ess (1)Name Maryanmmeralls, Treasurer
-tl.- A/L� Date: 1 \ - 1 - 11
Signature
i,0,9 yJ a rmi_ip'A
Witness (2)Name
/pi e.)�CY.c,--ey„ci-rj4
Signdt re 1/\...._) 0-0-
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
ATTEST:
., u , By. Pe aylor, Ch.i F an
`ir`► ,_t k lei Date: k2\v2..\
177g E. Brock, Clerk'. est as o airman s
signature only.
Appro ed a to form and legality:
Ir
- III:
Jeffre . ' atzkow
Count Ai •rney