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Agenda 01/09/2018 Item #16D 201/09/2018 EXECUTIVE SUMMARY Recommendation to approve a Lease Agreement with the District School Board of Collier County (School Board) for the continued use of property at Eden Park and Palmetto Elementary Schools. OBJECTIVE: Lease Agreements are required to continue the County’s use of property that is used for recreational purposes at Eden Park and Palmetto Elementary Schools. CONSIDERATIONS: The County has leased property owned by the School Board at Eden Park and Palmetto Elementary Schools (Properties) since 2008, in which the County developed recreational areas on approximately 5.5 and 3.0 acres respectfully to accommodate a baseball field, soccer field, and basketball court. The current Lease Agreements are scheduled to expire on January 16, 2018. The School Board has agreed to continue the County’s use at these Properties for an additional ten years. The proposed Lease Agreements are identical to the current Lease Agreements with two exceptions: 1. Termination dates are January 16, 2028. 2. Additional term added to Paragraph 6.01: “The District reserves the right to temporary or permanently restrict or prohibit use of the Leased Premises or any portion thereof, if the County (or its guests, users or invitees) fails to adequately supervise or clean up the Leased Premises.” Notable provisions include: Either party may terminate the Leases, for any reason, by providing ninety days’ written notice to the other party. Each party will be required to maintain insurance coverage in the minimum amount r equired under State law since both parties are self-insured. The County will not pay for use of the Properties, but will be responsible for the procurement and cost of repairs and general maintenance for all the improvements including, but not limited to, lighting, irrigation, mowing, and clay work on the fields. The Leases contain a provision for the District to have priority use of all the facilities at the Properties during normal school hours and for special school-related events or programs other than during regular school hours. The District is required, however, to provide thirty days’ advance notice to the Parks Division advising of its intention to use the Property during the County’s scheduled time. The County has the right to use the Properties after school hours until 10:00 p.m. and on weekends and when school is not in session from 6:00 a.m. until 10:00 p.m. FISCAL IMPACT: There is no rent associated with this item. The annual costs for maintenance items were budgeted by the Parks and Recreation Division in their annual budget. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board action. -JAB RECOMMENDATION: To approve and authorize the Chairman to execute the Lease Agreements with the School District of Collier County. 16.D.2 Packet Pg. 659 01/09/2018 Prepared By: Michael Dowling, Sr. Property Management Specialist, Facilities Management Division ATTACHMENT(S) 1. Eden Park Elementary Lease Agreement 2017 (PDF) 2. Palmetto Elementary Lease Agreement 2017 (PDF) 16.D.2 Packet Pg. 660 01/09/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.2 Doc ID: 4291 Item Summary: Recommendation to approve a Lease Agreement with the District School Board of Collier County for the continued use of property at Eden Park and Palmetto Elementary Schools. Meeting Date: 01/09/2018 Prepared by: Title: Property Management Specialist, Senior – Facilities Management Name: Michael Dowling 11/28/2017 3:20 PM Submitted by: Title: Division Director - Facilities Mgmt – Facilities Management Name: Dennis Linguidi 11/28/2017 3:20 PM Approved By: Review: Facilities Management Dennis Linguidi Additional Reviewer Completed 11/28/2017 3:41 PM Parks & Recreation Ilonka Washburn Additional Reviewer Completed 11/29/2017 8:09 AM Facilities Management Toni Mott Additional Reviewer Completed 11/29/2017 2:54 PM Parks & Recreation Barry Williams Additional Reviewer Completed 12/01/2017 4:43 PM Operations & Veteran Services Sean Callahan Additional Reviewer Completed 12/04/2017 8:50 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 12/04/2017 1:40 PM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 12/04/2017 1:52 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 12/15/2017 1:37 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/18/2017 9:55 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/19/2017 8:14 AM Budget and Management Office Mark Isackson Additional Reviewer Completed 12/19/2017 11:45 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/01/2018 10:23 AM Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM 16.D.2 Packet Pg. 661 LEASE AGREEMENT (Eden Park Elementary School) This Lease Agreement ("Agreement") entered into this - day of 20r_, by and between Collier County, a political subdivision of the State of Florida, ("County") and the District School Board of Collier County, Florida (the "District"), together the "Parties". For good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree and contract as follows: SECTION I - LEASED PREMISES. 1.01 The District shall lease to the County certain property owned by the District and located at Eden Park Elementary School in Naples, Florida, consisting of approximately 5.5 acres and more particularly described on Exhibit "A" ("Leased Premises"). SECTION II -TERM. 2.01 The District agrees to lease to the County and the County agrees to lease from District the Leased Premises for a term of ten (10) years, commencing on January 17,2018 and terminating on January 16,2028. The Parties recognize that they are providing needed public park facilities under the terms of this Agreement and that they may desire to extend or renegotiate this lease at its expiration, provided that the District does not need the Leased Premises for educational facilities. SECTION III - CONSIDERATION. 3.01 The County has constructed and maintains certain recreational facilities on the Leased Premises. The District shall not charge any fees to County for the use of any of these facilities, except for the cost of utilities arising from the County's use of such facilities.C16.D.2.a Packet Pg. 662 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION IV - REPAIRS AND MAINTENANCE 4.01 The County shall be responsible for repairs and maintenance of all improvements and facilities located on the Leased Premises which shall include, but not be limited to, the following items: lighting, irrigation, mowing, and clay work. Repair and maintenance shall be in accordance with County Park standards and/or District, County, State and Federal legally required standards, as applicable. 4.02 The County shall have the right to replace or remove improvements and facilities on the Leased Premises, provided that the District approves the replacement or removal in writing and receives at least three (3) months notice of such a change. The County agrees to repair and restore the Leased Premises in the event of any such removal. The District's approval shall not be unreasonably withheld with respect to any requests made by the County to replace or remove the improvements or facilities located on the Leased Premises. SECTION V - USE. 5.01 The District shall have priority use of all facilities on Leased Premises during regular school hours and for special school-related events or programs at times other than regular school hours, provided that such special events are scheduled in writing at least thirty (30) days in advance with the Collier County Parks and Recreation Director or designee. The County shall have the right through Friday the facilities on the Leased Premises after regular school hours, Monday 10:00 p.m. and on weekends, Saturday and Sunday and also days when school is not in session (e.g. holidays and summer vacation) from the hours of 6:00 a.m. until l0:00 p.m. ①216.D.2.a Packet Pg. 663 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION VI - SUPERVISION & CLEAN-UP. 6.01 The County and the District shall each provide adequate personnel to supervise (and clean-up) the use of the facilities during their respective times of use of the Leased Premises in a manner that promotes community health, public safety and proper preservation of the public facilities. The District reserves the right to temporary or permanently restrict or prohibit use of the Leased Premises or any portion thereof, if the County (or its guests, users or invitees) fails to adequately supervise, preserve, maintain or clean-up the Leased Premises. SECTION VII . CAPITAL IMPROVEMENTS. 7.01 The County may construct capital improvements and install additional equipment to improve the existing facilities on the Leased Premises provided that such improvements or additions are not in conflict with school use and are approved by the District in writing and in accordance with the terms of this Agreement. The County shall be solely responsible for any and all costs associated with such improvements or additions. The District shall have the right to review and approve, prior to construction, the plans, specifications and location for the placement of all equipment, facilities, and capital improvements upon the Leased Premises and such approval shall not unreasonably be withheld. SECTION VIII - FENCING AND GATES. 8.01 The District shall have sole discretion over the control, operation and location of all fences and gates located on the Leased Premises. The County shall be given access through all gates necessary to use the Leased Premises in accordance with the terms of the Agreement. SECTION IX _ SCHOOL ADDITIONS & PORTABLE CLASSROOMS. 9.01 The County acknowledges and agrees that the District shall have the right to build additions and/or install portable classrooms or make other improvements and modifications on3 ① 16.D.2.a Packet Pg. 664 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) the Leased Premises for school-related purposes. In the event that the District elects to make such improvements, installations and/or modifications, the District shall notify the County with at least ninety (90) days written notice and shall make reasonable efforts not to adversely impact (or terminate) the County's use of the Leased Premises. SECTION X - INDEMNIFICATION. 10.01 To the extent provided by law, each Party agrees to hold harmless, indemnify and defend the other Party including its agents, officers, directors and employees for any and all claims, losses, penalties, demands, judgments, costs of suits, including attorney's fees, for any expense, damage or liability incurred, whether for personal injury, property damage, direct or consequential damages, or economic loss arising directly or indirectly arising from or in connection with the use of the Leased Premises under the terms of this Agreement, except for such damage or liability which is caused solely by the negligence of the other Party. This indemnification shall not be deemed a waiver of any limitation of liability to which either Party may be entitled under Florida Statutes. 10.02 The County and the District shall maintain insurance coverage in the minimum amounts and types as required under State law. The County and the District agree that either party may be self-insured on the condition that all self-insurance(s) must comply with all State laws and regulations. SECTION XI - TERMINATION. ll.0l The District and the County may, at any time, and for any reason, terminate this Agreement upon ninety (90) days written notice to the other Party. 11.02 In the event the Agreement is terminated, the County shall have the right to remove any and all structures, improvements and equipment that it has constructed or installed upon the4 C 16.D.2.a Packet Pg. 665 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) Leased Premises upon forty-five (45) days of written notice to the District. The County agrees to restore the Leased Premises in the event of any such removal. With respect to those capital improvements upon the Leased Premises that were paid for solely by the County and are permanent and not removable, the District shall reimburse the County for such improvements in accordance with their remaining depreciated value. The reimbursement shall be made during the next budget year and shall be in the form of actual cost of said capital improvements depreciated by ten percent (10%) per year from the date of construction, however, no reimbursement payments shall be required of the District after the improvements have been in use for ten (10) years. SECTION XII - EFFECT ON OTHER AGREEMENTS. 12.01 This Agreement is not intended to replace or otherwise amend or modify any agreements executed by the Parties other than that certain Lease Agreement for property located at Eden Park Elementary School and dated January 29,2008. SECTION XIII - ARBITRATION. 13.01 In the event that the Parties disagree regarding the interpretation of this Agreement, or the fulfillment of obligations required hereunder, either Party may request an appeal to the Superintendent, or County Manager, as applicable. Should the problem not be resolved to the mutual satisfaction of any Party, it shall be submitted at the request of either Party to binding arbitration in front of a three person panel according to the rules of the American Arbitration Association. SECTION XIV―ASSIGNABILITY. 14.01 The Partics shan not assign any interest in this Agreemcnt without the conscnt ofthc othcr. prlor written ① 16.D.2.a Packet Pg. 666 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION XV―ANIIENDMENT. 15.01 This Agrcemcnt cmbodics thc entire Agrcemcnt bctween the Parties and may not bc modiflcd unlcss in writing,cxecutcd by both Partics. SECTION XVI―CHOICE OF LAW. 16.01 This Agrecmcnt shall bc intcrpreted in accordancc with the laws ofthe Statc of Florida.It is rccognizcd that all Parties hcrcto havc contributed substantially and matcrially to the ncgotiations and prcparation of this Agrccment,and that the Agrccment shan not be intcrpreted morc harshly against onc party by virtuc ofits preparation. SECTION XVH―SEVERABILITY. 17.01 1n thc cvcnt that any provision of this Agreemcnt is hcld to bc illegal, invalid or unenforccablc undcr prcscnt or future laws, such provision shall bc fully scverablc. ′ 「his Agrccment shan be construed and cnforccd as if such incgal or enforccable provision had ncvcr compronliscd a part of this Agreement,and thc remaining provisions of this Agreement shan remain in illl forcc and cffcct. SECTION XVHI―EFFECTIVE DATE. 18.01 Thc Effcctivc lDatc ofthis Agrcement shan bc thc datc that thc last signaturc as sct forth bclow. SECTION XIX - NOTICE. 19.01 Any notice required to be made under this Agreement shall be made in writing and either hand delivered or delivered by overnight courier or facsimile transmission, or sent by registered or certified mail, return receipt requested, and addressed to the following: District School Board of Collier County, Florida, c/o Superintendent, 5775 Osceola Trail, Naples, Florida 34109; Э616.D.2.a Packet Pg. 667 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) Collier County, c/o County Manager, 3335 East Tamiami Trail, Administrative Building, Naples, Florida,34ll2. SECTION XX - BINDING ON THE PARTIES. 20.01 Each Party hereby represents and warrants to the other that the execution of this Agreement and any other documents required or necessary to be executed pursuant to the provisions hereof are valid, binding obligations and are enforceable in accordance with their terms. IN WITNESS WHEREOF, the Parties hereto have caused the Agreement to be executed by their appropriate officials, as of the date first above written. ATTEST: DWIGHT E.BROCK,Clcrk BOARD OF COUNTY CONIIヽ lISSIONERS, COLLIER COUNTY,FLORIDA. By: Deputy Clerk Approved as to form and legality: By: J:翼 l:Liた よ1げ 贅1。rlley l:ダ l与 δ く｀ THE DISTRICT SCHOOL BOARD OF COLLIER Commission Chair COUNTY,FLORIDA ATTEST: Dr. Kamela Patton, Superintendent Approved as to form and legal sufficiency: By: By: School Board Chair Jon Fishbane, District General Counsel7 16.D.2.a Packet Pg. 668 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) s面 触/2' . L 16.D.2.a Packet Pg. 669 Attachment: Eden Park Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) LEASE AGREEMENT (PalmettO Elcmcntary School) This Lease Agreement ("Agreement") entered into this day of ,201___, by and between Collier County, a political subdivision of the State of Florida, ("County") and the District School Board of Collier County, Florida (the "District"), together the "Parties". For good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree and contract as follows: SECTION I - LEASED PREMISES. l.0l The District shall lease to the County certain property owned by the District and located at Palmetto Elementary School in Naples, Florida, consisting of approximately 3 acres and more particularly described on Exhibit "A" ("Leased Premises"). SECTION II -TERM. 2.01 The District agrees to lease to the County and the County agrees to lease from District the Leased Premises for a term of ten (10) years, commencing on January 17,2018 and terminating on January 16,2028- The Parties recognize that they are providing needed public park facilities under the terms of this Agreement and that they may desire to extend or renegotiate this lease at its expiration, provided that the District does not need the Leased Premises for educational facilities. SECTION III - CONSIDERATION. 3.01 The County has constructed and maintains certain recreational facilities on the Leased Premises. The District shall not charge any fees to County for the use of any of these facilities, except for the cost of utilities arising from the County's use of such facilities. 〇 16.D.2.b Packet Pg. 670 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION IV _ REPAIRS AND MAINTENANCE 4.01 The County shall be responsible for repairs and maintenance of all improvements and facilities located on the Leased Premises which shall include, but not be limited to, the following items: lighting, irrigation, mowing, and clay work. Repair and maintenance shall be in accordance with County Park standards and/or District, County, State and Federal legally required standards, as applicable. 4.02 The County shall have the right to replace or remove improvements and facilities on the Leased Premises, provided that the District approves the replacement or removal in writing and receives at least three (3) months notice of such a change. The County agrees to repair and restore the Leased Premises in the event of any such removal. The District's approval shall not be unreasonably withheld with respect to any requests made by the County to replace or remove the improvements or facilities located on the Leased Premises. SECTION V - USE. 5.01 The District shall have priority use of all facilities on Leased Premises during regular school hours and for special school-related events or programs at times other than regular school hours, provided that such special events are scheduled in writing at least thirty (30) days in advance with the Collier County Parks and Recreation Director or designee. The County shall have the right to use the facilities on the Leased Premises after regular school hours, Monday through Friday until 10:00 p.m. and on weekends, Saturday and Sunday and also days when school is not in session (e.g. holidays and summer vacation) from the hours of 6:00 a.m. until 10:00 p.m. @ 16.D.2.b Packet Pg. 671 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION VI _ SUPERVISION & CLEAN-UP. 6.01 The County and the District shall each provide adequate personnel to supervise (and clean-up) the use of the facilities during their respective times of use of the Leased Premises in a manner that promotes community health, public safety and proper preservation of the public facilities. The District reserves the right to temporary or permanently restrict or prohibit use of the Leased Premises or any portion thereof, if the County (or its guests, users or invitees) fails to adequately supervise, preserve, maintain or clean-up the Leased Premises. SECTION VII - CAPITAL IMPROVEMENTS. 7.01 The County may construct capital improvements and install additional equipment to improve the existing facilities on the Leased Premises provided that such improvements or additions are not in conflict with school use and are approved by the District in writing and in accordance with the terms of this Agreement. The County shall be solely responsible for any and all costs associated with such improvements or additions. The District shall have the right to review and approve, prior to construction, the plans, specifications and location for the placement of all equipment, facilities, and capital improvements upon the Leased Premises and such approval shall not unreasonably be withheld. SECTION VIII - FENCING AND GATES. 8.01 The District shall have sole discretion over the control, operation and location of all fences and gates located on the Leased Premises. The County shall be given access through all gates necessary to use the Leased Premises in accordance with the terms of the Agreement. SECTION IX _ SCHOOL ADDITIONS & PORTABLE CLASSROOMS. 9.01 The County acknowledges and agrees that the District shall have the right to build additions and/or install portable classrooms or make other improvements and modifications on 16.D.2.b Packet Pg. 672 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) the Leased Premises for school-related purposes. In the event that the District elects to make such improvements, installations and/or modifications, the District shall notify the County with at least ninety (90) days written notice and shall make reasonable efforts not to adversely impact (or terminate) the County's use of the Leased Premises. SECTION X - INDEMNIFICATION. 10.01 To the extent provided by law, each Party agrees to hold harmless, indemnify and defend the other Party including its agents, officers, directors and employees for any and all claims, losses, penalties, demands, judgments, costs of suits, including attorney's fees, for any expense, damage or liability incurred, whether for personal injury, property damage, direct or consequential damages, or economic loss arising directly or indirectly arising from or in connection with the use of the Leased Premises under the terms of this Agreement, except for such damage or liability which is caused solely by the negligence of the other Party. This indemnification shall not be deemed a waiver of any limitation of liability to which either Party may be entitled under Florida Statutes. 10.02 The County and the District shall maintain insurance coverage in the minimum amounts and types as required under State law. The County and the District agree that either party may be self-insured on the condition that all self-insurance(s) must comply with all State laws and regulations. SECTION XI . TERMINATION. 11.01 The District and the County may, at any time, and for any reason, terminate this Agreement upon ninety (90) days written notice to the other Party. 11.02 In the event the Agreement is terminated, the County shall have the right to remove any and all structures, improvements and equipment that it has constructed or installed upon the@4 16.D.2.b Packet Pg. 673 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) Leased Premises upon forty-five (45) days of written notice to the District. The County agrees to restore the Leased Premises in the event of any such removal. With respect to those capital improvements upon the Leased Premises that were paid for solely by the County and are permanent and not removable, the District shall reimburse the County for such improvements in accordance with their remaining depreciated value. The reimbursement shall be made during the next budget year and shall be in the form of actual cost of said capital improvements depreciated by ten percent (10%) per year from the date of construction, however, no reimbursement payments shall be required of the District after the improvements have been in use for ten (10) years. SECTION XII - EFFECT ON OTHER AGREEMENTS. 12.01 This Agreement is not intended to replace or otherwise amend or modify any agreements executed by the Parties other than that certain Lease Agreement for property located at Palmetto Elementary School and dated January 29,2008. SECTION XIII - ARBITRATION. 13.01 In the event that the Parties disagree regarding the interpretation of this Agreement, or the fulfillment of obligations required hereunder, either Party may request an appeal to the Superintendent, or County Manager, as applicable. Should the problem not be resolved to the mutual satisfaction of any Party, it shall be submitted at the request of either Party to binding arbitration in front of a three person panel according to the rules of the American Arbitration Association. SECTION XIV―ASSIGNABILITY. 14.01 The Parties shall not assign any interest in this Agreement without thc consent ofthe other. prlor ヘ 1ボ written5 16.D.2.b Packet Pg. 674 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) SECTION XV - AMENDMENT. 15.01 This Agreement embodies the entire Agreement between the Parties and may not be modified unless in writing, executed by both Parties. SECTION XVI - CHOICE OF LAW. 16.01 This Agreement shall be interpreted in accordance with the laws of the State of Florida. It is recognized that all Parties hereto have contributed substantially and materially to the negotiations and preparation of this Agreement, and that the Agreement shall not be interpreted more harshly against one party by virtue of its preparation. SECTION XVII _ SEVERABILITY. 17.01 In the event that any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws, such provision shall be fully severable. This Agreement shall be construed and enforced as if such illegal or enforceable provision had never compromised a part of this Agreement, and the remaining provisions of this Agreement shall remain in full force and effect. SECTION XVIII - EFFECTIVE DATE. 18.01 The Effective Date of this Agreement shall be the date that the last signature as set forth below. SECTION XIX - NOTICE. 19.01 Any notice required to be made under this Agreement shall be made in writing and either hand delivered or delivered by overnight courier or facsimile transmission, or sent by registered or certified mail, return receipt requested, and addressed to the following: District School Board of Collier County, Florida, c/o Superintendent, 5775 Osceola Trail, Naples, Florida 34109; @ 16.D.2.b Packet Pg. 675 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) Collier County, c/o County Manager, 3335 East Tamiami Trail, Administrative Building, Naples, Florida,34112. SECTION XX - BINDING ON THE PARTIES. 20.01 Each Party hereby represents and warrants to the other that the execution of this Agreement and any other documents required or necessary to be executed pursuant to the provisions hereof are valid, binding obligations and are enforceable in accordance with their terms. IN WITNESS WHEREOF, the Parties hereto have caused the Agreement to be executed by their appropriate officials, as of the date first above written. ATTEST: DWIGHT E.BROCK,Clerk BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,FLttRIDA. By: By: Commission Chair 姉 特AM品 も碁J*rtf* A B.tp.dt" 9-^ O Assistant County.l,ito*.y -..Y1 Deputy Clerk Approved as to form and legality: ATTEST: Dr. Kamela Patton, Superintendent Approved as to form and legal sufficiency: By: E DISTRICT SCHOOL BOARD OF COLLIERIUNTY,FLORIDA School Board Chair ① Jon Fishbane, District General Counsel7 16.D.2.b Packet Pg. 676 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) DRYttT10N 酬 驚,醐 棉籠奸FFSWFS I 16.D.2.b Packet Pg. 677 Attachment: Palmetto Elementary Lease Agreement 2017 (4291 : Eden Park and Palmetto Elementary Schools) 01/09/2018 EXECUTIVE SUMMARY Recommendation to approve Facility Use Agreements between Collier County Public Library and Collier County Supervisor of Elections for use of the South Regional Library and the Headquarters Library as polling precincts. OBJECTIVE: To approve two (2) agreements between the County and the Supervisor of Elections granting authorization to use the South Regional Library, precinct number 155, and Library Headquarters, precinct number 251, as polling facilities. CONSIDERATIONS: The two (2) attached Facility Use Agreements for Election Day memorialize the terms and conditions upon which the County authorizes the Supervisor of Elections to use the South Regional Library on Lely Cultural Way and the Library Headquarters at Orange Blossom Drive as election day polling places for the 2018 Primary and General Elections. FISCAL IMPACT: There is no fiscal impact to the County associated with approval of this Executive Summary. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval. -SRT RECOMMENDATION: To approve the two (2) attached Facility Use Agreements for Election Day and authorize the Chair to execute those agreements that memorialize the Supervisor of Elections’ use of the South Regional Library and Library Headquarters buildings as polling facilities. Prepared By: Tanya Williams, Library Director, Library Division ATTACHMENT(S) 1. Facility Use Agreements_Elections (PDF) 16.D.3 Packet Pg. 678 01/09/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.3 Doc ID: 4378 Item Summary: Recommendation to approve Facility Use Agreements between Collier County Public Library and Collier County Supervisor of Elections for use of the South Regiona l Library and the Headquarters Library as polling precincts. Meeting Date: 01/09/2018 Prepared by: Title: Administrative Assistant – Library Name: Karen Tibbetts 12/13/2017 3:56 PM Submitted by: Title: Assistant Division Director - Library – Library Name: Tanya Williams 12/13/2017 3:56 PM Approved By: Review: Library Tanya Williams Additional Reviewer Completed 12/15/2017 9:07 AM Operations & Veteran Services Sean Callahan Additional Reviewer Completed 12/19/2017 8:13 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 12/19/2017 8:57 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 12/19/2017 2:36 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 12/27/2017 1:19 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/27/2017 3:07 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/27/2017 4:42 PM Budget and Management Office Mark Isackson Additional Reviewer Completed 12/28/2017 3:00 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/01/2018 10:24 AM Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM 16.D.3 Packet Pg. 679 16.D.3.a Packet Pg. 680 Attachment: Facility Use Agreements_Elections (4378 : Facility Use Agreements between County and Supervisor of Elections) 16.D.3.a Packet Pg. 681 Attachment: Facility Use Agreements_Elections (4378 : Facility Use Agreements between County and Supervisor of Elections)