Agenda 01/09/2018 Item #16A1001/09/2018
EXECUTIVE SUMMARY
Recommendation to approve a Capital Improvement Project in the amount of $114,208, for the
installation of two (2) Beach Tractor Shelters to be installed at the Tigertail Beach Park and the
Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and equipment
cleaning operations to prolong useful operational life of beach cleaning equipment and make a
finding that this item promotes tourism.
OBJECTIVE: To install two (2) Beach Tractor Shelters at Tigertail Beach Park, and the Vanderbilt
Beach Parking Garage to provide adequate protection and cleaning capabilities for the newly purchased
beach tractors and other equipment used for beach cleaning.
CONSIDERATIONS: To properly protect and maintain recently purchased tractors and other beach
cleaning equipment, proper facilities are necessary to clean, store and safeguard the equipment from bad
salt-weather conditions. County staff requested that the Board approve its request for funding at the
October 10, 2017 Board of County Commission meeting to install two beach tractor shelters; one at
Tigertail Beach Park for $65,214 and one at the Vanderbilt Beach Parking Garage for $48,994 (October
10, 2017 Item 16A12
At that meeting, the Board directed staff to work with beach hotel properties owners to determine the
possibility of hotel owners providing the space and facilities for the County’s beach tractor shelter and
cleaning needs. Letters were sent out outlining this request to the Ritz-Carlton on Vanderbilt Beach and
the JW Marriott on Marco Island. These hotels were chosen because they represented the best potential
for space, facilities and financial resources to provide these facilities to the County. Both hotels were
respectful of our request but were unable to assist in this project. Copies of staff request letters and
responses are attached.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 25, 2017 Tourist
Development Council meeting this item was unanimously recommended for approval by an 8 to 0 vote.
At the October 12, 2017, Coastal Advisory Committee meeting this item was unanimously recommended
for approval by an 8 to 0 vote.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
FISCAL IMPACT: Should this project be authorized to proceed, a new project number will be
requested and funded by Tourist Development Tax Fund (195) reserves. Design proposals have been
included as attachments and would commence upon approval of this item. Funding from grantor agencies
will not be requested for this project
RECOMMENDATION: Recommendation to approve a Capital Improvement Project in the amount of
$114,208, for the installation of two (2) Beach Tractor Shelters to be installed at the Tigertail Beach Park
and the Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and equipment
cleaning operations to prolong useful operational life of beach cleaning equipment and make a finding
that this item promotes tourism.
16.A.10
Packet Pg. 261
01/09/2018
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division.
ATTACHMENT(S)
1. CZM Capital Imrpovement Projects VB and TT (DOCX)
2. 10-10-17 ES Tractor Shelter (PDF)
3. Marriott Letter and Response (PDF)
4. The Ritz-Carlton Letter and Response (PDF)
5. Tigertail exhibit (PDF)
6. Tigertail proposal (PDF)
7. Vanderbilt Beach exhibit (PDF)
8. Vanderbilt proposal (PDF)
16.A.10
Packet Pg. 262
01/09/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.10
Doc ID: 4235
Item Summary: Recommendation to approve a Capital Improvement Project in the amount of
$114,208, for the installation of two (2) Beach Tractor Shelters to be installed at the Tigertail Be ach Park
and the Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and equipment
cleaning operations to prolong useful operational life of beach cleaning equipment and make a finding
that this item promotes tourism.
Meeting Date: 01/09/2018
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
11/20/2017 11:41 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
11/20/2017 11:41 AM
Approved By:
Review:
Growth Management Department Jeanne Marcella Level 1 Reviewer Completed 12/18/2017 10:37 AM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 12/18/2017 10:46 AM
Procurement Services Ted Coyman Additional Reviewer Completed 12/18/2017 5:19 PM
Procurement Services Swainson Hall Additional Reviewer Completed 12/19/2017 9:17 AM
Grants Edmond Kushi Level 2 Grants Review Completed 12/19/2017 10:00 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 12/19/2017 10:07 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 12/19/2017 4:51 PM
Growth Management Department James French Deputy Department Head Review Completed 12/20/2017 9:21 AM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 11/28/2017 8:10 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/28/2017 10:15 AM
Zoning Gary McAlpin Additional Reviewer Completed 12/08/2017 12:47 PM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 12/14/2017 1:12 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 12/15/2017 5:07 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/18/2017 8:46 AM
16.A.10
Packet Pg. 263
01/09/2018
Budget and Management Office Mark Isackson Additional Reviewer Completed 01/02/2018 12:27 PM
Grants Therese Stanley Additional Reviewer Completed 01/02/2018 12:35 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/02/2018 1:05 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM
16.A.10
Packet Pg. 264
Coastal Zone Management Capital Improvement Projects:
Tigertail Beach Tractor Facility:
Design Plans/Permitting $10,714.00 T/M
Covered Shelters 30,500.00
Concrete Pad 5,000.00
Utilities (Water/Electrical) 6,500.00
Fencing/Signage 7,500.00
Shed (12x12) 5,000.00
TOTAL: $65,214.00
VB Parking Garage Tractor Facility:
Design Plans/Permitting $9,994.00 T/M
Covered Shelters 25,000.00
Fencing/Signage 3,500.00
Utility Lights (3) 5,500.00
Shed (12x12) 5,000.00
TOTAL: $48,994.00
GRAND TOTAL PROJECTS: $114,208.00
16.A.10.a
Packet Pg. 265 Attachment: CZM Capital Imrpovement Projects VB and TT (4235 : Beach Tractor Shelters)
10/10/2017
EXECUTIVE SUMMARY
Recommendation to approve a Capital Improvement Project of approximately $114,208, for the
design and construction of two (2) Beach Tractor Shelters to be installed at the Tigertail Beach
Park and the Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and
cleaning operations to prolong the operational life of beach cleaning equipment and make a finding
that this item promotes tourism.
OBJECTIVE: To install two (2) Beach Tractor Shelters at Tigertail Beach Park, and the Vanderbilt
Beach Parking Garage to provide adequate protection and cleaning capabilities for the newly purchased
beach tractors and other equipment used for beach cleaning.
CONSIDERATIONS: Coastal Zone Management recently purchased two new beach tractor units in the
amount of $137,000 for the daily beach maintenance and grooming operations for Marco Island beach
and Vanderbilt beach. The tractor units are currently being stored and exposed to severe open air salt-
weather conditions. Prior to replacing the tractor units, staff frequently encountered excessive cost for the
maintenance and restoration of the tractors due to extreme rapid corrosion from the exposure to these
weather and beach conditions. The tractor units have an economic life span ranging from 5-7 years;
however, this is largely contingent upon how well the tractors are properly stored and maintained. In
order to responsibly protect and maintain the tractors and other equipment, proper facilities are necessary
to clean, store and safeguard the equipment from salt-weather conditions. The County proposes to design
and install two beach tractor shelters at Tigertail Beach Park ($65,214) and the Vanderbilt Beach Parking
Garage ($48,994) for the protection of these two new beach tractors.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 25, Tourist Development
Council meeting this item was unanimously recommended for approval by an 8 to 0 vote.
The Coastal Advisory Committee meeting on September 14, 2017 was cancelled due to the h urricane.
This item will be reviewed after the fact at their October 12, 2017 meeting.
GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan related to
this action.
LEGAL CONSIDERATIONS: This item and the use of funding from TDC Fund 195 is consistent with
the beach maintenance operations. This item is approved as to form and legality and requires majority
vote for approval. - CMG
FISCAL IMPACT: Should this project be authorized to proceed, a new project number will be
requested and funded by Tourist Development Tax Fund (195) reserves. Design proposals have been
included as attachments and would commence upon approval of this item. Funding from grantor agencies
will not be requested for this project.
RECOMMENDATION: To approve a Capital Improvement Project in the amount of $114,208, for the
design and installation of two (2) Beach Tractor Shelters to be installed at the Tigertail Beach Park and
the Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and cleaning operations
to prolong the operational life of beach cleaning equipment and make a finding that this item promotes
tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division
16.A.10.b
Packet Pg. 266 Attachment: 10-10-17 ES Tractor Shelter (4235 : Beach Tractor Shelters)
10/10/2017
ATTACHMENT(S)
1. Tigertail exhibit (PDF)
2. Tigertail proposal (PDF)
3. Vanderbilt Beach exhibit (PDF)
4. Vanderbilt proposal (PDF)
16.A.10.b
Packet Pg. 267 Attachment: 10-10-17 ES Tractor Shelter (4235 : Beach Tractor Shelters)
10/10/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.12
Doc ID: 3524
Item Summary: Recommendation to approve a Capital Improvement Project of approximately
$114,208, for the installation of two (2) Beach Tractor Shelters to be installed at the Tigertail Beach Park
and the Vanderbilt Beach Parking Garage to facilitate adequate equipment protection and cleaning
operations to prolong the operational life of beach cleaning equipment and make a finding that this item
promotes tourism.
Meeting Date: 10/10/2017
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
07/24/2017 9:02 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
07/24/2017 9:02 AM
Approved By:
Review:
Zoning Gary McAlpin Additional Reviewer Completed 07/24/2017 10:21 AM
Growth Management Department Judy Puig Level 1 Division Reviewer Completed 07/25/2017 1:21 PM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 07/26/2017 2:08 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 08/07/2017 3:29 PM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 08/15/2017 2:40 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/22/2017 10:43 AM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 08/28/2017 1:46 PM
Procurement Services Gail Hambright Additional Reviewer Skipped 08/29/2017 9:17 AM
Growth Management Department Gail Hambright Level 2 Division Administrator Skipped 07/24/2017 8:59 AM
Growth Management Department Gail Hambright Additional Reviewer Skipped 08/14/2017 12:30 PM
Growth Management Department Gail Hambright Additional Reviewer Skipped 08/15/2017 1:32 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 08/29/2017 1:56 PM
Grants Kimberly Lingar Level 2 Grants Review Completed 09/18/2017 10:19 AM
Growth Management Department Jeanne Marcella Additional Reviewer Skipped 09/18/2017 8:21 AM
16.A.10.b
Packet Pg. 268 Attachment: 10-10-17 ES Tractor Shelter (4235 : Beach Tractor Shelters)
10/10/2017
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/18/2017 10:47 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/18/2017 12:47 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/18/2017 3:46 PM
Grants Therese Stanley Additional Reviewer Completed 09/19/2017 11:30 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/01/2017 9:15 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/10/2017 9:00 AM
16.A.10.b
Packet Pg. 269 Attachment: 10-10-17 ES Tractor Shelter (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 270 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 271 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 272 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 273 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 274 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 275 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.c
Packet Pg. 276 Attachment: Marriott Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 277 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 278 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 279 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 280 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 281 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.d
Packet Pg. 282 Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
16.A.10.dPacket Pg. 283Attachment: The Ritz-Carlton Letter and Response (4235 : Beach Tractor Shelters)
SHED
CONC.
SLAB
CANOPY
GradyMinor
Civil Engineers ● Land Surveyors
Planners ● Landscape Architects
www.GradyMinor.com
TIGERTAIL BEACH
16.A.10.e
Packet Pg. 284 Attachment: Tigertail exhibit (4235 : Beach Tractor Shelters)
16.A.10.fPacket Pg. 285Attachment: Tigertail proposal (4235 : Beach Tractor Shelters)
16.A.10.fPacket Pg. 286Attachment: Tigertail proposal (4235 : Beach Tractor Shelters)
16.A.10.fPacket Pg. 287Attachment: Tigertail proposal (4235 : Beach Tractor Shelters)
EXISTING DUMPSTER PAD EXISTING FENCE
PROPOSED FREE-STANDING CANOPY
PROPOSED CANOPY
GradyMinor
Civil Engineers ● Land Surveyors
Planners ● Landscape Architects
www.GradyMinor.com
VANDERBILT BEACH PARKING GARAGE
16.A.10.g
Packet Pg. 288 Attachment: Vanderbilt Beach exhibit (4235 : Beach Tractor Shelters)
16.A.10.hPacket Pg. 289Attachment: Vanderbilt proposal (4235 : Beach Tractor Shelters)
16.A.10.hPacket Pg. 290Attachment: Vanderbilt proposal (4235 : Beach Tractor Shelters)
16.A.10.hPacket Pg. 291Attachment: Vanderbilt proposal (4235 : Beach Tractor Shelters)