Agenda 01/09/2018 Item #11A01/09/2018
EXECUTIVE SUMMARY
Recommendation to waive competition as a single source vendor and award a contract to US
Submergent Technologies in an estimated amount of $1,000,000 for the removal of sand, grit and
debris at the North County Water Reclamation Facility resulting from Hurricane Irma recovery
operations under Project No. 50154.
OBJECTIVE: To remove sand, grit and debris at the North County Water Reclamation Facility
(NCWRF) to maintain continued wastewater treatment operations.
CONSIDERATIONS: The proposed scope of work under Project No. 50154 is consistent with the
Capital Improvement Program (CIP) contained in the 2017 Water, Wastewater, Irrigation Quality Water,
and Bulk Potable Water Master Plan/CIP Plan approved by the Board of County Commissioners (Board)
on November 10, 2015, as Agenda Item 9C, Appendix III of the 2015 AUIR/CIE. Funding is available
in, and is consistent with, the FY2018 CIP Budget.
On September 10, 2017, Hurricane Irma caused the loss of electrical power throughout the county’s
wastewater service area. This required the use of approximately 125 wastewater pumper trucks furnished
by local and emergency contractors as well as standby generators and diesel pumps to maintain the
system. The wastewater pumper trucks were dispatched to wastewater pump stations that were without
power to remove wastewater and transport it to other wastewater pump stations that had stand -by
generator power and to the county's wastewater treatment plants.
Six manholes within the NCWRF site were used to empty the wastewater from the pumper trucks.
Conveyed wastewater flowed to an internal pump station that bypasses the plant's screening and grit
removal operations. Upon completion of Hurricane Irma emergency operations, NCWRF staff noticed a
significant quantity of grit accumulation. Staff attributed the grit to the pumper truck operations since grit
removal operations were performed this past spring by US Submergent Technologies (USST) as a
subcontractor to one of the county’s fixed term underground contractors. Grit removal operations were
also performed six years ago. The accumulation of this material adversely impacts plant operations as it
restricts flow, reduces capacity to treat wastewater and increases wear and tear of the treatment equipment
due to the abrasive nature of the grit. The South County Water Reclamation Facility (SCWRF) does not
have the same configuration as the side stream enters the treatment process before the grit system.
USST estimates there are 570 tons of sand, grit and debris accumulated at the NCWRF. At a rate of
$1,648.76/ton, current removal costs are estimated to be $939,795.00 (based on a time and material and
unit cost quote basis. A third-party opinion provided by Stantec Consulting Services, Inc., (Attachment
1) supports staff’s assessment. Because USST is uniquely qualified to perform this work, staff is
requesting an Exemption from Competition so that these unique services can be acquired directly from
the vendor without markup by fixed-term contractors. USST utilizes patented equipment to perform this
work as outlined in Attachment 2. Staff researched other vendors that could possibly perform this work
and found only one other potential alternative vendor revealed its equipment to have approximately one
third the capacity of USST.
Pursuant to Section Eleven, sub-paragraph 11 of the Collier County Procurement Ordinance 13-69, as
amended, Staff request that the Board of County Commissioners find that it is in the best interest of the
county to waive formal competition and all labor, supervision, material, and equipment for the removal of
sand and grit/rag from various structures from USST as a single source vendor.
FISCAL IMPACT: Costs are expected not to exceed a maximum amount of approximately one million
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dollars ($1,000,000). A budget amendment is required to move $1,000,000 from Water Reclamation
Facilities Project 70148 to Project No. 50154 (Hurricane Irma). Staff analyzed current and future needs
to be funded from the cited project to assure that the budget amendment will not affect current and future
financial commitments.
Because the additional sand, grit and debris was a result of Hurricane Irma emergency operations, the
project may be eligible for public assistance through the Federal Emergenc y Management Agency
(FEMA). The County will be submitting a Project Worksheet (PW) seeking 75% reimbursement. Site
visits have been held with the county’s FEMA consultant, and staff has begun consultation with FEMA
representatives in anticipation of applying for reimbursement.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To approve the Exemption from the Competitive Process as a single source
waiver for US Submergent Technologies, LLC for a period of one year, and authorize the Chairman to
execute the attached agreement and approve the requested budget amendment.
Prepared by: Craig Pajer, P.E., Public Utilities Engineering and Project Management, Principal Project
Manager
ATTACHMENT(S)
1. Attachment 1 - North County WRF Emergency Grit_ltr_20180102l (PDF)
2. Attachment 2 - USST Exclusivity Explanation September 2017 (PDF)
3. Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST
(PDF)
4. Attachment 4 - Waiver Request 272 - Environmental Products (PDF)
5. Attachment 5 - USST Business Case (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.A
Doc ID: 4413
Item Summary: *** This item was continued from the December 12, 2017 BCC Meeting***
Recommendation to waive competition as a single source vendor and award a contract to US Submergent
Technologies in an estimated amount of $1,000,000 for the removal of sand, grit and debris at the North
County Water Reclamation Facility resulting from Hurricane Irma recovery operations under Project No.
50154. (Steve Messner, PUD Water Division Director)
Meeting Date: 01/09/2018
Prepared by:
Title: Manager - Technical Systems Operations – Administrative Services Department
Name: Michael Cox
12/20/2017 9:13 AM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
12/20/2017 9:13 AM
Approved By:
Review:
Procurement Services Michael Cox Level 1 Purchasing Gatekeeper Skipped 12/20/2017 9:13 AM
Procurement Services Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Procurement Services Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Public Utilities Department Michael Cox Level 1 Division Reviewer Skipped 12/20/2017 9:13 AM
Public Utilities Operations Support Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Public Utilities Planning and Project Management Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Water Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Grants Michael Cox Level 2 Grants Review Skipped 12/20/2017 9:13 AM
County Attorney's Office Michael Cox Level 2 Attorney Review Skipped 12/20/2017 9:13 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 01/03/2018 9:54 AM
Office of Management and Budget Michael Cox Level 3 OMB Gatekeeper Review Skipped 12/20/2017 9:13 AM
Grants Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
Office of Management and Budget Michael Cox Additional Reviewer Skipped 12/20/2017 9:13 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/03/2018 2:00 PM
County Attorney's Office Scott Teach Additional Reviewer Completed 01/02/2018 4:49 PM
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County Attorney's Office Jeffrey A. Klatzkow Additional Reviewer Completed 01/03/2018 2:57 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 01/03/2018 3:28 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM
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January 2, 2018
Stantec Consulting Services
5801Peli can Bay Boulevard Suite 300, Naples FL 34108-2709
Craig Pajer, P.E.
Principal Project Manager
Public Utilities Engineering and Project Management
3339 Tamiami Trail East, Suite 301
Naples, FL 34112
Dear Mr. Pajer:
We have reviewed the scope of work and quotes (2) prepared by U.S. Submergent
Technologies, both dated October 12, 2017 for emergency work at the North County Water
Reclamation Facility (NCWRF). The scope of work includes removal of the sand, grit, and rags at
the headworks, return mixed liquor effluent pits, return activated sludge influent pits and
channels (Phase I) as well as the Jetting Clarifier 4 & 5 Influent lines, Splitter Box
MLSS, Clarifiers 2, 3, 4, and 5, RS Splitter Box, Lift Station 6, Splitter Box Clarifier Influent, Clarifier 6,
7, 8 and 9, MLE manhole jetting lines to the Master Station (Phase II) that accumulated during
the emergency operations at the WWTP following Hurricane Irma.
Phase I assumes a four-man crew, working 8 - 10 hours per day, for 26 days and Phase II assumes
a four-man crew, working 8 - 10 hours per day, for 49 days. The daily rate of $10,019 for labor
and equipment for each contract is within the expected range for this type of emergency work.
The estimated unit cost for both phases combined ($ 939,795/ 570 tons) is $1648.76 per ton, which
is also within the expected range for this type of emergency work.
We understand that the $50,000 allowance for each phase is for unforeseen conditions, change
in quantities, or more labor efforts if the rags are impacted and its usage requires County
approval at the time the work is being completed.
We also understand and have confirmed that the contractor’s disposal efforts, disposal site
location and the disposal rates have already established.
Lastly, since this is a Time and Material Contract, we recommend that the contractor’s
production (tons per day) be monitored daily.
Should you have any additional questions, please do not hesitate to contact me directly.
Sincerely,
David Hackworth, P.E .
Director, O&M Services
11.A.1
Packet Pg. 65 Attachment: Attachment 1 - North County WRF Emergency Grit_ltr_20180102l (4413 : US Submergent Technologies)
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Packet Pg. 66 Attachment: Attachment 2 - USST Exclusivity Explanation September 2017 (4413 : US Submergent Technologies)
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Packet Pg. 67 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 68 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 69 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 70 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 71 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 72 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 73 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 74 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 75 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 76 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 77 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 78 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 79 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 80 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 81 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 82 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 83 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 84 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 85 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 86 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 87 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 88 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 89 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 90 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 91 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 92 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 93 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 94 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 95 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 96 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 97 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 98 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 99 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 100 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 101 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 102 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 103 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
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Packet Pg. 104 Attachment: Attachment 3 - General Service Agreement (Non-Solicitation) US Submergent Tech 010218 ST (4413 : US Submergent
Instructions
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.)
must be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000.
Waiver requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based
on a lack of competition, proprietary technology, copyright, warranty or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty, or other factors, even
though other competitive sources may be available.
Requester Name: Division:
Item/Service: Vendor Name:
Fiscal Year: Requested Date Range: Anticipated Cost per Fiscal Year:
Sole Source: Single Source: One Time Purchase: Multiple Purchases:
Description of Purchase: Enter a description of the item(s) items that will be purchased under this waiver.
Purpose: Describe in detail, the purpose of the requested item(s) and why it is essential to County operations.
Explanation: Why is this a single or sole source?
Date of BCC standardization (if applicable): BCC Item number:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole
source. Florida Statute 838.22(2).
Requested by: Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director: Signature: Date:
For Procurement Use Only:
FY18 Approval: FY19 Approval: Multi-Year Approval: Start ____________ End ____________
Collier County
Waiver Request Form
Waiver Form Ver. 1 - 8/25/2017
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Packet Pg. 105 Attachment: Attachment 4 - Waiver Request 272 - Environmental Products (4413 : US Submergent Technologies)
U.S. Submergent Technologies (USST) Qualifications and Sole Source Business Case
1. USST’s million-dollar Combination3 equipment is the latest technology available.
2. Personnel training is extensive to operate this multi-functional equipment that can vacuum,
jet lines, and can dredge (pump) on a single mobile unit.
3. USST’s supervisors, operators, tech I and tech II’s are 40-Hour HAZWOPER trained for
confined space entry, hazard controls, safety controls, and communications and safe work
practices.
4. USST’s technology is one of a kind and stands on its own in the industry.
5. EPMD staff sought to procure competitive quotes in the market place, but there are no
other companies that have this type of technology to compare it to.
6. EPMD staff reached out to a company named Hydro-International, however their pumping
rates are much lower, and therefore would take much longer to complete the work.
7. USST is located closer to the job site, and therefore their mobilization and demobilization
costs are lower.
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Packet Pg. 106 Attachment: Attachment 5 - USST Business Case (4413 : US Submergent Technologies)