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Forest Lakes MSTU Agenda 01/09/2018January 9, 2018 Forest Lakes MSTU 1/1 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 AGENDA JANUARY 9, 2018 I. CALL TO O RDER II. A TTENDANCE Advisory Committee George E. Fogg – Chair (4/21/2020) Marianne Fanning – Vice Chair (4/21/2018) Richard Barry (4/21/2018) Barbara Bell (4/21/2019) John Goody (4/21/2019) Staff Michelle Arnold – Director Dan Schumacher – Project Manager Contractors Aaron Gross – Ground Zero (12/31/2017) Scott Windham – Windham Studio (12/24/2017) III. A PPROVAL OF A GENDA IV. A PPROVAL OF M INUTES – D ECEMBER 5, 2017 V. CONTRACTOR R EPORTS: A. Windham Studio – Scott Windham 1. Irma tree damage. 2. Prospective replacements. B. Ground Zero Landscape Maintenance – Aaron Gross VI. P ROJECT M ANAGERS R EPORT: A. Budget Report. B. Election of Officers – 1. February meeting, elected and installed. 2. Bylaws, Article IV. C. Hurricane Irma – September 10th – Woodshire clean-up – PO requested, awaiting issue. D. Quotes – 1. Quote(s) requested: i. McShea/Roadway Thermoplastic – update to include Forest Lakes Dr and Quail Forest Blvd. ii. Municipal Sign/Street & Stop sign replacement. 2. PO’s Issued: Preferred Materials/Pavement Repair – job completed 12/20/2017. 3. PO requested: Ground Zero Landscape Maintenance. (Dec-31) E. Light Pole Number Duplicates. VII. NEW B USINESS VIII. O LD B USINESS IX. P UBLIC C OMMENTS X. ADJOURNMENT NEXT M EETING: FEBRUARY 6, 2018 - 10:00 AM FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE 1058 F OREST LAKES D RIVE, N APLES, FL 34112 December 5, 2017 Forest Lakes MSTU 1/6 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 MINUTES DECEMBER 5, 2017 I. CALL TO ORDER Chairman Fogg called the meeting to order at 10:00 A.M. A quorum was established. II. ATTENDANCE Advisory Committee George Fogg – Chair Marianne Fanning - Vice Chair Richard Barry Barbara Bell John Goody Staff Michelle Arnold – Director (Excused) Dan Schumacher - Project Manager Contractors Aaron Gross - Ground Zero Landscaping Scott Windham (Excused) Wendy Warren – JuriSolutions Community Attendees Doug Burnham – Quail Run GC Marti Taylor Teresa Girouard Robert Monico III. APPROVAL OF AGENDA Ms. Fanning moved to approve the Agenda of the Forest Lakes Advisory Committee subject to the following change: Add: VII. A. New Business: Nominations of Officers for the Forest Lakes Advisory Committee Second by Ms. Bell. Carried unanimously 5 - 0. IV. APPROVAL OF MINUTES – November 7, 2017 Mr. Barry moved to approve the minutes of the November 7, 2017 Forest Lakes Advisory Committee as presented. Second by Ms. Bell. Carried unanimously 5 - 0. V. CONTRACTORS REPORTS A. Windham Studio – Scott Windham (not present), no report this month. A Purchase Order has been created and a Notice To Proceed (NTP) will be issued for Windham Studios. Mr. Windham will prepare an assessment of plant material damage and submit a summary report to Mr. Schumacher. The following items will be addressed:  Storm damage assessment of trees and plantings.  Compilation of recommended tree replacements balancing color preferences and storm durability. During Committee discussion the following was noted: December 5, 2017 Forest Lakes MSTU 2/6  Mr. Windham will present his tree inventory recommendations to the Committee at the January 2018 meeting of the Forest Lakes Advisory Committee meeting.  Mr. Gross, Ground Zero Landscaping, and Mr. Schumacher will accompany Mr. Windham on the community drive through in preparation for the summary report.  The Committee will act on the recommendations of Mr. Windham’s summary report at the February 2018 meeting. B. Ground Zero Landscape Maintenance – Aaron Gross Mr. Gross reported on landscape maintenance as follows:  FEMA contractors removed a large percentage of storm debris on Woodshire Lane.  Fertilizer will be applied by week ending December 9, 2017.  The irrigation schedule was increased in two zones at the front entrance.  Ground Zero Landscaping was awarded the Swale Maintenance contract to control weeds and aquatic growth in the lakes.  Grooming of the swales has been performed several times. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, December 5, 2017” for FY18 noting:  FY18 Ad Valorem property tax revenue budget is $256,100.00 of which $1,413.75 has been collected.  Total revenue FY18 is $488,800.00 including investment interest, transfers and contributions (minus a 5% reserve of $12,900).  Operating Expense Budget is $162,100.00 of which $54,707.23 is committed; $8829.14 is expended.  Unencumbered Operating Expense funds available are $98,563.63.  A Purchase Order in the amount of $6,300.00 has been issued to Mettauer Environmental for aquatic vegetation maintenance in the Quail Run Golf Club lakes. Service is provided monthly. One treatment has been applied, with additional monthly treatments to follow.  A Purchase Order in the amount of $11,500.00 has been issued to Preferred Material for asphalt milling of a sixty foot lane width area of pavement at the Forest Lakes Boulevard front entrance.  A Notice To Proceed has been issued to Ground Zero for Swales maintenance within Quail Run Golf Club and the corresponding PO should be listed in the January Budget Report.  A Purchase Order has been issued to Hart’s Electrical Inc. for repairs to the electrical mast on the meter box which powers the #2 and #3 fountains in Lake 14.  The outstanding balance for Hannula Landscaping, a carry-over from the FY17 swale maintenance contract, will be cancelled.  The stormwater “Drainage Improvements” project will go out to bid in the first quarter of 2018 with construction scheduled in mid-April, as requested by the Quail Run Golf Club. Funds are allocated in the FY18 budget.  Total available FY-18 balance is $424,820.42. During Committee discussion the following was noted: December 5, 2017 Forest Lakes MSTU 3/6  Mr. Schumacher will confer with the budget department to confirm availability of sufficient funding for the “Drainage Improvement” project noting Reserves for Future Construction, Line 40 in the budget, can be accessed for the work if necessary.  Mr. Schumacher will contact Florida Power & Light to reconnect the meter which powers the fountain for the Emerald Greens Condo Association Lake. B. Hurricane Irma – September 10th. Mr. Schumacher reported on recovery efforts: a. Woodshire clean-up status and activities – i. Reduced Scope  FEMA contractors removed extensive debris material. Removal cost will be borne by FEMA. ii. Revised Quotes Requested  Mr. Schumacher and Chairman Fogg met with county contractors to re- evaluate the scope of work and secure proposals for remaining hurricane clean up on Woodshire Lane.  The M.S.T.U., as the contracting agency, will review the revised quotes and award the contract.  Mr. Schumacher contacted the management company for Naples Bath and Tennis to request a financial contribution to the clean-up effort but a return call has not been received. C. Quote and Bid Solicitations Mr. Schumacher reported as follows: a. Quote(s) Requested: McShea/Roadway Thermoplastic, Municipal Sign/Street & Stop Sign Replacement. Roadway Striping Mr. Schumacher distributed quotes from McShea Contracting, a county qualified contractor, for striping perimeter roadways (Woodshire Lane and Forest Lakes Boulevard) with Thermoplastic and installing reflectors. During Committee discussion the following was noted:  A combination of a center yellow line and white side lines is preferred.  Forest Lakes Drive, Quail Forest Boulevard and the entrance to the community on Forest Lakes Boulevard should be included in the project.  Golf cart crossings, crosswalks, cul-de-sacs and stop bars will be incorporated.  The landscaping contractor will edge the roadways. Mr. Schumacher will request Traffic Operations install a white line for the entry turn to Forest Lakes from Pine Ridge Road as well as a “Do Not Enter” sign on the exit side. Chairman Fogg motioned to approve McShea Contracting install Thermoplastic center and side line striping and reflectors on the Forest Lakes roadways of Woodshire Lane, Forest Lakes Boulevard, Forest Lakes Drive and Quail Forest Boulevard at a cost not to exceed $65,000.00. Stop bars, crosswalks, cul-de-sacs and golf cart crossings will be included. Second by Ms. Fanning. Carried unanimously 5 – 0. December 5, 2017 Forest Lakes MSTU 4/6 Sign Replacement Mr. Schumacher reported the stop and street signs damaged by Hurricane Irma will be replaced in compliance with County’s standards (the Manual on Uniform Traffic Control Devices). During Committee Discussion the following was noted:  The left turn sign from Pine Ridge Road onto Woodshire Lane is down and the MSTU historically has maintained the sign.  Propose “no turn” verbiage for trucks in excess of a predetermined weight limit.  Placement of a barrier in roadway to deter traffic is under the jurisdiction of Traffic Operations. Mr. Schumacher will:  Include repair/replacement of the left turn sign from Pine Ridge Road onto Woodshire Lane to the sign list.  Refer the Committee’s request for traffic deterrents to the County Traffic Operations Department. b. PO’s Requested: Preferred Materials/Pavement Repair. A Purchase Order in the amount of $11,220.00 and Notice To Proceed (NTP) have been issued to Preferred Materials for asphalt milling to repair a pot hole and sixty foot lane width area of pavement at the Forest Lakes Boulevard front entrance. c. PO’s Issued: Mettauer/Lakes Weed Control, Windham Studio/Landscape Architecture, Ground Zero/Swales Maintenance. Mr. Schumacher reported, as noted in the project manager’s budget report, Purchase Orders have been issued for the contractors listed. d. Landscape Maintenance (December 31, 2017). Mr. Schumacher:  Distributed an Invitation to Bid ((ITB) for Landscape Maintenance services to qualified contractors. Bids are due December 14, 2017. A one year replacement contract will be executed by the end of December 2017.  Reported swale maintenance, a stand-alone contract has been awarded to Ground Zero Landscaping.  Stated he is awaiting a response from Hart’s Electrical for a price to conduct monthly lamp inspections. e. Light Pole Number Duplicates. Mr. Schumacher will further evaluate re-numbering the thirty-one poles in the northeast segment of Forest Lakes Boulevard. Mr. Schumacher will investigate the cost of repair/replacement of the damaged & downed light poles. December 5, 2017 Forest Lakes MSTU 5/6 VII. NEW BUSINESS A. Nomination of Officers for the Forest Lakes Advisory Committee. Chairman Fogg solicited Committee Members to volunteer for officer positions on the Forest Lakes Advisory Committee for FY-18. Mr. Schumacher will research the date as specified in the By Laws for nomination and election of officers to the Committee. VIII. OLD BUSINESS None IX. PUBLIC COMMENTS Name Tags At the suggestion of Robert Monico, 1065 Forest Lakes Drive, Mr. Schumacher will provide name tags for the Committee members. Drainage and Swale Maintenance Mr. Monico queried if in conjunction with renovation of the swimming pool, drainage water could be pumped away from Phase I Villas. Mr. Schumacher noted the pool contractor should be consulted to provide plans for drainage. The M.S.T.U. is only involved with maintenance of the Golf course swales and ensuring they are clear of debris weeds and aquatic vegetation. Homeowners are responsible for protecting their property from water intrusion. The county is conducting a “Gordon River Improvements Master Plan Scope of Services.” The Scope of Services is developing a master plan for stormwater improvements for the Gordon River Extension (GRE) in Collier County. The plan, which will include development of initiatives necessary to improve the flood protection levels of service for areas within the watershed such as Forest Lakes, may be beneficial to Forest Lakes’ drainage problem. Sidewalks An previous investigation of the feasibility of sidewalks along Forest Lakes Drive determined space limitations do not permit installation. Roadway Speed Limits With the exception of a segment of Woodshire Lane, roadways within the Forest Lakes community are privately owned, thus limiting the jurisdiction of Collier County Traffic Ops and Sheriff’s Office to mandate or enforce a 25 or 30 MPH speed limit. There is no Master Homeowners Association and multiple Associations would have to concur and sign off on a speed limit policy. The Advisory Committee discussed the applicable regulations in February 2017 and concluded not to enforce a community-wide policy. December 5, 2017 Forest Lakes MSTU 6/6 X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:42 AM. NEXT MEETING: JANUARY 9, 2018 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES FL 34112 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE ________________________________ George Fogg, Chairman The Minutes were approved by the Committee on , 2018 , as presented ____, or as amended _______. FOREST LAKES MSTU FUND 159 JANUARY 9, 2018 FY-18 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX (256,100.00)$ (204,736.74)$ (51,363.26)$ 2 DEL AD VALOREM -$ -$ 3 OVERNIGHT INTEREST -$ (78.99)$ 78.99$ 4 INVESTMENT INTEREST -$ (417.43)$ 417.43$ 5 INTEREST TAX COLLECTOR -$ -$ 6 REVENUE STRUCTURE (256,100.00)$ (205,233.16)$ (50,866.84)$ 7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$ 8 CARRY FORWARD OF ENCUMB AMT -$ -$ 9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$ 10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$ 11 TOTAL REVENUE (488,800.00)$ -$ (205,233.16)$ (283,566.84)$ 12 ENGINEERING FEES 12,000.00$ 12,000.00$ Windham Studio, Inc. Landscape Architect 4500183530 6,150.00$ Windham Studio, Inc. To pay Invoices- FY17 TBD-10257167 1,500.00$ 13 ENGINEERING FEES OTHER 8,000.00$ 7,650.00$ 350.00$ 14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 2,400.00$ 2,400.00$ -$ 15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ 500.00$ Ground Zero Landscape Incidentals 4500182149 5,000.00$ 959.00$ 891.00$ Ground Zero Landscape Incidental (interim) TBD - POREQ#10257858 3,150.00$ 16 LANDSCAPE INCIDENTALS 5,000.00$ 4,109.00$ 891.00$ -$ Ground Zero Grounds Maintenance 4500182149 1,559.00$ 5,441.00$ Ground Zero Grounds Maintenance - 2018 TBD-POReq#10257858 16,304.00$ Ground Zero Swales Maintenance 4500183632 12,000.00$ Preferred Materials Asphalt Milling 4500183633 11,220.00$ Mattauer Aquatic Vegetation - Lakes 4500183270 5,775.00$ 525.00$ Hannula Swale Maintenance 4500183577 1,570.25$ OTHER CONTRACTUAL 90,000.00$ 46,858.00$ 7,536.25$ 35,605.75$ 17 OTHER CONTRACTUAL 10,000.00$ 10,000.00$ 18 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 10,648.54$ 2,551.46$ 1,800.00$ 19 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 1,143.09$ 356.91$ 1,500.00$ 20 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) TBD 300.00$ 300.00$ 21 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 200.00$ -$ 22 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 927.81$ 72.19$ 500.00$ 23 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$ 24 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services 4500182830 5,000.00$ 1,591.20$ 1,308.80$ 2,100.00$ 25 OTHER MISCELLANEOUS Juristaff, Inc. Transcriptionist 4500182120 3,500.00$ 2,500.00$ 1,000.00$ 26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.76$ 16.24$ 100.00$ 27 COPYING CHARGES JM Todd Monthly CPC (shared) TBD 300.00$ 508.59$ 57.53$ (266.12)$ SITEONE LANDSCAPE SUP Fertilizer 4500182234 300.00$ Florikan 4500182918 273.25$ 726.75$ 28 FERT HERB CHEM 1,500.00$ 573.25$ 726.75$ 200.00$ 29 OTHER OPERATING SUPPLIES 200.00$ 200.00$ 30 OPERATING EXPENSE 162,100.00$ 80,293.24$ 15,917.13$ 65,889.63$ 31 IMPROVEMENTS GENERAL 179,900.00$ -$ -$ 179,900.00$ 32 CAPITAL OUTLAY 179,900.00$ -$ -$ 179,900.00$ 33 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$ 34 TRANSFERS 50,700.00$ -$ -$ 50,700.00$ 35 Budget Trans from Appraiser 2,000.00$ 801.60$ 1,198.40$ 36 Budget Trans from Tax Collector 5,700.00$ 4,766.28$ 933.72$ 37 TRANSFERS CONST 7,700.00$ -$ 5,567.88$ 2,132.12$ 38 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$ 39 RESERVES 88,400.00$ -$ -$ 88,400.00$ 40 TOTAL EXPENDITURES 488,800.00$ 80,293.24$ 21,485.01$ 387,021.75$ 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,671,629 FY-18 Oct Taxable Value 15.05% Increase, FY-17 to FY-18 Operating Budget Summary Millage Summary FY-18 Gross Taxable Value 190,671,629 FY 18 FY 17 Debt Service Operations Total Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760 FY-17 Net Taxable Value 187,986,736 Revenue: $256,091 $189,554 $401,700 $76,300 $478,000 Property Tax Summary Forest Lakes MSTU Bylaws Jan 09, 2018 1/1 Sep 19, 2014 Forest Lakes MSTU Pavement Repairs Dec 20, 2017 1/2 Forest Lakes Blvd Forest Lakes Blvd Forest Lakes MSTU Pavement Repairs Dec 20, 2017 2/2 Forest Lakes Blvd & Quail Forest Blvd