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Backup Documents 12/12/2017 Item #11N ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP I 1N TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. 4C-orali no) gici Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 11-1 FA C I -1 --4-'1(4 4. BCC Office Board of County VI- b`j Commissioners -Ili k I l-fig"re 5. Minutes and Records Clerk of Court's Office 'PtiY\ i C� 3!.22,p � PRIMARY CONTACT INFORMATION ` Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff John Houldsworth Phone Number x-5757 Contact/ Department Agenda Date Item was J 17" 1.2__ I Z_ 1•7 Agenda Item Number r-Irt n Approved by the BCC ' 1. N Type of Document Interlocal Agreement Number of Original One Attached Documents Attached ` ` PO number or account C-X\" 5e+ , 4-+e_ce�c,���okN-� �o C.��y�`�r` . number if document is 14.<:>-2- 2-S O (' `�S Z l'3 -\O kS \ inc&cil to be recorded `v� -H- / -ra911 1/Y P e c�.� Wit- eCeT L e C —C+ v INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) I. Does the document require the chairman's original signature? STAMP bc' .P o .1 n/a 2. Does the document need to be sent to another agency for additt.•- .-.. If yes, JH provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's n/a Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. ` 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on and all changes made during the meeting have been incorporated in the attache document. The County Pkt a Attorney's Office has reviewed the changes,if applicable. i Z- 12— 1 7 .4 9. Initials of attorney verifying that the attached document is the version approved by the -,--fd, 3 BCC,all changes directed by the BCC have been made,and the document is ready for th y( n !` Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 I "l - TKt) -- J I 1N Martha S. Vergara From: Martha S. Vergara Sent: Tuesday, January 30, 2018 9:30 AM To: Jessica Rosenberg (JRosenberg@naplesgov.com) Subject: Recorded Copy of City of Naples Resolution 2017-14087 &Interlocal Agreement for LPR Cameras Attachments: John Houldsworth.pdf Morning Jessica, Attached for your records is a scanned copy of the recorded document and the receipt. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara(&,collierclerk.com 1 1 1N Martha S. Vergara From: Martha S.Vergara Sent: Tuesday,January 30, 2018 9:34 AM To: McLean, Matthew; AshtonHeidi; HouldsworthJohn (johnhouldsworth@colliergov.net) Subject: Interlocal Agreement for the City of Naples LPR Cameras Attachments: John Houldsworth.pdf Morning All, Attached for your records is a recorded copy of the LPR Agreement with the City of Naples. A copy has been sent to the City as well. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergaracollierclerk.com 1 RECEIVED 1 1N Office of the County Manager Resolution 2017- 14NO 97 JAN 0 9 2018 Page 2 Action F Yl4) EXHIBIT A ;" -7/1' INTERLOCAL AGREEMENT BETWEEN THE CITY OF NAPLES AND COLLIER COUNTY TO ALLOW THE CITY OF NAPLES TO INSTALL AND MAINTAIN LPR CAMERAS IN COUNTY RIGHTS-OF-WAY AT THE ENTRANCES TO THE CITY OF NAPLES This agreement by and between Collier County, a political subdivision of the State of Florida, hereinafter called the "County", and the City of Naples, a Municipal Corporation, hereinafter called the `City", is made in order to set forth the responsibilities of the City and County to install and maintain a license plate reading (LPR) camera system to support the Naples Police Department law enforcement effort. v z WITNESSETH: 4.4= c' o 73 rn 6-4 7:) WHEREAS, the City desires to install LPR cameras, camera poles, fiber optic °c v ° cables and electrical power in the County right-of-way at the following five locations: 9th z th o N ° Street North and Morningside Drive, North Horseshoe Drive and River Reach, North Road and Jo's Drive, Sandpiper Street and Carlton Avenue, and Sandpiper Street and co 4 Georgetown Boulevard. n A -0 WHEREAS, the City also desires to install power, fiber optic cables and collocate =D LPR cameras on the backside (side not facing oncoming traffic) of the Collier County rn traffic mast arms at the following two locations: Solana Road and Goodlette-Frank Road, cn and Bear's Paw Trail and Golden Gate Parkway. c WHEREAS, the LPR camera system will scan license plates of passing vehicles and send information to state and national databases through a computer program, which will in turn notify the City of any wanted or suspicious vehicles. WHEREAS, the LPR camera system will not be used for red light camera or traffic enforcement by the City. WHEREAS, the City and County have determined that the installation of a LPR camera system will assist the City's Police Department and other law enforcement agencies in their law enforcement efforts, and that to provide effective coverage and remain cost efficient, the City needs to place LPR cameras in the County's Rights-of-Way at critical street intersections that provide access to the City. NOW, THEREFORE, in consideration of the covenants set forth herein, the parties agree as follows: 1. The above recitals are incorporated herein. 2. The County agrees to the installation of LPR cameras, camera poles, fiber optic cables and electrical power in the County right-of-way at the following five locations: 9th Street North and Morningside Drive, North Horseshoe Drive and River Reach, North Road and Jo's Drive, Sandpiper Street and cA 1 1N Resolution 2017- l4 g 7 Page 3 Carlton Avenue, and Sandpiper Street and Georgetown Boulevard, in accordance with the terms of this Agreement. 3. The County agrees to the installation of power, fiber optic cables and collocate LPR cameras on the backside (not facing oncoming traffic) of the Collier County traffic mast arms at the following two locations: Solana Road and Goodlette-Frank Road, and at Bear's Paw Trail and Golden Gate Parkway, in accordance with the terms of this Agreement. 4. The City shall be responsible for payment of required permit fees, if not waived by Collier County, and to accomplish the work in accordance with the Collier County requirements, County Ordinances, County Handbooks and Florida Department of Transportation Design Manuals. 5. The City at its sole cost shall be responsible for installing and maintaining all LPR equipment in the rights-of-way and collocated on Collier County mast arms. 6. The City shall provide a fifteen (15) day written notice before beginning work to collocate LPR cameras on Collier County mast arms after securing the necessary right-of-way and lane closure permit (if necessary) from Collier County. All other notifications shall be in accordance with the Collier County Right-of-Way Permit. 7. The City shall reimburse the County for damages that it may cause if existing equipment on the mast arms is damaged within 30 days of submission of an invoice by County. 8. The City shall be responsible for replacing damaged and broken LPR and support equipment at its own expense if damages occur as the result of a vehicle accident, act of nature, or vandalism. 9. The City will assume liability for damages or losses that may occur if the City's LPR cameras in the rights-of-way or collocated on County mast arms are responsible for causing damage due to improper installation or failure of its equipment. 10. The City will not assume liability for damages or losses that may occur to County mast arms if damaged by acts of nature or vehicle accidents. 11. The City shall temporarily remove its LPR equipment collocated on County mast arms if the County deems it necessary to perform maintenance or replace a mast arm(s), or to eliminate a conflict with County facilities, equipment, and or infrastructure. 12. If the City is required to temporarily remove its LPR equipment from collocated County mast arms to support maintenance or replacement, or from County mast arms or County rights-of-way to eliminate conflict with County facilities, equipment and or infrastructure, the City will do so at its C�© 1 1N Resolution 2017- MO 87 Page 4 sole cost but will not be charged additional lane closure right-of-way permits fees, unless City maintenance exceeds 3 occurrences or 3 days per calendar year at each location. Unless there is an emergency as determined by Collier County, the County shall provide the City with thirty (30) days written notice that the LPR equipment collocated on County mast arms must be temporarily removed for maintenance or replacement of the mast arms, or to or to eliminate conflict with County facilities, equipment, and/or infrastructure. Collier County may remove the City's LPR equipment located in the County right-of-way or collocated on mast arms after having provided thirty (30) days' notice written if the City has not done so on its own, or in the event of an emergency as determined by Collier County. The County will secure the City's equipment and be reimbursed by the City for the removal costs within 30 days of submission of an invoice to the City. The City at its sole expense may re-install its LPR equipment once the County has completed its maintenance or replacement, provided there is no conflict with County facilities, equipment and or infrastructure. 13. If the City is required to permanently move its LPR or power equipment from the County rights-of-way or County's mast arm to support road redesigns or construction, or to eliminate conflict with County facilities, equipment and/or infrastructure, the City and County will work to define a new location for the cameras, and the City will obtain new permits. The County shall provide the City with sixty (60) days written notice that the LPR equipment located in the right-of-way or collocated on County mast arms must be permanently removed to allow road redesigns or major construction or to eliminate conflict with County facilities, equipment, and/or infrastructure. The County may remove the City's LPR equipment located in the right-of-way or collocated on mast arms for road redesign or major construction, or to eliminate conflict with County facilities, equipment, and/or infrastructure after the sixty (60) day notice if the City has not done so on its own. The County will secure the equipment and be reimbursed by the City for the removal costs within 30 days of submission of an invoice. 14. If the City decides to abandon its LPR camera project and infrastructure at a future date, and if the County does not wish to assume ownership of the LPR equipment, the City will be responsible at its sole cost for securing the necessary permits and paying the necessary fees to remove the equipment from the right-of-way. Abandoned infrastructure and equipment shall be removed within three (3) months of the County's written request. 15. If the City decides to abandon only its LPR cameras collocated on County mast arms at a future date, the City will be responsible for securing the necessary permits and paying the necessary fees to remove its equipment from County mast arms including the removal of cameras, brackets and cables. Abandoned infrastructure and equipment shall be removed within three (3) months of the County's written request. 16. The City will be responsible for safeguarding all video collected from the LPR cameras and will store it in accordance with the appropriate document 1 1N Resolution 2017- /1110 '1 Page 5 retention policy and in accordance with state law. 17. The City will be responsible for responding to requests for video or information from its system, and assumes the liability for releasing the information or not releasing the information, and assumes all costs associated with defending its actions. 18. The City will share information from the City owned LPR system in the County's right-of-way with accredited law enforcement agencies when valid requests are received. 19. The County shall issue right-of-way and other permits as required to install its LPR equipment in the right-of-way and to collocate LPR equipment on the mast arms at the identified intersections, provided that the application documents and plans submitted by the City meet the County's requirements, including but not limited to County Ordinances, County Handbooks, and Florida Department of Transportation Design Manuals and approved product lists. 20. In the event that the LPR cameras and equipment must be permanently removed to support road re-designs or new construction, the County will work with the City to define new locations for the cameras and grant new permits after the City applies for a new permit pursuant to County ordinances. 21. The County will assume no liability for damages or losses that may occur if the City's LPR cameras in the right-of-way or collocated on County mast arms are damaged by storms, vandalism or traffic accidents, or maintenance activities. 22. The County will assume no liability for damages or losses that may occur if the City's LPR cameras in the right-of-way or collocated on County mast arms suffer a failure and cause accidents, injuries or loss to pedestrians and motorists. 23. The County will not have direct access to the video from the City's LPR system and will not be responsible or liable for safeguarding video collected from the LPR cameras. 24. This agreement shall be for a term of 10 years, unless renewed prior to expiration for one additional term of 10 years by either party giving 30 days advance written notice to other party. However, either party may cancel this agreement by providing 60 days advance written notice to the other party. 25. The City shall indemnify, defend, save and hold harmless County, its agents and employees, from and against any suits, demands, claims, the liability, losses, penalties, damages, judgments, orders, decrees, costs and expenses (including attorneys' fees and disbursements and all costs, both at trial and appellate levels) arising directly or indirectly from (i) the City's 1 1N Resolution 2017- MO g? Page 6 installation, use and maintenance of LPR cameras, camera poles, fiber optic cables and electrical power in the County right-of-way and the City's installation, use and maintenance of LPR cameras, fiber optic cables and electrical power, on the Collier County traffic mast arms ,(this includes right to privacy) (ii) any work or thing done, or any condition created by or on behalf of the City on or about the County right-of-way, (iii) any condition of the County right-of-way due to or resulting from any default by the City in the performance of its obligations under this Interlocal Agreement or otherwise, and (iv) any act, omission, error or negligence of the City, its agents, contractors, employees, licensees, members or invitees on, about or in connection with the County right-of-way. This indemnification shall survive the termination of this Interlocal Agreement. 26. This interlocal agreement shall be recorded in the public records of Collier County at the cost of the City. IN WITNESS WHEREOF, the parties have executed this Agreement effective upon approval anc ex ti rt.1y the parties. 1-. = ,':t. �, • ATTEST: ' .- ' v `^ �,J+ CITY OF NAPLES A zic /1 Patricia L. Rami By'o'sk, t Clerk''�` : A 'NETT, MAYOR .'• 4 Approved as to fo' n,:77:`� � 4400'°i and legality: . 631.A/ 1\* Robert D. Pritt City Attorney ATTEST: . . BOARD OF COUNTY COMMISSION-ERS COLLIER C10TY, FLORIDA ti //1 0. .., . isl `�`•i_4.1 By: i airman s ,"Dwight E. Brock •Gl=rk tte PENNY 17 LOR, C d/r-MAN v VV -ignature only. Approved as to form APPrzovE v.) btc&ne&r- l z, and legality: 2o( 9 , CTI-in 1 1 ^1 Heidi Ashton-Cicko Managing Assistant County Attorney 1 1N Agenda Item 22 Meeting of 12/20/17 RESOLUTION 2017-14087 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF NAPLES AND COLLIER COUNTY FOR THE PLACEMENT OF CITY-OWNED LICENSE PLATE READING (LPR) CAMERAS IN COUNTY RIG :TS-OF-WAY TO SUPPORT LAW ENFORCEMENT; AUTHORIZING THE MAYOR TO EXECUTE THE INTERLOCAL AGREEMENT; REPEALING RESOLUTION 2017-13980; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Naples City Council approved the installation of a citywide LPR project to assist the Naples Police Department and other law enforcement agencies to advance law enforcement and the public safety of residents and visitors, and WHEREAS, on October 24, 2016 the City of Naples applied for and paid permitting fees for five right-of-way permits from Collier County Growth Management to place camera poles and fiber optic cables at roads entering the City of Naples required to implement the LPR camera initiative; and WHEREAS, the issuance of right-of-way permits requires approval of the Collier County Board of County Commissioners; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NAPLES, FLORIDA: Section 1. That the Interlocal Agreement between the City of Naples and Collier County to allow the City of Naples to install and maintain LPR cameras in the County's rights-of-way at the entrances to the City of Naples is hereby approved, a copy of which is attached hereto. Section 2. That the Mayor is hereby authorized to execute the Interlocal Agreement on behalf of the City. Section 3. Resolution 2017-13980 is hereby superseded and repealed. Section 4. This resolution shall take effect immediately upon adoption. 1 1N Resolution 2017-14087 Page 2 PASSED IN OPEN AND REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF NAPLES, g04:1-1 DAY OF DECEMBER, 2017. ti\:\:''.'•-•.;7"-!-.), stir, Atte t: k a.% ♦ / ♦% , . . ` 4,..;,"; : _ t. I' ' fi` Patricia L. R'i sk"City"Clerk-' Bill Barnett, Mayor ,- , ;; Approved as ta` rm�abd:legality' k4 it�' Robert D. Pritt, City Attorney Date filed with City Clerk: / - r' -/s ` PROPOSED CAMERA LOCATIONS I ' 1N • 896 Pine Ridge Rd 01 31 \ Li i--' / v .. I� „...... 898 851 0 G ._ o m -O ' c°' j @ Q rn LL Z, ; . 1 2 G*) 0 0 ;..... -h1 _ ...€ Golden Gate Pkwy A 886 CD X C) I A. Radio Road _ 856 • o N s thq,,es Davis Blvd 1 rii, ,, .... 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