Backup Documents 12/12/2017 Item #16D 1 ORIGINAL O
OCUMENTS CHECKLIST & UTING SLIP 1 b 0 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 12/12/17
IP
4. BCC Office Board of County cry
Commissioners \ANS/6/ \A\z\\---\
5. Minutes and Records Clerk of Court's OfficeC��`�� 1� '.1 pCk
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tanya Williams,Library Director Phone Number 252-3511
Contact/Department .
Agenda Date Item was 12/12/17\/ Agenda Item Number 16-D-1
Approved by the BCC �t
Type of Document Resolution—Uncollectible Accounts Number of Original One
Attached act -(931Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
�,
1. Does the document require the chairman's original signaturyetsy . ,Q < JAK
2. Does the document need to be sent to another agency for additional signature? If yes JAK
provide the Contact Information(Name;Agency;Address; Phone)on an attache. eet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/12/17 and all changes made during JAK N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by t e S R . •/A is not
BCC,all changes directed by the BCC have been made,and the document is ready r thean .ption for
Chairman's signature. V. ,.,%:;,!.!. ..
[04-COA-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
1 6 D 1
MEMORANDUM
Date: December 13, 2017
To: Tanya Williams,
Collier County Public Library
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2017-231: Removing Past Aged Accounts from the
Library's Financial Records
Attached for your records is a copy of the document as referenced above, (Item
#16D1) adopted by the Board of County Commissioners on Tuesday, December
12, 2017.
The original has been kept by the Minutes & Records Department as part of the
Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
ibD1.
RESOLUTION NO.2017- 2 31
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE PAST AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND
THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE
REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution 2006-252, the Board of County Commissioners has
established a procedure to remove past due accounts from active accounts receivable where diligent
efforts at collection have proved unsuccessful; and
WHEREAS, Collier County Public Library attempted to research and collect $81,409.16 for
materials not returned and overdue fines and $69,628.40 for overdue fines of materials returned by
patrons listed within active accounts receivable records and determined the accounts to have little
information to make the collection successful; and
WHEREAS,all items requested for removal are aged at least five years; and
WHEREAS, the Library Advisory Board is recommending that the Board remove past aged
accounts receivable from active accounts receivable.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that Collier County Public Library made diligent efforts to collect the total
debt amount by researching the balances and reviewing any applicable records for further information.
2. Despite diligent efforts, the Library was not able to collect the debt of materials not returned
and overdue fines of $81,409.16 or the $69,628.40 in overdue fines that were not paid on materials
returned by patrons.
3. The Board finds that the total amount of$151,037.56 may be removed from active accounts
receivable in accordance with generally accepted account procedures and pursuant to law.
THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same this
—1am1 day of Nor,Titther, 2017.
12th iD6aernber
ATTEST: BOARD y 0 ' TY COMMISSI NERS
DWIGHT E. B' OCK. CLERK COLLIE ri _! . TY, FLORIDA
011
•
es as to CU% ' Jerk Penny T r, Chairm
sign re niy _�....�.
Approv• n egality: item#
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—mat 11
f1 il■ Agenda
, Age
Jeffrey • .•I la• ow, County Attorney
Date ( ( (4
Reed
2017 Resolutii — ollectible Fines and Fees Collier County Public Library
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Deputy Clerk